0010_Furnish_Office_for_Overhaul_Management_Team(OMT)_Rev16July18.doc

USNS Chambers

( TAKE 11 )

1.0 ABSTRACT: The contractor shall provide a private office facility, equipment, supplies and an administrative assistant for use by the Overhaul Management Team (OMT) during the overhaul period.

2.0

REFERENCES/ENCLOSURES:

2.1 FAR 37.104(d), Personal Services Contracts

2.2 , FAR 37.112, Government Use of Private Sector Temporaries

3.0 ITEM LOCATION AND DESCRIPTION: Offices shall be land based, and located near the ship. Offices shall be provided as described in 7.0.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/SERVICES: None.

5.0

NOTES:

5.1 To conform with reference 2.1, the administrative assistant will perform discrete services for the OMT, rather than general secretarial duties. The inherent nature of the service reasonably requires indirect Government direction of contractor employees in order to adequately protect the Government's interest by ensuring administrative recording and electronic filing requirements are met, which supports successful conclusion of ship's availability. However, the contractor is required to exercise direct administrative control over the administrative services provider.

5.2 The contractor should mimic the intent of reference 2.2 by hiring the administrative assistant if possible from a temporary employee agency.

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional.

7.0 STATEMENT OF WORK

7.1 The contractor-provided office facilities for the OMT use shall be separated from those used by contractor personnel. The office and services described herein shall be provided 24 hours/day, 7 days/week, commencing (3) days before arrival of the vessel and terminating (3) days after vessel redelivery.

7.1.1 Offices shall be land based, air conditioned, heated and located near the ship and preferably other shipyard shops and offices.

7.1.2 The minimum acceptable size of each office workstation layout is 100 square feet, and the minimum size of each private office within the facility is 100 square feet. All office facilities shall be provided with adequate lighting for accomplishment of normal office work. See paragraph 7.2 for office features.

7.1.3 All offices shall be close to one another. If separate facilities must be utilized (such as multiple trailers), the facilities shall be a maximum distance of 40 feet from each other. Easy walking access shall be provided between the separate facilities, with no obstructions or obstacles, such as fences, roads, etc. separating the facilities.

7.1.4 The office facility shall be configured to have a common area where the Administrative Assistant’s desk and computer will be located.

7.2 MSCREP Offices and Workstations:

7.2.1 Provide (2) private offices and (6) individual workstations in the OMT office facility. One (1) private office shall be designated strictly for the Principal Port Engineer’s use, and one (1) private office shall be designated strictly for the Administrative Contracting Officer’s use. The two separate private offices shall be completely enclosed with floor to ceiling walls, and shall have lockable doors.

7.2.2 Provide, install, and maintain for the duration of the performance period the following office equipment in each private office and workstation:

· One (1) ea. executive desk with central drawer.

· One (1) ea. swivel chair.

· One (1) ea. two-drawer legal size file cabinet with lock.

· One (1) ea. bookcase (72 in x 40 in) with three shelves.

· One (1) ea. wastebasket.

· One (1) ea. white board with dry erase markers and eraser, min. board size 4’ X 3’

· One (1) ea. 3-month view planning wall calendar, laminated, with at least 2”x2’ date blocks.

7.3 Overhaul Management Team Conference/Meeting Area: Provide a conference/meeting area within or adjacent to the Overhaul Management Team’s office with the following:

· Table large enough to seat 15 people.

· Chairs for 15 people.

· Large white board hanging from the wall that can be viewed from the conference table.

7.4 Administrative Assistant Services:

7.4.1 Review notes in paragraph 5.0. The contractor shall provide a full-time administrative assistant, eight (8) hours per day, Monday – Friday from a temporary employment agency. The administrative assistant shall be supplied with a full outfit of office furniture and supplies, including a computer configured in accordance with this work item.

7.4.2 The contractor shall provide a minimum of (3) resumes for administrative assistant candidates to the MSCREP, one week before the availability start. While the MSCREP may indicate a preference, the hiring decision will be made by the contractor.

7.4.3 The Administrative Assistant shall:

· Fluently read, write, and speak the English language.

· Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval.

· Answer the telephone and take, distribute and post messages to staff.

· Arrange appointments, meetings, and prepare meeting spaces for use.

· Duplicate, collate, roll, and bind or fasten documents and drawings for distribution.

· Use with intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook on a personal computer.

· Scan documents, and correct scanned documents for modification and reuse.

· Maintain desks and common areas in order.

· Maintain consumable supply inventory and report low levels to contractor.

· Log receipt of Condition Found Reports and maintain a listing of status.

· Maintain security, confidentiality, and non-disclosure of contract and technical information and documents s/he encounters.

· Deliver and pickup documents and materials within the shipyard wearing personal protective equipment

· Establish and maintain a point-of-contact list,

· Package, mail and pickup parcels up to 25 pounds each,

· Wear a badge indicating their status as a contractor at all times

· Prior to starting work, sign a nondisclosure agreement protecting confidential/FOIA exempt (such as the proprietary/trade secret information of the contractor), and/or Privacy Act restricted information.

7.4.4 The administrative assistant shall not work directly for the contractor performing office duties, but the contractor is required to exercise direct administrative control over the administrative services provider. The contractor shall coordinate such matters as requested leave with the MSCREP.

7.5 Janitorial Services: The contractor shall

provide janitorial services to empty the wastebaskets on daily basis, dust and pickup office facilities twice weekly, clean the bathroom daily, restock toilet paper as needed, mop the floor and/or vacuum on a weekly basis .

7.6 Office equipment and miscellaneous supplies: The contractor shall provide, install, and maintain the following office equipment/supplies for the duration of the performance period:

· One (1) ea. electric date, time received stamp.

· One (1) ea. automatic drip coffee maker.

· One (1) ea. refrigerator, minimum of 18 cubic feet capacity.

· One (1) ea. microwave oven.

· Four (4) ea. additional side chairs.

· Three (3) ea. coat racks.

· Provide a source of chilled drinking water, meeting state and local health standards. Lavatory sinks are not an acceptable source of drinking water.

· Adjustable automatic climate control system sufficient to maintain 75 degrees Fahrenheit in office facilities.

· Three (3) ea. wall clocks.

· Two (2) ea. high capacity cross cut office shredders with shred size one eighth (1/8) inch or smaller.

· Private washrooms (one designated as Male and one designated as Female) located within each office facility, including sink, mirror, and toilet.

· Provide soap, toilet paper, paper towels, and hand-sanitizer on a daily basis.

· Provide locks with SIX (6) sets of keys for each access door leading into the office.

7.7 Office supplies The contractor shall provide the following office supplies for use by MSC OMT:

· paper for the copy machine and printers

· 8 boxes for 8 1/2 x 11

· 2 boxes for 8 1/2 x 14

· 2 boxes for 11 x 17

· 2 boxes each of blue/black/red pens, assorted markers, colored highlighters, and mechanical pencils.

· 1 dozen (12) note pads (81/2 x 11 size), steno notebooks and Post-it pads.

· 5 ea. Staplers and staples

· Two (2) ea. Three hole punch

· Two (2) ea. Two hole punch

· 4 boxes hanging folders for the file cabinets.

· 6 ea. - 3” 3 Ring binders.

· 6 ea. - 1” 3 Ring binders.

· 2 ea. scissors.

· 2 ea. Staple remover

· 2 ea. Boxes Black sharpie pens.

· Fifty (50) ea. CD-R’s.

· Fifty (50) ea. DVD-R’s.

· 7.8 Safety equipment retained by the MSC : The contractor shall provide the following safety equipment:Twelve (12) ea. Hard Hats

· Twelve (12) ea. Leather palm gloves, size large.

· Twelve (12) ea. Safety Eye Shields or Glasses.

· 200 pack of EARsoft yellow neon corded earplugs or equivalent – NRR 33 dB.

· 6 ea. Pelican Super Sabrelite (LED) flashlights with batteries. Flashlights to be MSHA approved.

· 2 boxes of disposal dust masks

· (50) ea. spare batteries.

· Six (6) ea. inspection mirrors.

· 8 ea. rain coats w/pants, size large.

· 24 ea. Disposable Tyvek suits

7.9 Mini specs retained by the MSC:

· Provide twelve (12) ea., bound mini specifications, approx size of (4” X 7”), bounded left to right on the long side (book fashion) of the MSC work package; provide all copies to the Port Engineer.

7.10 Mail delivery: Provide Federal Express or equal mail services to pick up and deliver overnight express mail to and from the MSCREP. Estimate twice a week and six (6) boxes of documents at the end of the availability.

7.11 Parking spaces for project office personnel:

7.11.1 Provide minimum of ten (10) independently accessible parking spaces adjacent, (within 300 ft) to the MSCREP office.

7.11.2 Mark the parking spaces with weather resistant signs that read:

RESERVED FOR USNS WASHINGTON CHAMBERS (T-AKE 11) PROJECT OFFICE PERSONNEL ONLY

8.0 GENERAL REQUIREMENTS: None Additional.

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