The_Development_of_Procedures_and_Technical_Manuals.pdf

USNS ANYSHIP

(T-XXX X)

GENERAL REQUIREMENTS RFP NO. N32205-14-R-XXXX

25 FEBRUARY 2014

ITEM NO. 015 Category “A” MSC/PO1B/REV FEB 14

INTEGRATED LOGISTICS AND GFM SUPPORT REQUIREMENTS

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1.0 ABSTRACT:

1.1 This item contains the Integrated Logistics Support

Requirements (ILSR) and GFM support requirements for all the work items contained in this specification package.

2.0 REFERENCES:

2.1 Department of Defense Security Manual for Safeguarding

Classified Information, DOD Manual 5220.22-M

3.0 ITEM LOCATION/DESCRIPTION: None.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES:

4.1 Government Furnished Material as specified in various

work items in this work package.

5.0 NOTES:

5.1 The contractor and all subcontractors regardless of

tier shall consult the General Technical Requirements

(GTR) to determine their effect on the work items in this work package, which may be effected by the requirements of this item.

5.2 The contractor and all subcontractors regardless of

the tier are advised to review all items in this work package, to determine their effect on the work required under this item. Many of the definitions relating to performance of the work item are found in work item 001.

5.3 Requirements of this item apply to the base contract

and all modifications inclusive. Additional ILS requirements resulting from RFP’s shall be priced and negotiated on that RFP.

6.0 QUALITY ASSURANCE: None Additional.

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7.0 STATEMENT OF WORK REQUIRED:

7.1 Logistics Support Requirements: Logistics support

requirements are required to establish and maintain life cycle support for equipment procured by the contractor in support of work item requirements in this work package. The logistics documentation required by the contract are in the form of an equipment Technical Manual (CDRL A002), Technical

Support Data (CDRL A003), Repair Parts Support (CDRL

A004), Purchase Orders (CDRL A005), Drawings (CDRL

A006) and Residual Asset File (CDRL A007).

7.1.1 Technical Manual Requirements: Equipment

procured under this contract shall be delivered with 3 hard copies and 1 electronic copy of the supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. All manuals shall include the following, as applicable

(commensurate with the complexity of the equipment):

- Cover and Title Page

- Manufacturer’s Name and Address

- Equipment Name and Application

- Table of Contents (including a list of drawings and tables)

- Safety Precautions (Cautions, Warnings, and

Notes)

- General Theory of Operation

a. Complete functional description of equipment based on a block diagram

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b. Complete explanation of mechanical features using block diagrams or cutaway drawings

c. Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

d. Brief descriptions of complex and unusual circuits

e. Voltage waveforms at significant point in the circuit

f. Memory maps and a description of microprocessor functions

- Preparation for use, installation, and initial adjustment instructions

- Operational Instructions

- Maintenance Instructions (Preventive and

Corrective)

- Cleaning and Lubrication Instructions

- Performance Verification and Test Features

- Frequency of Adjustment/Test Equipment

- Trouble Shooting Instructions

- Disassembly, Repair, Replacement and

Re-assembly Instructions

- Installation Instructions

- Diagrams, Illustrations, and Schematics

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- Parts List Data - The parts list will identify all parts necessary to provide for

100% bill of material. The following requirements apply to the parts list:

a. Original Equipment Manufacturer (OEM) part number, OEM Commercial and

Government Entity (CAGE) code, if available, or OEM description, address and telephone number.

b. All parts shall be keyed (using index numbers) to exploded view drawings.

c. Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

c. Parts listed in the technical manual will match the Technical Support Data parts list as required by section

7.1.2.3 of this item.

- All data will be provided in hard-copy and

CD-ROM format.

7.1.2 Technical Support Data (TSD):

7.1.2.1 The Contractor shall provide complete

and accurate data with delivery of the equipment. All data will be submitted in the English language only. The

Contractor shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted Technical Support Data

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(including changes to manufacturer’s part numbers).

7.1.2.2 When TSD documents are prepared by a

contractor other than the Original

Equipment Manufacturer (OEM), the preparer shall be identified by their company’s name, address, telephone number and point of contact.

7.1.2.3 The TSD documentation consists of a

bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown. The documentation shall include as a minimum the following technical data for each individual part, assembly and subassembly for the equipment/components specified:

- OEM’s part number

- OEM’s Commercial and Government Entity

(CAGE) code (if no CAGE is available, provide OEM address, description and the telephone number)

- OEM’s drawing that identifies the part

(illustrated parts breakdown).

- Characteristic/name plate data/certification data for the end item and all equipment

- Item name

- Reference Symbol Number (for Electronic

Provisioning only)

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- Production lead time (if known)

- Unit of issue

- Unit price

- Unit of measure

7.1.2.4 TSD or parts of it, containing

classified information shall be protected and marked in accordance with reference 2.1.

7.1.3 Alternate Submission of Technical Support Data

(TSD): The Contractor may substitute the requirements of TSD documentation with an equipment technical manual as required in paragraph 7.1.1, providing the technical manual contains the minimum data requirements set forth in paragraph 7.1.2.3. The Contractor is responsible to provide any additional TSD documentation not contained in the technical manual in order to meet the minimum requirements of paragraph 7.1.2.

7.1.4 Statement of Prior Submission (SPS): The

contractor may submit SPS documentation in lieu of the requirement in paragraph 7.1.2, as applicable.

7.1.5 Repair Parts Support: The Contractor is

required to provide the MSCREP a pre-priced recommended list of spare parts with delivery of equipment. Listing should be on CD-ROM. The

OEM/Vendor recommended spares list shall be of sufficient range and depth to provide one year of preventive maintenance and 10 years of corrective maintenance support for equipment purchased in support of the contract. The

Government may exercise the option to purchase any or all parts recommended by the contractor.

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In determining the necessary spares support, the contractor shall consider the equipment’s maintenance requirements (preventive and corrective), component criticality and historic failure rates. The Contractor recommended spares list shall include as a minimum:

- Part number

- Part nomenclature/description

- Part quantity per component

- Contractor recommended quantity

- Unit of issue

- Unit price

- Total price

7.1.6 Purchase Orders: The contractor shall provide

copies of all purchase orders for all work items where contractor-furnished materials and equipment were procured. This data is not required for repairs to the hull (doors, bulkheads, tanks, etc.) or for new installations of piping, wiring, bulkheads, etc. Purchase

Orders will identify the following:

Material

- Work Item

- Original Manufacturer’s part number

- Identification of manufacturer

- Quantity

- Unit Price

- Total Price

Equipment

- Original manufacturer’s part number

- Identification of manufacturer

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- Equipment Nameplate

- Equipment Characteristics

- Equipment Serial Number

- Unit Price

- Quantity

- Total Price

7.1.7 Provisioning Guidance Conference (PGC): The

contractor shall attend a meeting with government representatives to review the ILS contents and procedures of the contract.

7.1.7.1 Contractor and shipyard personnel

responsible for the CDRLS as defined in

Para 7.1 and procurement are required to be in attendance:

7.1.7.2 Contractor shall provide a facility

that will comfortably seat approximately twelve (12) people for the presentation described above. The facility should include equipment that will allow overhead slides to be presented.

7.1.7.3 The contractor shall take the minutes

(CDRL A001) of the meeting and provide a Copy to each attendee.

7.1.7.4 The PGC shall be scheduled to

immediately follow the arrival conference.

7.2 DRAWINGS: The contractor shall provide specific

drawings as called out in the individual work item.

Drawings shall be per MSC GTR No.5

a. Any drawing that were provided to the contractor in AutoCAD format for modification shall be returned in

AutoCAD format.

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b. Any newly developed drawings shall be developed in AutoCAD format.

c. If drawings were provided in a format other than AutoCAD for red-lining or other modification, that drawing may be returned in AutoCAD, Portable document

Format (PDF), or the format in which the drawing was originally provided.

d. If the contractor is required to obtain drawing/design approval from regulatory bodies such as USCG and ABS, any approval letters for the drawings shall be provided as a separate file in PDF format. A hard copy of the approval letter shall accompany the hard copy of the stamp approved drawing.

7.3 GFM support:

7.3.1 Receipt of material:

7.3.1.1 The contractor shall receive all GFM

listed in this work package, whether on board the ship or delivered to the contractor by common carrier or other means.

7.3.1.2 The contractor shall inspect the GFM at

the time of receipt and verify that the material received is the same as that indicated on the GFM listing. Any physical/visible damage or defects to the equipment/packaging will be noted on the carriers Bill of Laden or

Delivery Confirmation to include obtaining a printed name and signature

015-10 of the individual transferring custody indicating acknowledgement of condition at time of delivery. The contractor shall immediately notify the MSCREP of the condition and schedule a joint surveyed with the MSCREP.

7.3.1.3 Contractor receiving report which notes

discrepancies of documented and observed damage to the GFM will only be signed by the MSCREP if the MSCREP concurs that the discrepancy/damage was not the result of contractor negligence.

7.3.2 Storage:

7.3.2.1 The contractor shall provide storage

facilities as specified below. Access to storage areas in all cases shall be limited to Authorized personnel only.

The MSCREP shall have access to all GFM storage facilities for the duration of the performance period.

7.3.2.2 Outside Storage - Outside storage shall

be limited to material not subject to environmental degradation. Protection against physical abuse and theft is required. Designated outside storage shall require prior approval of the

MSCREP.

7.3.2.3 Inside Storage - Inside storage shall

be dry, protected, ventilated and fork truck accessible. A minimum of

(XXXXXX) square feet of inside storage area is required and shall be adequately lighted with an integral structure of floor(s), walls roof, and

015-11 capable of being locked. The warehouse shall also have multi-level Industrial

Storage Racks capable of supporting 30 individual positions of single stacked, fully loaded standard sized (48 X 40 X

36), heavy duty rated tri-walls or similarly palletized loads.

NOTE: In lieu of multi-level Industrial Storage

Racks, additional floor space equivalence will be accepted.

7.3.2.4 Temperature Controlled Storage: -

Temperature controlled storage shall consist of a minimum of XXX square feet of storage area in a building in which the temperature is maintained in a range of 65 to 85 degrees Fahrenheit year round. The XXX square foot area shall be segregated from other areas in the same building and be capable of being locked.

7.3.2.5 Environmentally Controlled Storage -

Environmentally controlled storage area shall consist of a minimum of 200 square feet of storage area in a building in which the relative humidity does not exceed 50 percent and the temperature is maintained at 70 degrees

Fahrenheit. The XXX square foot area shall be segregated from other areas in the building and be capable of being locked.

7.3.2.6 Locked - The term Locked shall mean

that the storage area has a physical separation from all other areas. The physical separation shall be by means of durable walls or expended metal, and shall be of such construction and

015-12 arrangement so that a normally locked door controls entry to the area. The contractor shall, in the case of locked storage, provide security.

7.3.2.7 The contractor shall be responsible for

the security of all classes of storage.

Security measures shall prevent unauthorized entry to the storage areas.

Means to accomplish this shall include high quality security locks and roving security guards on a twenty-four (24) hour basis.

7.3.3 Protection:

7.3.3.1 The contractor shall at all times

protect GFM from physical or other types of abuse. Protective dust covers and other appropriate means of protecting stored equipment shall be used. The contractor shall use care in handling, moving, transporting, and rigging all GFM. Damage occurring to the GFM, subsequent to receipt, shall be corrected at the contractor's expense as required by the MSCREP.

7.3.4 Handling:

7.3.4.1 The contractor shall provide all the

services necessary to safeguard, inventory, record, document, administer, control and document issue, and installs of the GFE/GFM received at the shipyard.

7.3.4.2 The contractor shall take delivery and

maintain documented accountability of all GFM whether stored on board the

015-13 ship or delivered to the contractor's designated location. The contractor shall maintain accountability over the material at all times to include documentation of release, current location, installation, or approved disposal.

7.3.4.3 It is the contractor's responsibility

to handle, care, protect, and provide security for all GFE/GFM as delineated by this Item. The contractor shall provide all labor and equipment necessary to properly handle and deliver all GFE/GFM to the job site when it is scheduled for installation.

All unused GFE/GFM shall be returned to the Government in the same condition as received. All equipment that requires special preparation such as being properly drained, cleaned and/or special packaging will be organized for safe overland transportation in accordance with state and federal regulations by the contractor.

7.3.4.4 Material and equipment designated for

turn over to the Government shall be packed, crated, and prepared for shipment by the Contractor. Each work item or specification item will be prepared for shipment in its own unique container; containers may be consolidated into larger shipping crate, but each crate must be clearly marked and copies of documents enclosed as noted below.

NOTE: An accurate material inventory to include, Nomenclature, Part Number and QTY shall be done for each container/crate. Copies of the inventory will be

015-14 placed on the inside of the crate/container as well affixed to outside of crate/container. Both copies will be in a suitable weather resistant Packing

Envelope. Two (2) additional copies shall be provided to the government onsite ILS Representative.

7.3.4.5 ALL CRATING SHALL BE IAW the

International Standards for

Phytosanitary Measures (ISPM):

Guidelines for Regulating Wood

Packaging Material in International

Trade (ISPM Publication No. 15) to include certifying that the wood packaging material bears the mark has been subjected to an approved measure.

7.3.4.6 Markings on outside of

box/crate/container shall consist of a minimum 2-inch stenciled letters with ship’s name, hull number, job number, work item number and specification number. Any previous markings that contradict current material inventory shall be painted over/removed.

7.3.4.7 Contractor will provide weight and cube

of materials prepared for shipment to the government onsite ILS representative. The Government will arrange transportation and freight.

7.3.5 Reports:

7.3.5.1 GFM/CFM Summary List - The contractor

shall prepare and update weekly a summary list of GFM and CFM received at commencement of the contract until contract completion. The list shall describe the material, receiving date, storage location, installation date, condition, etc. The summary report

015-15 shall also indicate any GFM and CFM material which was not used in the course of the contract. These items shall be identified as residual assets.

7.3.5.2 Damage Report - Any damage to the GFM, while in the custody of the contractor, shall be reported immediately to the

MSCREP so that arrangements for joint survey can be made. The contractor shall prepare a damage report outlining the damage, conditions that led to the damage, and proposed method of repair.

Concurrence of the MSCREP is required prior to initiation of recommended repairs.

7.3.5.3 Scrap Report – Material and equipment

permanently removed from the vessel as a result of work accomplished in this work package and not identified in this work package for turnover to the

Government, and determined by the

MSCREP to be unusable, shall be classified as scrap. The contractor shall prepare and submit a scrap report for all material and equipment permanently removed from the vessel.

The scrap report shall include the specification work item and paragraph under which the contractor was required to remove the material, scrap description, weight, and current scrap value. All scrap shall be separated by material composition and weighed separately. The contractor shall obtain current scrap market prices for the separately identified and weighed variations of scrap, prior to hauling and disposing of it. Prepare and submit two (2) copies of the scrap

015-16 report, including price quotes to the

MSCREP.

Scrap value will be the subject of a negotiated credit change order.

7.3.5.4 Residual Asset Report – The contractor

shall provide a list of government furnished material (GFM) and contractor furnished material (CFM) that are residual assets at completion of the availability. Report will list part number, nomenclature, quantity, associated work item, condition code, weight, and cube. Data shall be submitted in electronic EXCEL spreadsheet format on a CD-ROM. This report shall be submitted to the MSCREP no later than the last day of the contract performance period.

8.0 GENERAL REQUIREMENTS: None Additional.