Attachment_1_-_PBSOW.pdf

PERFORMANCE BASED

STATEMENT OF WORK (PBSOW)

PMA-274 Presidential Helicopter Support Contract

(RDT&E, Logistics, Maintenance and Engineering Support)

PERFORMANCE BASED STATEMENT OF WORK

Presidential Helicopter RDT&E, Logistics, and Maintenance Support

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Disclaimer: This PBSOW is formatted using the NAVAIR Contract Support Services Performance Work Statement/Statement of Work SWP-BPTL-001

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1.0 Scope

1.1 This Performance Based Statement of Work (PBSOW) establishes the Government’s requirement for the awarded Contractor to provide Contractor Logistics Support (CLS), Research, Development, Test and Evaluation (RDT&E) support, limited Engineering support and Aircraft Maintenance support and services on designated aircraft in direct support of The Presidential Helicopters Program Office (PMA-274), Helicopter Marine Squadron One (HMX-1) and Air Test and Evaluation Squadron Twenty-One (HX-21).

1.2 The primary outcomes to be achieved under this contract: CLS, RDT&E support, Engineering Technical support, and Aircraft Maintenance support. This PBSOW establishes the requirements for technical services to support, Air Vehicle Test and Evaluation, Test Team (TT), Integrated Product Teams (IPT), and Modification and Instrumentation and Aircraft Maintenance. Support shall be provided primarily at the Presidential Helicopter Support Facility (PHSF), 48202 Bronson Road, Building 2805, Patuxent River, Maryland, with the possibility of supporting operations at the HMX-1 Executive Flight Detachment, 2134 Rowell Road, Marine Corps Air Facility (MCAF) Quantico, Virginia.

1.3 Support personnel perform organizational, limited intermediate, and limited depot level aircraft maintenance support and services on the Presidential fleet. Currently these personnel support two Test and Evaluation (T&E) aircraft, an NVH-3A and a NSH-60F, both heavily modified and unique. This support will transition to support for two T&E VH-92A assets. The support provided will include maintaining “Pipeline” National Asset inventory in a flight-ready status. “Pipeline” aircraft configuration will be predetermined by HMX-1 mission requirements. Additionally, the support provided will include performing air vehicle alterations/modifications as directed by higher authority and Periodic Maintenance Inspections (PMI) under the Intermediate Maintenance Concept (IMC) for VH-92A aircraft. The support provided shall extend to transient and oversight of any of the primary aircraft assigned to HMX-1; i.e.

VH-3D, VH-60N, MV-22, UH-60N, UH-3D, VH-92A and any aircraft periodically hosted by PMA-274, as well as supporting the PMA-274 Program Manager.

1.4 All aircraft maintenance and administrative tasks are to be performed per applicable Navy Technical Manuals, Directives, Federal Aviation Administrative and Commercial Manuals as applicable. Ground Operating Procedures (GOPs) shall be written to cover the requirements listed in Defense Contract Management Agency (DCMA) 8210.1 series. The Contractor shall submit GOPs to the Government Flight Representative (GFR) for review and approval prior to the first maintenance evolution (CDRL A002).

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1.5 ABBREVIATIONS, ACRONYMS AND DEFINITIONS

ACC Aircraft Controlling Custodian ACSP Aircraft Confined Space Program (formally AVGFE) AD Airworthiness Directive ADB Aircraft Discrepancy Book ADR Aircraft Discrepancy Report AEMS Aircraft Engine Management System AESR Aeronautical Equipment Service Records ALSS Aviation Life Support System AMMT Aviation Maintenance Monitoring Team AMMRL Aircraft Maintenance Material Readiness List AMSRR Aircraft Material Supply Readiness Report APN Aircraft Procurement, Navy AUL Authorized Use List CAD Cartridge Actuated Device CDI Collateral Duty Inspector CDRL Contract Data Requirements List CFE Contractor Furnished Equipment C.F.R. Code of Federal Regulations CHRIMP Consolidated Hazardous Material Reutilization and Inventory Management Program CLS Contractor Logistics Support CMS Communication Security Material System CNAF Commander Naval Air Forces CNET Chief of Naval Education and Training CO Contracting Officer COR Contracting Officer's Representative DAR Designated Airworthiness Representative DASR Daily Aircraft Status Report DCMA Defense Contract Management Agency DER Designated Engineering Representative DET Detachment DFARS Department of Defense (DOD) Federal Acquisition Regulation Supplement DLAR Defense Logistics Agency Regulation EFD Executive Flight Detachment EI Engineering Investigation EPA Environmental Protection Agency ESD Electro Static Discharge ETR Engine Transaction Report FAA Federal Aviation Administration FAR Federal Acquisition Regulation FCF Functional Check Flight FIST Flight Information Scheduling & Tracking FOD Foreign Object Damage FST Fleet Service Team GFE Government Furnished Equipment GFM Government Furnished Material GFP Government Furnished Property GIO Government Inspection Office

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HAZMAT Hazardous Material HMX-1 Helicopter Marine Squadron One HTML Hypertext Markup Language HUMS Health Usage Monitoring System HX-21 Air Test and Evaluation Squadron Twenty-One I-Level Intermediate Level IAW In Accordance With IMC Intermediate Maintenance Concept IMP Intermediate Maintenance Program IMRL Individual Material Readiness List IPT Integrated Product Team ITT Integrated Test Team MAF Maintenance Action Form MCA Mission Capable Aircraft MCAF Marine Corps Air Facility MDS Maintenance Data System MED Maintenance Engineering Directive MILSTRAP Military Standard Transaction Reporting and Accounting Procedure MILSTRIP Military Standard Requisitioning and Issue Procedure MO Maintenance Officer MMP Monthly Maintenance Plan MRC Maintenance Requirement Card MSR Monthly Sortie Requirement NALCOMIS Naval Aviation Logistics Command Management Information System NAMDRP Naval Aviation Maintenance Discrepancy Reporting Program NAMP Naval Aviation Maintenance Program NAS Naval Air Station NASPAXRIVINST Naval Air Station Patuxent River Instructions NATOPS Naval Air Training and Operating Procedures Standardization NAVAIR Naval Air Systems Command NAVFAC Naval Facilities Engineering Command NAVSUP Naval Supply Systems Command NAWCAD Naval Air Warfare Center Aircraft Division NDI Non-destructive Inspection NFPA National Fire Protection Association NMCI Navy-Marine Corps Intranet O-Level Organizational Level OEM Original Equipment Manufacturer OM&N Operations and Maintenance, Navy OOMA Optimized Organizational Maintenance Activity OP6 Ordnance Pamphlet 6 OPNAV Office of the Chief of Naval Operations ORM Operational Risk Management OSHA Occupational Safety and Health Administration P&E Planning and Estimate PADS Propulsion Actuated Devices PBSOW Performance Based Statement of Work PCO Procuring Contracting Officer PHSF Presidential Helicopter Support Facility PMA Program Manager, Air

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POA&M Plan of Action and Milestones POC Point of Contact PPP Program Protection Plan PSE Peculiar Support Equipment PSM Program Security Manager QAR Quality Assurance Representative QDR Quality Deficiency Report RDT&E Research, Development, Test and Evaluation RFI Ready for Issue SECNAV Secretary of the Navy SE Support Equipment SEATS/ICAPS Survival Equipment Asset Tracking System and Increased Capabilities Program TD Technical Directive TKI Trial Kit Installation T/M/S Type/Model/Series TO Technical Order TOC Total Ownership Cost TPDR Technical Publication Deficiency Report USN United States Navy VIDS/MAF Visual Information Display System/Maintenance Action Form WHCA White House Communications Agency YW Yankee White

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1.6 Definitions

AIRCRAFT PROCUREMENT, NAVY (APN). As the name indicates, these funds are appropriated for the procurement and modification of Naval aircraft and support equipment, including training devices/systems. This investment appropriation is divided into seven Budget Activities and is available for obligation for three years plus five more years for adjustments and expenditure.

CALIBRATION. A comparison between two instruments, one of which is a standard of known accuracy, to detect, correlate or adjust any variation in the accuracy of the instrument being compared.

CADS/PADS. Explosive Cartridge Actuated Devices/Propulsion Actuated Devices. Contractor must comply with the applicable requirements of Department of Defense (DOD Manual 4146.26M, Commander Naval Air Forces Instruction (CNAFINST 8023.3 series, and Naval Sea Systems Command (NAVSEA Ordnance Pamphlet 6 (OP6)).

COLLATERAL DUTY INSPECTOR (CDI). CDIs are Contractor personnel, assigned from within the Aircraft Maintenance Department, who have been given a secondary or collateral duty assignment to inspect the work accomplishments of other personnel within the Contractor assigned production sections.

COLLATERAL DUTY QUALITY ASSURANCE REPRESENTATIVE (CDQAR). CDQARs function in the same capacity as QARs and must meet the same minimum qualification requirements as their Quality Assurance (QA) division counterparts. CDQARs are assigned to work centers or production divisions because of temporary shortages of skills.

COMMUNICATION SECURITY MATERIAL SYSTEM (CMS) ACCOUNT. A CMS account is an administrative entity, identified by a six-digit account number, in which custody and control of Communications security (COMSEC) material are maintained.

COMMUNICATION SECURITY MATERIAL SYSTEM (CMS) ACCOUNT CUSTODIAN. An individual designated in writing by the Commanding Officer (CO) to manage COMSEC material issued to a CMS account. The CMS Custodian is the CO's primary advisor on matters concerning the security and handling of COMSEC material and the associated records and reports.

ALTERNATE CUSTODIAN(S). The individual(s) designated in writing by the CO responsible for assisting the CMS Custodian in the performance of his/her duties and assuming the duties of the CMS Custodian in his/her absence. Alternate Custodian(s) share equally with the CMS Custodian the responsibility for the proper management and administration of a CMS account.

CONTRACTING OFFICER REPRESENTATIVE (COR). An individual who is designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions on contracts or orders.

CONTRACTOR ACQUIRED PROPERTY (CAP). Property procured or otherwise provided by the Contractor in the performance of a contract, title to which is vested in the Government. The CAP must be incident to support of a Contract Line Item Number (CLIN) subject to the approval of the COR. Office equipment and supplies are not authorized unless they are specifically stated as CAP requirements in individual line items.

CONTRACTOR ACQUIRED SERVICES (CAS). Non-tangibles, or in some cases subcontracts, constitute CAS and include such things as truck rental charges or leases, repairs, overhauls, telephone

8 | P a g e services, small service contracts for office equipment, overnight delivery service charges, training or physicals. The CAS must be incident to support of a CLIN subject to the approval of the COR.

CONTRACTOR FURNISHED PROPERTY (CFP). All property authorized to be used by the Contractor in the performance of a contract other than Government Furnished Property (GFP) and CAP.

DIRECT MAINTENANCE. Maintenance man-hours directly related to aircraft inspection, troubleshooting and repairing aircraft discrepancies i.e., on-equipment repairs less Aviation Life Support System (ALSS) items of aviator equipment.

DIVERT. A flight which is operated from the scheduled origin point to a point other than the scheduled destination point in the published flight schedule.

END ITEM. The specific aircraft or item of equipment for which this work specification is written.

EXAMINATION. Determines the conformance of an end item or component to specified requirements by simple physical (i.e., visual, auditory, tactile, or other means) manipulation, gauging, or measurement without the use of special laboratory appliances or procedures.

GOVERNMENT PROPERTY (GP). All property owned by the Government, or acquired by the Government, under the terms of a contract. GP includes both GFP and CAP.

GOVERNMENT FURNISHED PROPERTY (GFP). Property in the possession of or acquired directly by the Government and subsequently delivered or otherwise made available to the Contractor.

Included is Government furnished material (GFM), equipment, and other special support items.

GOVERNMENT FURNISHED MATERIAL (GFM). Material which may be incorporated into or attached to an end item to be delivered under a contract or which may be consumed or expended in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, and supplies.

GOVERNMENT FLIGHT REPRESENTATIVE (GFR). That military officer or Government civilian in aviation service to whom an approving authority has delegated responsibility for approval of Contractor's Aircraft Ground and Flight Operations Procedures, flight crewmembers and or flights.

GOVERNMENT FURNISHED EQUIPMENT (GFE). Production tooling, shop, and test equipment identified to be furnished by the Government for the performance of this contract.

GOVERNMENT INSPECTION OFFICE (GIO). An active duty military person/Government service person who has completed all normal Naval Aviation Maintenance Program (NAMP) Quality Assurance Representative (QAR) requirements and has been designated in writing as Government Quality Assurance Representative (GQAR) by Naval Test Wing Atlantic (NTWL) Commander or Squadron Commander.

This individual exercises surveillance on the work accomplishments of Contractor QARs to ensure all tasks are completed in accordance with applicable directives.

INSPECTION. The examination and testing of an end item or component to determine whether it conforms to specified requirements.

MODIFICATION. The physical alteration of an end item or component to change its designed capability or characteristics.

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OPERATIONS AND MAINTENANCE, NAVY (OM&N) There are separate O&M appropriations for each of the military departments (Army, Navy, Air Force, and Marines) as well as their reserve components. O&M funds are for expense items and, as the name implies, are for the operation and maintenance support of the service. The O&M appropriations are further sub-divided into Budget Activities corresponding to the DoD list of Major Force Programs. O&M appropriations are available for obligation for one year and available for obligation adjustments and expenditure for an additional five years.

ORGANIZATIONAL LEVEL MAINTENANCE (O-Level). The type of work performed by the operating unit on a day-to-day basis in support of its own operations. Maintenance performed at this level includes minor adjustments in preparation for flight, scheduled and conditional inspections of aircraft and equipment, and associated tests, repairs, and adjustments, which do not require intermediate or depot level shop facilities.

OVERHAUL. Clean, inspect, test, and repair to the extent necessary to restore an end item to a "like new" or "zero time" condition.

RESEARCH, DEVELOPMENT& TEST and EVALUATION (RDT&E) Common to all services and defense agencies, RDT&E funds are available for both investment and expense items that are procured as part of an RDT&E project. The RDT&E appropriation is divided into seven Budget Activities corresponding to the various phases or categories of research. A key feature of the RDT&E Appropriation is that it can be used to incrementally fund project effort. The funds are appropriated for two years with a goal of 100% obligation in the first year of availability. After the two years of availability for obligation, the funds are available for an additional five years for adjustments and expenditure.

REPAIR. Clean, inspect, test, and accomplish only those operations necessary to restore the end item or component to a serviceable condition.

SURVIVAL EQUIPMENT ASSET TRACKING SYSTEM AND INCREASED CAPABILITIES

PROGRAM (SEATS/ICAPS). SEATS/ICAPS is a database management system that stores, processes, and retrieves survival equipment data. The Contractor shall manage the program by adding, modifying, deleting, etc., data via computer. The Government will provide the software necessary to track this information, instruction manuals for the software, and any additional hands on training in the use of the software.

SERVICEABLE. The condition of an end item or component, new or used, suitable for issue, and use as originally intended.

TESTING. Determining the performance or conformance of an end item or component to specified requirements by use of complex technical equipment applying scientific principles and procedures.

UNSERVICEABLE. (Repairable) The condition of an end item or component unfit for use, but which can be restored to a serviceable condition after repair, modification, or overhaul.

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2.0 Applicable Documents/Directives

2.1 All work performed by the Contractor shall be accomplished in accordance with aircraft maintenance publications, technical directives (TD), instructions, standards, procedures contained in pertinent manuals, blueprints and drawings or schematics as provided by the Naval Air Systems Command (NAVAIR) via the MO. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedure guides shall be utilized, and will be provided.

When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the Contractor shall comply. Additionally, the Contractor shall be required to correct any noted discrepancies as may be directed by the MO.

2.2 In the event of conflict with instructions between this and any technical manual/directive/ regulation or specification incorporated by reference herein, the Contractor shall notify the PCO/COR/MO/GIO for guidance.

2.3 The following documents are provided for reference in support of contract requirements:

DOCUMENT TYPE No./Version TITLE

SECNAV Instructions 5239.3 series Department of the Navy Information Assurance (IA) Policy

5510.30 Department of the Navy Personnel Security Program

M-5510.36 Department of the Navy Information Security Program

OPNAV Instructions 3110.11 series Policies and Peacetime Planning Factors Governing Use of Naval Aircraft

3710.7 series NATOPS General Flight and Operating Instruction

3750.6 series Naval Aviation Safety Management System

4110.2 series Hazardous Material and Control Management

4614.1 series Uniform Materiel Movement and Issue Priority System

4731.1 series Joint Oil Analysis Program

5090.1 series Environmental Readiness Program Manual

5100.8 series Safety and Occupational Health Program

5100.23 series Navy Occupational Safety and Health (NAVOSH) Program

5102.1 series Navy and Marine Corps Mishap Investigation, Reporting, and Record Keeping

5239.1 series Navy Information Assurance (IA) Program

5442.2 series Aircraft Inventory Reporting System (AIRS)

5442.4 series Aircraft and Training Devices Material Definitions

(MESMS)

5442.8 series Management of Aircraft Inventory

5513.1 series Department of the Navy Security Classification Guide

5580.1 series Navy Law Enforcement Manual

8000.16 series Naval Ordnance Maintenance Management Program

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8023.24 series Explosive Handling Personnel Qualification and Certification Program

13700.2 series Foreign Object Damage to Aircraft Gas Turbine Engines

CNAF Instructions 3750.1 series Aviation Unit Safety Program

4790.2 series Naval Aviation Maintenance Program (NAMP)

5442.2 series Commander Naval Air Forces Fleet Aircraft Transfer Order (CNAF ATO)

NAVAIR Instructions 3400.4A Safe For Flight Operations Certification

3710.1 series Contractor's Flight and Ground Procedures

3750.5 Safety Program

4160.1 series Navy Standard Technical Manual Numbering System

4730.1 series Aircraft Service Period Adjustment

4731.1 series Navy Oil Analysis Program Aeronautical Equipment

4790.3 series Aeronautical Time Cycle Management Program

5090.1 series Naval Air Systems Command Environmental Program

5216.11 series Red Stripe Memorandum System

10350.3 series Use of Lubricants, Fluids, Compounds

10350.4 series Utilization of Aircraft Engine/Transmission Oil

13050.6 series Policy for Modification/Configuration Control for T&E

13023.1 series Depot Work & Material Standards Required for Engine Program

13023.2 series Guidelines for Preparation of Depot Level Maintenance Specifications

13023.3 series Procedures for Depot Planner & Estimator Services

13030.2 series Airworthiness Standards Special Purpose Configuration

13034.1 series Flight Clearance Policy for Vehicles and Aircraft Systems

13070.1 series NAVAIR Nondestructive Test and Inspection Program

13130.1 series Rotary Wing Aircraft Structural Life Limits

13280.1 series Battery Standardization Program

13640.1 series Naval Aviation Metrology Calibration Program

13640.3 series Metrology and Calibration Quality Assurance Program

13650.1 series Aircraft Maintenance Material Readiness List (AMMRL)

13680.1 series Depot Level Rework Program for SE End Items

13700.15 series Navy Aircraft Engine Management System (AEMS)

13920.1 series Procedures for Submittal of Flight Loads, Launch, and Landing Data for the Structural Appraisal of Fatigue Effects Program

NAVSUP Instructions 4200.85 series DON Simplified Acquisition Procedures

4440.17 series Report of Discrepancy (ROD) Manual

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5090.1 series Environmental and Natural Resources Protection Manual

NAVSUP Manual Vol 1 & 2 Supply Procedures Ashore

DOD Regulations 7000-14 DOD Financial Management Regulation

DOD Manual 4161.2-M DOD Manual for the Performance of Contract Property Administration

4160.21 Defense Materiel Disposition Manual

5200.2-R Personnel Security Program

7200.10 Guidelines for Reporting Lost, Damaged or Destroyed

Government Property

DOD Instruction 4716.4 series Pollution Prevention

8500.02 series Public Key Infrastructure (PKI) and Public Key (PK) Enabling,” dated 24 May 2011

5210.87 Selection of DoD Military and Civilian Personnel and

Contractor Employees for Assignment to Presidential Support Activities (PSAs)

8560.01 series Communication Security (COMSEC) Monitoring and Information Assurance (IA) Readiness Testing

8582.01 Security of Unclassified DoD Information on Non-DoD

Information System, 6 June 2012

DOD Directives 4716.1 Environmental Security

8500.1 series Information Assurance

5200.1-R Information Security Program Volumes 1-4

5210.55 Presidential Support Program

5220.22-M National Industrial Security Program Operating Manual

(NISPOM)

8140 Cyberspace Workforce Management

DCMA 8210.1 series Contractor’s Flight and Ground Operations

DLAR 4145.41 Packaging of Hazardous Material

Executive Order(s) 13526 Classified National Security Information

NAVAIR Manuals 00-25-100 Technical Manual Program

00-25-300 NAVAIR Technical Directive System Management and Procedure

00-80T-109 Aircraft Refueling NATOPS

01-1A-17 Aviation Hydraulics Manual, Organizational, Intermediate and Depot Maintenance

01-1A-35 Aircraft Fuel Cells and Tanks

01-1A-509 Cleaning/Corrosion Control

01-1B-40 U.S. Navy Aircraft Weight and Balance Data

01-1B-50 USN Aircraft Weight and Balance Control

01-1A-505 Installation and Repair Practices, Volumes I - IV

04-10-506 Aircraft Tires and Tubes

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11-100-1.1 Cartridge Actuated Devices (CADS) and Propellant Actuated Devices (PADS)

13-1-6 ALSS Equipment Publications

15-01-500 Aircraft Preservation of Naval Aircraft

15-02-500 Preservation of Aircraft Engines

17-01-114 Aircraft Engine Sling and Restraint

17-1-123 Tire Inflator Assembly Kit, Remote Inflator Assembly, Dual Chuck

17-1-125 GSE Cleaning and Corrosion Control

METCAL/MEASURE

Manual

OP43P6 Metrology and Calibration (METCAL) and Metrology Automated System for Uniform Recall and Reporting (MEASURE) Programs User Manual

NFPA Manual 70 National Electrical Code

407 Standard for Aircraft Fuel Servicing

409 Standard on Aircraft Hangars

410 Standard on Aircraft Maintenance

NAVSUP Publications P-409 MILSTRIP/MILSTRAP Desk Guide

P-437 Supply Ashore Procedures

P-485 MILSTRIP/ MILSTAP Manual

P-505 Preparation of Hazardous Material for Military Air Shipment

HANDBOOKS

(HDBK)

MIL-HDBK-844

(AS)

Aircraft Refueling Handbook

MIL-HDBK-728/1 Non-Destructive Testing

MIL-HDBK-728/2 Eddy Current Testing

MIL-HDBK-728/3 Liquid Penetrant Testing MIL-HDBK-728/4 Magnetic Particle Testing MIL-HDBK-728/5 Radiologic Testing MIL-HDBK-728/6 Ultrasonic Testing Federal Regulations C.F.R. 29 Labor, Occupational, Safety and Health

C.F.R. 49 Transportation: Shipping Container Specifications

C.F.R. 49 Transportation of Hazardous Materials

C.F.R. 49 Transportation: Federal Motor Carrier Safety Regulations

NAVFAC Policy Ser AIR-

10.3SD/11-017)

dated 3 August

Policy on procuring or leasing Civil Engineering Support Equipment

2.4 Due to frequent changes to Documents and Directives, the Contractor shall comply with the most current version. Links to frequently used directives are:

14 | P a g e https://doni.daps.dla.mil/OPNAV.aspx (OPNAV and SECNAV Instructions) https://directives.navair.navy.mil/index.cfm (NAVAIR, NAVTESTWINGLANT, NAS

PATUXENT RIVER Instructions; also contains links to other command Instructions) https://www.natec.navy.mil/ (Aircraft Publications; Users must register to access) http://logistics.navair.navy.mil/4790/index.cfm (CNAF 4790.2 series) http://farsite.hill.af.mil/ (FARS/DFARs) https://www.portal.navy.mil/comnavairfor/CNAF%20Instructions/Forms/5000.aspx (CNAF Instructions)

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3.0 Requirements

3.1 General Requirements

3.1.1 Compatibility. The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government Information Technology (Information Technology (IT) environment through the security classification requirements as set forth in Section 3.2 of this PBSOW.

The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (Reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and Local Access Network (LAN) communications with the PMA-274. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with PMA-274 during working hours whether at Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location. Approximately 90% of the services rendered will be supported at the Presidential Helicopter Support Facility (PHSF), 48202 Bronson Road, Hangar 2805, Patuxent River, Maryland. Approximately 10% of the services will be required, but not limited to, at off-site locations such as the HMX-1 Executive Flight Detachment (EFD), 2134 Rowell Road, Quantico, Virginia. The Contracting Officer’s Representative (COR), Maintenance Officer and Government Inspection Office (GIO) assigned to support PMA-274 will directly monitor the Contractor performance in accordance with the Quality Assurance Surveillance Plan (QASP) developed for this contract for operations conducted at the PHSF. The HMX-1 Commanding Officer shall supply a Technical Point of Contact (TPOC) to monitor the Contractors performance in accordance with the QASP and they shall report to the MO for operations conducted at the HMX-1 EFD, Quantico, Virginia.

3.1.2.1.1 The Contractor shall be capable of simultaneously manning and supporting one detachment while maintaining operations at the PHSF.

3.1.2.1.2 When notified by the MO that off-site maintenance or aircraft recovery is required the Contractor shall arrange for recovery of the aircraft as applicable. The Contractor shall assemble the required test equipment, parts, and personnel to perform the required maintenance or affect the necessary repairs for off-site/Detachment aircraft as required. The Government may provide transportation in lieu of commercial transportation. This is a Government option. All discrepancies affecting the airworthiness of the aircraft and corrective action taken shall be documented on discrepancy sheet/logs at the off-site location. The discrepancy/logs shall be provided upon return to Quality and Maintenance Control and filed as appropriate; i.e. within the Aircraft Discrepancy Book (ADB) or the Aircraft Logs and Records.

3.1.2.1.3 The Contractor shall be required to travel. Temporary duty shall be performed as required by tasking, only after approval and authorization by the MO and COR in accordance with NAVAIR Clause 5252.232-9509 Travel Approval and Reimbursement Procedures. All approved travel shall be performed

16 | P a g e on a reimbursable basis. When available, the Contractor shall be authorized to utilize Government transportation. When not available, the Contractor shall be responsible for making arrangements for all airfare, car rental, lodging, and subsistence required. The Contractor shall comply with NAVAIR clause 5252.232-9509.

3.1.2.2 Meeting and Conference Room Support. Contractor representatives shall attend periodic briefings and meetings with PMA-274, HX-21, HMX-1, NAVAIR, and other entities/personnel as required by the MO/GIO. The Group Manager or an appointed representative shall represent the Contractor regarding all matters dealing with aircraft maintenance, logistics and personnel support as applicable to the Contractor.

3.1.3 Contract Status Reporting. The Contractor shall notify the MO verbally within 30 minutes and in writing within an hour of any condition that may delay Contractor performance.

3.1.3.2 The Contractor shall submit to the COR a monthly Progress Report summarizing type of work completed, man-hours executed, indicating straight time and overtime (CDRL A003).

3.1.3.3 Submit to the COR a Monthly Cost Summary Report (Voucher) broken down by CLIN and indicating current costs, funds applied, cumulative costs, funds remaining and Vouchers (CDRL A004).

3.1.3.4 When the following conditions occur, the Contractor shall advise the MO of conditions/ deficiencies in writing via CDRL A003:

3.1.3.4.1 A suspected or confirmed material failure which could lead to loss of an aircraft or an in-flight emergency.

3.1.3.4.2 A condition or material fault that poses a potential hazard to personnel, equipment and/or missions.

3.1.3.4.3 When a prescribed installation or maintenance action cannot be accomplished, or when operational characteristics or durability cannot be determined, or obtained due to faulty design or materials.

3.1.3.4.4 Inadequate, insufficient or otherwise deficient Technical Publications which prevent or hinder accomplishment of the contracted maintenance which if not corrected, may cause a hazard or present a Safety of Flight condition.

3.1.3.5 The Contractor shall utilize and complete the data requirements of the Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) annually. The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to fill in all required data fields using the web address https://www.ecmra.mil.

Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

3.1.4 Work Schedule. The Contractor response to all work requests shall be continual during normal duty hours, excluding lunch. Normal duty hours and lunch periods will be directed by the Group

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Manager and approved by the MO, and are subject to rotating shifts. The normal duty hours are noted below. Working hours may be modified in certain circumstances to ensure adequate support of emerging customer/project requirements.

Flight Operations: Mon-Fri: 0600-1430 1400-2230

Sun-Thu: 1430-2230

IMC/P PMI: Mon-Fri: 0600-1430 1400-2230

3.1.4.1 Installation closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies. While generally Contractor personnel may not perform work on-site at a Government facility without supervision from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant MO must concur with any determination that work being performed by Contractor personnel is mission essential.

3.1.4.2 Surge/Emergency Operations: Management Response expectation. The Contractor shall, as necessary, provide response within three (3) hours for weekends, holidays, and after normal duty hours for emergency repair. Work shall be continuous twenty-four (24) hours a day, seven (7) days a week until completed, as directed by the Group Manager and approved by MO. All surge/emergency work performed outside the regularly scheduled forty (40) hour work week will be considered overtime and will be paid at the overtime rates established in the contract.

3.1.4.3 Weekends/Holidays: The Government reserves the right to adjust day/hours of operation to meet the needs of operational commitments. All changes shall be provided by the Group Manager and approved by the MO. When the need for Weekend or Holiday flight and maintenance operations are identified notice shall be given by the MO, or his designated representative, to the Contractor. Work will not be performed on holidays except in emergency situations as determined by the MO.

3.1.4.3.1 The Government observes the following holidays listed below. The Contractor is permitted to observe these Holidays in accordance with its company policy. In the event any of the below holidays occur on a Saturday or Sunday the holiday shall be observed in accordance with COR direction.

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11

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Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

3.1.4.3.2 Day/Night Operations: The Contractor shall be able to support operations twenty-four (24) hours a day as required by the MO. The regular work shift hours will be set by the MO and Group Manager and will be published in the Monthly Maintenance Plan (MMP).

3.1.4.3.3 Overtime: Overtime is anticipated. Contractor use of overtime and payment for overtime must be handled in accordance with FAR 52.222-2 and 52.222-4. If required, overtime must be authorized by the COR. The Contractor shall not work any overtime without approval by the MO/COR. The Contractor shall provide an estimate for approval to the COR of OT hours required for any projected overtime effort.

3.1.5 Other Direct Costs (ODC’s): ODCs are based on a per annum amount. The COR approval shall be obtained prior to the purchase of any material or travel expenses.

3.1.5.1 Travel: Travel in support of the contract shall be allowable only when it is approved by the MO/COR prior to the commencement of the travel. The Contractor shall submit travel requests in accordance with approved PMA-274 processes for all personnel authorized to perform off-site support and submit them electronically for approval to the COR. COR approval for local travel expenses is required. Travel may include general and administrative expenses. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include those listed in

3.1.2.1. This list is not all inclusive as locations may change over the life of the contract. Travel authorization request shall be prepared in 10 business days prior to travel for COR approval. The Contractor shall be responsible for making all car/truck, airfare, lodging, and subsistence arrangements.

To assure reimbursement, the Contractor shall return all receipts for all expenses incurred.

Reimbursement for travel performed shall be in accordance with the Department of Defense Joint Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm).

3.1.5.2 Material: Prior written approval of the COR shall be required for all purchases of materials in accordance with H-1 Clause 5252.242-9515 Restriction on the Direct Charging of Material. If the Contractor’s proposal includes a list of materials with associated prices, then the (MO/COR/ACO/PCO as applicable) acceptance of the Contractor’s proposal shall constitute written approval of those purchases.

Any material provided by the Contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The Contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250).

3.1.6 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

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3.1.8 Transition Exit Strategy: The overall strategy shall be built around developing a transparent transition that maintains the support being provided to PMA-274 as outlined in the PBSOW while ensuring minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Transition Out Plan, to include the minimum elements listed below. (CDRL A007)

3.1.8.1 Work Acceptance. The Contractor shall provide a plan of action to effectively transition the work that is in process to their work force at the beginning of the contract. Establishing and maintaining effective lines of communication with the incumbent Contractor and Government personnel for the entirety of the transition period via weekly, or more frequently if deemed necessary, status meetings.

3.1.8.2 Work Turnover. The Contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

3.1.8.3 Quality Assurance. The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

3.1.8.4 Risk Mitigation Strategies. The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

3.1.8.5 Data/Information Transfer. The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.8.6 Transition period is the Contractor’s time for continued hiring, relocating, and training of personnel (including site surveys and familiarization); SAAR-N, Information Assurance training and any TASS access requirements, inventorying equipment; and the coordination of all matters associated with the Contractor’s ability to assume the flight operations, maintenance, and logistic functions as specified in the PBSOW.

3.1.8.7 The Contractor shall provide a timeline showing sequence of events for the transition of personnel and training.

3.1.8.8 The Contractor, during the transition period, shall participate in a weekly conference call and provide a written status to the MO of personnel hired and training status. Contractor shall include any condition which will preclude compliance with the contract and planned action to remediate such condition.

3.1.8.9 Within thirty (30) days of termination or completion of the contract, the Contractor shall ensure cooperation with the Government in conducting joint wall-to-wall inventories, ensuring continuity of ongoing flight operations and a written transition inventory plan shall be coordinated with the MO.

3.1.8.10 The Contractor shall provide to the Government a list of workforce member names 60 days prior to transition out.

3.1.9 Uniforms: The Contractor employees will be attired in neat, clean working uniforms (shirt and trousers with matching belts). Professional/administrative personnel shall be attired in business casual.

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3.1.10 Housekeeping: Contractor shall clean/housekeep assigned spaces daily at the end of each scheduled shift. Trash will be emptied from each work center/assigned space at the end of each shift. The Contractor shall ensure aircraft ramp and aircraft parking areas adjacent to hangars, and hangar decks are kept clean and FOD free. Compressed air can be used to clean difficult to reach areas only when protective equipment is worn and the air pressure is less than 30 PSI. Ref: General Industry Standard 29 CFR 1910. Ref: National Safety Council Aviation Ground Operations Safety Handbook.

3.1.12 OSHA: Work may require frequent bending, reaching, and climbing. Work may be performed on top of or under equipment, and in cramped or awkward positions. Employees may frequently lift and carry items in excess of fifty (50) pounds.

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3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements/Personnel Security Clearances

3.2.2.1 The Contractor shall comply with personnel security requirements for Secret and Top Secret clearances in accordance with the NISPOM 5220.22M. For YW access, the Contractor shall comply with DoD Directive 5210.55 (Presidential Support Program) and DoD Instruction 5210.87 (Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment to Presidential Support Activities (PSAs)). All individuals requiring YW access will be coordinated with the PMA-274 Personnel Security Specialist prior to initiation and will adhere to PMA- 274 procedures for processing YW access.

3.2.2.1.2 The Contractor shall ensure that all personnel, prior to starting work, have a minimum of a Tier 3, or equivalent investigation with favorable results. The Contractor shall ensure that all personnel maintain their security clearance eligibility in order to perform the work assigned and access the facilities required to perform the work. The Contractor shall ensure that personnel identified by the COR meet eligibility requirements for clearance/access to classified information at the level required, up to and including YW access.

3.2.2.1.3 The Contractor shall ensure that all personnel assigned to support the HMX-1 EFD, Quantico, Virginia, possess a current Top-Secret YW clearance prior to assignment.

3.2.3 DD-254: The Contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the Contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.2.4 Cybersecurity (CS)

3.2.4.1 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.2.4.1.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at:

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SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.4.1.1.1 The contractor shall establish a CAC/SAAR-N POC to coordinate with the Government in such matters. The CAC/SAAR-N POC shall deliver completed Trusted Associate Sponsorship System (TASS) Registration Request (TRR) and SAAR-N forms electronically for approval and processing by the Government. SAAR-N forms should be digitally signed by all signatories using either their DOD or ECA issued PKI certificate.

3.2.4.1.1.2 The SAAR-N form remains valid throughout contractual performance, inclusive of performance extensions and option exercises where the contract number does not change. Contractor personnel are required to submit a new SAAR-N form only when they begin work on a new or different contract. This form is available at the following location:

https://navalforms.documentservices.dla.mil/formsDir/_OPNAV_5239_14_7631.pdf.

3.2.4.1.2 Common Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site Contractor personnel and shall be visible at all times while personnel are at the Government site. The Contractor shall furnish all requested information required to facilitate issuance of identification badges. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the Contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.4.1.3 Public Key Infrastructure (PKI): PKI provides a trusted identity management infrastructure through software and hardware to bind keys for encrypting and decrypting messages and the associated user’s identity, ensuring they are authentic via a Certification Authority.

3.2.5 Information Security: The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and

04SECNAV M-5510.36.

3.2.5.1 Security Classification Guides: The Contractor shall use OPNAVINST 5513.2C, SCG ID # 02- 282, Presidential Vertical Lift Helicopter Platform(s) (VXX) Security Classification Guide (SCG), 13 March 2012 and OPNAVINST 5513.2C, SCG ID # 02-297, Presidential Vertical Lift Helicopter Platform(s) (VXX) Security Classification Guide (SCG) - Annex A, 13 March 2012 (classified document available based on validation of security credentials) for classification guidance. The Contractor shall be responsible for validating all individuals need-to-know and shall ensure all personnel security clearances (PCL) are current and applicable to the classification level of the information disseminated.

3.2.5.2 COMSEC: Certified COMSEC material is not releasable to contractor employees who have not received a final security clearance at the appropriate level. Cryptologic keying materials and Controlled Cryptographic Items (CCI) are controlled by Department of the Navy, NISPOM, and National Security

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Agency (NSA) guidelines. The contractor shall be guided by NSA/CSS Policy Manual #-16 in the control and protection of COMSEC material /information at their facilities.