N00421-18-R-0017_Amendment_0002_Modification.docx

N0042118R0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Nov-2018 11:00 AM to 04-Jun-2019 12:00 PM.

The following have been added by full text:

AMENDMENT 0002

The changes made to Solicitation N00421-18-R-0017 via Amendment 0002 are outlined below.

Additional Changes made by the Government:

1. Section A: Updated the Government Contract Specialist Point of Contact as of Amendment 0002.

1. Section B: B-1 Period of Performance (PoP) dates have been revised as of Amendment 0002.

1. Section F: CLINs PoP dates have been changed as of Amendment 0002.

1. Section G: Clause 252.232-7006 Wide Area WorkFlow Payment Instructions was updated to the most current version as of Amendment 0002.

1. Section G: Clause 5252.201-9501 Designation of Contracting Officer’s Representative (COR) was revised as of Amendment 0002.

1. Section G: Deleted G-TXT-0001 Payment Instructions and G-TXT-PAY Clarification as of Amendment 0002

1. Section G: Incorporated Special Invoice Instructions and Payment Instructions as of Amendment 0002

1. Section H: Incorporated a new paragraph (iv) in NAVAIR Clause 5252.242-9502 and renumbered remaining paragraphs as of Amendment 0002.

1. Section J: Updated Attachment 06 Wage Determination to reflect the most recent Wage Determination as of Amendment 0002.

1. Section J: Updated Attachments P6 and P7 Cost Spreadsheets (Prime and Subcontractor) to reflect the new PoP as of Amendment 0002.

1. Section L: Part A, 4.0 Proposal Submission, subparagraphs 4.2.1 and 4.2.2 were updated to reflect a new Point of Contact for proposal submisiion as of Amendment 0002.

1. Section L: Part B Specific Instructions 3.0 Volume 3: Price/Cost Proposal subparagraph 3.3.1 was revised as of Amendment 0002.

1. Section L: Updated NAVAIR Clause 5252.215-9503 Anticipated Award Date as of Amendment 0002.

The following have been modified:

GOVERNMENT POINT OF CONTACT

Contract Specialist:

Cheri Swailes Phone: 301-757-1534 Email: Cheri.Swailes@navy.mil

Contracting Officer:

Amy G. Davis Phone: 301-757-9773 Email: Amy.G.Davis@navy.mil

Procuring Contracting Officer:

Thomas E. Stann Phone: 301-757-0031 Email: Thomas.Stann@navy.mil

SECTION B - SUPPLIES OR SERVICES AND PRICES

B-1 ESTIMATED RATES

B-1 ESTIMATED AND NEGOTIATED LABOR RATES

This language is designed for use in conjunction with H-2 Issuance of Orders Using Streamlined Procedures NAVAIR 5252.216-9540 (Variation). The below rates consist of composite fully burdened rates for each key and non-key labor categories, inclusive of fee. Fully burdened rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee and subcontracting pass-through costs where applicable. The rates below will be utilized when developing estimated labor ceilings for task orders by using the estimated hours per labor category multiplied by the composite rate. Invoicing will be based on actual costs incurred. Ceiling for Other Direct Costs will be priced in accordance with the Government Estimate. Orders crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the order.

NON-PERFORMANCE BASED (TERM) OFF-SITE (Contractor Facility)

Composite Fully Burdened Rates (Regardless of Clearance or if Key)

Labor Category

Bookkeeping, Accounting, and Audit Clerk (Accounting Clerk II)(SCA)

Cable Splicer (SCA)

Computer Programmer, Senior (Computer Programmer IV) (SCA)

Configuration Management Analyst/Management Analyst, Journeyman

Data Entry Keyers (Data Entry Operator II) (SCA)

Electrical and Electronics Drafters (Drafter/CAD Operator I)(SCA)

Electrical and Electronics Drafters (Drafter/CAD Operator II)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance I)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance II)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance III)(SCA)

Electrical Engineer, Senior (Antenna Engineer)

Engineer, Journeyman

Engineer, Senior

Engineering Technician (Engineering Technician II)(SCA)

Engineering Technician (Engineering Technician II) (SCA)

Engineering Technician (Engineering Technician III) (SCA)

Engineering Technician (Engineering Technician IV) (SCA)

Executive Secretaries and Executive Administrative Assistant (General Clerk I) (SCA)

Executive Secretaries and Executive Administrative Assistant (General Clerk II) (SCA)

Logistician, Journeyman

Logistician, Senior

Order Clerk II (SCA)

Management Analyst, Senior (Systems Analyst)

Manager / Operations Manager, Senior (Program Manager)

Manager / Operations Manager, Senior (Project Manager)

Quality Control Inspector (SCA)

Stock Clerks and Order Fillers (Warehouse Specialist)(SCA)

Technical Writer I (SCA)

Technical Writer II (SCA)

Radio and Telecommunications Installers and Repairs (Telecommunications Mechanic I) (SCA)

Radio and

Telecommunications Mechanic II (SCA)

Truck driver, Medium (SCA)

Word Processor and Typist (Word Processor I) (SCA)

Word Processor and Typist (Word Processor II) (SCA)

** Dates to be adjusted at contract award (SCA) Service Contract Act

NON-PERFORMANCE BASED (TERM) ON-SITE (St. Inigoes, MD)

Composite Fully Burdened Rates (Regardless of Clearance or if Key)

Labor Category

Bookkeeping, Accounting, and Audit Clerk (Accounting Clerk II)(SCA)

Cable Splicer (SCA)

Computer Programmer, Senior (Computer Programmer IV) (SCA)

Configuration Management Analyst/Management Analyst, Journeyman

Data Entry Keyers (Data Entry Operator II) (SCA)

Electrical and Electronics Drafters (Drafter/CAD Operator I)(SCA)

Electrical and Electronics Drafters (Drafter/CAD Operator II)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance I)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance II)(SCA)

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance III)(SCA)

Electrical Engineer, Senior (Antenna Engineer)

Engineer, Journeyman

Engineer, Senior

Engineering Technician (Engineering Technician II)(SCA)

Engineering Technician (Engineering Technician II) (SCA)

Engineering Technician (Engineering Technician III) (SCA)

Engineering Technician (Engineering Technician IV) (SCA)

Executive Secretaries and Executive Administrative Assistant (General Clerk I) (SCA)

Executive Secretaries and Executive Administrative Assistant (General Clerk II) (SCA)

Logistician, Journeyman

Logistician, Senior

Order Clerk II (SCA)

Management Analyst, Senior (Systems Analyst)

Manager / Operations Manager, Senior (Program Manager)

Manager / Operations Manager, Senior (Project Manager)

Quality Control Inspector (SCA)

Stock Clerks and Order Fillers (Warehouse Specialist)(SCA)

Technical Writer I (SCA)

Technical Writer II (SCA)

Radio and

(Telecommunications Mechanic I) (SCA)

Radio and

Telecommunications Mechanic II (SCA)

Truck driver, Medium (SCA)

Word Processor and Typist (Word Processor I) (SCA)

Word Processor and Typist (Word Processor II) (SCA)

** Dates to be adjusted at contract award (SCA) Service Contract Act

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 01-AUG-2019 TO

31-JUL-2024

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

FOB: Destination N3555A

To:

POP 01-MAY-2020 TO

30-APR-2025

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

N3555A

The following Delivery Schedule item for CLIN 0007 has been changed from:

POP 01-AUG-2019 TO

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

N3555A

POP 01-MAY-2020 TO

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

N3555A

The following Delivery Schedule item for CLIN 0013 has been changed from:

POP 01-AUG-2019 TO

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

N3555A

POP 01-MAY-2020 TO

RECEIVING OFFICER

17134 WEBSTER FIELD BLDG 8225

ST INIGOES MD 20684-0010

N3555A

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been added by full text:

PAYMENT INSTRUCTIONS

PAYMENT INSTRUCTION FOR Multiple ACCOUNTING CLASSIFICATION CITATIONS (REFERENCE: TXT-07B PAYMENT INSTRUCTIONS – OTHER (PGI 204-7108(d)(12))

In accordance with DFARS PGI 204.7108 “Other” (d) (12) INVOICING AND PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION CITATIONS.

This [task order/contract] is a cost-type contract funded by multiple funding types and/or customers, spanning several years. Funding for the CLINs contained in this contract are received from various funding sources and applied to specific tasking as defined in the funding modifications.

(a) Based on the type of work contracted for on behalf of DOD/Navy customers, payment by CLIN/SLIN/ACRN is significantly important and using any of the payment methods specified in the table identified in PGI 204.7108(b)(2) would result in the funding resources of one customer being paid for work received by another customer. The contractor completes the effort in a fluid environment; therefore, in order to accurately track and account for funding expenditures in accordance with the specific tasking associated with each funding line, payment instruction (d) (12) "Other" applies as expenditures must reflect the actual work performed, in alignment with the type of funding to avoid violations to the Anti-Deficiency Act.

(b) Payment shall be made in accordance with the Contracting Officer/DCAA approved billing whereby the contractor shall include identification of the CLIN, SLIN, and ACRN 4 on each invoice. This will allow for appropriate contractor invoicing based on the unique customer requirement funding and Contracting Officer’s instructions. This approach also allows for proper matching of the charge to the activity that have received the service/product with the application of the payment to the corresponding entity.

SPECIAL INVOICE INSTRUCTIONS

Special Invoice Instructions

All funding is identified/obligated at the CLIN/SLIN level under this task order. SLINs are established sequentially as obligated. Each obligation of funds may receive a unique SLIN identifier, even if the funds are an increase to an existing line of accounting (ACRN). Each SLIN providing funding designates a specific project/work area as defined by a referenced technical direction letter (TDL). Thus an individual project/work area/technical direction letter (TDL) that is funded incrementally could have one or more ACRNs and could be across multiple SLINs. Accounting for expenditures and invoicing at the SLIN level is required.

The contractor shall be required to track and report at the project/work area TDL level. Each identified project/work area/TDL shall be invoiced by its associated SLIN and ACRN. If multiple ACRNS are associated with a single project/work area/TDL, the contractor shall consult/coordinate with the Contracting Officer for additional invoicing instructions.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Cost Voucher_________________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

__Invoice 2in1____________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_TBD at time of award___________________________________________________________ (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5252.201-9501 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(SEP 2012)

(a) The Contracting Officer has designated [TBD at time of award] as the authorized Contracting Officer's Representative (COR) to perform the following functions, duties, and/or responsibilities:

Inspection of services Inspection of Data Deliverables Coordination with DCMA for inspections.

Review of invoices in WAWF to ensure charges are reasonable for work performed.

Additionally the following specific duties are assigned to the COR from the NAVAIR clause 5252.242-9511 CONTRACT ADMINSTRATION DATA

FAR 42.302(a)(16) Ensure timely notification by the contractor of any anticipated overrun or underrun of the estimated cost under cost-reimbursement contracts.

FAR 42.302(a)(30) When contractors request Government property—

(i) Evaluate the contractor’s requests for Government property and for changes to existing Government property and provide appropriate recommendations to the contracting officer;

(ii) Ensure required screening of Government property before acquisition by the contractor;

(iii) Evaluate the use of Government property on a non-interference basis in accordance with the clause at 52.245-9, Use and Charges;

(iv) Ensure payment by the contractor of any rental due; and

(v) Modify contracts to reflect the addition of Government-furnished property and ensure appropriate consideration.

FAR 42.302(a)(38) Ensure contractor compliance with contractual quality assurance requirements

FAR 42.302(a) (40) Perform engineering surveillance to assess compliance with contractual terms for schedule, cost, and technical performance in the areas of design, development, and production.

FAR 42.302(a)(41) Evaluate for adequacy and perform surveillance of contractor engineering efforts and management systems that relate to design, development, production, engineering changes, subcontractors, tests, management of engineering resources, reliability and maintainability, data control systems, configuration management, and independent research and development.

FAR 42.302(a)(42) Review and evaluate for technical adequacy the contractor’s logistics support, maintenance, and modification programs.

FAR 42.302(a)(58) Ensure timely submission of required reports.

FAR 42.302(a)(67) Support the program, product, and project offices regarding program reviews, program status, program performance and actual or anticipated program problems.

DFARs 242.302(a)(67) Also support program offices and buying activities in precontractual efforts leading to a solicitation or award.

Review contrator invoices in Wide Area Work Flow (WAWF) to ensure proper labor categories and labor hours (as applicable) are charged to the appropriate CLIN/SLIN/INFOSLIN, Line of Accounting (LOA) ACRN, and if applicable appropriate Project number and TDL. In addition, ensure that travel and other items appear consistent with performance, and charges are reasonable for the work performed.

The COR can be subject to disciplinary action, up to and including removal from federal service for any unauthorized acts and/or inappropriate authorizations that are communicated/provided to the contractor by the COR including but not limited to unauthorized commitments or anti-deficiency violations.

(b) The Contracting Officer has designated the following as an authorized Alternate Contracting Officer's Representatives (ACOR):

ACOR: [ name, mailing address, code, and telephone number will be determined at time of award] to perform the functions, duties, and/or responsibilities outlined above in the absence of [name of COR for whom the alternate will perform will be determined at time of award].

(c) The effective period of the COR designation is the period of performance of this contract.

The following have been deleted:

G-TXT-PAY CLARIFICATION

SECTION H - SPECIAL CONTRACT REQUIREMENTS

(iv) The contractor shall track each TDL and shall be subject to FAR 52.232-22, Limitation of Funds clause at the TDL level. The contractor shall notify the Contracting Officer whenever it has reason to believe the costs it expects to incur under the TDL and the specific CLIN/INFOSLIN/ACRN (as funded) will exceed 75% of the total funded amount so far allotted to the specific TDL and CLIN/INFOSLIN/ACRN assigned. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the TDL. If, after notification, additional funds are not allotted, the Contractor shall immediately discontinue support of the specific TDL upon expense of applicable funds or completion of TDL assignment; whichever is first. The contractor is not obligated to continue performance under the TDL or otherwise incur costs in excess of the amount then allotted to the TDL by the Government. The Government is not obligated to reimburse the Contractor for any cost in excess of the total amount allotted by the Government to the TDL.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

The following have been deleted:

TABLE OF CONTENTS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L – 1 CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

1.2 In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

1.3 The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or sub factor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

1.4 The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

1.5 Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

1.6 Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing Kara Marie Ridgell, Contract Specialist at kara.ridgell1@navy.mil and Amy G. Davis, Contracting Officer, at amy.g.davis@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued. Questions received after 10 calendar days may not be answered prior to the proposal due date.

2.0 PROPOSAL FORMAT

2.1 Written proposals must be formatted using a Times New Roman 12 pt. Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. Offeror's proposal shall not utilize compressed or condensed spacing between lines or characters in order to circumvent the provided page limits; any proposal that utilizes compressed or condensed spacing will be deemed non-compliant, will not be evaluated, and will be ineligible for award. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a Times New Roman 10 pt. Normal font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, shall be no smaller than 10 pt. font and should be consistent with the purpose of the data presented.

2.2 The Offeror shall provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled with Offeror’s name and include “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.” If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume and paragraph number matches the Proposal Instructions Volume and paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide any reason(s) it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

3.2 Each volume of the proposal shall be submitted as one original paper copy and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title pages and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit will be disregarded and will NOT be evaluated.

3.3 Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

1 Original;

3 Paper Copies;

1 Electronic Copy

3 Paper Copies;

1 Electronic Copy

2 Paper Copies;

1 Electronic Copy

2 Paper Copies;

1 Electronic Copy

Annex 1

1 Original;

2 Paper Copies;

1 Electronic Copy

Annex 2

1 Paper Copy;

1 Electronic Copy

Annex 3

Past Performance Cross Reference Matrix (CRM)

1 Paper Copy;

1 Electronic Copy

Annex 4

1 Paper Copy;

3.4 Each proposal volume shall contain the following information:

3.5 The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

4.1 Offeror shall clearly mark all packages with the solicitation number. All proposals shall be received at the address below no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.2 Offeror shall hand carry or submit proposals via United States Postal Service or through a commercial carrier using the address provided below.

4.2.1 Hand carried proposals and commercial carried proposals (e.g. FEDEX, UPS, etc.) shall be delivered, attention to: Cheri Swailes and/or Amy G. Davis to the below address. When submitting hand carried proposals, contact either Cheri Swailes at (301) 757-1534 or Amy G. Davis at (301)757-9773 to coordinate access into the building at time of proposal delivery.

NAVAL AIR SYSTEMS COMMAND

CODE: AIR-2.5.1.3.10. (CHERI SWAILES)

47060 LILJENCRANTZ ROAD, BLDG 433

PATUXENT RIVER, MD 20670

Solicitation Number: N00421-18-R-0017

4.2.2 United States Postal Service proposal delivery shall be delivered, attention to Cheri Swailes at the following address:

DEPARTMENT OF THE NAVY

AIRCRAFT SUPPORT CONTRACTS DIVISION

ATTN (CHERI SWAILES) CODE (AIR-2.5.1.3.10)

21983 BUNDY ROAD BLDG 441

PATUXENT RIVER, MD 20670-1127

Solicitation Number: N00421-18-R-0017

4.2.3 Offeror shall not submit proposals by facsimile or electronically via email.

5.0 PROPOSAL PACKAGING:

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Price/Cost.

5.2 Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

1.1. Understanding of the Work

1.1.1 Understanding of the Work Statement of Work Approach

1.1.1.1 Offer shall provide a written narratives of proposed understanding and capability to perform the requirements of 3.3.1.9 EW Systems.

1.1.1.1.1 Provide Description of approach, including a detailed step-by-step procedures and methodology which would be used in accomplishing the SOW.

1.1.1.1.2 Identify any areas that may impact successful performance and potential mitigation steps.

1.1.1.1.3 Provide a description of possible areas to be investigated in researching task area.

1.1.1.2 Offer shall provide a written narratives of proposed understanding and capability to perform the requirements of 3.3.2 Technical Support.

1.1.1.2.1 Provide Description of approach, including a detailed step-by-step procedures and methodology which would be used in accomplishing the SOW.

1.1.1.2.2 Identify any areas that may impact successful performance and potential mitigation steps.

1.1.1.2.3 Provide a description of possible areas to be investigated in researching task area.

1.1.1.3 Describe the Offeror’s strategy to meet requirements of SOW 3.1.2.3.

1.2 Key Personnel

The following definitions apply: A “contingent hire” is an individual who has committed, under a signed letter of intent (LOI), to being employed by the offeror with a stated salary, if the offeror is awarded the contract. A “prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after award.

Key Personnel Resumes/Personnel Qualifications For Key Personnel, offeror shall provide a resume of the work assignments, training, etc. that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

· Employee name

· Years of employment experience in chronological order including narrative description of duties and responsibilities

· Current position, title and employer

· Educational history

· Institution name, degree (type and field of study) or certification earned, and year for all degrees or certifications earned

· Specialized training or certifications as it relates to the labor category qualifications and the year training was completed or certification was achieved

· Current level of security clearance and status (i.e. final, interim, pending submission, or n/a)

Offeror shall only submit resumes for the number of key personnel listed in Section C, Paragraph 3.0, Sub-paragraph 3.4, Part 3.4.2.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW, the offeror has the burden of proof to show how proposed qualifications meet the minimum qualifications.

1.2.1.1 Only current or contingent personnel may be proposed as Key Personnel. No prospective hire may be proposed as Key Personnel.

1.2.1.2 The Government may check backgrounds to verify experience, education and certifications received.

1.3 Management Approach

1.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

1.3.1.1 Proposed management approach to recruiting and retaining personnel to support this specific contract. The approach shall address the ability to meet security clearance level and any Cyber IT/CSWF certifications requirements as defined in Section C, Paragraph 3.0, Sub-paragraph 3.2, Paragraph 3.2.2.1.

1.3.1.2 Proposed lines of responsibility, authority, and communication through which the tasks will be managed.

1.3.1.3 Procedures to be taken to ensure quality, security, deliverable compliance and cost control

1.3.1.4 Processes for managing the contract and Task Orders from start to finish, including the role and authority of the offeror’s Program Manager in comparison to the role played by the offeror’s indirect or corporate office.

1.3.1.5 Identification of potential performance risks and proposed risk mitigation strategies.

1.3.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

1.3.2.1 Subcontract Management Approach. Prime Contractor shall detail how the team members and/or subcontractors will be managed to ensure cohesive integration into the overall management approach.

1.3.2.2 How the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement.

1.3.2.3 How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, the level of subcontract effort expected

1.3.2.4 How the offeror will maintain control during the performance of work and how the offeror will ensure subcontractors are tasked consistent with their overall and task order proposals.

1.3.2.5 Offerors shall provide all information in its proposal to clearly demonstrate that its proposal meets the solicitation's minimum requirements, to include compliance with DoD Directive 8140.01 and SECNAV M-5239.2.

1.3.3 Small Business Utilization Strategy. As part of the Management Approach, Offerors shall present the following in Annex 1:

1.3.3.1 Small Business (SB) Utilization Strategy: All Offerors shall describe their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV teaming arrangement to achieve a Government established Small Business Participation Goal of no less than 23% of the total subcontract value, inclusive of options and include the following minimum goals: SDB 5%, WOSB 5%, and SDVOSB 3%. Small business offerors should include themselves in addressing their strategies. All goals shall be presented in percentages in relation to total contract value. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required.

1) Offerors shall specifically identify the small business subcontractors to be utilized in performance of this contract to the maximum extent practical. For each SB concern specifically identified in the proposal, provide the SB concern’s SB subcategory (e.g SDB, SDVOSB, WOSB, HUB Zone, etc.), provide the SB concern’s CAGE code (or, if not registered in System for Award Management (SAM), provide evidence of self-certification in accordance with FAR 19.703(b) as a SB concern), and the NAICS code for the work to be performed by the SB subcontractor.

2) Offerors shall describe the complexity and variety of the work small firms are to perform. For each SB subcontractor specifically identified, the offeror shall identify if the planned subcontract effort is considered to be of low, medium, or high complexity along with a brief rationale.

1.3.4 Transition Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition plan based on a 30 day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror.

1.3.4.1 Work Turnover: The Offeror shall provide a plan of action to effectively transfer tasked work that is in process at the expiration of the current contract from the incumbent to the successor offeror.

1.3.4.2 Training – The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

1.3.4.3 Risk Mitigation Strategies: The Offeror shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

1.3.4.4 Security Requirements to include OPSEC, facility clearances and base access. The offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

1.3.4.5 Data Transfer – The offeror shall provide a plan of action for the efficient inventory and transfer of program data from the incumbent to the successful offeror.

1.3.4.6 Timeline – The offeror shall provide proposed schedule of events during the transition period.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

2.1.1 Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not be limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, or Fee Determining Officials.

2.1.2 The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related communications. Consequently, for any principal subcontractor or JV team member that does not provide the written consent, the Offeror shall provide the name, job title, address, phone number, and email address for the subcontractor or JV team member POC with whom the Government may address any past performance issues.

2.1.3 The Offeror shall provide one electronic copy of the Statement of Work (SOW) for each contract reference as Annex 2 and cross reference how each provided contract aligns to the RFP SOW. If the work was performed by a subcontractor, the Offeror shall submit the subcontract’s SOW. The Offeror shall submit a Cross Reference Matrix (CRM), similar to example below. Past Performance CRMs shall be no more than one page per Past Performance reference contract.

3.3.1.1

3.3.1.2

3.3.1.3

3.3.1.4

3.3.1.5

3.3.1.6

3.3.1.7

3.3.1.8

3.3.1.9

3.3.1.10

3.3.1.11

3.3.1.12

3.3.2.1

3.3.2.2

3.3.2.3

3.3.2.4

3.3.2.5

3.3.2.6

3.3.2.7

3.3.3.1

3.3.3.2

3.3.3.3

3.3.3.4

3.3.3.5

3.3.3.6

3.3.3.7

(a) Offerors may choose one of two options when submitting the Attachment P1 – Past Performance Information Form:

(i) Offerors may fill in the information in the Contract Effort Description box of the Attachment, if the response is concise enough to fit within the limitations of the form and the information is viable when the form is printed; OR,

(ii) Offerors may designate within the Contract Effort Description Box “See Continuation Page”, and then submit a second PDF or MS Word document in order to provide the required information for the Contract Description Box of the Attachment P1 – Past Performance Information Form.

2.1.4 The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance for that contract/order will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official. The Offeror shall provide the instructions to the Program Manager within two weeks of solicitation release.