Attachment_5_-_GOP_Guidance.pdf

GOP Requirements N00421-17-R-0071

SOW Attachment 5, p1

Attachment 5

AVMI Ground Operations Procedures (GOPs) Guidance

SOW Attachment 5, p2

SECTION I

The contract clause titled Ground and Flight Risk specifies the following:

DFARS SubPart 252.228‐7001 Ground and Flight Risk

(b) Combined regulation/instruction. The Contractor shall be bound by the operating procedures contained in the combined regulation/instruction entitled “Contractor’s Flight and Ground Operations” (Air Force Instruction 10‐220, Army Regulation 95‐20, NAVAIR Instruction 3710.1 (Series), Coast Guard Instruction M13020.3, and Defense Contract Management Agency Instruction 8210.1) in effect on the date of contract award.

AVMI does not perform flight operations. Therefore, Chapter 4 ‘Flight Operations’ is not applicable to this contract. Only ground operations and ground related tasking apply.

NAVAIRINST 3710.1G Change 1 identifies a minimum set of ground operations that must be addressed, if performed. As shown by 3710.1G paragraphs below: These GOPs are detailed documents personnel are to follow. It also requires addressing all hazardous ground operations—not only the ones specified in this document (highlight below was added to emphasize requirement).

NAVAIRINST 3710.1G Change 1

CONTRACTOR’S FLIGHT AND GROUND OPERATIONS

3. Contractor’s Written Procedures

3.3 Preparation

3.3.3 Adequately explain all aspects of a given operation to include the purpose, scope, and steps to accomplish the task;

5.1. Ground Operations Procedures (GOPs)

The contractor shall develop and follow written GOPs to ensure that only trained, qualified and certified personnel perform all aircraft ground operations, as applicable.

Contractors perform many ground operations related to aircraft not specifically mentioned in this Instruction; however, all hazardous ground operations performed in, on and around aircraft must be addressed in the Procedures.

As a test organization, a major hazardous ground operation performed by AVMI is the installation of test equipment in/on aircraft. This operation may require some additional programs to be included beyond the minimum set of 3710.1G Change 1 programs to ensure items we install are not likely to cause harm or unsafe operation to the aircraft.

The listed GOP required programs identified in Table 1 are a minimum list from NAVAIRINST 3710.1G Change 1 as defined by our tasking, equipment, and operations. This list may shorten or lengthen as hazards are diminished or identified in the future.

SOW Attachment 5, p3

Table 1, NAVAIRINST 3710.1(series) Programs Required by AVMI

Prog Num

Required Program

NAVAIRINST

3710.1G Ch1 Reference Paragraph

5000 #GOP Program Overview ---

5002 Training, Qualification, and Certification 5.2

5003.1 FOD 5.3

5003.2 Tool Control 5.3

5008 *Aircraft Servicing 5.8.4 5011 *Egress System/Component Maintenance and Storage 5.11 5014 Test, Measurement, and Diagnostic Equipment (TMDE) 5.14 5022 *Battery Handling, Recharge, and Storage 5.22 5023 *Corrosion Control 5.23 5029 Storage and Handling of Hazardous Materials (HAZMAT) 5.29 # Non-standard GOP formatting applies

* Minimal approach only (Discuss with GGFR)

Additional Requirements:

1) Each GOP shall be a standalone and complete document. All documents (or sections of documents) referenced shall be included as an appendix. It is suggested that only pertinent sections of documents are referenced, not the document in general.

2) It is required to use the GOP numbering system provided on this list (Contractor)-GOP-50xx 50 = NAVAIR 3710.1(series) Chapter 5, xx=program corresponding paragraph).

FOD and Tool Control are part of the same 3710.1 paragraph (5.3), therefore the FOD GOP is numbered 5003.1 and Tool Control is numbered 5003.2.

3) All GOPs must be fully compliant with the requirements throughout NAVAIRINST 3710.1(series). Required sections that do not apply shall be addressed by stating that section/requirement is ‘not applicable’ with appropriate rationale somewhere in the document.

4) Exceptions:

a) As AVMI does not perform flight operations, any reference to flight operations, like those in Chapter 4, may be ignored unless required elsewhere in the SOW or this attachment.

b) The 3710.1G section 3.7 for format shall be replaced with ‘Contractor format acceptable with GGFR concurrence.’

It is strongly recommended that the final GOP content be written with the end-user in mind -- What wording, structure, and format will be easiest for end-users to follow? It should be clear, concise, to the point and in compliance with the intent of the applicable instructions.

SOW Attachment 5, p4

5000 ‐ 3710 Program Overview Describe the general approach to discerning requirements, writing GOPs, training, enforcement, and improvement. Since this GOP is a special case, normal GOP formatting may not apply.

Present the data, processes, and insights in a manner that is organized and easy to understand.

Include the following at a minimum:

a) Include a cross-reference matrix listing all paragraphs/subparagraphs in the 3710 that relate to ground procedures. For each paragraph, identify which GOP(s) that requirement is addressed. For paragraphs that do not apply, use NA and state the reason it does not apply. If all sub-paragraphs of a section do not apply, address only the top-level paragraph.

b) Include any 3710.1 processes, procedures, and/or requirements that do not fit within one of the identified specific programs. Two such examples are shown below.

c) 3710.1G Change 1, paragraph 6.6 calls out monthly flight safety meetings. This section shall be used to require monthly ground safety meetings and other associated tasking applicable to ground operations.

Example (c1) GOP Reviews 3710.1G Change 1, paragraph 3.13 discusses conducting an annual GOP review. The GOP review process should be discussed (who is in charge of the review, due dates of the review, process to conduct the review, schedule for all GOPs, output of the review, etc).

Example (c2) Mishap Prevention Program 3710.1G Change 1 paragraph 6.1 requires the contractor to establish a written mishap prevention program for its flight and/or ground operations which includes the following applicable elements:

a) Designation of an Aviation Safety Official and specific duties and responsibilities of the position.

b) Risk Management.

c) Establish hazard identification and elimination procedures.

d) Establish a contractor aviation safety council (AKA consolidated safety council) to promote a program of accident prevention in flight, ground, industrial, and explosive activities as they apply to flight and ground operations.

e) Conduct regular safety audits

5002 ‐ Training, Qualification, and Certification Program.

This includes a Master Training Plan (MTP) as well as Training, Qualification, and Certification records. The MTP includes a list of instructors, identifies testing requirements, course outlines and instructions (lectures, electronic media, required reading), as well as processes to track currency, forecasting so folks don’t lose currency, etc. Everyone on the contract should receive top-level introductory training so they are aware of GOPs and know they should not perform any GOP tasking they aren’t properly trained on. Only those position/labor categories performing the tasks need the in-depth indoctrination training. This GOP also requires

SOW Attachment 5, p5 records/documentation of training and qualification by individual, labor category, task, and GOP program.

5003.1 Foreign Object Damage (FOD) Prevention

Potential FOD is a condition where a foreign object is in a position to cause damage when a product or system is used. Examples are, but not limited to:

a) Tools, manufacturing or inspection hardware, and other objects left in the vicinity of or in the migratory path of engine inlets.

b) Metal or wire clippings, solder balls, and other debris lying in the vicinity of electrical terminals, circuitry, connectors, or components.

c) Tools, hardware, or debris lying on runways, ramps, and taxiways

5003.2 ‐ Tool Control Program The primary objectives of the TCP are the enhancement of safety by eliminating accidents and equipment damage attributed to uncontrolled tools and minimizing tool replacement costs.

a) Tools. Any hand tool typically known as replaceable and disposable/consumable (i.e.:

disposable knives, insertion/extraction devices, scrapers, etc.) are accounted for prior to and at the completion of each task.

b) Uncommon Tools are one of kind tools, which are secured in general shop/lab tool containers or rooms for the purpose of being made available to artisans on “as needed” basis. Test lead/equipment and special test equipment are considered uncommon tools.

5008 ‐ Aircraft Servicing Hydraulic Contamination causes fluid/gas carrying lines and component failures, and presents a serious threat to flight safety. Typical contaminants include metallic and nonmetallic debris (self-generated and externally introduced), water, or other foreign fluids, all of which serve to degrade hydraulic system performance and component life. Address only paragraph 5.8.5 with respect to hydraulic systems.

5011‐ Egress System/Component Maintenance and Storage Procedures for training and familiarization are required for general rules, hazards and safety precautions while personnel are working in and around ejection seats. Procedures shall address paragraphs 5.11.1 through 5.11.3.

5014 ‐ Test, Measurement, and Diagnostic Equipment (TMDE) Many tasks require use of calibrated equipment. This program is to ensure those items under the contractor’s purview are properly calibrated. The GOP shall address tools requiring calibration in contractor assigned toolboxes, tool cribs, and other contractor assigned areas.

SOW Attachment 5, p6

5022 ‐ Battery Handling, Recharge and Storage Safely handle batteries to prevent loss of equipment and/or injury to personnel due to the possibilities of a cell explosion or cell short-circuit. Procedures shall address only those batteries handled or used in/on/around the aircraft by AVMI contractor personnel. Examples include batteries for rechargeable power tools and lights, disposable batteries for tools and lights, etc.

5023 ‐ Corrosion Control Prevent and control the deterioration of a metal from occurring, caused by reaction with the environment such as erosion, cavitation, stress and pitting. Procedures shall address only for the corrosion prevention for installed test equipment and modifications.

5029 ‐ Storage and Handling of Hazardous Material (HAZMAT) Hazardous materials may cause damage to aircraft and personnel if misused. Procedures shall address all hazardous materials used in/on/around aircraft.