Attachment_1_-_Statement_of_Work.pdf

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Attachment 1

AVMI SOW

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1 SCOPE 4

1.1 SERVICES 4

1.2 INSTRUMENTATION 4

1.3 MODIFICATIONS 4

1.4 ORGANIZATION 4

AID Division Overview (PAX) 4 AISD Division Overview (Point Mugu & China Lake) 6

1.5 INHERENTLY GOVERNMENTAL FUNCTIONS 7

2 APPLICABLE DOCUMENTS 8

2.1 REFERENCED DOCUMENTS 8

AVMI Documents 8 NAVY Documents 8 Federal / DOD / Military Documents 8 Contract Documents / Clauses 9 Industry Documents 9

3 REQUIREMENTS 10

3.1 GENERAL REQUIREMENTS 10

Compatibility 10 Work Location and Facilities 10 Contract Status Reporting 11 Work Schedule 11 Contract Material, Travel, and Other Direct Costs 14 Subcontractors 16 Management of Contractor Personnel 17 Ground Operating Procedures (GOPs) 17 Start of Contract Transition 18 End of Contract Transition Strategy 18 Contract Management (RDT&E) 18 Training 20 Safety and Health 21 Conflict of Interest 22 Non-Disclosure Agreements 22 Vehicles 22 Environmental Compliance 23 Surveillance Activity Checklist 23 Government Property 23

3.2 SECURITY 24

Citizenship Requirements 24 Investigative Requirements 24

CAC/PKI, SAAR-N 25

Information Security 25 Operational Security (OPSEC) 26 Anti-Terrorism Force Protection and Emergency Management 26

COMSEC 26

Physical Security 26

3.3 DETAILED SUPPORT REQUIREMENTS 28

Engineering Support (RDT&E; NWCF) 28 Instrumentation Technical Support (RDT&E) 28 Instrumentation Design (RDT&E; NWCF) 29 Hardware Integration (RDT&E; NWCF) 30 Data Acquisition Support/Test Equipment (RDT&E; NWCF) 30 Specific Instrumentation Support (RDT&E) 30 Wiring Harnesses (RDT&E; NWCF) 31

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Circuit Boards (RDT&E; NWCF) 31 PCB Design work (NWCF) 32 Fiber Optics (RDT&E; NWCF) 32 Test Operations Support (RDT&E) 32 Integrated Team Support (RDT&E) 32 Flight Test Hardware Pool (RDT&E) 33 Ready Issue Storeroom (RDT&E) 33 Material Control Center (NWCF) 33 Operations and Support (RDT&E) 33 Mechanical Engineering (RDT&E; NWCF) 34 Drafting (RDT&E; NWCF) 35 Mechanical Modifications (RDT&E; NWCF) 36 Administrative Support (RDT&E) 36 IT Support (RDT&E; NWCF) 39 Project Documentation, CM, and Tech Writing (RDT&E; NWCF) 42 Project Management Support (RDT&E; NWCF) 43 Analyst Support (RDT&E; NWCF) 44 Business Communications Support (RDT&E) 44

3.4 LABOR SUPPORT 46

Qualifications 46 Experience and Education Level definitions 46 Substitutions 47 Key Personnel 47 Definitions 47 Labor Categories 48

3.5 DELIVERABLES (CLIN X009) 49

Funding Reports 49 Expense Reports 50 Other Reports 51 Contractor Documents 51

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1 Scope

1.1 Services

The contractor shall provide technical support services to support the Air Vehicle Modification and Instrumentation (AVMI) Test and Evaluation and Instrumentation efforts described in this Statement of Work (SOW). The primary focus of this statement of work is the provision of technical services to meet the staffing demands of the AVMI technical shops and instrumentation installation teams. AVMI has a fairly consistent workload of test programs, modification efforts, and instrumentation work that demands a standing support team of engineers and technicians in order to meet critical flight test schedules and test milestones for the Program Managers Air (PMAs) that make up the core of the workload demand. The Government has made the choice to assume the risk of future test program fluctuations, which is better suited for a cost type contract rather than a fixed price effort.

1.2 Instrumentation

The Air Vehicle Modification and Instrumentation (AVMI) Department within Naval Air Systems Command (NAVAIR) designs, develops, procures, builds, installs, tests and evaluates, calibrates, modifies, operates and maintains instrumentation on aircraft and uninstalled engines for the Navy and other Government, commercial and foreign Government customers. AVMI is the lead for developing future network-based instrumentation data acquisition systems and provides technical consultation to NAVAIR, Department of Defense (DoD) and other Government agencies. AVMI performs engineering design, technology investigations, and responsive development to support Research Development Test & Evaluation (RDT&E) and fleet requirements for instrumentation.

1.3 Modifications

AVMI is responsible for performing electrical and mechanical modifications to test vehicles to support test and evaluation. A major aspect of this responsibility is the design, development, procurement, fabrication, installation, test, evaluation, configuration, operation and maintenance of special flight test instrumentation for flight test aircraft, weapons under test, and aircraft engines undergoing uninstalled tests.

1.4 Organization

The AVMI organization falls under Naval Air Warfare Center (NAWC). AVMI is a national organization with part of the workforce falling under the NAWC Aircraft Division (NAWCAD) in the East and part of the workforce falling under the NAWC Weapons Division (NAWCWD) in the West. AVMI covers two lower-level divisions: Aircraft Instrumentation Division (AID) Code 5.2.9 (NAWCAD), and Airborne Instrumentation Systems Division (AISD) Code 5.2.J (NAWCWD).

AID Division Overview (PAX) The Aircraft Instrumentation Division (AID), located at Patuxent River MD, is a principle center of expertise in the development, installation, test, evaluation, calibration, operation, and maintenance of airborne and ground based data acquisition system hardware and software. The Aircraft Instrumentation Division performs electrical/electronic engineering, mechanical/structural engineering design analysis, and flight certification coordination in support of the installation of Test and Evaluation (T&E) data systems into aircraft. AID provides personnel, material, equipment, and other supplies and services necessary to support the Navy in the design, development, delivery, installation, and support of instrumentation and unique test and evaluation systems.

Instrumentation includes providing support during initial instrumentation requests through the data validation, playback, and analysis.

The Aircraft Instrumentation Division (5.2.9) is composed of the following branches (and corresponding branch codes).

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Safety and Quality Assurance Branch (5.2.9.1) The Safety and Quality Assurance Branch (5.2.9.1) provides periodic and final inspection of flight test instrumentation system integration for all NAVAIR programs. This branch is responsible for creation, interpretation, and enforcement of policies and procedures in order to ensure a safe work environment and quality workmanship. They are responsible for ensuring compliance with established regulations governing the aircraft modification process by performing quality control inspections of installations performed by department personnel as well as various contractor entities. This Branch performs inherently governmental functions and this information is provided here for completeness. The contractor will not perform in this capacity, but may support functions within this branch.

Instrumentation Engineering Branch (5.2.9.2) The Instrumentation Engineering Branch (5.2.9.2) is responsible for providing the engineering resources and processes in support of the full spectrum instrumentation of test articles. This includes instrumentation system design, documentation, drafting, analysis (uncertainty, electrical loads, failure modes, etc), and expert services (design advice, trouble shooting, guidance, flight clearance reviews, etc). They provide the technical oversight for the fabrication, installation, and calibration of complex flight test instrumentation systems. They provide engineering support for special flight test instrumentation and data acquisition systems. The branch provides these services in support of all Navy and Marine Corps flight test platforms. The branch also develops hardware and software solutions not commercially available for data acquisition or system control of DoD aircraft.

Tactical Air (TACAIR) Instrumentation Operations Branch (5.2.9.3) The TACAIR Instrumentation Operations Branch (5.2.9.3) is responsible for the fabrication, installation, maintenance, and repair of data acquisition systems in support of VX-23 platforms. They are responsible for evaluating and maintaining the technical operation of installed data acquisition systems in support of flight test operations by performing pre-flight and post-flight system operational checks. They are responsible for providing the resources necessary to plan, coordinate, and execute aircraft instrumentation projects in support of VX-23 platforms. They are the primary customer interface for project information. They develop and implement the processes necessary to ensure that the design, fabrication, testing, documentation, and delivery of the data product meet customer requirements.

Maritime/Unmanned Air Vehicle (UAV) Instrumentation Branch (5.2.9.4) The Maritime/UAV Instrumentation Branch is responsible for providing the resources necessary to plan, coordinate, and execute aircraft instrumentation projects in support of Maritime and Rotary Wing platforms.

They are the primary customer interface for project information. They develop and implement the processes necessary to ensure that the design, fabrication, testing, documentation, and delivery of the data product meet customer requirements.

Joint Strike Fighter (JSF) Instrumentation Branch (5.2.9.5) The JSF Instrumentation Branch is responsible for providing full spectrum instrumentation services such as Instrumentation Operations Engineers and Instrumentation System Engineers to various large scale and long duration Integrated Test Teams (e.g. Joint Strike Fighter Integrated Test Force – JSF ITF and the Presidential Helicopter Team). This support includes instrumentation system design, integration and calibration expertise, pre-flight/post-flight and long-term maintenance support. They provide Integrated Test Teams with expertise in all areas of aircraft instrumentation to include project management, structural test, imaging, transducer technology, telemetry, digital bus data, and other state-of-the-art data acquisition hardware and software.

Rotary Wing Instrumentation Branch (5.2.9.6) The Rotary Wing Instrumentation Branch is responsible for providing the resources necessary to plan, coordinate, and execute aircraft instrumentation projects in support of Maritime and Rotary Wing platforms. They are the

N00421-17-R-0071 AVMI Statement of Work Page 6 of 52 primary customer interface for project information. They develop and implement the processes necessary to ensure that the design, fabrication, testing, documentation, and delivery of the data product meet customer requirements.

Instrumentation Support Branch (5.2.9.7) The Instrumentation Support Branch is responsible for managing and providing the specialized functions and resources necessary to execute aircraft instrumentation projects. Functions include but are not limited to, Special Flight Test Instrumentation Pool (SFTIP), test equipment calibration, electronic repair, special tools, Ready Issue Store Room, support vehicles, procurement services, shipping, receiving and inventory management, computer support, and metrics collection and analysis.

Mechanical Instrumentation Support Branch (5.2.9.8) The Mechanical Instrumentation Support Branch provides mechanical services (analysis, design and fabrication) to support instrumentation of flight test vehicles for Test and Evaluation (T&E). The services include: structural analysis and modifications, mechanical design/Computer Aided Design (CAD), drafting, component fabrication, and prototype (level 1, 2, & 3) data packages.

AISD Division Overview (Point Mugu & China Lake) The AISD, co-located at Point Mugu, CA (PM) and China Lake, CA (CLK), provides the workforce, facilities, equipment, and processes required to design, develop, specify, document, build, procure, integrate, install, test, configure, repair and maintain weapon instrumentation, telemetry and flight termination systems for aircraft, missiles, ordnance, targets, platforms and related systems. The workforce has extensive and successful prototype-through-production experience in engineering, fabrication, and integration, including test and evaluation support of its products. Strategic areas are: Global Positioning Systems (GPS) development and implementation, solid state Inertial Measurement Unit (IMU) sensors, advanced technology packaging and micro circuitry, encryption, antenna, video and Radio Frequency (RF) bandwidth compression techniques/design.

The Airborne Instrumentation Systems Division (5.2.J) is composed of the following branches (and corresponding branch codes). The paragraph title also identifies which location (or both) that branch is situated.

Project Coordination Branch (5.2.J.1) CLK/PM The Project Coordination Branch (5.2.J.1) is responsible for the program management, and configuration management for all work accomplished in the division. The scope of work is varied and may include: program planning, budgeting, oversight, customer satisfaction, personnel administration of the workforce; establishing documentation processes necessary for the design, manufacture, testing and delivery of products needed to meet customer requirements and provides liaison to optimize the workforce utilization. In addition, the Project Coordination Branch manages the Central Test and Evaluation Investment Program (CTEIP), Commercial Services Agreement (CSA), and Cooperative Research and Development Agreement (CRADA) projects along with the NAVAIR Ranges Weapons Division (WD) Crypto-Modernization Office and the COMSEC (Communication Security) Local Elements Manager.

Instrumentation Design Branch (5.2.J.2) PM The Instrumentation Design Branch (5.2.J.2) is responsible for the research, design and development of instrumentation and telemetry for weapon systems including the use of application-specific architectures, computer-aided engineering, and other tools required for the electronic and mechanical design of conventional and adaptive instrumentation and telemetry systems. The branch provides engineering support for the design, documentation, development, fabrication, and operation of instrumentation and telemetry test systems, antennas, and specialized microwave components; and applies new software methodologies in processing conventional and adaptive telemetry systems. The branch provides for the design and development of secure telemetry systems involving state-of-the-art techniques and applications for encryption/protection of weapons systems, test data and technical evaluation of Flight Termination System (FTS) design and fabrication, and certification of FTS

N00421-17-R-0071 AVMI Statement of Work Page 7 of 52 receivers. Responsible for documenting, fabricating, packaging, calibrating, and testing instrumentation and telemetry systems.

Advanced Telemetry Technology Branch (5.2.J.3) CLK The Advanced Telemetry Technology Branch (5.2.J.3) is responsible for providing full spectrum telemetry services in support of numerous weapons platforms with support of advanced technology instrumentation and secure telemetry systems. The group is a multi-disciplined resource team comprised of highly skilled professionals which apply expert knowledge, quality processes, utilizing extensive facilities, and modern equipment to execute instrumentation and telemetry systems projects through system and subsystem design, development, procurement, fabrication, assembly, installation, calibration, testing and integration. The branch also supports printed circuit board (PCB) design, layout, and mechanical design. The branch supplies telemetry data acquisition support for evaluation and testing of weapons systems and components during land and sea range flight operations utilizing mobile telemetry lab vans at various range sites.

Integrated Flight Test Solutions Branch (5.2.J.4) CLK The Integrated Flight Test Solutions Branch (5.2.J.4) is responsible for designing, developing, fabricating, installing, testing, evaluating, calibrating, configuring, operation, and maintenance of aircraft instrumentation.

The branch provides the planning, development, and application of instrumentation systems technology for data transmission and acquisition systems in support of test and evaluation programs for ground and airborne vehicles.

The branch is also responsible for the design, fabrication, assembly and test of electronic systems and cables to meet system operational requirements as well as provide engineering and technical support for the installation, modification, calibration, test, operation and maintenance of electronic test equipment located in airborne instrumentation checkout vehicles. All work is in according with Navy procedures and equipment technical manuals. The branch also provides integration support for multiple activities worldwide.

Instrumentation Development Branch (5.2.J.5) PM The Instrumentation Development Branch (5.2.J.5) is responsible for the development, of instrumentation and telemetry for weapon systems including documenting, fabricating, packaging, calibrating, and testing instrumentation, antennas, flight termination, and their support systems. The Branch also provides mechanical services (analysis, design and fabrication) to support flight test vehicle modifications for Test and Evaluation (T&E)

Quality Assurance Branch (5.2.J.6) CLK/PM The Quality Assurance Branch (5.2.J.6) is responsible for assuring all products delivered to customers meet required quality standards by performing technical inspection of products and services including receiving, in-process, and final inspections. This team performs audits to ensure products and services meet AISD, NAMP and AS-9100 policy and procedures. They also monitor fabrication, testing and documentation of products and services to ensure conformance to policy and procedures. The contractor will not perform in this capacity but may support functions within this branch.

1.5 Inherently Governmental Functions

No item in this SOW shall be interpreted to have the contractor perform any services that are inherently governmental services or personal services as defined in FAR 2.101 and FAR 7.5 – (See “Inherently governmental function” and “Personal services contract”)

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2 Applicable Documents The following documents and attached appendices are applicable to this Statement of Work (SOW) as specified herein. New instructions, supplements, amendments, or revisions to documents may be issued during the term of the contract, and shall be in full force and effective immediately upon document release. There may be exceptions that require a modification to the contract to change the document revision level due to specific contract wording, for example the DFARS Clause 252.228-7001 – Ground and Flight Risk and the associated document NAVAIRINST 3710.1G – Contractor’s Flight and Ground Operations. In the case of an inconsistency between the industry standards referenced herein and the Government documents referenced below, the Navy/DoD standard will always take precedence.

2.1 Referenced Documents

The following documents have been referenced within this Statement of Work and are included here for easy identification.

AVMI Documents AID SOP-002 – Special Flight Test Instrumentation Pool AID SOP-006 – Annual Vehicle Inventory Review AID SOP-011 – AID Disposal Process AISD-D-4020 – AISD Material Control Center AISD-SOP-2002 – AISD Design and Development Process AVMI 13050.11 – AVMI AIR Vehicle Modification Instruction AVMI 13050.12 – AVMI Installation Specifications For Air Vehicles AVMI SOP 0752.4 – Incident Reporting SOP

NAVY Documents

COMNAVAIRFORINST 4790.2C – Naval Aviation Maintenance Program EKMS-1b - Electronic Key Management System (EKMS) Policy And Procedures For Navy

EKMS Tiers 2 & 3 NASPAXRIVINST 5100.12C Traffic Safety Program NASPAXRIVINST 5100.35D – Safety and Occupational Health Manual NASPAXRIVINST 12610.7G – Employee Reporting Procedures During Emergencies NAVAIRINST 3710.1G – Contractor’s Flight and Ground Operations NAVAIR Technical Manual 01-1A-505, Installation Practices, Aircraft Electric and Electronic

Wiring.

NAWCADINST 13050.1D – Aircraft Mod and CM Policy OPNAVINST 3440.17A – Navy Installation Emergency Management Program OPNAVINST 5100.12J – Navy Traffic and Safety Program OPNAV 5239/14 SAAR-N – System Authorization Access Request Navy SECNAVINST 5100.13E – Navy Tobacco Policy SECNAV M-5510.30 – Personnel Security Program SECNAV M-5510.36 – Information Security Program

Federal / DOD / Military Documents

CACPMO TASS Registration Request Form DODM 5200.01 Volume 4 – DOD Information Security Program: Controlled Unclassified

Information (CUI) DOD 5220.22-M – National Industrial Security Program Operating Manual (NISPOM) DODI 5230.24 – Distribution Statements on Technical Documents IRIG 106 (series) – Telemetry Standards

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Contract Documents / Clauses Attachment 1a, Labor Categories Attachment 1b, Travel Authorization Request Form Attachment 1c, GOP Requirements Attachment 2, DD-254, Contract Security Classification Specification Form Attachment 3, Surveillance Activity Checklist DFARS 227.7103-7 – Use and non-disclosure agreement DFARS Clause 252.227-7025 – Limitations on the Use or Disclosure of Government-

Furnished Information Marked with Restrictive Legends DFARS Clause 252.228-7001 – Ground and Flight Risk DFARS Clause 252.239-7001 – Information Assurance Contractor Training and Certification Exhibit A, Contract Data Requirements List (CDRLs) FAR Clause 52.245-1 – Government Property FAR Clause 52.246-5 – Inspection of Services – Cost Reimbursement NAVAIR Clause 5252.204-9505 - System Authorization Access Request Navy (SAAR-N)

Requirements for IT NAVAIR Clause 5252.209-9510 – Organizational Conflicts of Interest NAVAIR Clause 5252.232-9509 – Travel Approval and Reimbursement Procedures NAVAIR Clause 5252.237-9501 – Addition or Substitution of Key Personnel NAVAIR Clause 5252.242-9515 – Restriction on the Direct Charging of Material

Industry Documents

AWS D17.1 – Specification for Fusion Welding for Aerospace Applications IPC-J-STD-001F – Requirements for Soldered Electrical and Electronic Assemblies IPC-A-610F – Acceptability of Electronic Assemblies IPC/WHMA-A-620C – Requirements and Acceptance for Cable and Wire Harness

Assemblies IPC-7111/7721C – Rework, Modification, and Repair of Electronic Assemblies SAE AS9100D – Quality Management Systems - Requirements for Aviation, Space and

Defense Organizations

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3 Requirements

3.1 General Requirements

The contractor shall provide on-site, trained, and qualified personnel to conduct services in support of a wide variety of tasks that primarily involve the development, design, fabrication, modification, instrumentation, and installation of hardware that is in direct support of the Naval Air Warfare Center (NAWC) mission within or under the cognizance of AVMI. The contractor shall support all phases of mission execution in accordance with test and training event schedules, test and fleet training event plans and applicable operational processes. The following sections describe support areas associated with the current Test & Evaluation (T&E) missions at AVMI. The contractor may be required to supplement current test capabilities based on future technology development or new/emerging test requirements. The contractor shall follow AVMI’s established processes and procedures. These documents are located on the AVMI or the Division’s SharePoint site.

Compatibility The Contractor shall maintain the capability to prepare unclassified documents and software packages compatible with the Government IT environment. The current operating environment required for this contract includes:

• Microsoft Windows 10

• Microsoft Project 2016

• Microsoft Office Professional Plus 2016

• Microsoft SharePoint 2016

• Adobe Acrobat XI (reader)

• Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall use current anti-virus software and ensure that all media are virus free when delivered.

Work Location and Facilities Approximately 100 percent of work will be performed at a Government site and no work will be performed at the Prime Contractor’s site. Government onsite support does not include temporary and ad-hoc support performed away from AVMI. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, network access including web servers, tooling, and applications necessary to carry out assigned tasks.

The contractor shall provide support in AVMI buildings and facilities in the following locations. The Program Manager is responsible for work across all sites. Not all AVMI buildings within each site are within walking distance of each other. The location of some buildings may require the PM to drive and/or fly between them.

Patuxent River, MD AVMI Department staff and 5.2.9 AID are located on the Patuxent River Naval Air Station (NAS) property and currently operates in several buildings and hangars at multiple locations around the base.

China Lake, CA 52J AISD is principally located on the China Lake NAS property and currently operates in several buildings and hangars in two principal locations on base.

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Point Mugu, CA 5.2.J AISD has an additional facility located on the Naval Base Ventura County property and primarily operates in building 512.

Temporary Support Locations During the Period of Performance (PoP) the contractor shall be required to provide short and long-term technical support services at remote sites on land and at sea, both in CONUS and OCONUS. Possible locations include Cherry Point, NC; Yuma Proving Ground, AZ; Eglin AFB, FL; aboard Navy Ships.

Ad-Hoc In support of Naval Aviation Programs, AVMI may be tasked to support programs at a contractor’s facility (e.g.

an Original Equipment Manufacturer (OEM)) while working on those programs. This support may require sending personnel on travel, long-term travel, and/or establishing that facility as a permanent duty station.

Contract Status Reporting Progress and Financial Status Report

The contractor shall provide progress and financial status via the Funds Expenditure Report (CDRL A001) and Contractor Departmental Payroll Report (CDRL A002). The CDRLs shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs (including all subcontractor costs for this period). The contractor shall provide expense reports for material purchases, contractor travel, material shipping, and ODC charges using the Material Report (CDRL A011), Travel Report (CDRL A012), and Other Direct Costs (ODC) Report (CDRL A013).

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for AVMI via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecrma.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecrma.mil.

Work Schedule The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.7). Some supported Government offices/shops have flexibility to start as early as 0530 and end as late as 1700, Monday –Friday.

Compressed Work Schedule (CWS) CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor, with agreement by the COR, may allow its employees to work a CWS schedule. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional

N00421-17-R-0071 AVMI Statement of Work Page 12 of 52 costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government. If agreement to implement the CWS schedule is reached with the COR, the overall schedule must be provided and approved by the COR. Some contractor personnel, at the discretion of the COR, may not be allowed to work a CWS schedule if it is determined to have a negative impact to performance of the contract, even if the remaining employees are permitted to do so.

NAWCAD (Patuxent River) Normal Work Hours

3.1.4.2.1 Contractor daily work hours shall be consistent with the following including a 30-minute lunch break.

3.1.4.2.2 The normal work hours for shops and technical support personnel are 0600 to 1430.

3.1.4.2.3 The normal work hours for engineering and administrative support are 0700 to 1530.

NAWCWD (China Lake & Pt Mugu) Normal Work Hours

3.1.4.3.1 Contractor daily work hours shall be consistent with the CWS work schedule including a 60-minute lunch break.

3.1.4.3.2 The normal work hours are 0700 to 1700.

Standard Work Hours at Other Locations The required work hours at other government and contractor facilities will be established in conjunction with the COR, contractor’s Program Manager, and Government Team Lead.

Alternate Work Hours There may be occasions – short term or long term – when a project and/or overall workload requires the use of an alternate work schedule. The alternate work schedule may include a split shift, second shift, irregular and/or extended work hours.

Overtime

3.1.4.6.1 The contractor’s regular 80 hour (per two week) pay period shall be performed without the use of overtime (OT).

3.1.4.6.2 Support requirements outside of normal working hours may occur, and the contractor shall ensure that qualified personnel are available to support these requirements through the use of overtime. Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office. In addition, Overtime cannot be charged directly to the contract unless concurrence is received in writing from the Government COR. The Government may approve overtime on a task, event, program, project, or general function basis. The use of OT shall be documented using the Overtime (OT) Report (CDRL A004).

Holidays The Government observes the following holidays (typically, if the holiday falls on Saturday it is observed on the previous Friday and if the holiday falls on Sunday it is observed on the following Monday). Contractors should follow their corporate policy related to when a holiday falls on a Saturday or Sunday, unless otherwise directed by the COR:

• New Year’s Day, January 1

• Martin Luther King’s Birthday, the third Monday in January

• President’s Birthday, the third Monday in February

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• Memorial Day, the last Monday in May

• Independence Day, July 4

• Labor Day, the first Monday in September

• Columbus Day, the second Monday in October

• Veteran’s Day, November 11

• Thanksgiving Day, the fourth Thursday in November

• Christmas Day, December 25

With the exception of the events identified in section 3.1.4.6, the contractor is permitted to observe the above Holidays in accordance with its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday, or CWS alternate Friday, then such holiday shall be observed in accordance with COR direction.

Travel/Temporary Duty (TDY) When personnel are temporarily deployed offsite, the contractor shall modify the traveler’s working hours to best support the assigned tasking and minimize overtime.

General Facility Access When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their company’s policies.

In very limited circumstances, work being performed by contractor personnel may be deemed mission essential by the Government and performance of such mission essential work may be authorized by the COR to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

Emergency Conditions at Patuxent River Naval Air Station NASPAXRIVINST 12610.7G – Employee Reporting Procedures During Emergencies identifies procedures Government employees are to follow when an emergency condition is identified. The contractors shall follow the procedures as defined with the exception of being granted administrative leave. Contractors that are at work when a delay or restricted access is announced shall cease work and exit the base as soon as it is safe to do so. The procedures have been converted from Government Employee’s procedures to contractor’s procedures below.

OPEN WITH UNSCHEDULED LEAVE

Contractors that choose to stay home shall follow their company’s leave management and notification policy such that the Government Lead is notified of their decision prior to their start time.

DELAYED ARRIVAL

The contractor shall not show up to work prior to their normal start time plus the announced delay. With prior COR approval, the contractor may be allowed to shift their work hours to make up the missed hours. Contractors cannot charge the contract for the delayed arrival hours and shall check with their employer as to how to code their time card for the delayed arrival hours.

DELAYED OPENING

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The contractor shall not show up to work before the announced opening time. With prior COR approval, the contractor may be allowed to shift their work hours to make up the missed hours. Contractors cannot charge the contract for the delayed opening hours and shall check with their employer as to how to code their time card for the delayed opening hours.

RESTRICTED ACCESS

The contractor shall not show up to work. Contractors cannot charge the contract for the hours not at work and shall check with their employer as to how to code their time card for the day. See paragraph 3.1.4.9 General Facility Access.

OPEN WITH STAGGERED DEPARTURE

The contractor shall depart work at their normal end time minus the announced number of hours early.

Contractors cannot charge the contract for the hours not at work and shall check with their employer as to how to code their time card for the day.

OPEN WITH IMMEDIATE DEPARTURE

The contractor shall depart work immediately. Contractors cannot charge the contract for the early departure hours and shall check with their employer as to how to code their time card for the delayed arrival hours.

SHELTER IN PLACE

The contractor shall shelter in place in circumstances where it would be unsafe to leave their location.

Contractors that are sheltering and in a work status can charge the contract during regular work hours. However, overtime is not authorized in this situation.

Telework Telework may be permitted under this contract by the COR. However, not all labor categories may be able to take advantage of telework opportunities due to the onsite nature of the work.

Leave It is the contractor’s responsibility to ensure leave taken by their employees does not adversely affect the mission—including micro-leave (less than a day), multi-day, and long-term (five or more consecutive work days).

The contractor shall document their leave management and notification process in the Management Plan (CDRL A034). At a minimum, it shall address how the Government Functional Work Group leads (reference 3.1.11.3) shall be notified when a contractor doesn’t come to work that day or goes home early due to weather, sickness, or other emergency. Non-emergency leave shall be discussed with the Government FWG leads with enough notice to allow the contractor to continue to support the mission. Leave that is planned for five or more days and leave that lasts five or more days shall be documented in the Extended Absence Report (CDRL A025).

Contract Material, Travel, and Other Direct Costs Contractor purchases of materials and services shall be limited to that incidental to or required for contract performance in accordance with NAVAIR Clause 5252.242-9515 – Restriction on the Direct Charging of Material.

Contract Material Purchases (CLINs x002/x006) Purchases shall be processed as follows:

3.1.5.1.1 Prior written approval of the COR is required for all material and ODC purchases per NAVAIR Clause 5252.242-9515 – Restriction on the Direct Charging of Material. Prior written approval of the Contracting Officer shall be required for purchases that exceed $250,000.

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3.1.5.1.2 All contractor purchased materials procured with Government supplied funds shall be considered Government property. If the contractor maintains possession of any material orders, it is considered Contractor Acquired Property. The contractor shall maintain an inventory of all contractor acquired property in their possession and provide a Contractor Acquired Property Report via the Contractor Inventory (CDRL A023). The contractor shall document all material purchases on the Material Report (CDRL A011).

3.1.5.1.3 Examples of appropriate materials

The following categories of materials that are used in support of Flight Test Instrumentation, Aircraft Structure Modification, and Prototype Fabrication/Installation are examples of appropriate materials. Other materials may be purchased if they are within the scope of the contract.

• Flight Test Equipment

• Lab / Portable Test Equipment

• Test fixtures and mounting components

• Electronic Tools, Hardware, Components, and Materials

• Hardware/Raw Manufacturing Material

• Tools

• IT Materials and Services

• Hazardous Materials

• Safety Equipment

• Miscellaneous Materials

Travel (CLINs x003/x007)

The Contractor shall be required to travel in support of this SOW. The Government anticipates that the contractor shall travel to various locations to perform installation, operational, maintenance, and developmental tasking identified in this statement of work. The contractor may also travel to various public and private facilities to obtain specialized training required to operate and maintain the Government owned vessels, targets, systems and equipment used under this contract.

3.1.5.2.1 Travel Approval

Travel will be allowable only when it is essential to the performance of the tasks detailed in this SOW. The COR shall approve all travel performed in support of this contract prior to the commencement of the travel. A travel authorization request shall be prepared in accordance with the sample in Attachment 1b, Travel Authorization Request Form or similar form with COR approval.

3.1.5.2.2 Travel locations

Travel locations may include, but are not limited to, various commercial facilities, contractor facilities, Navy facilities and ships, DoD facilities/installations, other Government agency offices (e.g. test ranges, operational activities, project / program offices, and support activities), including travel OCONUS.

3.1.5.2.3 Trips

The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. Personnel traveling for a common mission shall utilize common facilities and transportation (e.g. hotels and rental cars) as much as is practical. The Government will not reimburse travel costs incurred in replacing personnel at a TDY site when such replacement is at the contractor’s or employee’s convenience.

Exceptions may be made with COR approval when considering the circumstances of the stated travel.

3.1.5.2.4 Government Transportation

Contractor personnel may be authorized to be a passenger on government or military aircraft, ships, and barges during non-test periods in the performance of their duties under this contract. The aircraft, ship, or barge may be

N00421-17-R-0071 AVMI Statement of Work Page 16 of 52 a test asset; however, it may not be a prototype nor an Engineering and Manufacturing Development (EMD) item.

Contractor personnel may also be authorized to be a passenger in government-operated shuttles. Contractor transport on government or military vehicles will be authorized only when such transport is essential to the performance of the contract and is determined to be cost-effective for the Government. The contractor's travel request to the COR shall specifically request the use of government transportation when applicable.

3.1.5.2.5 Offsite Support Plan

Contractor support at an offsite location expected to last more than 30 days shall require an offsite support plan written by the Government and signed by the Government POC/task lead, the contractor PM, and the COR. The offsite support plan shall include the named individual, the performance location, the expected work hours, expected duties, and expected availability (work location phone, cell phone, email, etc.). A copy of the signed plan shall be provided to the affected contractor personnel.

3.1.5.2.6 Cost Reimbursement

Costs associated with travel and lodging shall be reimbursed in accordance with NAVAIR Clause 5252.232-9509

– Travel Approval and Reimbursement Procedures. All travel and associated costs shall be documented on the Travel Report (CDRL A012).

Other Direct Costs (ODCs) (CLINs x004/x008)

3.1.5.3.1 ODCs are miscellaneous costs that are reimbursable under the contract, but do not fit under Labor, Material or Travel. Examples may include shipping, insurance, approved training costs, etc. ODCs shall follow the same process for Material Purchases and require prior approval from the COR. All ODC charges shall be documented on the Other Direct Costs (ODC) Report (CDRL A013).

3.1.5.3.2 The contractor shall support the shipping function for AVMI through their corporate shipping account. Shipping of items in support of government projects/programs shall not require individual COR approval if estimated cost is less than the Not to Exceed (NTE) amount set by the COR. These shipments would fall under a bulk, NTE approval. The contractor shall ensure they do not ship any items that will exceed the NTE approval amount. Estimated shipping costs above the NTE amount (on a per order basis) shall require prior COR approval. The COR may raise or lower the NTE amount. All shipping shall be documented on the Other Direct Costs (ODC) Report (CDRL A013).

Subcontractors Flow Down

Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

Billing All subcontractor labor shall be billed during the same period and on the same invoice (coincident) as the Prime and documented on the funding CDRLs.

Working with the Government All subcontractors and subcontractor personnel working on this contract are viewed by the government as part of the Prime contractor’s workforce. All subcontractors shall conform to the same processes and documentation as the Prime when interfacing with the government. For example, Check-in/out, Travel requests, etc. shall use the same form(s) and process(es) as the Prime.

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Management of Contractor Personnel The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

Personnel

3.1.7.1.1 The Contractor shall use only experienced, responsible, and capable people to perform the work. The Contracting Officer may require that the Contractor remove from the contract employees who threaten or endanger persons or property, or employees whose continued employment under this contract is inconsistent with the interest of military security.

3.1.7.1.2 All contractor personnel shall meet the minimum education, experience, special skill qualifications and security clearance requirements as defined in this contract prior to starting work under this contract.

Organization The contractor shall possess a flexible organization to provide a quick-reaction capability to meet last-minute test and training event changes and requirements. Personnel must be versatile and readily adaptive to equipment reconfiguration, upgrading, and modernization. To keep pace with a continuously changing technical environment, the government may require personnel to attend training for specialized or unique project requirements.

Language All contractor personnel working in support of this contract shall read, write, speak, and understand English.

Deviations may be considered on a case by case basis and shall require COR approval. In such cases, the contractor shall provide the rationale why the situation should be considered and provide a plan how they will ensure the language barrier will not interfere with tasking, teaming, and overall performance.

Workplace Attire Contractor employees shall dress professionally and appropriately for the scope of their work and their work location in order to maintain AVMI’s public image, promote a productive work environment, and comply with health and safety standards. Typical types of work environments include offices, labs, hangars, and outside work.

This guidance on workplace attire excludes occasional dress-down days, and special events the contractor may hold.

Tobacco Use In accordance with SECNAVINST 5100.13E – Navy Tobacco Policy, Tobacco use is only permitted in designated tobacco use areas. Time spent for tobacco use (while on duty) shall occur only during approved break periods that will be designated by supervisors based on staffing and per Federal law, personnel policy, and union contracts. Break periods for tobacco users will be the same as for non-users. Under this contract, the tobacco policy shall also apply to vaping and e-cigarettes.

Ground Operating Procedures (GOPs) The DFARS Clause 252.228-7001 – Ground and Flight Risk applies to this Statement of Work. Attachment 1c, GOP Requirements identifies the minimum GOPs that shall be completed prior to working on aircraft. GOPs shall be written as specific procedures as defined in NAVAIRINST 3710.1G – Contractor’s Flight and Ground Operations, that contractor personnel shall follow. All site locations the GOP(s) apply shall be identified. If different procedures are needed at specific locations, these differences shall be addressed within the applicable GOP(s) or as separate GOPs. The GOPs shall be submitted in accordance with GOPs (CDRL A031).

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Start of Contract Transition

The start of contract transition strategy for contract turnover will allow 60 days prior to the start of the PoP.

During that timeframe, the contractor shall accomplish the following.

Ground Operating Procedures (GOPs) All required GOPs shall be written and approved by the Government Ground-Flight Representative (GGFR) during the transition. Approved GOPs shall be ready to submit in accordance with the CDRL for GOPs (CDRL A031) on the first day of the PoP for the contract. Approved GOPs are required for the contractor to work on aircraft.

Staffing All positions are full-time unless explicitly stated. Full-time positions shall not be split into multiple part-time positions without prior COR concurrence. The contractor shall identify staffing for each position no later than two calendar weeks prior to the start of the contract PoP.

Training All training required for personnel to perform their tasking shall be accomplished during the transition period from training based on GGFR approved GOPs. This includes, but is not limited to, GOP introduction training for ALL personnel (Top level training that familiarizes all personnel with all of the GOP programs) and GOP indoctrination training (detailed…