SeaPortNxG_FBO_Industry_Communication_15NOV2018.pdf

SeaPort NxG Status – Industry Communication 15 November 2018

Purpose:

The purpose of this communication is to provide vendors that submitted proposals to under N00178-18-R-7000 tentative award dates and expectations of the award process. This announcement does not constitute an invitation to submit proposals or proposal changes under N00178-18-R-7000 or Question and Answer exchanges.

*Tentative Schedule:

Award of NxG Contracts: 03 Dec 2018 Vendor Awardee Registration Opens in NxG Portal: 04 Dec 2018 Vendor Awardee Registration Closes in NxG Portal: 21 Dec 2018 Effective date of NxG Contracts: 02 Jan 2019 **Vendor Access to the NxG Portal (GO LIVE DATE!): 02 Jan 2019

*Dates are based on current plan and progress to date and may change based on circumstances.

**Must be registered in the portal for access.

Successful and Unsuccessful Offeror Notifications:

Offerors in response to Solicitation N00178-18-R-7000 will be notified via email, after 5pm EST, 03 December, 2018, to the Points of Contacts listed in their proposal submissions as well any names listed in the official proposal email received by the Government. Successful offerors will be provided additional information in the successful offeror award email.

An official award notice listing all successful offers shall be posted at https://dod.defense.gov/News/Contracts/ and will be available after the award date of 3 December 2018.

SeaPort NxG Portal Registration Information:

The following is provided in accordance with Solicitation N00178-18-R-7000 and resulting contracts as a reminder and to prepare Awardees with their next steps after receiving award confirmation:

Section C.7. PORTAL ACCESS AND CONTRACTOR RESPONSIBILITY REGARDING PORTAL

ACCOUNTS:

C.7.1. – General

The administration of this contract and all Task Order (TO) solicitations, proposal submissions, awards, and TO administration will entail the use of the SeaPort NxG web-based portal. Access to the portal is only granted to MAC awardees and authorized account holders. Account access shall be granted after successful completion of the registration process after award of the MAC contract. A SeaPort NxG Vendor Concept of Operations (CONOPs) will be available after the registration process is complete. This document will provide detailed processes of portal and Task Order solicitation, award, and administration processes.

The Government will provide Successful Offerors, via email, information regarding access to the SeaPort-NxG Portal. Access will be provided only to those vendors that are awarded a SeaPort NxG Multiple Award Contract (MAC) and their team members. MAC holders will be asked to register for SeaPort NxG accounts and have registration access for approximately two weeks after MAC awards are made. The requested information will include, but may not be limited to: team member name, address, CAGE, DUNS, POC name, POC email address, POC phone number, Business Size, and Socio-Economic designations. All information entered at the https://dod.defense.gov/News/Contracts/ registration site shall be consistent with the MAC holder's information contained on their SAM registration (company name (including DBA name if used), physical address, CAGE and DUNS codes, etc.) MAC holders shall also complete their teaming requests during this two week period. MAC holders will not be able view or submit proposals against any task order solicitation opportunities until registration is completed successfully.

Therefore, it is incumbent on the MAC holder to complete this registration process in a timely manner. Only successful MAC awardees will receive information regarding access to the registration site; it is not part of the proposal process for receiving a MAC and will not be available until after awards are made.

Only successful MAC awardees will receive information regarding access to the registration site; it is not part of the proposal process for receiving a MAC and will not be available until after awards are made.

Additional Registration Information:

Registration Quick Guides and the specific URL to the registration site will only be provided to those who receive an award in the award notification email. Requests for access to the registration site by any other contractors will not be granted.

SeaPort NxG Accounting System Audits

Since there are firm fixed price CLINs included in this solicitation, an approved accounting system is not required to be eligible for award of a prime contract. However, successful awardees would not be eligible to receive a cost type or flexibly priced task order until a determination that their Accounting System is acceptable (complies in all material respects with the criteria contained in the SF1408 and the SeaPort NxG Checklist) is made.

All SeaPort NxG Awardees who plan on bidding on flexibly priced contract actions but do not currently have an approved accounting system/acceptable financial capability audit should request the SeaPort NxG checklist by emailing Patrick.mika@navy.mil.

The completed checklist will be used in determining readiness for an audit. The Government will initiate requests for accounting system reviews for any Successful Offeror that does not currently have an approved system after contract awards have been made. Contractors are reminded that audits will not be requested ahead of contract award.