Questions and Answers 10 June 2024.pdf

REF# 627 - Electronic Personal Dosimeter (EPD) Solicitation #N00167-24-R-0040 Questions and Answers 10 June 2024

Q# Document/Section Industry Question Received FINAL Answers

1 N/A

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number? This is a New requirement for the procurement of the Electronic Personal Dosimeters.

4 SOW Section 3.2.1.2 Government Verification Testing: Base Year: Does the offeror need to complete a verfication test and provide a test report to the Navy? Or is the Navy responsible for completing the verfication testing for this section?

The Navy is responsible for completing the conformance/verification testing in SOW section 3.2.1.2. As described in SOW section 3.2.1.2, the Offeror is responsible for providing the EPDs on schedule to support Government verification testing.

7 SOW Section 3.4.2 Technical Manual (TM), Technical Repair Standard (TRS), and Validation: Is there a standard or reference document that the TM and TRS manual needs to comply with? What is the required content, structure, body, etc.?

Referenced in Block 4 of CDRL B001 for the TM, TMCR# SNIPP-220073-000 defines content, structure, and body requirements.

Referenced in Block 4 of CDRL B002 for the TRS, TMCR# SNIPP-220074-000 defines content, structure, and body requirements.

10 SOW Section 3.4.4.1

The requirement states "The Contractor shall provide training to staff that covers the detection method of the EPD, how to maintain and repair the EPD, and how to execute a performance verification on the EPD."

Is the training 1 session, which will cover basic Maintenance and Operator training objectives, or does NSWCCD require a Maintenance training, and an Operator Training session (2 sessions)?

As specified in Section 3.4.4, the Contractor shall provide training over one (1) business day that covers the EPD detection method, maintenance, repair and performance verification. The training is intended to be Maintenance Technician Training.

11 SOW Section 3.4.4.2 What is the specific training that this required over the course of 1 business day? Is it Maintenance Technician Training, Train- the Trainer, or Operator Training?

As specified in SOW section 3.4.4, the Contractor shall provide training over one (1) business day that covers the EPD detection method, maintenance, repair, and performance verification. The training is intended to be Maintenance Technician Training.

12 SOW Section 3.4.4.3 What is the frequency of the training? Will training be provided for the base year, and each option period of the contract?

As specified in SOW section 3.4.4, this is a one-time training that will occur within 90 calendar days after approval of CDRL A009 Training Materials.

REF# 627 - Electronic Personal Dosimeter (EPD) Solicitation #N00167-24-R-0040 Questions and Answers 10 June 2024

13 SOW Section 3.4.4.4

What are the training course objectives?

What are the required training materials for the instructor? What are the required materials for the student?

What are the formatting requirements for each training material?

As specified in SOW section 3.4.4, the Contractor shall provide training over one (1) business day that covers the EPD detection method, maintenance, repair and performance verification.

CDRL A009 Training Material references the Data Item Description (DID), DI-PSSS-82354, which states the following:

"The Maintenance Training Material shall be used for training of the personnel responsible for the calibration, repair and restoration of equipment procured by the program office. The Maintenance Training material will be used by the Government to develop instructional material for the initial qualification and continuing training of technicians.

This DID contains the format, content, and intended use information for the data product resulting from the work task described in the contract SOW."

15 Section L.1.7.5, Page 82 Can you provide an example of the Index of Terms that's required for Volume I and II?

Section L, 1.7.5 is revised to separate the Index of Terms language out as a new paragraph under subsection ii.

An example of "Index of Terms" as defined in Section L.1.7.5 subsection ii., provides a reference of Terms used in the Offeror's proposal that may be unique to the Offeror, its proposal, product, or Industry and can only be identified accordingly by the Offeror. The following are examples extracted from the Request for Proposal for illustration purposes only: IUID - Item Unique Identification (section 3.4.1, page 23); MIL-STD-130N - Military Standard 130 Navy (section 3.4.1.5, page 24).

17 Section L.1.12.1, Page 85

What are the formatting requirements for the Performance Specification (Section J, Attachment 1)? Does the government want a requirements table, and supporting test documents/manuals as evidence for each specification?

Section J, Attachment 1 is a copy of the performance specification document generated by the Navy, included as an attachment of the solicitation package. The offeror may address each specification requirement in their own format of choice.

Section L.1.14.2, Page 86 (Attachment 4) Can Offerors submit a CPAR in lieu of the Past Performance Questionnaire (PPQ) Attachment 4?

The Government will not accept the submission of a CPAR in lieu of Attachment 4, Past Performance Questionnaire (PPQ). The Government may consider past performance information obtained from sources other than those identified by the Offeror to include CPARs, as specified in Section M, 2.15.2.

CDRL A001 - A017; CDRL

B001 - B005; CDRL C001;

CDRL D001 - D004

Each CDRL provides the timeline for when the requirement is due, as well as the media requirement for submission. The CDRL doesn't include the detailed scope of work, format structure, procedure, etc. The Scope of Work and Level of Effort is necessary in order to state compliance with each CDRL as well as to determine price. Can the US Navy provide the scope of work for each CDRL?

Or, is the scope of work contractor defined?

Each CDRL includes a Data Item Description (DID) in Block 4. The DID, along with the Statement of Work (SOW), provides the content and the format for the data deliverable. DIDs can be found at https://quicksearch.dla.mil/qsSearch.aspx. The website is also identified in section C - SOW under Applicable Documents section page 20, of the RFP.

REF# 627 - Electronic Personal Dosimeter (EPD) Solicitation #N00167-24-R-0040 Questions and Answers 10 June 2024

FAR 52.204-30 ALT I, Page

Please provide response to the items under ALT I to 52.204-30:

"Contracting Officer must select either “yes” or “no” for each of the following types of FASCSA orders:

DHS FASCSA Order Y/N DOD FASCSA Order Y/N DNI FASCSA Order Y/N"

DHS FASCSA Order: No DOD FASCSA Order: No DNI FASCSA Order: No

25 Section F, Page 45 What is the estimated timeline award for each option year (i.e.; how far in advance will the Government notify the Contractor for exercising options)?

Pursuant to solicitation clause FAR 52.217-7, "The Contracting Officer may exercise the option by written notice to the Contractor within 21 days before the contract expires."

Reference A Performance Specification, Section C, paragraph 3.1.10.2

Neutron Dose Range: States EPD "shall measure neutron accident doses between 5 rad and 850 rad with a neutron energy of 1.5 MeV" – does this range already include the weighting factor from ICRP guidance? No. Requirement 3.1.10.2 does not consider a weighting factor or quality factor at accident doses.

29 SOW Section 3.2 Is there any expectation by the Government for execution of sample testing in the deliveries for Option Years 1 through 4?

No, as specified in SOW section 3.2.1.1 and 3.2.1.3, the Contractor is responsible only for random sample testing before delivery of photon EPDs in the first production lot and before delivery of the beta/neutron EPDs in the second production lot.

30 SOW Section 3.2 Will the Government accept a reduced sample size of 50 test samples (IAW MIL-STD 105) in order save overall costs. No, the Government will not accept a reduced sample size.

31 SOW Section 3.2.1.2

SOW Section 3.2.1.2 askes for a random sampling of 125 of the 1270 EPDs due 180 days after contract award, however CLIN 0001 for the 1270 units is due 240 days ADC. Please confirm that this means the 1270 EPDs need to be completed 180 days after contract award so that a random sample of that entire lot can be made.

Yes, as specified in SOW section 3.2.1.2, a random sample of 125 EPDs must be selected from the initial production lot of 1,270 EPDs and delivered for Government testing within 180 days of contract award. The delivery of the entire lot of 1,270 must occur within 240 days of contract award.

32 N/A Respectfully requests an extension to the response due date through 7/5/2024. Proposal package submission due date has been extended to 25 June 2024 @ 1000 EST.