Solicitation N0016724R0040 - Electronic Personal Dosimeters (EPD).pdf

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until 10:00 AM local time 18 Jun 2024

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RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C9 1 99

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00167 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 18

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

19 - 38 39 - 41

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

42 - 44 45 - 50

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 51 - 58 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 59 - 60 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

61 - 70

PART II - CONTRACT CLAUSES

NAVAL SURFACE WARFARE CENTER CARDEROCK

CODE 0221, VANESSA RINCON

301-227-2410, VANESSA.RINCON@NAVY.MIL

9500 MACARTHUR BLVD

WEST BETHESDA MD 20817

301-227-2410

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

16 May 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0016724R0040

Section SF 30 - BLOCK 14 CONTINUATION PAGE

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items, dated 16 May 2024, prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation that Naval Surface Warfare Center, Carderock Division (NSWCCD) intends to issue, and is a Request for Proposal (RFP) for the following Supplies being requested; no other written solicitation will be issued.

This RFP is for the procurement of Electronic Personal Dosimeters (also known herein as EPD).

Proposals are being requested under RFP no. N0016724R0040.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04 effective 05/01/2024, and the Defense Federal Acquisition Regulation Supplement (DFARS) Change 04/25/2024.

NSWCCD at 9500 MacArthur Blvd West Bethesda, MD 20817 intends to award a firm fixed price (FFP) purchase order in accordance with FAR Part 15, for a total of 30,600 photon EPDs and 50 software-interface readers, incidental training, quarterly program reviews and data deliverables, that conform to the Statement of Work (SOW) requirements and Performance Specifications attached herein, during a five-year period if all options are exercised.

The EPD units and Contract Data Requirement Lists (CDRLs) are to be delivered as specified within the delivery schedule within Section F of the solicitation.

This solicitation is not being set-aside for small business and will be competed on a full and open basis. The North American Industry Classification System (NAICS) code is 334519- Other Measuring and Controlling Device Manufacturing, at a business size standard of 600 employees.

The Product Service Code (PSC) is 6665 – Hazard-Detecting Instruments and Apparatus.

See the attached solicitation for the Statement of Work (SOW) and Performance Specifications for full details to include a full list of contract line items (CLINs), required quantities, delivery schedule and information, place of performance, inspection and acceptance information; data deliverables (Contract Data Requirements Lists (CDRLs);

terms and conditions; past performance requirements; proposal requirements and basis of award.

SEE ATTACHED SOLICITATION FOR PROVISIONS AND CLAUSES.

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The Government intends to evaluate all timely proposals received from eligible offerors on a lowest price technically acceptable (LPTA) basis. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

FAR Provision 52.212-1, Instructions to Offerors- Commercial and FAR Clause 52.212-4, Contract Terms and Conditions- Commercial Items, are incorporated into this solicitation and apply to this acquisition.

Evaluation Factors

i. Technical Acceptability – Conform to the Performance Specifications as specified in the SOW

ii. Past Performance

iii. Price

See FAR Clause 52.212-2, Evaluation—Commercial Items, incorporated into this solicitation, for additional information regarding the evaluation process for this award.

The assigned Defense Priorities and Allocations System (DPAS) rating for this solicitation and any resultant contract (contract number, award amount, date of award, and contract awardee to be determined at time of award) is

DO-C9.

Questions/clarification regarding this solicitation must be submitted via email to vanessa.rincon.civ@us.navy.mil and zelda.y.rappuhn.civ@us.navy.mil soonest, however not later than 30 May 2024 at 5:00 PM EST. All questions will be answered in an amendment to the solicitation.

Proposal packages are due by 18 June 2024 by 10:00 AM EST. Late proposals will not be considered. Proposal packages shall be sent by the due date and time to the POCs for this acquisition, vanessa.rincon.civ@us.navy.mil and zelda.y.rappuhn.civ@us.navy.mil and shall contain a completed copy of FAR provision 52.212-3 ALT 1, Offeror Representations and Certifications, and a cover sheet that provides the following information:

A. Official Company Name, address, and business size;

B. Point of Contact including name, phone number, and email address;

C. DUNS number, Cage Code and Unique Entity Identifier (UEI) Number (SAM.gov).

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,270 Each Electronic Personal Dosimeter (EPD)

FFP

Base Year - Contractor shall manufacture, test, and deliver a production lot of 1,270 EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 6665

NET AMT

0002 50 Each Software-Interface Readers

FFP

Base Year - Contractor shall manufacture, test, and deliver 50 software-interface readers in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0003 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A004 IUID Marking A005 Configuration Audit B003 Validation Plan for the TM and TRS

0004 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A002 Calibration Certificate A011 Software Product Package

0005 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A003 Performance Verification Procedure B001 Technical Manual B002 Technical Repair Standard C001 Drawings and Product Models

0006 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A001 Test Report A010 Engineering Data for Provisioning A012 DMSMS Plan A013 Provisioning Parts List A014 Reliability and Maintainability Predictions A015 LMI for ICAPS A016 GIDEP Report A017 Proposed Spare Parts List

0007 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A006 Configuration Audit Summary Report & Certification B005 Validation Certificate for TM and TRS

0008 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0009 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

B004 Validation Report for TM and TRS

0010 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A007 Notice of Revision A008 Revisions to Existing Government Documents

0011 1 Lot Configuration Audit

FFP

Contractor shall perform the Configuration Audit as described in the Statement of Work at Section 3.4.3.

0012 1 Days Training

FFP

The Contractor shall provide training in person and by teleconference to Government Personnel as specified in the Statement of Work Section 3.4.4.

0013 1 Lot Contract Data Requirements List (CDRLs)

FFP

Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A009 Training Material

0014 1 Lot Provisioning Conference

FFP

Contractor shall host a Provisioning Conference at the Contractor's facility or via teleconference in accordance with SOW Section 3.7.2, and deliver the following CDRLs identified in Exhibit A attached to Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0015 1 Lot Quarterly Program Review

FFP

Contractor shall conduct Quarterly Program Reviews (QPR) at the Contractor's facility and by teleconference, in accordance with SOW Section 3.7.3; and deliver the following CDRLs identified in Exhibit A attached to Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0016 4,500 Each OPTION Electronic Personal Dosimeter (EPD)

FFP

Option Year 1 - Contractor shall manufacture, test, and deliver a production lot of 4,500 EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0017 300 Each OPTION Neutron-Photon EPD

FFP

Option Year 1- Contractor shall manufacture, test, and deliver a production lot of 300 Neutron-Photon EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0018 300 Each OPTION Beta-Photon EPD

FFP

Option Year 1- Contractor shall manufacture, test, and deliver a production lot of 300 Beta-Photon EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0019 1 Lot OPTION Contract Data Requirements List (CDRLs)

FFP

Option Year 1 - Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A002 Calibration Certificate A007 Notice of Revision A008 Revisions to Existing Government Documents D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0020 6,130 Each OPTION Electronic Personal Dosimeter (EPD)

FFP

Option Year 2 - Contractor shall manufacture, test, and deliver a production lot of 6,130 EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0021 1 Lot OPTION Contract Data Requirements List (CDRLs)

FFP

Option Year 2 - Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A002 Calibration Certificate A007 Notice of Revision A008 Revisions to Existing Government Documents D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0022 8,050 Each OPTION Electronic Personal Dosimeter (EPD)

FFP

Option Year 3 - Contractor shall manufacture, test, and deliver a production lot of 8,050 EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0023 1 Lot OPTION Contract Data Requirements List (CDRLs)

FFP

Option Year 3 - Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A002 Calibration Certificate A007 Notice of Revision A008 Revisions to Existing Government Documents D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

0024 10,050 Each OPTION Electronic Personal Dosimeter (EPD)

FFP

Option Year 4 - Contractor shall manufacture, test, and deliver a production lot of 10,050 EPDs in accordance with section 3.1.0 - 3.4.3 of the Statement of Work and the Performance Specifications specified herein.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The Contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0025 1 Lot OPTION Contract Data Requirements List (CDRLs)

FFP

Option Year 4 - Contractor shall deliver the following CDRLs as identified in Exhibit A attached under Section J, at the frequency and date specified therein, in accordance with the Statement of Work.

A002 Calibration Certificate A007 Notice of Revision A008 Revisions to Existing Government Documents D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

CLAUSES INCORPORATED BY FULL TEXT

B-227-H001 PROVISIONING TECHNICAL DOCUMENTATION – WITHHOLDING OF PAYMENT

(NAVSEA) (OCT 2018)

(a) For the purpose of paragraph (c) of the "Progress Payments" clause of this contract, if included, the requirement that the Contractor develop and deliver Provisioning Technical Documentation (PTD) is considered to be a "material requirement of this contract," and Contractor failure to make adequate progress in the development of PTD, or to deliver acceptable PTD on a timely basis, may result in reduction or suspension of Progress Payments as provided in said paragraph.

(b) The PTD is considered to be a part of the "Technical Data" specified to be delivered under this contract for the purposes of the "Technical Data--Withholding of Payment" (DFARS 252.227-7030) clause. The terms and conditions of the clause entitled "Limitation On Withholding of Payments (FAR 52.232-9), if included in this contract, shall not apply to withholding of payment for failure to make timely delivery of the PTD or delivery of deficient PTD.

(End of text)

Section C - Descriptions and Specifications

STATEMENT OF WORK

Table of Contents

1. SCOPE

2. APPLICABLE DOCUMENTS

3. REQUIREMENTS

3.1 General

3.2 Testing

3.3. Calibration/Performance Verification

3.4. Product Support

3.4.1 IUID (Item Unique Identification) Registration and Labeling

3.4.2 Technical Manual (TM), Technical Repair Standard (TRS), and Validation

3.4.3 Configuration Management

3.4.4 Training

3.4.5 Engineering Data for Provisioning

3.4.6 Product Drawings/Models and Associated Lists

3.5 Information Technology

3.6 Logistics Data Products

3.7 Meetings

3.7.1 Intentionally Left Blank

3.7.2 Provisioning Conference

3.7.3 Quarterly Program Review (QPR)

3.8 Security Requirements

1. SCOPE: Naval Surface Warfare Center Carderock Division (NSWCCD), Radiation Detection Technology Branch (RDTB) is procuring Electronic Personal Dosimeters (EPDs). The EPD shall conform to the performance requirements specified herein.

2. APPLICABLE DOCUMENTS: The following documents are applicable to this requirement and are hereby incorporated by reference. The Contractor shall use the most recent revision of the below referenced documents at the time of contract award, unless otherwise specified. This Statement of Work (SOW) shall take precedence over all applicable documents. The Contractor shall consider the reference documents cited in the applicable documents as guidance only. The Contractor shall note that nothing in this document supersedes applicable laws and regulations unless specifically exempted, in writing, by the Government.

REF Document Number Title A Rev10, 15 Dec 2023 Performance Specification for the Electronic

Personal Dosimeter B MIL-STD-130N Identification Marking of U.S. Military Property C MIL-DTL-15024G General Specification for Plates, Tags, and Bands for Identification of Equipment D MIL-HDBK-61B Configuration Management Guidance

E ANSI/ISA 12.12.01-

Nonincendive Electrical Equipment For Use In Class I And II, Division 2 And Class III, Divisions 1 And 2 Hazardous (Classified) Locations

F MIL-STD-810H Environmental Engineering Considerations and Laboratory Tests

Note: Documents identified in the table above as well as the Data Item Description (DID) specified for each Contract Data Requirements List (CDRL) specified herein, can be found within ASSIST at https://quicksearch.dla.mil/qsSearch.aspx, with the exception of Reference A which will be provided as an attachment to the Solicitation and resultant contract Award.

3. REQUIREMENTS

3.1 General

3.1.1 The EPD is a Radiation Detection, Indication and Computation (RADIAC) device used as a secondary dosimeter to monitor required end-use radiological operations in real time.

3.1.2 A total of 30,600 photon EPDs will be procured during the five-year contract (if all options are exercised), delivered in five production lots, where a lot is defined as a quantity of EPDs delivered at one time as specified above in Contract Line Item Numbers (CLINs) 0001, 0016, 0017, 0018, 0020, 0022, and 0024.

The color of EPD for end-use physical distinction will be determined and provided to the Contractor via Government Furnished Information (GFI) at time of award. See full delivery schedule within Section F for additional information:

3.2 Testing

3.2.1 The Contractor shall only deliver the EPDs that adhere and are in compliance with the Performance Specifications for Electronic Personal Dosimeter (Applicable Documents, Section 2 REF A).

3.2.1.1 Random Sample Testing and Conformance Verification: Prior to the delivery of the first production lot during the Base Year, the Contractor shall perform testing on a random sample of 125 out of the 1,270 EPDs, for conformance with the EPD Performance Specification (Applicable Documents, Section 2 REF A) requirements at Section 4 Verification 4.1.1, 4.1.6.2, 4.1.12, 4.2.5 through 4.2.7, 4.2.13.1 through 4.2.13.4, 4.3.1 through 4.3.9, and 4.4. The Contractor shall submit a test report covering each EPD sample tested, in accordance with CDRL A001.

3.2.1.2 Within 180 days of contract award, the Contractor shall deliver a random sampling of 125 out of the 1,270 EPDs from the first production lot for the Government Technical Advisor(s) to perform conformance testing. Government verification testing will be in accordance with Section 4 Verification 4.1.2 through 4.1.5, 4.1.6.1, 4.1.7 through 4.1.9, 4.2.1 through 4.2.4, 4.2.8 through 4.2.12, 4.2.13.5, 4.2.14, 4.3.10 and

4.3.11. The Contractor shall submit a test report covering each EPD sample tested, in accordance with CDRL A001.

3.2.1.3 Prior to the delivery of the second production lot during Option Year One, the Contractor shall perform testing on a random sample of 50 neutron EPDs out of the 300 neutron EPDs and 50 beta EPDs out of the 300 beta EPDs, for conformance verification with the EPD Performance Specification (Applicable Documents, Section 2 REF A) requirements at Section 4 Verification 4.1.10 through 4.1.12. The Contractor shall submit a test report covering each EPD sample tested, in accordance with CDRL A001.

3.2.1.4 The Government Technical Advisor(s) will perform conformance verification testing, in accordance with Section 3 Testing 3.2.1.2, and notify the contractor 60 days after completion and prior to production unit delivery to the Government. Any and all non-conformance with the performance specifications for EPDs as specified, detected during the conformance verification testing, will render the EPD lot “unacceptable” for subsequent delivery, and will be returned/shipped to the Contractor’s facility at no additional cost to the Contractor, for remediation in accordance with SOW section 3.2.6 herein.

The Government Technical Advisor(s) will perform verification testing on all subsequent EPDs delivered in each production lot, for conformance with the performance specifications for the EPDs, as specified in Reference A of Section 2 herein.

3.2.1.5 All random sample testing and conformance verification testing shall be completed prior to delivery of the EPDs.

3.2.1.6 The Contractor shall warrant that all subsequent EPDs delivered in each production lot, conform to the performance specifications and are free from defect. The Contractor shall remove all non-repair and defects detected during the inspection of subsequent EPDs delivered as specified in CDRL A001.

3.2.2. Explosive Safety Testing: The Contractor shall select a random sample of 125 out of the 1,270 photon EPDs during the Base Year production lot, and test compliance to ANSI/ISA 12.12.01-2015 (Applicable Documents, Section 2 REF E) or MIL-STD-810H (Applicable Documents, Section 2 REF F) for use in areas where the most severe explosive mixtures (liquids, gases, vapors, and dusts) are present within the atmosphere.

This testing does not apply to neutron or beta EPDs. The Contractor shall submit a test report covering each EPD tested in accordance with CDRL A001.

3.2.3. Government Witnessing of Testing: Government Representatives may witness

Conformance Testing and Explosive Safety Testing both in-person and remotely.

3.2.3.1.The Contractor shall support Government Representatives witnessing of instrument testing by providing written notice of the test dates at least 30 calendar days prior to execution of testing to the Contracting Officer’s Representative (COR) and Technical Advisor (TA) identified in Contract Clause G-242-H001 GOVERNMENT CONTRACT

ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES (NAVSEA)

(OCT 2018) within Section G.

3.2.3.2. The Contractor shall provide any required documentation that must be completed to enable the Government to gain access to contractor facilities at the time of notification.

3.2.3.3. The Contractor shall provide a video and audio stream of the testing either set up via Microsoft Teams, or other suitable web-based application, or set up via a teleconference line.

3.2.3.4. Witnessing of Conformance Testing shall accommodate a minimum of ten Government Representatives. The Government reserves the right to waive this requirement to witness testing at any time during the contract period of performance in writing.

3.2.4. Bi-weekly Status Calls: The Contractor shall relay status and schedule of upcoming tests on bi-weekly status calls. The Government will schedule the bi-weekly status calls within 15 calendar days after contract award or option exercise.

3.2.5. The Contractor shall communicate test failures to the COR and TA identified at Contract Clause G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF- CONTACT AND RESPONSIBILITIES (NAVSEA) (OCT 2018) within Section G.

within three business days of discovery. In accordance with CDRL A001, the Contractor shall submit a test report summarizing the failed test(s) with specific narratives and identifying areas of noncompliance compared to the technical specification.

3.2.6. To remediate a Conformance Testing failure encountered during Contractor or Government testing, the Contractor shall correct and remove all nonconformities within 60 calendar days unless otherwise advised by the Government. The Contractor shall then re-perform Conformance Testing on the EPDs that failed testing prior to scheduled delivery of the lot. Any necessary remediation shall be at no additional cost to the Government. The Contractor shall submit a test report covering each EPD tested in accordance with CDRL A001.

3.3. Calibration/Performance Verification

3.3.1 For each EPD produced, the Contractor shall provide a calibration certificate in accordance with CDRL A002. Multiple EPDs may be listed on one calibration certificate.

3.3.2. The Contractor shall provide an EPD Performance Verification procedure in accordance with CDRL A003.

3.4. Product Support

3.4.1 IUID (Item Unique Identification) Registration and Labeling

3.4.1.1 The Contractor shall register each EPD with the Department of Defense (DoD). The Contractor shall follow the guidance provided by CDRL A004. In registering the EPDs, the Contractor shall generate an IUID for each EPD. The Contractor shall refer to Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003 for registration information.

3.4.1.2 Each EPD shall include a label. The label shall contain both Human-Readable Information (HRI) and Machine-Readable Information (MRI).

HRI shall include:

Manufacturer: CAGE Code, to be provided by the vendor

Part Number (PN): Military Nomenclature, to be provided by Government after contract award Serial Number (SN): to be provided by the vendor Description: to be provided by Government after contract award.

MRI shall conform to section 5.2 of MIL-STD-130N (Specified in Applicable Documents, Section 2 REF B) for a Unique Item Identifier (UII) Construct #2 -- Format

06. Of note in the military standard:

Section 5.2.1 contains minimum data requirements.

Section 5.2.2 details the protocol to be used (use MH10.8.7).

Section 5.2.3.2 denotes the requirements for the two dimensional symbol.

3.4.1.3 The Contractor shall generate nameplates in accordance with MIL-DTL-15024G (Specified in Applicable Documents, Section 2 REF C).

3.4.1.4 The TA will approve the design and placement of nameplates on the unit before delivery of production units. At a minimum, the nameplates shall meet the following guidelines:

a) Type G adhesive back plate.

b) The material shall be adhesive backed metal foil.

c) All characters shall be integrated into the plate.

d) Whatever process (e.g. screening, anodizing, chemical etching, or photographic process) is used, the nameplates shall meet the durability requirements in accordance to MIL-DTL-15024G (Applicable Documents, Section 2 REF C).

e) The durability requirements include, but are not limited to, temperature and moisture resistance, solvent and salt fog resistance, flammability resistance, and cleaning resistance.

f) Additional information may be added by a serializing device, which will not break through the foil or produce an impression or raised surface, which would affect the adhesive qualities of the plate.

3.4.1.5 In accordance with MIL-STD-130N Style II specified in Section 2 REF B, Black

Background with White Characters for color shall be utilized for labels. The size of the characters shall not be less than 3/32 inch in height. Nomenclature characters shall not be less than 3/16 inch in height. MIL-STD-130N Sections 4.2 - 4.9 provides more detailed guidance on characters.

3.4.1.6 The Contractor shall deliver the following data products in accordance with the applicable CDRL:

CDRL Title A004 IUID Marking

3.4.2 Technical Manual (TM), Technical Repair Standard (TRS), and Validation

3.4.2.1 The Contractor shall develop a TM and a TRS for the EPD in accordance with CDRL B001 and CDRL B002, respectively.

3.4.2.2 The Contractor shall not reference the TM in the TRS. Text that applies to both the TM and TRS shall be included in full text in both documents.

3.4.2.3 The Contractor shall host a TM and TRS Validation Meeting 145 calendar days after exercise of option year one.

3.4.2.3.1 The Contractor shall validate the TM and TRS in accordance with the Technical Manual Contract Requirements (TMCRs) identified in the TM CDRL and TRS

CDRL.

3.4.2.3.2 The Contractor shall support Government Representatives witnessing of the validation by providing written notice of the validation date at least 30 calendar days prior to execution of the validation to the COR and TA identified in Section G herein.

3.4.2.3.3 The Contractor shall provide any required documentation that must be completed to enable the Government to gain access to the facilities at the time of notification.

3.4.2.3.4 The Contractor shall provide a video and audio stream of the validation set up via Microsoft Teams, any other suitable web-based application, or via a teleconference line.

3.4.2.3.5 The TM and TRS Validation Meeting shall accommodate a minimum of ten Government Representatives. The Government reserves the right to waive Government attendance at any time during the duration of the contract in writing.

3.4.2.4 Theory and principles of operation, system and component description, Source, Maintenance and Recoverability (SM&R) codes, schematic, and wiring data shall be validated against engineering source data in accordance with the validation plan for the TM and TRS.

3.4.2.5 Operating and maintenance procedures shall be validated against the EPD by actual demonstration during the TM and TRS validation.

3.4.2.6 Malfunctions shall not be introduced into the EPD for the purpose of validation unless specifically required for certification of procedural tasks or system tests. Destructive malfunctions shall not be introduced to the EPD for any purpose.

3.4.2.7 The Contractor shall reassemble and bring the EPD back to production quality upon completion of the validation. Production quality includes meeting the testing requirements as described in 3.2.2 herein.

3.4.2.8 The Contractor shall repair or replace any part or component damaged during the validation.

3.4.2.9 Contract Data Deliverables:

B001 Technical Manual

B002 Technical Repair Standard

B003 Validation Plan for the TM and TRS

B004 Validation Report for the TM and TRS

B005 Validation Certificate for the TM and TRS

3.4.3 Configuration Management

3.4.3.1 The Contractor shall perform a Configuration Audit that meets the following timeframes:

a) Within 30 calendar days after the Configuration Audit Plan is approved by the TA.

b) After the first production lot of 1,270 EPDs during the Base Year are manufactured and the random sample of 125 EPDs tested in accordance with section 3.2.2 herein.

c) Prior to delivery of the first production lot during the Base Year to the Government.

3.4.3.2 The Contractor shall perform the Configuration Audit in accordance with MIL-HDBK-

61B (specified in the Applicable Documents, Section 2 REF D).

3.4.3.3 The Contractor shall deliver the Configuration Audit Plan and Summary Report in accordance with CDRL A005 and CDRL A006, respectively.

3.4.3.4 The Contractor shall adjudicate any findings from the Configuration Audit prior to delivery of the manufactured units. Unless otherwise stated, findings shall be adjudicated by retesting to verify compliance with the item specification in accordance with CDRL A006.

3.4.3.5 The Contractor shall perform the Configuration Audit at the Contractor’s facility.

3.4.3.5.1 Government Representatives will witness the audit in-person and remotely.

3.4.3.5.2 The Contractor shall provide written notice of the Configuration Audit at least 30 calendar days prior to execution of the audit to the COR and TA specified in Section G herein.

3.4.3.5.3 The Contractor shall provide any required documentation that must be completed to enable the Government to gain access to the facilities at the time of notification.

3.4.3.5.4 The Contractor shall provide a video and audio stream of the audit set up via Microsoft Teams, or any other suitable web-based application, or via a teleconference line.

3.4.3.5.5 The Configuration Audit shall accommodate a minimum of ten Government Representatives. The Government reserves the right to waive this Government attendance at any time during the contract in writing.

3.4.3.6 The Contractor shall reassemble EPDs used for the Configuration Audit to production quality prior to delivery to the Government. Production quality includes meeting the testing requirements as described in 3.2.2 herein. The Contractor shall deliver a test report in accordance with CDRL A001.

3.4.3.7 The Contractor shall provide a Notice of Revision (NOR) in accordance with CDRL A007.

3.4.3.8 The Contractor shall provide Revisions to Existing Government Documents in accordance with CDRL A008.

3.4.3.9 The Contractor shall perform a Configuration Audit on the neutron and beta EPDs from the second production lot during Option Year One in accordance with Sections 3.4.3.2 through 3.4.3.8.

3.4.3.10 The Contractor shall deliver the following data products in accordance with the

A001 Test Report A002 Calibration Certificate A003 Job Manual

A005 Configuration Audit Plan A006 Configuration Audit Summary Report and Certification A007 Notice of Revision A008 Revision to Existing Government Documents

3.4.4 Training

3.4.4.1 The Contractor shall provide training to staff that covers the detection method of the

EPD, how to maintain and repair the EPD, and how to execute a performance verification on the EPD.

3.4.4.2 The Contractor shall provide training over the course of one (1) business day at the Yorktown, Virginia RADIAC Calibration Laboratory (RCL) and by teleconference.

3.4.4.3 The Contractor shall prepare to train up to 20 Government Personnel on a mutually agreed upon date and time, within 90 calendar days after the TA’s approval of the training materials.

3.4.4.4 Contractor shall provide training materials in accordance with CDRL A009.

3.4.5 The Contractor shall provide Engineering Data for Provisioning, in the Contractor's format, in accordance with CDRL A010.

3.4.6 The Contractor shall provide Product Drawings/Models and Associated Lists in accordance with CDRL C001. The Contractor may limit both design disclosure and data rights for commercial engineering design data and for associated lists to the extent necessary.

3.4.7 The Contractor shall deliver the following data products in accordance with the

A009 Training Material A010 Engineering Data For Provisioning A011 Software Product Package (SPP) C001 Drawing and Product Models – System Drawings

3.5 Information Technology

3.5.1 EPD Software Product Package: The Contractor shall provide the EPD software, for both operation and performance verification of the EPD, in accordance with CDRL A011.

3.5.2 Software shall be compatible with the Microsoft Windows 10® Operating System.

3.5.3 The Contractor shall notify the COR and TA specified in Section G herein of all software updates, for operation and performance verification of the EPD, as updates are available, for the duration of the contract.

3.5.4 The EPD shall not require internet access for operation or software updates. Additionally, EPD Software cannot be cloud related or require cloud functionality.

3.5.5 The Contractor shall provide answers to TA questions and shall provide requested documentation during TA effort to Navy-certify software.

3.6 Logistics Data Products

3.6.1. The Contractor shall deliver the following logistics data products in accordance with the

A012 Diminishing Manufacturing Sources and Material

Shortages (DMSMS) Plan A013 Provisioning Parts List A014 Reliability and Maintainability Predictions Report A015 Logistics Management Information (LMI) for Interactive

Computer Aided Provisioning System (ICAPS) Database A016 Government Industry Data Exchange Program (GIDEP)

Alert/Safe-Alert Report

A017 Proposed Spare Parts List

3.7 Meetings

3.7.1 THIS SECTION INTENTIONALLY LEFT BLANK

3.7.2 Provisioning Conference

3.7.2.1 The Contractor shall host a Provisioning Conference at the Contractor’s facility, or via teleconference, 270 calendar days after contract award.

3.7.2.2 At the Provisioning Conference, the Contractor shall provide an EPD to be disassembled for demonstration purposes, such that the SM&R codes and maintenance philosophies can be established for each part. The disassembled unit shall be separate from the production lots specified herein.

3.7.2.3 The Contractor shall provide a representative capable of disassembling and reassembling the EPD with expert knowledge to answer support/repair questions.

3.7.3 Quarterly Program Review (QPR)

3.7.3.1 The Contractor shall conduct quarterly program reviews starting 90 calendar days after contract award.

3.7.3.2 Each QPR shall be a one-day (a normal business day between the hours of 0800 and 1700, in the time zone of the Contractor facility location) event that is held in-person at the Contractor’s facility and by teleconference with video and audio stream capability via Microsoft Teams or other suitable web-based application.

3.7.3.3 The teleconference/video/audio line shall accommodate up to 20 Government personnel.

3.7.3.4 The Contractor shall deliver a Program Progress Report in accordance with CDRL D004.

3.7.3.5 At a minimum, the Contractor shall discuss testing issues, manufacturing issues, risks to the schedule and the corresponding risk mitigation methods.

3.7.4 The Contractor shall provide the following CDRLs for Section 3.7:

D001 Meeting Agenda D002 Presentation Material D003 Report, Record of Meeting Minutes D004 Program Progress Report

3.8 Security Requirements

The work of this contract is unclassified.

C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-212-W001 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS ADDENDUM TO 52.212-4

(o) Warranty -- append the following to paragraph (o):

The contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule.

The contractor shall provide a copy of its standard commercial warranty (if applicable) with its offer. The warranty covers a period of months. (Offeror is to insert number)

The following information is hereby appended to the clause:

(w) Data Rights. The Government shall have data rights to all data generated under this contract or order in accordance with DFARS 252.227-7015.

(x) Ordering. The agency authorized to place delivery orders against this contract is: [Add ordering activity name].

Delivery orders will be placed against this contract, by the Government, using the SF 1449.

C-212-W002 COMMERCIAL SUPPLIER AGREEMENTS (NAVSEA) (MAR 2019)

(a) Commercial Supplier Agreement means End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement.

(b) Any Commercial Supplier Agreement must be provided in full text as part of a quote or offer without hyperlinks.

(c) The contract/order Schedule and Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions—Commercial Items, shall take precedence over any conflicting provisions in a Commercial Supplier Agreement.

(d) If any requirement in the Commercial Supplier Agreement conflicts with Federal law or regulations (see FAR 12.212(a)), the following shall apply:

(i) Any such requirement is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such requirement by virtue of it appearing in the Commercial Supplier Agreement. If the Commercial Supplier Agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such requirement.

(iii) Any such requirement is deemed to be stricken from the Commercial Supplier Agreement.

(e) Automatic renewals. License Agreements will expire at end of the term identified in the Purchase Order/Contract. Automatic renewals are not permitted and any such provision is void.

(f) Changes to the Commercial Supplier Agreement. Unilateral changes of the Commercial Supplier Agreement are impermissible and any requirement authorizing such changes is unenforceable. Changes must be in writing and executed by both parties to be effective.

(g) Third Part License (Embedded Software).

(i) The Contractor agrees that it has obtained all necessary licenses for the Government for any third party materials (including without limitation all Open Source licenses) provided within the product.

(ii) Contractor agrees that it complies with and shall continue to comply with all of its obligations under Third Party Licenses (including without limitation all Open Source licenses) associated with any third party materials provided within each product.

(iii) To the extent that the Government’s use of the software…