N0016724R0016-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address questions received from the industry, update Attachment 3, and add the follow ing to Section L.

In addition to the electronic submission detailed earlier, the Government is requesting offerors to provide five hard copies of volumes I and II only. These Courtesy Physical copies should be sent to the follow ing address:

ATTN: Carlos Triay 91 North Beach Road Dania Beach, FL 33004

It is important to note that these hard copies are intended for reference purposes only. The determination of timeliness and completeness of submissions in response to the Request for Proposals (RFP) w ill be based solely on electronic submissions as outlined in paragraph 2.2 and in accordance w ith the formatting requirements specified in paragraph 2.3.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Nov-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0016724R0016

X 9B. DATED (SEE ITEM 11)

30-Oct-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Nov-2023

CODE

NAVAL SURFACE WARFARE CENTER CARDEROCK

CHARLES L. RENNO

786-831-5649 CHARLES.RENNO@NAVY.MIL

91 NORTH BEACH ROAD

DANIA BEACH FL 33004

N00167 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016724R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The purpose of this amendment is to address questions received from the industry, update Attachment 3, and ass the following to Section L.

In addition to the electronic submission detailed earlier, the Government is requesting offerors to provide five hard copies of volumes I and II only. These Courtesy Physical copies should be sent to the following address:

ATTN: Carlos Triay 91 North Beach Road Dania Beach, FL 33004

It is important to note that these hard copies are intended for reference purposes only. The determination of timeliness and completeness of submissions in response to the Request for Proposals (RFP) will be based solely on electronic submissions as outlined in paragraph 2.2 and in accordance with the formatting requirements specified in paragraph 2.3.

The submission of the requested courtesy hard copies by contractors will not be evaluated as part of the Government's assessment of proposal timeliness or completeness. Furthermore, these hard copies cannot supplement, amend, or rectify the official electronic submission. Failure to submit the requested courtesy copies does not constitute a failure to comply with the terms and conditions of the RFP.

For further details and the request for physical hard proposals in addition to electronic versions, please refer to Section L.

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1.0 ELIGIBILITY

This solicitation is a Small Business Set-Aside. Offers from other than Small Business concerns are ineligible for award and will not be evaluated. The Small Business Offeror shall ensure its proposal complies with FAR 52.219- 14, Limitations on Subcontracting to be eligible for award.

1.1 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted in accordance with L-215-H007, Submission of Questions by Offerors.

1.2 Start Date for Use in Cost/Price Proposal

In order to allow for procurement lead-time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on the start date of 13 May, 2024. This date is only an estimate of the anticipated start date and will be used for the purpose of proposal evaluation only. The definitive start date will be stated in the award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

The Government reserves the right to reject any proposal that does not comply with these proposal preparation/submission instructions. Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Cost/price proposal submissions must reflect what is submitted in the technical volume. Proposals for which the cost elements (e.g., number of hours, labor categories, subcontractors) in the cost/price volume do not match those identified in the technical volume may be deemed unawardable.

2.1 General

Proposals shall be submitted via email or DoD SAFE at https://safe.apps.gov by the solicitation closing date and time specified on the cover page of this solicitation, block 9. Offerors shall comply with the instructions for the format and content of the proposal; proposals that fail to comply may be ineligible for award.

(a) Definitions. As used in this solicitation –

a. “In writing” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

b. Proposal modification is a change made to a proposal before the solicitation’s closing date and time, made in response to an amendment, or made to correct a mistake at any time before award.

c. Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer, as the result of negotiations.

d. “Day” is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

e. “Major Subcontractor” is defined as a subcontractor performing 10% or more of total proposed burdened labor costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). The Offeror shall demonstrate that the proposal is in response to the latest amendment.

Proposal submissions, modifications, revisions, and withdrawals shall be sent via e-mail or DoD SAFE under the appropriate solicitation number and its latest amendment (if any). Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal modifications, the amendment will provide instructions for submittal in the portal.

After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

Proposals may be withdrawn by written notice received at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

Offerors shall submit proposals via email or DoD SAFE at https://safe.apps.mil to the Contract Specialist, Charles Renno (Charles.l.renno.civ@us.navy.mil), and Contracting Officer, Carlos Triay (carlos.a.triay.civ@us.navy.mil), no later than the solicitation’s closing date/time in order to be considered eligible for award. If the Offeror elects to use DoD SAFE, the Offeror shall submit a DoD SAFE request to the aforementioned Contract Specialist and Contracting Officer three business days prior to due date. Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable.

Proposals may be withdrawn by written notice to the Contract Specialist and Contracting Officer provided such notice is received prior to contract award.

The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit/upload proposals after that time. Each proposal submitted in the portal is time/date stamp recorded by the portal at time of proposal upload. Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic proposal shall be prepared as follows:

With Microsoft Word, Excel, or (searchable) Adobe Acrobat software (Note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

No hyperlinks to locations outside a document (hyperlinks to places within a document are acceptable, such as table of contents numbers, section headings, and table or figure cross references);

All files named with the Offeror’s company name and title/subject of file content;

All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

Spreadsheet files (workbooks) provided by the prime AND all subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Technical and Management volume and the Cost/Price volume, submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible (object.visible=true). Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable.

Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) shall not be used;

Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all direct and indirect rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value;

All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

Prime/Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible) in the

Cost Summary Format provided as an attachment in Section J. This submission is in addition to the Offeror loading their Section B pricing into the portal via the web form;

Narratives related to the cost/price summary data may be provided in Microsoft Word;

Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

Offerors shall propose to provide all items in order to be deemed eligible for this award; and Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal.

If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following requirements:

8.5 x 11 inch paper;

Single-spaced typed lines;

1 inch margins;

12-point Times New Roman font text;

Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9-point Times New Roman; and

The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9-point Times New Roman and row and column headings appear on each printed page.

2.3.1 Cover Page and Tables of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number (if any), proposal volume and title, the Offeror’s name, and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary that includes abbreviations, acronyms, and their corresponding definitions.

Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted using the following naming conventions:

Technical_Company Name_Document Name_Volume # Example: Technical_Company X_Technical_Volume I

Past Performance_Company Name_Document Name/Attachment #_Volume # Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

Cost_Company Name_Document Name_Vol # (or Attachment Number) Example: Cost_Company X_Cost Narrative_Volume III

Example: Cost_Company X_Cost Summary_Attachment 1

2.3.5 Section L and Proposal Volume Cross-Reference Table

The table below represents a cross-reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations for the volumes defined in paragraph 2.3.6.

When there is a page limit for a document that is NOT included in the page limit for the volume it appears in, that will be noted in a parenthetical; if there is no parenthetical, there is no page limit.

Cross-Reference Table

Section L Paragraph

Required Documentation Volume Included in Volume Page Limitation

Page Limitation

2.3.1 Cover Page and Table of Contents All N

Volume I:

pages

2.3.3 Glossary of Abbreviations and Acronyms All N

2.3.5 Section L and Proposal Volume Cross-Reference

Table

I N

3.1 Cover Letter N/A N

4.1 Factor 1 – Technical I N

4.1.1 Subfactor A – Technical Capability I Y

4.1.1.1 Technical Capability I Y

4.1.2 Subfactor B – Management Plan I Y

4.1.2.1 Approach I Y

4.1.2.2 Staffing Approach I Y

4.1.2.4 Transition Plan I Y

4.1.3 Subfactor C – Personnel Approach I Y

4.1.3.1. Key Personnel I Y

4.1.3.1.1 Key Personnel Resumes (Limit 2 pages each) I Y

4.1.3.2 Non-Key Personnel I Y

4.2 Factor II - Past Performance II N

4.2.1 Past Performance References II N Volume II:

No page limit

4.3 Factor 3 – Cost/Price Proposal III N Volume III:

No page limit

4.5 Solicitation Fill-In Information & Contract

Documentation

IV N Volume IV:

No page limit

2.3.6 Page Limitations

Page limitations are identified for each volume of the proposal as shown above and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

2.3.7 General Content Instructions

(a) The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or approach.

(b) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation without sufficient elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly. Note that the information required by FAR 52.215-22, Limitations on Pass-Through Charges- Identification of Subcontract Effort if applicable to the proposal, is a material requirement; therefore, failure to include the required information in the technical and cost volumes, as appropriate, will render the Offeror ineligible for award.

(c) Offerors are to ensure that all information supporting each factor is contained wholly within the appropriate volume as specified in the Cross-Reference Table, above. In particular, Offerors are cautioned not to include any cost/price information in any non-cost/price volume.

2.4 Submission of Courtesy Physical Proposals

In adddition to the electronic submission outlined above, the Governmetn requests offerors submit five copies of volumes I and II only. Courtesy Physical copies should be sent to the below address:

ATTN: Carlos Triay 91 North Beach Road Dania Beach, FL 33004

These copies are for reference purposes only. Electronic submissions as outlined in paragraph 2.2 and in accordance with the formating requirements of paragraph 2.3 are the only submissions that will be utilized to determine timeliness and completeness of submissions in response to the RFP. Contractor submission of the requested copies will not be evaluated as part of the Government’s determination of proposal timeliness or completeness and cannot supplement, amend, or defect the official electrong submission. Failure to submit the requested courtesy copies does not construe a failure to comply with the terms and conditions of the RFP.

3.0 PROPOSAL ORGANIZATION AND CONTENT

3.1 Cover Letter

Offerors shall provide a cover letter that constitutes the legal offer and contains the following information:

The solicitation number.

Name, address, email address, and telephone numbers of the Offeror.

Offeror’s CAGE code and/or Unique Entity Identifier (UEI) number.

List of all enclosures being transmitted as part of the proposal.

Names of any subcontractors A statement that the offer is in response to the solicitation and is valid through 180 days after the proposal due date.

A statement specifying the Offeror’s unconditional agreement to the terms and conditions of the solicitation and agreement to furnish any and all items upon which prices are offered at the price set for each item.

Names, titles, phone numbers and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf in connection with this solicitation.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) points of contact (POC), including branch location, contact name, telephone number, and e-mail address for both the Prime Offeror and its Subcontractors.

Per L-209-H009, Notification of Potential Organizational or Personal Conflict(s) of Interest (NAVSEA), if no conflicts of interest exist, then the Offeror shall clearly state this in its cover letter. If any conflicts exist, the Offeror shall submit a mitigation plan in accordance with the clause as part of Volume IV, Contract Fill-Ins.

4.0 INSTRUCTIONS FOR CROSS-REFERENCE TABLE

4.1 Factor 1 – Technical (Volume I)

Offerors are to ensure that all information pertaining to Factor 1, Technical, is contained within Volume I and that no cost/price information is included in this volume.

4.1.1 Subfactor A – Technical Capability

4.1.1.1. Technical Capability

The Offeror shall demonstrate its specific capabilities and approach (both Prime and Subcontractors) to perform, at a minimum, the following tasks in accordance with the SOW:

Trial Support (SOW ¶ 3.2) Waterfront Support (SOW ¶ 3.3) Offshore Support/Maritime Operations (SOW ¶ 3.4)

The Offeror shall demonstrate its technical capability and approach (both Prime and Subcontractors) to perform all aspects of the task areas identified above. The Offeror shall further demonstrate their technical capabilities and approach through its response to the provided scenario (Attachment 7). The scenario is intended to determine whether the Offeror has the technical expertise and understanding required to perform under the resulting contract, as well as the capability to execute requirements in a timely fashion.

1. Scenario 1: Typical Task (Normal Operations)

The Offeror shall provide one example of an approach to perform a typical planned/scheduled task as described in Scenario 1.

The Government will evaluate the Offeror’s response to the scenarios (Attachment 7), to determine the degree to which the Offeror’s proposed technical capabilities and approach meets the scenarios requirement.

The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements in the places of performance listed in the SOW. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly.

(b) The Offeror may, at its discretion, address other portions of the SOW.

4.1.2 Subfactor B – Management Plan

4.1.2.1 Management Approach

The Offeror shall address its overall approach and ability to plan, manage, and execute all efforts required by the SOW, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance, and obtaining Government feedback. The Offeror shall describe processes to be used by the Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

4.1.2.2 Staffing Approach (Staffing Plan Without Cost Attachment) (See Attachment 8)

(a) Do not include any cost or price information in the Attachment. Include all proposed labor category personnel

(by name, for both the Offeror and proposed subcontractors) known at the time of proposal submission to support the requirements of the SOW. The Offeror shall identify all Key Personnel and highlight those positions. The Offeror may use To Be Determined (TBD) for non-key personnel labor categories that do not have identified personnel. The Offeror shall cross-reference all personnel and their respective tasks under the SOW. When read together with other parts of the Technical Volume, the Staffing Plan shall demonstrate the Offeror’s ability to successfully meet the requirements of the SOW.

The Offeror shall divide the Staffing Plan into the required tasks, listing each task in the order in which it appears in the SOW.

The Offeror shall preface the names of contingent hires with “Contingent – ” (for example, “Contingent – Jane Doe”). The Offeror shall insert the company name in the upper left column of the Staffing Plan.

Note: Proposing a high number of unidentified or contingent personnel may lead to a high-risk assessment. Therefore, Offerors are encouraged to minimize the number of proposed personnel for which candidates have not been identified.

The Offeror shall map any company-specific labor categories it proposes for both prime and subcontractors in the Staffing Plan to the Government labor categories defined in Attachment 9.

The Staffing Plan must propose the same labor mix and number of hours per labor category as the Cost/Price Volume. Discrepancies between the labor mix identified in the Technical and Management Volume and Cost/Price Volume may result in a lowering of the adjectival rating for the technical factor and/or a cost realism adjustment. The Staffing Plan shall be uploaded as a separate file and include all of the information requested using the provided template.

(b) Describe the Offeror’s recruitment and retention methods to ensure it fulfills the requirements of the SOW.

(c) Describe the Offeror’s plan for training personnel to meet and maintain qualifications.

4.1.2.3 Labor Mix

The Offeror is required to propose the labor mix at Attachment 3.

4.1.2.4 Transition Plan

The Offeror shall provide a Transition Plan that includes, at a minimum, a schedule and description of all steps the Offeror intends to take in order to assume responsibility from the incumbent Contractor, within the timeframe stated in paragraph 8.0 of the SOW, at a minimum. The Transition Plan shall be consistent with the Offeror’s Technical Capability and Cost/Price Proposal. Specific elements to discuss include:

Hiring 100% of proposed personnel CSWF clearance, certificates, etc.

Training personnel To the extent not required elsewhere in the proposal, complying with DD 254 security requirements (e.g., obtaining personnel and facility security clearances, and safeguarding capabilities)

Implementing access to Government facilities or information prior to full compliance with the DD 254 Assuming responsibility for Government-furnished property Assuming, tracking, and ensuring quality of performance of work-in-progress Communicating with incumbent contractor Identifying risks and corresponding mitigation measures Identifying any Government support the Offeror needs for a successful transition

4.1.3 Subfactor C – Personnel Approach

4.1.3.1 Personnel

The Offeror shall describe the specific planned responsibilities (both technical and management, if applicable) for each proposed Key Person. This is intended to be more than functional job titles; the Offeror shall provide sufficient details so the responsibility is known to the Government. The Offeror shall map any company-specific labor categories it proposes for both prime and subcontractors in the Staffing Plan to the Government labor categories defined in Attachment 8. For any proposed Key Personnel that will concurrently work on this effort and as a Key Personnel under any other NSWCCD TO or contract (beginning with N00167), the offeror shall explain how they will meet the key personnel hours proposed for this effort.

Key Personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government per C-237-H002, Substitution of Key Personnel (NAVSEA).

Key Personnel labor category qualifications are provided in Attachment 9. Required qualifications, if any, are minimum requirements that an Offeror shall meet to be considered eligible for award. Desired qualifications, if any, are those that the Government deems advantageous because they are likely to reduce risk and help to ensure successful performance of the SOW requirements. Desired qualifications are not required, but if met, will be considered a proposal strength. Offerors shall provide one resume for each individual the Offeror proposes to fulfill the positions identified as Key. For this requirement, the following positions are considered Key Personnel:

Program Manager (MANP2) Program Manager (MANP1)

Note: Offerors may propose additional individuals under Key Personnel labor categories and/or additional Key Personnel labor categories with different titles, if believed necessary for effective management and coordination of required effort. The Offeror shall provide rationale for the additional Key Personnel (individuals and/or categories) and how they will provide improved management of assigned tasks. These additional Key Personnel shall be noted as “Key” on the Staffing Plan.

The Offeror shall only propose Key Personnel that, at the time of proposal submission, the Offeror has a good faith expectation of providing at award. The Offeror shall submit a current “Letter of Intent” (with salary information redacted) with all resumes supplied for contingent Key Personnel hires. The Letter of Intent must be signed by the contingent hire employee AND the Offeror. The Government considers the submission of Letters of Intent for proposed contingent Key Personnel to be material to the proposal since these Letters of Intent demonstrate the Offeror's ability to hire personnel with the qualifications offered.

4.1.3.1.1 Key Personnel Resumes

Resumes shall include the following information, and any applicable information required in Attachment 9:

Proposed Key Personnel Position.

Name.

Current Position/Title/Company (including start date).

Chronology of Work Experience (include employer names, tenure dates by position, position titles, responsibilities, and experience related to anticipated SOW task(s) to be assigned to the individual).

Education and training (degrees/certifications and/or other pertinent training, including date(s), degree(s), names of institutions from which pertinent education/training was received).

Security clearance level, if applicable.

Citizenship.

If the person is a contingent hire, please place the word “Contingent” next to the person’s name.

4.1.3.2 Non-Key Personnel

The Offeror shall demonstrate its ability to provide qualified personnel with acceptable experience levels. Labor Category Qualifications are found in Attachment 9.

The proposal shall include a description of the qualifications associated with each company-specific labor category contained in the Offeror’s Staffing Plan, including company-specific labor categories proposed by subcontractors.

These descriptions shall be provided with enough granularity to demonstrate the Offeror’s ability to provide qualified personnel with acceptable experience levels to accomplish the tasking in the SOW. The description shall also include the eCRAFT labor category code for each non-key labor category proposed. The Offeror shall not propose any non-key labor categories with the same title as key personnel labor categories.

4.2 Factor 2 – Past Performance (Volume II)

All Past Performance information must be contained within Volume II and no cost/price information concerning this requirement may be included in this volume. The Past Performance Volume shall consist of the completed Past Performance Reference Sheets (Attachment 4) and other information as described in 4.2.1 below.

4.2.1 Past Performance References

The Offeror shall provide information for up to three Past Performance references (“efforts”) with its proposal to encompass its relevant performance for periods in excess of six months within the last 5 years prior to the due date of proposals. Information about past efforts shall be submitted using the format provided as Attachment 4. In addition, Offerors shall submit information about one past effort for each major subcontractor, as defined in section

2.1. The offeror should include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. If the Government cannot find a CPARS report, it may contact the customer directly, e.g. by phone or by sending them a Past Performance Questionnaire. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

4.3 Factor 3 – Cost/Price Proposal (Volume III)

Offerors shall ensure that all cost/price information is contained within Volume III. In addition, ensure that Section B pricing matches the Prime Offeror Cost Summary. No Technical and Management or Past Performance information shall be submitted as part of the Cost/Price Proposal.

The Cost/Price Proposal shall be a separate volume comprised of the Section B Pricing, the Prime Offeror Cost Summary, the Prime Offeror Cost Narrative with substantiating cost information, and the Staffing Plan with Cost.

The Prime Offeror Cost Summary shall be provided in the “Cost Summary Format” Attachment 03 Section J. All proposed costs/prices shall be in whole dollars. The LOE in Section B includes both Prime and Subcontractor labor, if applicable, for all CLINs in all years of performance, including any options. Costs unique to the implementation of the proposed transition plan, if any, shall be clearly identified in the Cost/Price Proposal.

It is the Prime Offeror’s responsibility to ensure that ALL PROPOSED SUBCONTRACTORS provide information at this same level of detail regardless of the subcontract pricing arrangement, except where specifically noted.

In this procurement, the Government will perform a cost analysis/cost realism analysis of each Offeror’s (and subcontractor’s) proposed costs. The burden of cost credibility rests with the Offeror to demonstrate the realism of its proposed costs; as such, the Offeror shall submit substantiating cost data for every cost element it proposes (e.g., direct labor, fringe rate, overhead rate, G&A rate, subcontract costs). Providing insufficient information to substantiate the realism of an Offeror’s proposed costs may result in a cost adjustment or in the Offeror no longer being considered for award.

The Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance (e.g., the technical or management volumes and the identified personnel resources) and the proposed cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low estimate, the nature of these techniques and the impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low and/or high costs may indicate a lack of understanding of the requirements and a high-risk approach to contract performance.

4.4.1 Level of Effort (LOE)

Offerors' proposals shall not deviate from the total number of hours included in Section B.

4.4.2 Section B Pricing (Prime Only)

The Offeror shall submit proposed pricing for Section B in accordance with the format included in Attachment 3 – Cost Summary Format. Proposed Costs and Fee shall be provided for each applicable CLIN identified in the solicitation. Award will be made at the proposed Price (costs plus fee) of the successful Offeror using that Offeror’s proposed Section B pricing.

Offerors shall include the proposed LOE (labor hours) for each CLIN. Offerors shall clearly identify any proposed hours that are uncompensated effort.

4.4.3 Direct Labor

The following is required as part of the Prime Offeror Cost Summary:

The Offeror shall map proposed Contractor Labor Categories to the corresponding Government Labor Categories identified in the Government LOE (Attachment 03 in Section J) within the Prime Offeror Cost Summary.

The Offeror shall complete the LOE breakout by the Prime Offeror and subcontractors to realistically reflect the Offeror’s Technical Volume. Failure to provide this information and proposed Direct Labor rate substantiation may result in the Government upwardly adjusting the proposed Direct Labor rates.

4.4.4 Additional Required Information

In its cost analysis/cost realism analysis, the Government will use the most relevant, reliable data available to evaluate the probable cost. Since each Offeror bears the burden of demonstrating the realism of its proposed costs, each Offeror shall substantiate its proposed costs, as presented in its Prime Offeror Cost Summary, with relevant, reliable data that demonstrates the realism of each proposed cost element. Each Offeror shall provide substantiation for the following information to be considered for award:

(a) Current Named Individual Direct Rate Supporting Documentation. The Cost/Price Volume shall reflect actual labor rates expected to be expended during performance; e.g., the rates from the most current Forward Pricing Rate Agreement/Recommendation (FPRA/R), if applicable, or the actual hourly rates for named personnel if such rates will be the basis for billing under the resultant award. For Prime and major subcontractors, Offerors shall provide a screen-capture from the employer's payroll system (i.e. payroll data), incurred within the last three months preceding release of this solicitation, for each current employee named in the proposal Staffing Plan. The Offeror shall fully explain all pertinent data on a sample screen capture. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the screen-capture information provided by the Offeror. The data shall clearly map to individual rates shown in the Staffing Plan with Cost.

(b) Contingent Hire Direct Labor Rate Supporting Documentation. The Offeror shall clearly indicate named contingent hires on its Staffing Plan(s) for itself and for all of its major subcontractors. The company proposing to employ a contingent hire shall provide a Letter of Intent, signed by the contingent hire, which explicitly lists the agreed-upon annual salary for the named individual and the amount of any proposed uncompensated work as part of its Cost/Price Proposal. The information contained within the Letter of Intent provided by the Offeror in the Cost Volume for contingent hires shall indicate the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed).

(c) Unnamed Direct Labor Rate Supporting Documentation. If the Offeror does not have a current Forward Pricing Rate Agreement/Recommendation (FPRA/R) and there is no payroll data available for one or more of the individuals proposed, the Offeror shall provide payroll data for a comparable position and a brief analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied. Any additional supporting documentation may be provided at the Offeror’s discretion.

(d) Uncompensated Overtime Supporting Documentation. If any Offeror or major subcontractor proposes uncompensated overtime, it must substantiate any cost reductions to direct labor rates associated with its proposed use of uncompensated effort. This substantiation must include a description of the formulas applied to calculate the decremented rate (and/or decrement factor) and historical data to demonstrate that the proposed level of uncompensated overtime is realistic. Such historical data shall include the company’s historical average annual level of uncompensated overtime from preceding years and/or historical data demonstrating that the company’s proposed decremented rates are equal to or greater than historical actual incurred decremented direct labor rates for corresponding labor categories from preceding years, after adjusting them for annual escalation. In accordance with FAR 52.237-10, Identification of Uncompensated Overtime, if uncompensated time is included in the offer or any of the supporting cost data, the Offeror shall include a copy of its policy addressing uncompensated overtime with its proposal.

(e) Escalation. The below table reflects minimum escalation rates. Offeror may propose escalation that deviates from these minimum escalation rates; however, the Government reserves the right to make upward cost realism adjustments using these minimum escalation rates, unless proposed escalation rates are fully supported by an approved FPRA.

Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4 Minimum Escalation Rate

3% 3% 3% 3% 3%

(f) Forward Pricing Rate Agreement (FPRA) or Forward Price Rate Recommendation (FPRR). If the Offeror or subcontractor has an FPRA or FPRR with DCAA/DCMA, the Offeror shall provide a copy with their proposal.

The Offeror shall clearly explain any deviations from the FPRA or FPRR, including formulas for prorating indirect rates, if applicable. If not evident in the FPRA or FPRR, include contact information for the DCAA/DCMA office that executed the FPRA or FPRR. If the Offeror or major subcontractor does not have a FPRA or FPRR, the Offeror shall provide the incurred rates for each proposed indirect and general and administrative (G&A) pool for the prior three years, indicating the beginning and end dates for each FY. If the incurred rates are provided for the prior three years, the Offeror shall complete the following chart:

Rate Year Year Year Incurred

Rate Estimated Indirect Rate at Start of Year

Incurred Rate Estimated Indirect Rate at Start of Year

Incurred Rate Estimated Indirect Rate at Start of Year

Fringe Overhead G&A Cost of Money

*Rate Column shall be modified based on the Offeror’s indirect rates.

This rate information shall reflect those of the Offeror's most recently completed FY even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the incurred rates have been audited by DCAA or any other independent organization, and shall specifically state which indirect rates have been finalized by DCAA/DCMA. Each Offeror shall provide a copy of the provisional billing rate letter from DCAA/DCMA for itself and shall ensure that the Government receives this information for any major subcontractors. The information shall be provided to the Contract Specialist and Contracting Officer, Each Offeror shall provide a narrative detailing the major cost drivers for proposed indirect rates that are lower than historical rates. If an Offeror, or any of its subcontractors, proposes to cap any of its indirect rates, it shall identify each capped rate and shall propose a legally binding and enforceable clause which shall be included in the resultant contract award. Any proposed clause shall include a process for verification by the Government.

Note: If an Offeror does not have three years’ worth of actual, incurred indirect data for any proposed indirect rate, the Offeror shall provide the required information dating from the origin of the company.

(g) Additional Substantiating Information. The Government encourages Offerors to provide additional substantiating information as necessary to demonstrate the cost realism of its proposed costs. Nevertheless, as with any substantiating cost data, merely providing the substantiating data, without sufficient analysis and explanation of the relevance and reliability of that data in the Prime Offeror Cost Narrative, may not be sufficient to demonstrate cost realism. The Prime Offeror Cost Narrative must clearly explain the reliability of all of the substantiating cost information provided and its relevance to the Offeror’s cost analysis. Providing substantiating cost information, without demonstrating its relevance and reliability, may indicate that the Offeror lacks an understanding of the costs involved in performing the solicitation’s requirements, which would indicate performance risks.

(h) Transition Plan Costs. Costs unique to the implementation of the proposed transition plan shall be clearly identified in the Cost/Price Volume.

4.4.5 Fee and Pass-Through

Fixed Fee shall be proposed in the separate Prime Offeror Cost/Price volume. The fixed fee may be proposed within this spreadsheet as a percentage of cost, however Fee becomes a fixed dollar amount at the time of contract award and is subject to clause B-232-H005, Payment of Fee(s) (Level of Effort ). Fee shall not be proposed on shipping or travel (prime or subcontractor).

The Government strongly encourages the Offeror to eliminate or mitigate “double pass-through” costs by: (a) avoiding second tier subcontractors during performance; or (b) where this situation is unavoidable, limiting subcontractor pass-through costs to the Prime Contractor’s pass-through rate under this contract.

4.4.6 Other Direct Costs (ODCs)

Government-specified ODCs are provided below. They include travel and incidental material expenses only. The amounts are unburdened. If the Offeror intends to charge indirect rates with its ODCs, the Offeror shall apply indirect rates such as G&A and material handling if consistent with the Offeror’s accounting methods in its proposal, but they may not include fee. ODCs are not subject to fee.

ODCs Base Year

Option 1 Option 2 Option 3 Option 4 Total

Incidental Materials

$0 $0 $0 $0 $0 $0

Travel $60K $60K $60K $60K $60K $300K Total $60K $60K $60K $60K $60K $300K

The Offeror must submit its fully burdened ODCs in both Section B and the cost/price volume for all applicable ODC CLINs. Reimbursement for travel will be in accordance with the Joint Travel Regulation (JTR) and B-231- H001, Travel Costs (NAVSEA).

If it is anticipated that subcontractors will need to incur ODCs, they shall be proposed as such (subject to the solicitation requirements with respect to ODCs).