N00167-16-R-0014-0001.docx

N00167-16-R-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Sep-2016 02:00 PM to 06-Sep-2016 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION, CONDITION &NOTICE

1. GENERAL

The Government intends to award a contract that results from this solicitation to the responsible Offeror whose proposal is the most advantageous to the Government under the selection criteria set forth in Section M of the solicitation. The Government may reject any or all proposals if such action is in the Government’s interest. Exchanges with Offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

The Offeror shall submit all information required by this RFP. Proposals that do not comply may be considered nonresponsive and may render the Offeror ineligible for award. The Offeror’s proposal shall be based on the requirements contained in this RFP (including those documents, exhibits, and other attachments to the RFP identified in Section J).

The Government intends to evaluate proposals and award a contract upon initial proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms in relation to the evaluation criteria. However, in accordance with the clause FAR 52.215-1, Instructions to Offerors - Competitive Acquisition, the Government may contact all or a limited number of Offerors with questions concerning their responses.

Offerors are hereby notified that from time to time, the Government may post additional information to the FEDBIZOPPS website (www.fbo.org) relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the FEDBIZOPPS website for any such information.

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted via email to jonathan.mauro@navy.mil. Only questions transmitted electronically will receive a response. Offerors are requested to submit written questions within ten days after release of the RFP in order to allow the Navy adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. While questions may be submitted up to the time of solicitation closing, the Contracting Officer cannot guarantee those late-submitted questions will be thoroughly answered in advance of closing. It is the Government's intention that questions and responses will be provided via an amendment to the solicitation. Information provided with each question shall include the document name, document date, specific page, paragraph, clause, or other definitive citation requiring clarification.

2. PROPOSAL PREPARATION REQUIREMENTS

Offerors shall prepare their proposals in accordance with the following organization, content, and format requirements to assist the Government in making a complete and thorough evaluation of all proposals. Proposals shall be submitted as four separate documents, as follows:

(Including Solicitation, Offer and Award Document (SF-33)

The “originals” shall be clearly identified as the “ORIGINAL,” and bear the original signature(s) of the Offeror. The “copies” shall be complete and clearly identified as “COPY” or “DUPLICATE.” If a discrepancy exists between the original paper copy of the proposal and the electronic file, the paper copy will take precedence. All data submitted shall be unclassified. The submission of spreadsheet files on compact disk in no way relinquishes the offeror's responsibility to provide hard copies of all proposal volumes.

3. PROPOSAL FORMAT AND DELIVERY

The Offeror must comply with the detailed instructions for the format and content of the proposals. Proposals that do not comply may be considered nonresponsive and may render the Offeror ineligible for award. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror shall submit its proposal in accordance with the format presented below.

The cover page for each volume (Introduction, Technical, Past Performance, and Cost Proposal) shall contain:

· Volume Number and Title (e.g., Volume I – Technical)

· Solicitation Number (Request For Proposal (RFP) Number)

· Offeror Name, Address, telephone and facsimile numbers, and email address of the Offeror.

· DUNS Number and CAGE Code of the Offeror

The Offeror shall submit the volumes in both paper format and as electronic files. Instructions for paper and electronic files are in Sections 3.1 and 3.2, below.

3.1 Paper Format

Each volume shall be bound separately and shall not exceed the page limitation cited in applicable sections below. Each volume of the proposal shall be bound to permit removal of sections, with each major part tabbed. The Offeror’s company name shall appear at the top of each page in the header section. Legibility, clarity, and compliance with the requirements of the solicitation are essential. Failure to provide the requested information may adversely affect the Government’s evaluation of the Offeror. The page count shall include all material with printed matter and figures unless otherwise noted herein.

The material in the Introduction, Technical, Past Performance, and Cost Proposal Volumes of the proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11 inch paper. Text line spacing shall be 1.5 lines. One-inch margins on each side, including top and bottom, are required. Text within tables, diagrams, pictorial charts, or graphic material may use Times New Roman 8-point font. Fold out pages may be used for diagrams, charts, or graphic material only and may not exceed 11 inches by 17 inches. Fold out pages will be counted as two pages. Unless otherwise specified, fold out pages may only include narrative sufficient to describe the diagram, chart, or graphic material. Every paragraph, figure, and table shall be numbered. Proposal material shall be presented on double-sided pages only and in a single column on each page. Each double-sided page counts as two pages.

A date corresponding to the date of the initial proposal shall be placed on each page of the proposal in the footer section. Any pages that may be revised as a result of discussions or correspondence (if required) shall contain revision numbers and dates.

The page count shall include all material with printed matter and figures except: (i) title pages; (ii) table of contents (TOC); (iii) lists of figures; (iv) list of tables; (v) list of appendices; (vi) glossary of abbreviations and acronyms; and (vii) resumes. Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, shall be numbered. Pages exceeding the page count shall be removed from the end of the volume that exceeds the page count and will not be evaluated.

3.2 Electronic Files

The electronic files shall be uncompressed and shall be submitted on Compact Disc (CD); text shall be prepared using Microsoft Word ™ compatible applications; and spreadsheets, worksheets, or workbooks shall be prepared using Microsoft Excel ™ compatible applications. Electronic files shall only consist of the following extensions:

.doc for Microsoft Word 2010 files .xls for Microsoft Excel 2010 files .ppt for Microsoft PowerPoint 2010 files

Electronic files shall be labeled by: a) Contractor Name and b) Title of the document being attached (Example: ABC Inc. – Volume I Technical Proposal, ABC Inc. – Volume V Cost Proposal, etc.).

Graphics, tables, photographs, and other data beyond the capability of Microsoft Word, Microsoft PowerPoint or Microsoft Excel may be submitted in Adobe Acrobat version 9.0 format. The information shall be submitted as one volume per CD. Each disk shall be labeled as follows:

N00167-16-R-0014 Volume # Offeror Company Name, City, State Offeror POC Offeror POC Phone # Date of Submission

Appropriate Security Classification markings and handling instructions shall be used for all proposals submitted. Note that electronic files shall be unclassified. The Offeror shall not embed sound or video files into the electronic files. The Offeror shall ensure CDs are virus free.

4. PROPOSAL SUBMISSION

Proposal submission shall be as follows:

All copies of all proposal volumes shall be submitted to the following address at or before the date and time in Block 9 of the Standard Form (SF) 33. Proposals shall not be submitted via fax or email. A tracking number for all proposal packages shall be emailed to jonathan.mauro@navy.mil prior to the date in Block 9 of the SF 33. Receipt of a tracking number is not an indication of timely proposal submission and does not relieve the Offeror of the requirement to ensure timely receipt of all proposal documents.

All offers shall be marked as follows:

Naval Surface Warfare Center, Carderock Division ATTN: Jonathan Mauro and Christine Mitchell BLDG 42 Room 302 9500 MacArthur Blvd.

West Bethesda, MD 20817

RFP #: N00167-16-R-0014

DO NOT OPEN IN MAIL ROOM

No cost or pricing information shall be included in the Offeror's forwarding letter or in any part of its submitted volumes, except for the Small Business Subcontracting Plan and Cost Proposal. Forwarding letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated.

Although legible, neat, orderly, and comprehensive proposal(s) are required, elaborate brochures or other presentations beyond that sufficient to present a complete and effective explanation are not desired. Elaborate artwork, expensive visual, or other presentation aids are neither necessary nor desired.

The proposal shall contain all of the pertinent information in sufficient detail to permit evaluation. The proposal shall be detailed and complete so as to clearly demonstrate that the Offeror has a thorough comprehension of all technical and other requirements.

Offerors hand carrying proposals shall call Jonathan Mauro at (301) 227-4053 at least 48 hours prior to arriving at the Naval Surface Warfare Center, Carderock Division to make arrangements. Offerors should wait at the Carderock Visitor’s Center building to meet the package escort. Packages shall not be sealed, as they are subject to inspection.

Additional electronic copies of the Cost Proposal of the Offeror’s proposal shall also be submitted in parallel to the Offeror’s cognizant Defense Contract Audit Agency (DCAA) office and Administrative Contracting Officer (ACO). Subcontractor Cost information may be contained within Volume IV - Cost Proposal, OR, subcontractor data may be submitted prior to the date and time set forth in Block 9 of the SF 33 directly to the PCO (following the guidelines described above for proposal submission) clearly marked with Offeror’s name. In any event, an additional set of subcontractor data shall be submitted directly to the subcontractor’s respective cognizant DCAA office.

5. SOLICITATION, OFFER AND AWARD DOCUMENTS (SF-33 RFP)

The Offeror shall submit SF 33, “Solicitation, Offer and Award,” with blocks 12 through 18. Block 12 shall be filled in with a minimum of 180 days to allow for sufficient time to evaluate proposals. The Offeror shall provide two paper copies of the SF 33 with their proposal.

The Offeror shall identify if the information in RFP Section K, “Representation, Certifications and Other Statements of Offerors,” is online in the System for Award Management (SAM) (www.sam.gov) or shall provide it in their proposal (by completing Section K of this RFP) if such information is not already in SAM. Refer to Section K for the complete list of items to provide.

The Offeror must fill in all areas of the RFP listed as Offeror fill-ins and provide any other information or data required by the solicitation. In Section B, all costs shall be completed and shall not conflict with the Cost Proposal volume.

If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in a cover letter to the proposal. Qualifications may also be annotated on the Solicitation, Offer and Award document, if such annotation is necessary to clarify the qualifications.

The Solicitation, Order and Award Documents are not counted against the page requirements of Volume I.

6. TECHNICAL PROPOSAL

Proposals shall demonstrate an understanding of the requirements and the proposed method of completing the SOW. Technical and management information shall be prepared in such a manner as to enable source selection personnel to make a thorough and complete evaluation and arrive at a sound determination as to whether or not the solutions proposed and described will satisfy the requirements of the Government. To facilitate the evaluation, the proposal shall be sufficiently detailed and complete to clearly demonstrate that the Offeror has a thorough understanding of the requirements and the technical and management problems inherent therein, and has a valid, practical solution for each contemplated problem. It should also contain sufficient detail to indicate the proposed means for complying with all applicable specifications.

Statements that the prospective Offeror understands and can or will comply with all specifications, statements paraphrasing the specifications or parts thereof, and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered insufficient and potentially deficient.

The technical proposal must provide details concerning what the Offeror will do and how it will be done. This includes a full explanation of the techniques, disciplines, and procedures proposed to be followed.

The proposal shall outline the proposed requirements as interpreted by the Offeror, the technical and management approach to the requirement, any interpretations or deviations to the SOW, and any other topics deemed pertinent. The Offeror shall comply with all solicitation requirements, terms, and conditions and shall provide a statement to that effect. Any exceptions shall be identified to the Government prior to receipt of the Offeror’s proposal. Failure to comply with all solicitation requirements may result in the Offeror being considered ineligible for award.

The technical proposal shall not contain any reference to cost; however, information concerning labor allocation and categories, consultants, travel, materials, equipment, and any information of interest to technical reviewers shall be contained in the technical proposal in sufficient detail so that the Offeror’s understanding of the scope of the work may be adequately evaluated. The technical proposal shall be page numbered, contain a table of contents, and shall not exceed 45 pages in length. Resumes and the subcontracting plan are not counted against this page limit.

The required content of this volume is identified below. The volume shall be organized in the same order as the appropriate subparagraphs discussed below, with information specific to sample tasks or SOW references clearly identified. The Offeror may, however, expand on or include text in addition to the required contents, provided the information is relevant and demonstrates a capability that is beneficial for performance of the resultant contract and does not exceed the page number limitation set for the technical volume.

The proposal shall cover the following information in appropriate proposal Sections as identified in paragraph c. below:

a. Technical Proposal Key Information

Offerors are required to submit a technical proposal that addresses the requirements of Section C, with special attention to the criteria listed below:

b. Evaluation Factors:

(1) Factor 1 – Technical 1- Subfactor A – Technical Approach 2- Subfactor B – Machining/Metrology/Logistics Capabilities 3- Subfactor C – Personnel 4- Subfactor D – Management Approach 5- Subfactor E – Weld Certifications 6- Subfactor F – Security Clearance 7- Subfactor G – Subcontracting Plan

(2) Factor 2 – Past Performance

(3) Factor 3 – Cost

c. Organization of Offeror’s Technical Proposal

The proposal shall be organized within the following sections:

Volume I - INTRODUCTION (Maximum length: 5 pages)

This section shall provide any necessary background information and an overview of the proposal which the Offeror believes will assist in the understanding and accurate evaluation of the proposal.

Volume II – Factor 1 - TECHNICAL

Subfactor A – Technical Approach

Offerors shall provide its technical approach to satisfy:

· The overall SOW requirements. The Offeror, in this section, shall also address the following:

The Offeror shall describe its manufacturing approach to reduce variation and produce results closer to the target values; for example, producing three dimensional sculpted surfaces with very small scallop heights, a minimum of surface patches, and minimal hand finishing. In addition, the Offeror shall describe its approach to reduce manufacturing process flow time from the entry point to the exit point.

· The two sample DOs provided for proposal evaluation purposes. With regard to the two sample delivery orders:

The Offeror shall develop separate technical approaches to fulfill the two sample DOs (identified in Section J of this RFP) for the purposes of proposal evaluation. The Government anticipates one of the sample delivery orders will be awarded as the initial order under the contract resulting from this RFP. The proposal shall include a detailed Work Breakdown Structure (WBS) and the applicable schedule. The WBS shall be structured to address, at a minimum, the following major processes: 1) Planning, 2) Material Sourcing, 3) Fabrication, 4) Inspection, 5) Packaging and Shipping, 6) Delivery, and 7) the Overall Program Management and Logistics. Each process shall consider, at a minimum, staffing, key personnel, and hours, and shall provide a complete mapping of all efforts corresponding to the Offeror’s proposed technical approach. The Offeror's estimated hours required for the sample DOs in this section shall not include any cost information.

The approaches shall also include the process for verification of geometries and geometry files and the Offeror's drawing review process; as well as an approach for preparing for a manufacturing readiness review (MRR). The Offeror shall include an assessment of "make vs. buy" for components and a contracting and subcontracting management plan for the items that will be bought or subcontracted; this shall include the receipt inspection process. The offeror shall provide a draft machining strategy, accounting for anticipated stock from castings, optimum machine and tool selection for minimizing flow time, selection of machines/tool heads at various phases in the machining process from roughing to finishing, evidence of machine loading assessments based on anticipated workload, an approach for developing and verifying the quality of CNC toolpaths (including an assessment of patches required in the process), and an assessment of the need for fixturing and the approach for design and fabrication of the fixturing.

There shall also be a discussion on how tolerances will be achieved, either directly off the machine or if hand finishing is anticipated. The technical approach shall include a logistics assessment including repair strategies for the subject parts to account for casting defects or other potential defects, an assessment of the ability to lift and handle all parts (including the certifications and safety plans for doing so), an assessment of the logistical flow path of the parts, including needed floor space, how the parts would be partitioned if they were classified, and a shipping and receiving plan. The Offeror shall also provide an inspection approach for conducting inspections to ensure the part is in tolerance, including any uncertainty induced by the measurement technique itself. Finally the Offeror shall provide a list of planned deliverables and material certifications that would be provided to the Government to ensure the part is in accordance with the design/drawing.

The Offeror shall assume that the Government has no prior knowledge of its capabilities and experience.

Subfactor B - Machining/Metrology/Logistics Capabilities

The Offeror shall provide detailed descriptions of its principle machine and fabrication equipment and associated controllers, which will be available for use under the resultant contract. The description shall include type of machine tool as well as the capacity. Include conventional and CNC machine tools. The Contractor shall describe its composite material design skills and programming capability, including the number of axis it is able to program and if the number of axis is all simultaneous or if some of the axis are positioned only. The Offeror must provide tolerances to which they can hold final dimensions. The Offeror shall include all CAD/Computer Aided Manufacturing capabilities and software used, as well as file types it is able to import and export. This description shall include detailed information sufficient for the Government to validate that the facility requirements in SOW 4.3 are met.

The Offeror shall separately address the ability to handle and machine/weld parts that are upper bounded by a nominally 3 meter cube. The Offeror shall identify the maximum dimensions and weights of parts that can be handled, machined, and welded.

In addition the Offeror shall provide evidence of its ability to determine requirements for fasteners and design fasteners and shall provide a list of analysis software that it is experienced with, including recent analysis examples.

The Offeror shall provide a list of metrology assets, including their dimensional accuracy and volumetric capacity. Provide sample metrology reports, including Geometric Dimensioning and Tolerancing (GD&T) reports. This shall include the detailed information to show the requirements in SOW paragraph 5.2 are met. Additionally, the offeror shall provide evidence of a quality assurance system equal to ISO 9001 or better. This shall include the detailed information to show the requirements in SOW paragraph 5.3 are met.

The Offeror shall also provide evidence of its ability to arrange for Confidential transportation of hardware within the United States per SOW paragraph 5.5.

The Offeror shall provide the machining capabilities (both CNC and non-CNC), the availability of DSS approved machines that are suitable for classified machining, and the demonstrated skills of the operators. There is additional value to the Government for the capability to achieve a target value over the minimum tolerance requirement. The prototypes to be manufactured under this contract will be used to evaluate the performance of the design embodied in the prototype. The precision and accuracy of the prototype directly translates into the accuracy and precision of the performance estimates in the Government’s testing and evaluation program.

Subfactor C - Personnel (Maximum length: 5 pages - not including attached resumes and certifications. Individual resumes shall not exceed two pages per resume, excluding certifications).

In this section, the Offeror shall identify proposed individual(s) for each labor position and indicate the tasks for which the person is proposed. Resumes shall be submitted for all key personnel (as identified below) to be assigned to the proposed contract. Resumes shall include the relevant qualifications, background, and experience for all such key personnel in sufficient detail to demonstrate the capability of such personnel to accomplish the work described in the SOW. The work history of each key person shall contain experience directly related to the tasks and functions he/she is intended to perform under the proposed contract. Included in this section, or as an attachment to resumes, the Offeror shall clearly identify weld certifications.

Offerors shall indicate limitations on the availability of any proposed personnel, if any. If a proposed individual is currently employed by the Offeror, the Offeror shall discuss how they intend to cover the personnel requirements on this requirement, as well as any other contract(s) for which the proposed personnel are assigned, and indicate their availability (to work on this requirement) and their tenure. If the individual is not currently employed by the Offeror, the Offeror shall explain the rationale for proposing that person and include their letter of intent. Resumes shall be provided for all proposed subcontractor personnel and consultants, and the rationale for their use.

A summary table, in matrix format, shall also be provided to indicate personnel qualifications and experience.

NOTE: If subcontractors are to be used, resumes of the key subcontractor personnel shall be included in this section, with the present company affiliation clearly identified. All of the requirements of this section shall apply to the use of subcontractor personnel, as well as the Offeror’s personnel.

Non-Key Personnel – Minimum qualifications for NON-KEY LABOR CATEGORIES are specified below. The proposed non-key personnel shall meet the prescribed minimum requirements for each category. Resumes are not required for non-key personnel. However, as part of its Technical Proposal, the Offeror shall provide an affirmative statement within the Personnel Subfactor that all proposed non-key personnel meet the minimum education and experience requirements specified for each non-key labor category. Offerors shall also include details to demonstrate the capability of the personnel to accomplish the work described in the SOW.

Collectively, the Offeror shall demonstrate its ability to fulfill the SOW in its entirety using the key and non-key personnel proposed.

PERSONNEL REQUIREMENTS

The offeror shall be responsible for employing technically qualified personnel to perform the efforts included in this SOW. The offeror shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the individual DO specification requirements.

The work history of each employee must show experience related to the work he/she intends to perform under this contract. The Government reserves the right, during the term of this contract, to request work histories on any contractor employee for purposes of verifying compliance with this requirement.

Key Personnel - The following labor categories are designated KEY PERSONNEL. Resumes shall be submitted for all proposed personnel in key categories. Key personnel with Lean Six Sigma certification are desired. The category descriptions include:

Project Manager The Project Manager should possess a B.S. degree in engineering or science from a nationally accredited university, and five years of experience in project management of large machining operations. The project manager should also hold a Project Management Professional (PMP) certification. Experience with work in a classified work environment is desired.

Principal Engineer The Principal Engineer should possess a B.S. degree in mechanical engineering (or equivalent) from a nationally accredited university, with career emphasis in CAD/Computer Aided Manufacturing, geometry metrology, and GD&T. Experience with work in a classified work environment is desired.

CNC Programmer The CNC Programmer should have at least five years of experience in programming CNC machines, with experience in the machining of steels and bronzes.

Non-Key Labor Categories: The Government's education and experience requirements for NON-KEY PERSONNEL shown below represent the Government's MINIMUM education and technical experience for non-key personnel required to support the SOW. Resumes ARE NOT required for the non-key personnel categories.

CNC Machinist The CNC machinist shall have at least five years of experience with operating CNC machines, with experience in the turning and milling operations and with the use of modern machine controllers. Experience with work in a classified work environment is desired.

Production Supervisor The Production Supervisor shall have at least five years of experience with the management of shop floors engaged in complex machining and welding operations. Experience with work in a classified work environment is desired.

Quality Assurance (QA)/Metrologist The QA/Metrologist shall have at least five years of experience with the inspection of complex curved machine parts with gages and optical scanners, including verification of geometry, material properties, and adherence to standards including ASME Y14.5 (reference 3.10) and MIL-STD-2035A(SH) (reference 3.6).

Welding Technician The Welding Technicians shall be certified to weld steels and bronzes in accordance with standards including S9074-AR-GIB-010A/278 (reference 3.2).

Engineering and Packaging Technician The Engineering and Packaging Technician shall have at least five years of experience with the design of packaging and shipping of fabricated parts, including requirements for the handling of classified material.

Fabrication Technician Fabrication Technicians shall have at least five years of experience in metal fabrication; including general experience in interpreting plans and drawings. They shall also have knowledge of machining characteristics of bronze and steel. These individuals shall be familiar with machining of aero/hydro foils and/or blisk construction techniques, and be capable of/and have experience in, operating CNC machines used for the manufacture of hardware.

Machinist Technician The Machinist Technician shall possess at least five years of experience, including experience using CAD and Computer Aided Manufacturing Programs such as: AUTODESK INVENTOR, AUTOCAD, RhinoCAD, and IGES translators.

Draftsperson/CAD The Draftsperson shall have basic drafting skills in accordance with ASME Y14.5 (reference 3.10) and be familiar with electronic drawings.

Subfactor D – MANAGEMENT APPROACH

Under this subfactor, the Offeror shall provide information on the following areas described below:

a. Resources.

The Offeror shall provide information on its staffing resources for the tasks described in Section C, Statement of Work. The Offeror shall address its ability to respond to workload fluctuations and to perform overlapping and separate tasks in a timely manner. The Offeror shall also discuss its approach to engage in full performance of the contract once it receives notice of award. The Offeror shall provide evidence of its ability to provide a rapid turnaround of deliverables along with the ability to meet promised delivery dates per SOW 5.4.

b. Organizational Structure, Responsibilities, and Relationships.

The Offeror shall describe the proposed organizational responsibilities and reporting structure. The information provided shall include the offeror’s approaches for: facilitation of the SOW tasks and execution and monitoring of performance; effective communication with the PCO and COR; meeting reporting requirements of the solicitation; and cost and schedule control.

c. Subcontractor Management/Utilization.

The Offeror shall describe the basis for subcontracting work, the process of selecting and determining the involvement of its proposed subcontractor(s), and the management and use of subcontractors in accomplishing the required tasks. The Offeror shall provide a list of major subcontractors that are proposed, including evidence of appropriate security clearances, and the technical skills that will be relied upon.

Subfactor E – Weld Certifications

The Offeror shall provide a listing of all current and applicable welding certifications maintained by the Offeror, along with supporting evidence. At a minimum, the Offeror shall have welders certified to all materials listed in SOW section 4.3.3.

Subfactor F – Security Clearance

No award will be made to any Offeror that does not possess a facility security clearance issued by the DSS at the level indicated in the attached DD Form 254. The Government is not obligated to delay award pending the attainment of a security clearance by any Offeror. The security classification of this procurement is specified in Section J, Attachment 6, Contract Security Classification Specification - DD Form 254.

Subfactor G – Subcontracting Plan

All Offerors, except small business firms, shall submit a Small Business Subcontracting Plan in accordance with FAR part 19.7, FAR clause 52.219-9 Alt II, and DFARS Clause 252.219-7003. Large Businesses that have a current approved Master Subcontracting Plan are required to submit a copy of the approved Master Subcontracting Plan along with proposed goals for this requirement. Large Businesses that are participants in the DoD Comprehensive Subcontracting Test Program are required to submit a copy of the current fiscal year approved plan in accordance with DFARS Clause 252.219-7004.

Small businesses are not required to submit Small Business Subcontracting Plans or Subcontracting Reports.

Volume III – Factor 2 - PAST PERFORMANCE

The Government will evaluate the Past Performance of the Offeror and subcontractors proposed to perform a major portion of the requirement. For evaluation of Past Performance the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. The Government may review other relevant past performance information from other sources or conduct questionnaires tailored to the circumstances of the acquisition. The Offeror should provide relevant past performance information for similar or related work under contracts completed during the last three years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. Such information may be in the nature of additional information to that which the Government has readily available, or which is already included in PPIRS or other databases, or which the Offeror considers essential to the Government's evaluation or explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence. The Government reserves the right to verify statements and representations made in the Offeror's proposal. The Offeror may include Federal, State and Local Government and private sector contracts.

Offerors should provide the following information:

To obtain information, the Government may contact the points of contact listed by the Offeror; however the Government is not required to contact the points of contact provided by the Offeror and may limit the number of references it decides to contact. The Government is also free to contact references other than those provided by the Offeror to evaluate the Offeror’s past performance.

Volume IV - Factor 3 - COST PROPOSAL

In the event the Offeror fails to provide the requisite cost summaries, the Offeror’s proposal may not be considered for award. If the cost summaries are presented, but the costs do not agree with the information stated in Section 3b, Supporting Cost Data, the Offeror shall explain the differences between the supporting cost data and the proposal. If differences are not explained, the Government may determine the Offeror to be ineligible for award. For purposes of award, the Government will rely on the pricing information submitted in the proposal (Section B).

In preparing the Cost Proposal Volume, the Offeror shall:

· Provide these Cost Proposal instructions to all subcontractors. Proprietary data from subcontractors may be submitted directly to the Government in accordance with instructions contained in paragraph 4.

· Furnish the cost tables provided as Attachment 3, Cost Summary Format in Microsoft Excel format and Attachment (4), Labor Rate Substantiation Table. Formulas used in the calculations shall be left in the tables. ANY COST PROPOSALS OF THE OFFEROR OR THEIR SUBCONTRACTORS NOT UTILIZING THE COST SUMMARY FORMAT MAY BE DEEMED NON-RESPONSIVE.

· Provide Supporting Cost information clearly labeled "COST INFORMATION - COMPANY NAME" to facilitate easy identification and transmittal to DCAA personnel.

The Cost Volume shall contain the following Sections:

· SECTION 3a TOTAL COST SUMMARY

· SECTION 3b SUPPORTING COST DATA

SECTION 3a TOTAL COST SUMMARY

The total contract cost plus fixed fee amount is included in Section B. The Offeror shall provide the following for itself and all major subcontractors as described in the section below:

1. The Offeror shall complete the table in Section B to include the burdened labor rates (excluding fee) for each category.

2. The Offeror shall provide a cost breakout for the two sample delivery orders to include the following: Total Fee Bearing Cost Amount; Total Fixed Fee Amount; and Total Travel Cost Amount (Non-fee bearing).

3. The Basis of Estimate for each sample Delivery Order in Attachments (1) & (2) shall include at a minimum:

· Direct labor costs, to include labor hours, labor category, and labor rates. Note that Section C – Statement of Work, provides standardized Labor Categories and Labor Category descriptions. The Offeror shall use these labor categories when proposing the labor skill mix.

· Direct material cost to include product number, product title, units procured, and shipping and handling fees as necessary and provide estimating rationale – i.e. quotes, historical info, etc.

· Direct travel costs to include costs by line item, respective proposed dollar amounts, and provide estimating rationale – i.e. quotes, historical info, etc.

· Indirect costs to include indirect rates, each applicable cost pools, and methodology for how indirect rates are applied.

The proposed costs shall be provided in the format included as Attachment (3). All costs shall be proposed and mapped in accordance with the Offeror proposed WBS. The Offeror shall address all elements of cost applicable to the proposed effort and provide a narrative to support the costs identified as described in Section 3b below. All additional supporting cost data shall also be provided, as detailed in Section 3b, as follows:

SECTION 3b SUPPORTING COST DATA

Supporting cost data shall be submitted as required herein. Omitted data may result in Government assumptions regarding the omitted data. A conservative approach using the maximum the Government may experience under the assumption may be used; therefore, the Offeror is encouraged to submit as complete a disclosure of their pricing methodologies as they deem appropriate.

The Offeror shall round dollar amounts to two places to the right of the decimal point for rate tables only. Other tables should be rounded to the nearest dollar. The Offeror shall round ratios, factors, and decimal numbers to four places to the right of the decimal point.

The supporting cost data shall be organized as described below. Each section shall be titled and tabbed for easy identification. The Offeror shall provide cost and price data, and supporting explanations and rationale, in an orderly, organized, and easy-to-follow format. The summary estimates shall track to detailed bases of estimates.

The Offeror shall provide a narrative or description, in sufficient detail, to demonstrate price reasonableness, credibility, and reliability for each cost element. The Offeror shall provide its assumptions and methodologies used to estimate each cost element. The following information shall be included in this section and arranged and referenced by CLIN.

A. Direct Costs - This section shall include the following:

a. The Offeror’s estimate of direct labor hours for each priced Sample Task, by labor category and CLIN, necessary to perform the effort required by the resultant contract.

b. To substantiate proposed labor rates, the Offeror and their subcontractors shall provide a screen-capture (or equivalent) from the employee’s payroll system for each name in the Offeror’s personnel. If there is no payroll data available for one or more of the individuals proposed, the Offerors shall provide payroll data for a comparable position and a brief analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied. Any additional supporting documentation may be provided at the Offeror’s discretion. The proposed rates provided in this attachment must be the exact rates utilized in the pricing Section B, proposed in the cost analysis narrative, and provided in the Cost Summary Format (Attachment (4)). If any individual’s proposed rate is different than the actual incurred rate provided on the screen-capture, the Offeror shall explain the reason for the difference in the narrative. The Offeror shall also provide (as an additional tab in the Cost Summary Format spreadsheet) fully burdened rates for all proposed Offeror and subcontractor personnel. The spreadsheet shall identify the formula showing how the Offeror arrived at the fully burdened rate.

c. The Offeror shall identify their uniform escalation factor/rate, and how, when, and where it is applied.

d. The Offeror shall provide costs for any shipping with suitable rationale. The Offeror shall not apply fee or profit to shipping costs.

B. Indirect Costs - This section shall include the following:

a. Regarding proposed indirect rates, if a Forward Pricing Rate Agreement (FPRA) or a recent audit report exists (for the prime or proposed subcontractor(s)), copies shall be submitted by the Offeror and their subcontractor(s). Absent such agreements/reports, the Offeror and their subcontractor(s) shall state the basis of their proposed indirect rates. Substantiating documentation may be subsequently requested by the Government. The above information may be used by the Government for purposes of a cost realism analysis.

b. For each proposed indirect rate include a complete description of all cost elements under that indirect rate as well as the allocation base to which these cost elements apply. Examples of indirect costs are consumable rates; subcontractor consumables rates; Information Technology rates; subcontractor handling fees; material handling fees; Fringe; General and Administrative (G&A); Overhead; reproduction; and consumable material.

c. Clearly identify the allocation base(s) for total costs, in a way that corresponds with the Excel spreadsheet formulas.

d. Identify the basis of proposed rates and indirect costs (e.g., FPRA and date of agreement, proposal rates, and the date of submission or actual rates used and the effective date, billing rates and the date of approval, etc.).

e. Cost of money (COM) will only be an allowable cost if proposed; see FAR 15.408(h) and 15.408(i).

C. Subcontractor Costs - The Offeror shall furnish all information required under the paragraphs above for each major subcontractor. Offerors may arrange for subcontractor cost and pricing information to be submitted directly to the PCO as an individually wrapped submittal and indicated as an attachment to the Offeror’s submittal. Subcontractor submittals must be received prior to the date and time established for solicitation closing. Subcontractors shall include the DCAA Branch Office for their company, with the name, telephone number, and email address of the applicable DCAA Point of Contact who is familiar with the company.

D. Fees - Identify the fee rate and total amount proposed and identify the various cost elements to which the fee is being applied. This information shall not conflict with the fill-in information submitted in Section B of the proposal.

E. Travel Costs - The Offeror shall provide cost for any travel costs with suitable rationale. The Offeror shall not apply fee or profit to travel costs.

Additional Documentation – the Offeror shall provide the following:

A. Substantiation of Government approval of the Offeror’s accounting system and date of approval; substantiation of Government approval of the Offeror’s purchasing system and date of approval, and substantiation of Government determination of adequacy on the Offeror's disclosure statement and date (if required) pursuant to FAR 30.202.

B. The address, telephone number (including area code), and point of contact of the cognizant ACO office for the Offeror and each major subcontractor.

C. The address, telephone number (including area code), and point of contact of the cognizant DCAA office for the Offeror and each major subcontractor.

D. The Offeror’s CAGE Code and the CAGE Code for each major subcontractor.

E. The Contractor Establishment Code (CEC) for the Offeror and each major subcontractor.

F. The address, telephone number (including area code), and point of contact of the cognizant Defense Contract Management Agency (DCMA) office for the Offeror and each major subcontractor.

G. If conducted within the last 12 months, provide a copy of the most recent DCAA Audit of the Offeror, as well as a copy of the most recent DCAA Audit for ALL subcontractor members. If a DCAA Audit was not conducted within the last twelve 12 months, the Offeror (and/or subcontractor) shall state “No DCAA Audit within the last 12 months” in its pricing proposal.

H. Earned Value Management System Information in accordance with DFARS 252.234-7001.

(End of Summary of Changes) image2.emf

Microsoft_Office_Excel_Worksheet1.xlsx Sheet1

Section Content

Section 1 Basic Past Performance Information 1.1 Name of Past Performance effort

1.2 Name of contracting agency (include POC and email address)

1.3 Contract Number

1.4 Contract Type

1.5 Initial Contract Value

1.6 Total Contract Value

1.7 Period of Performance

1.8 List of key subcontractors and the estimated portion, and description, of work performed by subcontractors

1.9 Customer POC

1.10 Customer POC phone and email

Section 2 - Relevance to Current Requirement 2.1 Describe the work products and/or services delivered to customers under this past performance

2.2 Demonstrate the relevance by describing how this past perfomance correlates with the Requirements (i.e. SOW requirements) in terms of:

i. Scope

ii. Period of Performance

iii. Complexity (i.e. task, dollar value, contract type, labor mix)

Section 3 - List of Proposed Personnel that worked on this Past Performance reference 3.1 List your proposed personnel who worked on this cited past performance

3.2 Identify their role/responsibility and utilization on cited past performance effort

3.3 Identify their role/responsibility on current proposed effort image1.wmf