Draft_RFP_Sections_L&M_07112018.pdf

SOURCE SELECTION SENSITIVE – See FAR 2.101 and 3.104 – DRAFT 11 JUL 2018

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L-TXT-04 SUBMISSION OF PROPOSALS (COMPLEX) 1

L-TXT-04.1 INTRODUCTION 3

This Request for Proposal (RFP) is for the Command, Control, Communication, Computers, & Intelligence (C4I) 5 Test, Integration, and Installation (CTII) Follow-On (FO) contract(s). 6

L-TXT-04.2 OFFEROR QUESTIONS REGARDING SOLICITATION 8

Offerors may submit questions concerning, or request clarification of, any aspect of this RFP. Questions shall only 10 be provided in writing via email to the following email address: edwin.davenport@navy.mil, no later than than 11 twenty one (21) calendar days before the closing date of this RFP. The Government may make available to the 12 general public any offeror questions and requests for clarifications and any Government responses to such questions 13 and requests for clarifications. Offerors are also advised that the Government may not respond to questions and 14 requests for clarifications. 15

L-TXT-04.3 TIME & DATE FOR RECEIPT OF PROPOSALS 17

The deadline for the Government’s receipt of proposals is 10:00 AM PST (thirty calendar days after RFP release). 19 Submissions are subject to the late proposal provisions of FAR 52.215-1, “Instructions to Offerors-Competitive 20 Acquisition.” All times are local time in San Diego, California. 21

L-TXT-04.4 REQUIREMENTS 23

L-TXT-04.4.1 Clarity, completeness and conciseness are essential, and the overall quality of the proposal will be 25 evaluated in the context of being representative of the offeror’s capabilities. Responses must adequately address 26 RFP requirements. 27 L-TXT-04.4.2 Statements such as “the offeror understands,” and “the offeror shall/can comply,” along with 29 responses that paraphrase the RFP, are considered inadequate. Phrases such as “standard procedures will be 30 employed” or “well known techniques will be used,” without a specific Government or industry reference, will be 31 considered inadequate and unsatisfactory. 32 L-TXT-04.4.3 Validity of Proposals. Proposals submitted in response to this solicitation shall be valid for 485 34 calendar days from the solicitation closing date. 35 L-TXT-04.4.4 The offeror is to identify its cognizant Defense Contract Audit Agency (DCAA) and Defense 37 Contract Management Agency (DCMA) Offices in the Volume II Cost Proposal, providing the following for each 38 cognizant office: 39 Point of Contact Name, 41 Address, 42 Telephone Number, 43 Email Address 44 The offeror shall submit one (1) identical copy of the cost/price proposal to their DCAA Office. 46

L-TXT-04.5 PROPOSAL ORGANIZATION 48

The offeror’s proposal submitted in response to this solicitation shall be unclassified and consist of the four (4) 50 separate Volumes: 51 Volume I: Gate Criteria 53 Volume II: Technical/Management Approach 55

Section A – Technical/Management Approach (Evaluation Factor - FACTOR 1) 56

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Section B – Past Performance (Evaluation Factor - FACTOR 2) 57 Section C – Small Business Participation (Evaluation Factor - FACTOR 3) 58

Volume III: Cost Proposal 60

Section A – Cost Proposal (Corresponding Evaluation Factor - FACTOR 4) 61 Section B – Requirement for Information Other than Cost and Pricing Data 62 Section C – Professional Employees Compensation Plan 63

Volume IV: Contract Documents 65

Section A – Letter of Transmittal, Completed Standard Form (SF) 33, and Completed RFP Section B 66 through K 67

Section B – Exceptions To The RFP 68 Section C – Organizational Conflict of Interest Mititgation Plan(s) (if applicable) 69 Section D – Small Business Subcontracting Plan 70

Offerors shall submit an electronic copy as specified below at L-TXT-04.6 “Electronic Submission”. 72

L-TXT-04.6 ELECTRONIC SUBMISSION 74

Electronic submissions must contain separate files for each volume. Electronic copies of the proposal shall be 76 submitted as follows: 77

1. Volumes and Labeling: A cover sheet shall be affixed to each volume, clearly marked as to the volume 79 number, the RFP identification and the offeror’s name. 80

2. Format: All pages shall be prepared using Times New Roman 12-point font, including tables, charts, 82 graphs, spreadsheets, and when completing the RFP attachments. Additionally, all pages shall be prepared 83 using single spacing, single-sided, 8 ½” x 11” sized paper with the exception of attachments, charts, and 84 Integrated Master Schedules (IMS). For charts and IMS only, fold-outs using 11” x 17” sized paper are 85 allowed and shall be counted as one page. Standard margins shall be a minimum of one inch, excluding 86 header and footer. Offerors should assume the Government evaluators will be reviewing all submittals in a 87 black and white format; therefore, offerors are responsible for ensuring the legibility of all tables, charts, 88 etc., when printed/copied using black and white printers/copiers. 89

3. Numbering: Pages shall be numbered consecutively within each section, showing volume, section, and 91 page. As an example, page 19 of Section B of Volume I, would be numbered I-B-19. 92

4. Proposal Files: Proposal files shall not contain classified data or information. The offeror’s proposal shall 94 be in accordance with the requirements set forth below: 95

a. Proposals shall be submitted via the SPAWAR E-Commerce Central (SPAWAR E-CC) website. 97 Offerors must first register in the SPAWAR E-CC and select their own password in order to 98 submit a proposal. Offerors are required to read the “Submitting a Proposal?” web page found in 99 the SPAWAR ECC. For information about “e-Proposal” submission, please visit the SPAWAR 100 E-CC. The URL for SPAWAR E-CC is https://e-commerce.sscno.nmci.navy.mil. 101

i. All file submissions shall utilize the file naming conventions and be submitted in the file 103 formats identified in the “File Naming Conventions” table below. 104

ii. All files shall be searchable and allow copy/paste functionality. No document or copy 106 protections shall be used. 107

b. In addition to the SPAWAR E-CC proposal submission offerors shall mail two (2) copies of their 109 proposal to the Government with all volumes and attachments on two (2) separate DVD+R(s) 110 discs. The mailing address is: 111 https://e-commerce.sscno.nmci.navy.mil/

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SPAWAR HQ 113

2.0 Contracts Directorate 114

4301 Pacific Highway, OT4, 1046A 115 ATT: Lynette Brewer 116 San Diego, CA 92110-3127 117

c. The date and time of electronic proposal submission via SPAWAR E-CC shall be considered the 119 offeror’s offical date and time of proposal submission. Proposals will be considered “late” unless 120 the offeror completes the entire transmission of the proposal prior to the due date and time for 121 receipt of proposals. This paragraph (c) supplements the submission, modification and withdrawal 122 of bids and proposals coverage in the FAR 52.212-1 “Instructions to Offerors--Commercial 123 Items”, FAR 52.214-7 “Late Submissions, Modifications, and Withdrawals of Bids”, FAR 52.214-124 23 “Late Submissions, Modifications, Revisions, and Withdrawals of Technical Proposals under 125 Two-Step Sealed Bidding”, or the FAR 52.215-1 “Instructions to Offerors—Competitive 126 Acquisition” provision contained in the solicitation. 127

FILE NAMING CONVENTIONS

ITEM ELECTRONIC FILE NAME FILE TYPE

VOLUME I GATE

CRITERIA

1.1 Volume I Gate Criteria

Response

Offerorname_1.1_GateCriteria *.doc

1.2 Gate Review Matrix Offerorname_1.2_GRM *.xls

1.3 Hull POR Summary Offerorname_1.3_PORSummary *.xls

VOLUME II TECHNICAL

PROPOSAL

2.1 Volume II Technical

Proposal

Offerorname_2.1_TechProposal *.doc

2.2 Relevant Experience Form Offerorname_2.2_REForm *.doc

2.3 Past Performance

Questionnaire/Survey

Offerorname_2.3_PPSurvey *.doc

2.4 Small Business

Participation Data

Offerorname_2.4_SBPData *.doc

VOLUME III COST

PROPOSAL

3.1 Volume III Cost Proposal Offerorname_3.CostProposal *.pdf

3.2 Prime and Subcontractor

Cost Spreadsheets

Offerorname_3..2_CostSpreadsheets *.xls

3.3 Supporting Cost/Price

Information

Offerorname_3..3_CostPriceInfo *.xls or *.pdf

3.4 Professional Employee

Compensation Plan

Offerorname_3.4_ProfCompPlan *.xls or *.pdf

VOLUME IV CONTRACT

DOCUMENTS

4.1 Cover Letter Offerorname_4.1_Coverletter *.pdf

4.2 Signed SF33 with

completed RFP Sections B and K

Offerorname_4.2_SF33_B_K *.pdf

4.3 Letters of Commitment (if

available)

Offerorname_4.3_Commitment *.pdf

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4.4 Organizational Conflict of

Interest (OCI) Declaration and Disclosure

Offerorname_4.5_OCIDeclaration *.pdf

4.5 OCI Mitigation Plan (if

applicable)

Offerorname_4.6_OCIMitigation *.pdf

4.6 Small Business

Subcontracting Plan

Offerorname_4.4_SBSP *.pdf

L-TXT-04.7 PROPOSAL FORMAT 131

In addition to other requirements of this solicitation, each offeror shall demonstrate its capability by means of a 133 detailed written proposal in each of the areas indicated under Section M – Evaluation Factors for Award. 134 Offerors’ proposal volumes shall include the following: 136

ITEM LIMITATIONS

VOLUME I GATE CRITERIA

Gate Criteria: Corporate Experience

Relevant Experience Form (Attachment 6);

Limit 3 pages per contract reference (not inclusive of Relevant Experience Form) Gate Review Matrix (Attachment 7); Not included in page limitation Hull POR Summary (Attachment 9); Limit 1 page Gate Criteria Consolidated Page Limit: 13 pages

ITEM LIMITATIONS

VOLUME II: TECHNICAL PROPOSAL

Factor 1. Technical/Management Approach Factor 1 Consolidated Page Limit: 22 pages

Subfactor 1.1: Multiple Layered Ship Availability Planning

One (1) 11” x 17” IMS and ten (10) pages maximum for supporting narrative

Subfactor 1.2: Single Ship Availability Planning One (1) 11” x 17” IMS and ten (10) pages maximum for supporting narrative

Factor 2. Past Performance

Relevant Experience Form (Attachment 6);

Limit 2 pages per contract reference (not inclusive of Relevant Experience Form) No page limitation on PPIRS or CPARS.

Factor 3. Small Business Participation Small Business Participation Data Form (Attachment 13); Limit 5 pages

ITEM LIMITATIONS

VOLUME III: COST PROPOSAL

Section A: Factor 4. Cost Proposal Cost/Labor information compatible with

Microsoft Excel. No page limit.

Section B: Requirement For Information Other Than Cost And Pricing Data

No page limit

Section C: Professional Employees Compensation Plan No page limit

ITEM LIMITATIONS

VOLUME IV: CONTRACT DOCUMENTS

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Section A: Letter of Transmittal, Completed Standard Form (SF) 33, and Completed RFP Section B through K

Three (3) pages maximum, excluding SF 33 and Section B-K of the RFP

Section B: Exceptions To The RFP No page limit Section C: Organizational Conflict of Interest Mitigation Plan(s) (if applicable)

No page limit

Section D: Small Business Subcontracting Plan No page limit Tables of contents, blank pages, coversheets, requirements compliance matrices, lists of tables, lists of drawings, 142 lists of figures, glossaries, and lists of proprietary data do not count against the page limitations. 143 Use of documentation by reference, and not incorporated into the proposal, will not be allowed. Where cross-145 referencing is used, the volume, attachment, exhibit and paragraph numbers, as appropriate, shall be referenced. 146 Material in excess of the page limits will not be evaluated. 148 Do not include cost information in any volume other than the Cost Proposal. 150

(1) VOLUME I: GATE CRITERIA: CORPORATE EXPERIENCE 152

Guidelines for Corporate Experience 154

(a) Offerors shall complete three (3) Experience Forms (Attachment 6) identifying recent and relevant corporate 156 experience matching the criteria identified below. The Experience Form shall count as one (1) page. In accordance 157 with the instructions provided in Block 15 on the Experience Form, a maximum of three (3) additional pages (one 158 side of a printed page is one page) may be submitted to address experience regarding the PWS sections identified 159 below. Including the additional pages, a total of twelve (12) pages may be submitted. Where the contract reference is 160 a delivery/task order, offerors shall identify only the experience for the invoiced value of the order(s) that is recent 161 and relevant to the PWS areas identified below. Offerors shall complete Attachment 7, Gate Review Matrix, to 162 summarize the cumulative invoiced value of the referenced work efforts. Only one Gate Review Matrix shall be 163 completed per offeror. Offerors are permitted to add rows to the Gate Review Matrix to enable a complete listing of 164 relevant contracts and/or task orders. Any edits of the document excluding the addition of rows for additional 165 referenced contracts and/or task orders will not be evaluated. For the purposes of the “Gate Review” the 166 Government is requiring the following: 167

• Three contract references with a combined invoiced amount (for labor only) equal to or exceeding $45 169 million, within the past 8 years from the date of solicitation issuance, involving, 170

. 171 o At least one (1) contract reference that involves the simultaneous, system of systems (SoS) 172 installation, integration, and testing of at least 10 C4I Program of Record (POR) systems on a 173 single U.S. Naval warship during a single availability. The acceptable PORs (for purposes of the 174 source selection) are listed in Attachment 8, Relevant PEO C4I Programs of Record and Systems. 175 One POR must have been tested through Stage 7 in accordance with MIL-STD-2106A, 176 Development of Industrial Test Procedures. One POR must be Consolidated Afloat Networks 177 and Enterprise Services (CANES) or Integrated Shipboard Network System (ISNS) integration 178 and testing at the SCI level. One POR must be a Naval SATCOM system listed in Attachment 8 179 to include above and below deck integration. One POR must be Tactical Variant Switch (TVS) or 180 Automated Digital Network Switch (ADNS). The offeror shall complete Attachment 9, Hull POR 181 Summary, identifying by hull number the 10 C4I POR systems and SoS test work completed. 182

For each contract cited on Attachment 6, line 7 requires the contract type and total contract amount (ceiling), and 184 line 8 requires the final amount invoiced for labor only or amount invoiced for labor only to date. The cumulative 185 invoiced amount for the references shall meet or exceed $45 million for labor only. 186

AREAS OF THE PWS 188

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Experience in PWS Subsections: 190

1) Subsection 3.1.1.5 Functional Interface Diagram (FID) 192

2) Subsection 3.1.2.3 Design Decision Matrix 193

3) Subsection 3.1.2.5 Preliminary and Contract Design Support 194

4) Subsection 3.1.2.6 C4I SoS GFI 195

5) Subsection 3.1.2.7 TIF Design Products 196

6) Subsection 3.1.4.1 Platform Test Plans 197

7) Subsection 3.1.4.2 Test Procedures 198

8) Subsection 3.1.4.5 TIF Testing and System Demonstration 199

9) Subsection 3.1.5.2 Platform TIF 200

10) Subsection 3.1.5.3 Equipment Integration 201

11) Subsection 3.1.5.5 Preparation of Systems for Delivery 202

12) Subsection 3.1.5.7 Integration, Installation, and Test Support 203

(b) At least one (1) contract reference shall have been performed by the offeror as the prime contractor; the other 205 two (2) contract references shall have been performed by the offeror as the prime contractor or subcontractor. (If 206 utilizing a subcontractor effort to meet the Gate Criteria, only the amount invoiced as a subcontractor will count 207 toward the cumulative $45 million threshold.) 208

(c) Gate Criteria must be met by the prime. In other words, references submitted for a separate company that the 210 offeror intends to subcontract/partner with does not demonstrate how the prime offeror meets the Gate Criteria. 211

(2) VOLUME II: TECHNICAL PROPOSAL 213

(a) Each offeror shall submit a technical proposal to enable the Government to make a deterimnation of the extent to 215 which each offeror’s proposal demonstrates a sound understanding of the Government’s requirements, and a sound 216 understanding of how to successfully meet the Government’s requirements. 217 Wherever relevant, the offeror is encouraged to use cross-references to the applicable sections of the proposal rather 219 than repeating that information in the several sections of this Volume. Hypertext links shall be used in the electronic 220 version. No cost information shall be included in this technical proposal. Proposals that do not present sufficient 221 information to permit complete technical evaluation by the Government may be rejected. 222 Offerors shall prepare Volume II to address the three (3) separate Factors as follows: 224

Factor 1 Technical/Management Approach 226 Subfactor 1.1 Multiple Ship Availability Planning 227 Subfactor 1.2 Single Ship Availability Planning 228

Factor 2 Past Performance 229 Factor 3 Small Business Participation 230

(b) FACTOR 1: TECHNICAL/MANAGEMENT APPROACH 232 The offeror’s proposal shall clearly demonstrate the proposed Technical/Management Approach as follows: 234 Factor 1 – Technical/Management Approach shall be proposed as follows: 236 Technical/Management Approach Subfactors 238

1.1 Multiple Ship Availability Planning 239

1.2 Single Ship Availability Planning 240

(1) Subfactor 1.1: MULTIPLE SHIP AVAILABILITY PLANNING 242 This scenario involves seven separate platforms currently in different phases of their build cycle. The contractor may 244 be responsible for the concurrent integration and test of PEO C4I systems identified in Attachment 10, PEO C4I 245

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POR and non-POR Systems; each in different phases of CVN and LHA New Construction (NEWCON) build cycles 246 or during CVN Refueling and Complex Overhaul (RCOH). Using Attachment 11, Ship Availability Schedules, with 247 provided SCN schedule phases and milestones, the offeror shall submit a plan that describes the offeror’s approach 248 to integrating, testing and delivering C4I systems covered by this contract. The following assumptions apply to this 249 scenario: 250

• All platforms each include 25 C4I systems, consisting of a total 150 racks (50 Program of Record (POR) 252 racks; 50 non-POR racks; and 50 CANES racks) 253

• All platforms each require 4,800 cables to be built (40% complex (e.g., Fiber optic, 72-pin connector), 254 20% medium complexity (e.g., power), 40% low complexity (e.g., Cat-5)) 255

• Task Orders are awarded in order of phase (see PWS 1.2): 256

1. Requirements Development 257

2. Design Engineering and Procurement 258

3. TIF Integration & Test 259

4. Shipboard Installation & Trials 260

5. Post-Delivery 261

• All TIF Task Orders are performed in Charleston, SC 262

• All shipboard Task Orders for CVNs are performed in Newport News, VA and Task Orders for LHAs are 263 performed in Pascagoula, MS 264

• Alteration Installation Team (AIT) will conduct all MIL-STD-2106A, Development of Industrial Test 265

Procedures, testing and System Operability Verification Tests (SOVTs) 266

• For NEWCON hulls, shipyard installs all infrastructure (foundations, lighting, heating, ventilation and air 267 conditioning (HVAC), decking, lagging, paints compartments, installs wireways, waveguides, dry air and 268 drop boxes, etc.), lands all racks, and pulls all inter-compartment cables 269

• For RCOH hulls, AIT installs all infrastructure (foundations, lighting, HVAC, decking, lagging, paints 270 compartments, installs wireways, waveguides, dry air and drop boxes, etc.), pulls all cables, lands all racks, 271 and outfits compartments 272

• For LHA hulls, shipyard installs all infrastructure (foundations, lighting, HVAC, decking, lagging, paints 273 compartments, installs wireways, waveguides, dry air and drop boxes, etc.), lands all racks, and pulls all 274 inter-compartment cables 275

Based on the above, the offeror shall: 277

1. Provide a schedule that incorporates the five (5) phases described in PWS Section 1.2 and milestones for the 279 multiple ship availabilities. The Multiple Ship Availability Planning schedule is limited to one (1) 11” x 17” 280 single-sided page, 12pt font, in the page limitation for Factor 1. 281

2. Provide a management plan that clearly describes the resource planning strategy for labor categories associated 282 with testing, cable building, and C4I SoS with emphasis on CANES loading to accomplish concurrent 283 integration and test requirements throughout the contractual period across multiple platforms. The Offeror shall 284 describe how the plan will meet the technical requirements of each phase/milestones in the scenario, to include 285 an approach to manpower loading between platforms based on subject matter expertise and where those 286 skillsets are required per the multiple ship availability schedule. The plan will: 287

a. Describe the team’s management approach to responding to surges in labor demand as well as periods 288 of diminished workload (i.e., allocation of resources, production facility management, cross utilization 289 of personnel, employee retention, etc.). 290

b. Identify and address potential risks. 292

c. Propose innovation to Government processes and tools that will result in reduced costs, improved 294 quality, and/or increased process visibility. 295

d. Provide a list of assumptions made in developing schedule. 297

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(2) Subfactor 1.2: SINGLE SHIP AVAILABILITY PLANNING 299 This scenario involves a single platform USS CVN A. The contractor will be responsible for the integration and test 301 of PEO C4I POR and non-POR systems identified in Attachment 10, PEO C4I POR and Non-POR Systems, during 302 the NEWCON build cycle for CVN A. Using Attachment 11, Ship Availability Schedules with provided SCN 303 schedule phases and milestones, the offeror shall submit a written management plan that describes the offeror’s 304 approach to integrating, testing and delivering C4I systems under this contract for CVN A. The following 305 assumptions apply to the single ship availability planning scenario: 306

1. Milestones: Crew Move Aboard (CMA), Combat System Trial Rehearsal (CSTR), Sea Trials (Acceptance) 308

2. Systems to integrate, install, and test are provided on Attachment 10, PEO C4I POR and Non-POR Systems 309

3. CVN A requires 4,800 cables to be built (40% complex (e.g., Fiber optic, 72-pin connector), 20% medium 310 complexity (e.g., power), 40% low complexity (e.g., Cat-5)) 311 Based on the above, the offeror shall: 313

1. Provide a detailed schedule and written description that incorporates the integration phases and milestones for 315

CVN A NEWCON availability. The Single Ship Availability schedule is limited to one (1) 11” x 17” single-316 sided page, 12 pt font, in the page limitation for Factor 1. The written description is limited to five (5) 317 8.5”x11”. 318

a. At a minimum, include the following milestones and key tasks: 319

i. Required GFE delivery date to the TIF 320

ii. Design Readiness Review 321

iii. Production Readiness Review(s) 322

iv. Test Readiness Review(s) 323

v. TIF design duration 324

vi. TIF material procurement duration 325

vii. TIF production duration 326

viii. TIF test duration 327

ix. TIF packout duration 328

x. Required CANES Light-off Date to meet CMA requirements 329

xi. CANES CICD-1 Software Load duration (distinguish by enclave) 330

xii. CANES CICD-2 Software Load duration (distinguish by enclave) 331

2. Provide a management plan that clearly describes the resource planning strategy to meet milestone 333 commitments. The management plan will: 334

a. Provide list of systems that need to be up and running at milestones provided below. Also provide 336 light-off sequence for each milestone and list any dependencies: 337

i. CMA 339

ii. CSTR 340

iii. Sea Trials 341

b. Provide a Test Sequence Network diagram identifying the prerequisite conditions required to conduct 343 testing for a Common Data Link Management System (CDLMS). Address Stage testing at the TIF and 344 SOVT on ship. 345

c. Provide a mitigation/opportunities plan to address the risk of moving from Phase 3 to 4 when another 347 vendor was awarded Phases 1 through 3. 348

d. Provide a list of assumptions made in developing single ship schedule. 350

(c) FACTOR 2: PAST PERFORMANCE 352

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Using the format provided with Attachment 6, Relevant Experience Form, offerors are to provide relevant 354 experience information the same as submitted for Factor 1, Gate Criteria. If no CPARs exist for the referenced past 355 performance, the offeror shall submit Attachment 12, Past Performance Questionnaire/Survey to the Government 356 person of contact (POC). The Government POC shall submit the completed Attachment 12 to the PCO via email. 357 For each relevant experience, the offeror shall list and provide contact information for the Contracting Officer and 359 Program Manager. The offeror shall ensure that the contact information is current, accurate, and complete. The 360 offeror shall define and describe how each reference relates to the design, engineering, production, integration, 361 installation, testing, and procurement requirements in the CTII FO PWS. 362 If the contract reference is an IDIQ contract for which CPAR records were not completed at the contract level, but 364 were completed on individual delivery/task orders, the offeror is required to identify the delivery/task orders used to 365 satisfy the requirements of Gate Criteria in Attachment (6), and provide past performance information for each task 366 order as described above. 367 The Government does not assume the duty to search for data to cure the problems it finds in the information 369 provided by the offeror. The burden of providing thorough and complete past performance information remains 370 with the offeror. 371 The Government reserves the right to use past performance information obtained from sources other than those 373 identified by the offeror. The Government reserves the right to contact references for verification or additional 374 information. 375 The submitted Contractor Performance Assessment Reporting System (CPARS) or Past Performance Information 377 Retrieval System (PPIRS) reports shall not count against the page limitations established for this proposal volume. 378

(d) FACTOR 3: SMALL BUSINESS PARTICIPATION 380 All prime offerors (Large AND Small businesses) shall submit a completed RFP Attachment 13, Small Business 382 Participation Data Form. Offerors will be evaluated on the extent of participation with small businesses in terms of 383 the total acquisition value (TAV) of this contract. 384 Large Business Offerors shall discuss their approach to ensuring that at least 20% of the Total Acquisition Value 386 (TAV) represents awards to Small Business Concerns consistent with the following desired Subcontracting 387 Participation Objectives: 388

Small Business Categories Subcontracting Participation Objectives (Based on % of Total Acquisition Value TAV)

Total Small Business (includes the below) 20.00% Small Disadvantaged Business (SDB) 3.00% Woman-Owned Small Business (WOSB) 5.00% HUBZone 3.00% Service Disabled Veteran-Owned Small Business

(SDVOSB) 3.00%

Offerors shall describe the principal types of services to be subcontracted and how this approach provides 391 meaningful work to each proposed Small Business subcontractor. For each small business subcontractor proposed 392 provide their cage code for verification of their size status. 393 Historical achievement of small business subcontracting goals and timely payment of subcontractors - Large 395 Business Offerors shall also describe the extent to which their company has previously met small business 396 subcontracting goals on other contracts/orders and the extent to which the offeror timely paid its small business 397 subcontractors. Where available, the two (2) most recently filed Individual Subcontractor Reports (ISRs), for each 398 Prime contract listed in Factor 2 Past Performance shall be submitted. If ISRs are unavailable, Offerors may submit 399

L-10 other documentation to establish their record of Small Business goal achievement. ISRs for proposed subcontractor 400 experiences listed in Factor 2 are not required. 401 The System for Award Management (SAM) (https://www.sam.gov) database will be viewed to verify the small 403 business category or categories of the proposed small businesses in the table. The offerors shall list applicable 404 business types for which each subcontractor qualifies. The definition of a small business concern is as set forth in 13 405

CFR 121.105. 406

NOTE 1: Offerors are reminded that goals accepted and incorporated into the resulting contract will be subject to 408 FAR Clause 52.219-16, “Liquidated Damages-Subcontracting Plan.” 409

(3) VOLUME III: COST PROPOSAL 412

Guidelines for Content 414

(a) SECTION A: FACTOR 4: COST PROPOSAL 416 The offeror’s Cost Proposal shall consist of the following: 418

(1) The offeror shall complete Section B of the RFP in accordance with the instructions provided for each 420 CLIN. Dollar amounts shall be rounded to the nearest whole dollar. 421

(2) Offerors shall propose level of effort by labor category in accordance with the Government’s estimated 422 labor mix provided below. In the event that the Offeror’s labor category designations do not align 423 precisely with the Government labor category designations, Offerors may propose in accordance with 424 their own labor category designations; however, if providing its own labor category designation, the 425 Offeror shall provide a cross reference to the Government labor categories to include narrative 426 regarding qualifications for each category. 427

a. LABOR HOURS/MIX 428

i. The offeror should propose these costs in accordance with the labor mix (categories 429 and hours) stated in Section L-TXT-08. Although Section L-TXT-08 contains the 430 Government's best estimate of the number of hours the contractor will be required to 431 provide during contract performance based upon historical data and projections of 432 future requirements, actual contract performance may vary from this estimate. 433 Accordingly, the Government cannot guarantee the contractor will perform either the 434 estimated quantities of man-hours shown for individual labor categories or the total 435 estimated hours. Labor rates for all individuals are based on the employee's home 436 office location. For example, if an individual employed/based in Charleston, SC, 437 travels from there to Pascagoula, MS, the wage determination does not change to 438 Pascagoula, MS, because Pascagoula is only the travel destination. 439

See Section L-TXT-08 for breakout of labor categories - Government Estimate of Labor Categories, including 440 Service Contract Act (SCA) Labor Categories, and the Estimated Number of Hours per Category 441 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total Total Hours Contractor Site 8,627 26,891 110,229 194,823 311,480 133,965 235,065 237,051 289,439 325,252 1,872,823

Government Site 11,209 27,958 90,675 331,160 1,194,480 461,236 798,599 1,322,140 1,496,118 1,268,738 7,002,314

(Contractor and Government Site)

19,837 54,849 200,904 525,983 1,505,960 595,201 1,033,665 1,559,191 1,785,557 1,593,990 8,875,136 https://www.sam.gov/

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(1) As discussed in FAR 52.237-10, “Identification of Uncompensated Overtime”, 444 actual hourly rates submitted shall be derived by dividing the proposed 445 individual’s actual annual salary by 2,080 hours, which is based on a 40-hour 446 work week. Any uncompensated overtime proposed shall be clearly identified 447 within the cost proposal and will be evaluated in accordance with FAR 52.237-448 10 and L-TXT-10 of this solicitation. 449

(2) Labor categories to be used in the performance of the proposed contract shall be 451 included in Attachment, 14 Prime Contractor and Subcontractor Cost 452 Spreadsheets. Hours required by the solicitation shall be accounted for in the 453 Attachment 14, Prime Contractor and Subcontractor Cost Spreadsheets. 454

(3) Failure to provide this information may impact the Government’s evaluation of 456 offeror’s proposals. If this information is proprietary to subcontractors, it may 457 be provided under separate cover. However, it must be easily identifiable and 458 readily combined with the rest of the proposal. 459

(3) The offeror shall populate the Government-provided MS Excel cost templates (Attachment 14, Prime 461 Contractor and Subcontractor Cost Spreadsheets) with the formulas intact. 462

(4) The offeror and their subcontractors shall each provide a summary description of the standard 464 estimating system or methods utilized for the Cost Proposal. The summary description shall cover 465 separately each major cost element (i.e., direct labor, direct labor escalation, indirect costs, and fixed 466 fee). The offeror and their subcontractors shall each submit a copy of their most current Forward 467 Pricing Rate Agreements (FPRA) and Forward Pricing Rate Recommendations (FPRR) if available; 468 payroll records for employees, letters of intent that indicate agreed upon salary for new hires and 469 market surveys as applicable; and the last three years of historical indirect rates. 470

(5) The offeror and any proposed subcontractors with a proposed total labor cost without fee above $13.5 472 million shall provide a copy of their cost proposal narrative in PDF format and their Attachment 14 473 Prime and Subcontractor Cost Spreadsheets in Microsoft Excel, to the cognizant DCAA office. The 474 Microsoft Excel version of the proposal must be functional with working formulas, i.e., NOT read-475 only. The Microsoft Excel version of the proposal should be annotated with the solicitation number 476 and closing date and advise DCAA as follows: ‘DO NOT DISCARD OR DESTROY. REQUEST 477

FROM SPAWAR HEADQUARTERS SAN DIEGO PENDING.’ 478

(6) The offeror must have an established cost accounting system, approved by the Administrative 480 Contracting Officer at the Defense Contract Management Agency (DCMA). The offeror shall provide 481 information as to the offeror’s fiscal year, and a general description of their cost accounting system 482 along with whether DCAA has determined it to be adequate. The same information shall be provided 483 for subcontractors. Failure to meet this requirement may result in the proposal being removed from 484 consideration for contract award. 485

(7) The offeror shall provide a Professional Employees Compensation Plan 487

(8) The offeror shall provide a statement of the offeror’s policy on Uncompensated Overtime (if any) 489

(9) The offerors shall provide identification of cognizant DCAA and DCMA, name, address, telephone 491 number, fax number, and e-mail address 492

(10) The offeror shall notify the Government if the offeror waives the evaluation adjustment under FAR 494 52.219-4, “Notice of Price Evaluation Preference for HUBZone Small Business Concerns.” Reference 495 Section I. 496

(b) SECTION B: REQUIREMENT FOR INFORMATION OTHER THAN COST AND PRICING DATA 498

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In accordance with FAR 15.403-3(b), the following information as prescribed below is required for the purposes of 500 assisting the Contracting Officer in determining the cost realism of competing offers. The terms “Cost Realism” and 501 “Information Other Than Cost or Pricing Data” are defined in FAR 2.101. 502 The offeror and subcontractor(s) shall provide a comprehensive narrative support for the Cost Proposal. Costs shall 504 be summarized and presented for each contract line item. At a minimum, the offeror shall address separately the 505 following areas to support proposed contract costs. 506

(1) DIRECT LABOR - The labor specified under this category shall only be for the prime contractor’s 508 direct labor and shall not include any subcontracted labor (see “Subcontracted Labor” below). For the 509 Service Contract Act (SCA) categories, offerors are required to comply with the appropriate SCA 510 occupation codes. If this solicitation requires work to be performed at both the Government and 511 contractor sites, then the proposal must include company policy concerning any stipulations as to when 512 Government site / contractor site rates are effective. 513

Current, actual unloaded rates are to be submitted for any proposed individual. A “proposed 515 individual” is defined as a current employee specifically proposed to perform an estimated number of 516 hours for a labor category. In accordance with the offeror’s disclosed estimating system practices, 517 average unloaded direct labor rates may be submitted for remaining labor categories/hours, i.e., those 518 labor categories/hours not accounted for under the proposed individual’s data. Do not submit 519 composite rates encompassing more than one labor category. This cost information shall include, at a 520 minimum, the cost data elements contained in Attachment 14, Prime Contractor and Subcontractor 521 Cost Spreadsheets. Note: Labor categories shall be escalated for each year. Offerors shall use an 522 annual labor escalation rate of 2% for each year for the SCA labor categories, which are subject to the 523 applicable wage determinations, for cost realism purposes. For the non-SCA (exempt) labor categories, 524 offerors shall use actuals, if known, or rates based on historical data, standard practice, or those 525 accepted by DCAA for bidding purposes. The Cost Proposal must include supporting rationale for the 526 escalation rate proposed. 527

(3) FRINGE BENEFITS - If applicable and in accordance with offeror’s normal accounting procedures, 529 identify the fringe benefit rate(s) and total fringe benefit cost being proposed and identify the cost 530 elements for which the fringe benefit rate is being applied. 531

(4) OVERHEAD - Identify the current and/or projected overhead rate(s) and total overhead cost being 533 proposed under this solicitation and identify the various cost elements for which overhead is being 534 applied. 535

(5) SUBCONTRACTED LABOR - Identify, if applicable, any proposed subcontracting labor intended for 537 use under this contract. Identify the labor categories for which subcontracting is being proposed and 538 include the subcontractor’s direct labor rates, number of hours proposed for each labor category, fringe 539 benefits, overhead, G&A, fee, etc., that has been submitted by the subcontractor to the prime 540 contractor for consideration under this contract. If this solicitation requires work to be performed at 541 both the Government and contractor sites, then the proposal must include company policy concerning 542 any stipulations as to when Government site / contractor site rates are effective. For the SCA 543 categories, offerors are required to comply with the appropriate SCA occupation codes. This 544 information may be submitted by the subcontractor under separate cover directly to the Contracting 545 Officer. 546

Current, actual unloaded rates are to be submitted for any proposed individual. A “proposed 548 individual” is defined as a current employee specifically proposed to perform an estimated number of 549 hours for a labor category. In accordance with the subcontractor’s disclosed estimating system 550 practices, average unloaded direct labor rates may be submitted for remaining labor categories/hours, 551 i.e., those labor categories/hours not accounted for under the proposed individual’s data. Do not 552 submit composite rates encompassing more than one labor category. This cost information shall 553 include, at a minimum, the cost data elements contained in Attachment 14, Prime Contractor and 554

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Subcontractor Cost Spreadsheets. Subcontractors should include additional elements such as overtime 555 rates/hours, premium time rates/hours, etc. as applicable. Note: Labor categories shall be escalated for 556 each year. Subcontractors shall use an annual labor escalation rate of 2% for each year for the SCA 557 labor categories, which are subject to the applicable wage determinations, for cost realism purposes. 558 For the non-SCA (exempt) labor categories, subcontractors shall use actuals, if known, or rates based 559 on historical data, standard practice, or those accepted by DCAA for bidding purposes. The Cost 560 Proposal must include supporting rationale for the escalation rate proposed. 561

(6) OTHER COSTS: 563

(a) Materials - Offerors are to propose Materials at the Not to Exceed (NTE) value identified in 565

Section B of the RFP. 566

(b) Other Direct Costs and Travel – Offerors are to propose ODCs and travel costs at the Not to 568 Exceed (NTE) value identified in Section B of the RFP. The decision as to whether costs are 569 handled as direct or indirect costs rests with the offeror, but shall be consistent with the offeror’s 570 approved cost accounting practices as disclosed in the offeror’s Disclosure Statement, or 571 consistent with the offeror’s established practices if the offeror is not required to submit a 572 Disclosure Statement. 573

(c) Indirect Costs - Identify any other indirect cost element (e.g., Facilities Capital Cost of Money) 575 being proposed which has not been included above and identify the various cost elements for 576 which the rate is applied. Advise if the rates proposed are in accordance with any Forward 577 Pricing Rate Agreements and period of the agreement. 578

(7) GENERAL AND ADMINISTRATIVE EXPENSE - Identify the General and Administrative Expense 580

(G&A) rate(s) and the total G&A cost proposed and identify the various cost elements for which the 581 G&A is being applied. 582

(8) ACCOUNTING SYSTEM - Provide information as to the offeror’s fiscal year, and a general 584 description of their cost accounting system along with whether DCAA has determined it to be 585 adequate. The same information shall be provided for subcontractors with a proposed total labor cost 586 without fee above $13.5 million. 587

The cost breakdown shall indicate the offeror’s total estimated proposed price for each year and the cumulative 589 proposed price for all years. Any information submitted must support the cost proposed. Include sufficient detail or 590 cross references to clearly establish the relationship of the information provided to the cost proposed. Support any 591 information provided by explanations or supporting rationale, as needed to permit the Contracting Officer and 592 authorized representatives to evaluate the documentation. 593 The offeror’s proposal shall include a completed RFP Section B for each CLIN. Dollar amounts provided in 595 response to these instructions shall be rounded to the nearest whole dollar. The FFP CLIN amount, as specified in 596 Section B, shall be added to the offerorors’ proposed cost. 597 The names and telephone numbers of persons authorized to conduct negotiations, as well as the name of the official 599 authorized to contractually bind the offeror’s organization, shall be clearly identified in the Cost Proposal. 600 As this is a competitive acquisition and adequate price competition is anticipated, the price supporting 602 documentation requested is not considered certified cost or pricing data and shall not be certified in accordance 603 with FAR 15.403-5. Should adequate price competition not exist after receipt of proposals, the PCO reserves the 604 right to obtain certified cost or pricing data pursuant to FAR Part 15. By submitting a proposal, the Offeror grants 605 the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal. 606 This examination and review can take place at any time before award. 607

(d) SECTION C: PROFESSIONAL EMPLOYEES COMPENSATION PLAN 609

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Professional Employee Compensation Plans will be evaluated in accordance with FAR 52.222-46, “Evaluation of 611 Compensation for Professional Employees.” The plan is required on both key and non-key professional (exempt) 612 employees. For subcontractors/individual team members, a plan is not required unless assigned a meaningful 613 number of professional (exempt) key and non-key employees. The term “meaningful” is defined as the equivalent of 614 five Full-Time-Equivalent work years of professional (exempt) employee hours (at least 9,400 hours annually). The 615 offeror shall indicate which proposed employees under any resulting contract will be eligible for which of the 616 benefits, and at what benefit level. The plan shall include, but not be limited to, the following: 617

(1) Section I - Salaries. The offeror shall submit proposed annual salaries for each category of 619 professional employee to perform under the contract. The annual salaries shall be delineated for each 620 year of performance specified in the contract. If fewer than 40 hours per week are worked, hours and 621 hourly rates shall be specified. The salaries proposed shall track back to the cost proposal submitted. 622 In addition, the total estimated annual hours and total estimated hours to be worked under the contract 623 shall be included. 624

(2) Section II - Fringe Benefits. The offeror shall submit proposed fringe benefits for professional 626 employees to perform under the contract. The offeror shall specify each benefit proposed and also 627 shall specify the percentage of the proposed fringe benefits to the proposed annual salary. 628

(3) Section III - Supporting Documentation. The offeror shall submit supporting 630 documentation/information for Sections (1) and (2) above. This documentation/information includes 631 data such as recognized national and regional compensation surveys and studies of professional, 632 public, and private organizations, used in establishing the proposed total compensation structure (see 633

FAR 52.222-46). 634

(4) Section IV - Other. The offeror may provide any other information deemed necessary. 636

Offerors are cautioned that failure to submit a professional employee’s compensation plan as outlined above 638 may constitute sufficient cause to justify rejection of the proposal. 639

(4) VOLUME IV: CONTRACT DOCUMENTS 641

General Guidelines for Content 643 Offerors shall prepare Volume IV: Contract Documents in four (4) Sections as follows: 645 Section A Letter of Transmittal, Completed Standard Form (SF) 33, and Completed RFP Sections B 647 through K 648 Section B Exceptions To The RFP 649 Section C Organizational Conflict of Interest Mitigation Plan(s) 650 Section D Small Business Subcontracting Plan 651

(a) SECTION A: LETTER OF TRANSMITTAL, COMPLETED STANDARD FORM (SF) 33, AND 653

COMPLETED RFP SECTIONS B THROUGH K 654

The offeror’s proposal shall include a cover letter on the offeror’s letterhead stationery and signed by an executive 656 of the company who possesses authority to contractually bind the offeror. The cover letter shall acknowledge receipt 657 of all amendments (if any are issued) to the RFP. The submittal letter shall identify all enclosures being transmitted 658 as part of the response to the RFP. The letter shall reference the RFP number and acknowledge that it transmits an 659 offer in response to the RFP. It shall state: (1) Commercial and Government Entity (CAGE) number, (2) Data 660 Universal Numbering System (DUNS) Number, (3) Taxpayer Identification Number (TIN), (4) address(es) of the 661 location(s) at which the offeror intends to perform the proposed effort, (5) the name, address and telephone number 662 of the cognizant DCAA audit office, (6) the name, address and telephone number of the cognizant DCMA office, 663 and (7) a statement that the proposal is valid for no less than 485 calendar days after the date established for receipt 664 of offers. The above listed information (items 1-7) shall also be provided for proposed first tier subcontractors. If 665

L-15 subcontracting with another company(ies) is proposed, a copy of the subcontractor agreement(s) shall be provided as 666 an enclosure(s) to the cover letter. 667 The offeror’s proposal shall provide a completed RFP to include completed SF33 and Sections B and K. 669

(b) SECTION B: EXCEPTIONS TO THE RFP 671 The offer shall identify any exceptions to the RFP. 673

(c) SECTION C: ORGANIZATIONAL CONFLICT OF INTEREST MITIGATION PLAN(S) 675 The Offeror shall submit draft versions of any required OCI Mitigation Plans, consistent with the guidance 677 contained in L-TXT-18 “Notice of Organizational Conflict of Interest.” 678

(d) SECTION D: SMALL BUSINESS SUBCONTRACTING PLAN 680 Offerors, unless otherwise exempt due to being a small business* concern or a company performing outside of any 682 state, territory, or possession of the United States, the District of Columbia, and the Commonwealth of Puerto Rico, 683 shall, in accordance with FAR 19.7 and FAR 52.219-9, submit a Small Business Subcontracting Plan. 684

*Small Businesses include Small Disadvantaged Businesses, Women-Owned Small Businesses, Veteran- Owned 686 Small Businesses, Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses and 687 Historically Black Colleges or Universities and Minority Institutions. 688

L-TXT-08 ESTIMATED LEVEL OF EFFORT (DEC 1999) 690

The quantities of labor hours for each labor category identified in Attachment 4 “Labor Table”, which are to be used 692 by the Offeror for computing total labor costs, represent the Government’s current best estimate of requirements. 693 However, the Government can guarantee neither the estimated quantities of man-hours shown for individual labor 694 categories nor the total estimated staff hours. Offerors are to bid according to the labor categories and hours 695 identified in Attachment 4 “Labor Table” to include its subcontractors. 696 L-TXT-09a MATERIAL (CLIN 0003) 698

(a) The Government’s best estimate of Material cost is set forth below. The Government cannot guarantee the total 700 estimated amount. Additionally, this amount does not include any provision for G&A expense or other loading 701 factors. The Material is to be used only to support the procurement of parts and materials (PWS 4.4.1 Material 702 Identification, Procurement, Tracking, and Receipt). Material will be non-fee bearing. 703

Material Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total ODCs

Material $275 $640 $2,431 $8,483 $25,271 $12,359 $17,764 $29,382 $30,979 $29,282 $156,864 Totals

Per Year* $275 $640 $2,431 $8,483 $25,271 $12,359 $17,764 $29,382 $30,979 $29,282 $156,864