J-1_Ships'_3-M_Desk_Guide_ver6_25_May_2016.docx

Ships’ 3-M Parts Usage Reporting Desk Guide 25 May 2016 Purpose: Provide direction to Sustainment Execution Contract (SEC) Contract Maintenance Provider (CMP) for reporting parts used for LCS Organizational Maintenance Ashore.

References:

1. OPNAV Instruction 4700.7(series), Maintenance Policy for United Stated Navy Ships

2. OPNAV Instruction 4790.4(series), Ships’ Maintenance and Material Management (3-M) System Policy

3. NAVSEA Instruction 4790.008(series), Ships’ 3-M Manual Requirement: SEC CMP shall submit Ships’ 3-M PTS transactions at availability close-out in accordance with the Desk Guide instructions provided below. Ships’ 3-M parts submission may be for stock numbered items, or for non-stock numbered items with cage and part number, that were used to perform corrective maintenance on LCS ships.

There are 2 steps to successfully creating and transmitting Ships’ 3-M parts data. Both steps are necessary.

1. Creating the output parts usage text file in PTS/1087 character format. The PTS/1087 format was selected as a means to collect the parts usage data because it is a format that Ships’ 3-M is already set up to receive and process.

2. Transmitting the file to NSLC. The preferred method is via RADWEB. RADWEB is a website application used to transfer files. Instructions for establishing an account in RADWEB and usage of the application are included in this guide.

For assistance, please email MECH_NSLC_OARS@navy.mil.

1. Parts Issue Data (PTS)/1087 Character File Structure A. File is to be in fixed width text format, 1087 characters in width.

B. File name must

i. Be sequentially numbered. Files out of sequence will not be processed into Ships’ 3-M.

ii. Have an extension of “.pts” to identify it as a PTS file.

C. File is to conform to the following file structure:

The WCID is the GEN UIC + GEN SYS + GEN DT + GEN SEQ NO

Prototype 3a

Mandatory

1."Substituted" - A new line item is reported with the old line item being canceled with the new item having a parent of the old and containing the substituted value.

2. A new record is produced if the niin, ui, qty, or fed sub class are changed by supply. The original record is "Changed/Canceled" as the status type. And the quantity becomes zero.

The new record will contain the new data with one of the following record types:

"Tech Edit/Issued Pending"

"Unapproved Requirement"

"Received"

"Received (Suffix)" meaning received with a requisitioned suffix.

For above received, qty is updated.

If no changes were made then the original line item is updated with the above record types.

3. “Canceled" canceled quantity updated.

4. "Requisitioned" will have a requisition number with a quantity reported in requisition qty.

5. "Approved/Issued Pending"

6. Issued

org_cd

doc_dt

Dsn

(Note 1)

sts_dt

Fc

fc_svc_dsg

cog

basic_piin

supmtl_piin

cutoff_dt

delv_cd

delv_dt

dt_avabl_for_shpmt

dt_shpd

doc_id

dodaac_uic

est_shpg_dt

min_ord_qty

milstrip_rdd

mode_of_shpmt

nartv

pt_of_ntry

Qty

reply_due_dt

rvrsl_dt

ri_from

ri_fwd_to

shpmt_tracing_cd

sts_cd

sts_orgin

tcn_gbl_cbl_no

ty_of_hold_cd

trans_dt

Note 1: The fc_svc_dsg, org_cd, doc_dt, dsn, and the doc_suf_cd make up the requisition number; e.g.: V2011632742100A.

Note 2: Cancellation status is the only status that can be reversed.

Note 3: Unless otherwise specified, the format of all dates is YYYYMMDDHHMMSS, e.g. “20051231235959”.

2. RADWEB

Revised Alternative Dataflow (RAD) is a system for file transfer incorporating both satellite and land line technology. It replaces the manual procedures, paper processing, and tape transfer of data previously required for configuration management processes. RAD shortens the time required for data to complete the Navy logistics and supply-processing loop.

The RAD system provides connectivity for public and private shipyards and dial-up access for ships, shore sites, and contractors.

To obtain a RADWEB account go to the Web site http://www.cdmd.navy.mil/index_radweb_overview.htm. In the menu bar at the top of the page select NEW USER. Follow the instructions on the next page for obtaining a RAD Web account.

If you require help with RADWeb send and e-mail to NAVY311@NAVY.MIL requesting Help with RADWeb. Provide your phone number, e-mail addess, and a disrciption of the problem . The RADWeb Help Desk will contact you.

After the account is granted go to the web site http://www.cdmd.navy.mil/index_radweb_overview.htm and in the menu bar at the top of the page select APPLICATIONS. In the drop down list select RADWEB LOGIN. In the next drop down select LOGIN RADWEB PACIFIC.

The site will ask for a CAC Certificate. Select the DOD certificate and enter your CAC PIN if it is requested.

Select the OK button on the Message from webpage screen.

On the Revise Alternative Data Flow Web (RADWeb) screen select Shore

On this screen select RADWeb

On this screen enter your UIC if is not already filled out or select CHANGE UIC if you need to change it. If you are up lining for a different UIC you may need to change your UIC. Selec the CHANGE UIC on the left hand side of the page if you need to change UICs.

Enter the UIC you will use and select the OK button.

Next enter your USERID and your PASSWORD and select the Submit button.

The options you see on this screen will depend on the access you were granted.

Select the Upload Uplines.

Next Select the Browse Button for PARTS Upline.

This is the next screen. It is the Standard Windows “Choose File to Upload” screen. Browse your files and select the Parts file you desire to up load.

Next select the Upload button .

Select the OK button to up line the selected file.

Select the OK button.

It says the file was successfully up loaded. If the Serial Number of the flle is not the next one in the sequence RADWEB will say that the file is out of Sequence and ask if you want to continue. Answer Yes.

If you require help with RADWeb send and e-mail to NAVY311@NAVY.MIL requesting Help with RADWeb. Provide your phone number, e-mail addess, and a disrciption of the problem . The RADWeb Help Desk will contact you.

image1.png image2.png image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png image12.png image13.png image14.png