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OEV27007096 – AGENCY SOLICITATION SPECIFICATIONS

TITLE: MPA 564 Window Blinds/Shades and Accessories - Purchase and Installation

SECTION A. BACKGROUND

MPA 564 Provide Window Treatments Blinds, Shades, etc., and Accessories, including but not limited to furnish and install, repair and product in all parts of the State.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

Vendor to provide all tools and equipment to furnish and install windows blinds/shades etc., and accessories at a discount off- list price inclusive of all delivery and standard installation charges. In addition, Vendors are also required to offer hourly rates for repair services (on-site) per agency request, rate fee for disposal of existing and hourly rate for work performed “off” hours (6:00 PM weekdays, Saturday or Sunday). The State reserves the right under this contract to purchase product only.

Product Specifications:

All products must meet National Fire Protection Association (NFPA) standards and be free of all imperfections, defects, and hazards which might affect appearance, normal life, serviceability, or user safety. Construction must meet or exceed test requirements approved by Window Covering Manufacturers Association (WSMA) in accordance with standards established by the American National Standards Institute (ANSI) latest revision ANSI/WCMA A100.1-2012 or current issue.

• Blinds and accessories may not have any exposed raw metal edges.

• All bracing must ensure proper alignment and adequate strength.

• Hardware, bolts, nuts, screws and accessories must be corrosion resistant. Face hardware must be free of sharp edges and burrs.

Any defects that become evident or otherwise occur during warranty must be replaced or corrected by the Vendor at no cost to the State of Rhode Island; except where it is clearly shown that the defect is due to misuse and not to faulty manufacture.

Product Installation will be at an established rate per linear foot cost found within Exhibit A Price Sheet. All products delivered must be FOB CLIENT AGENCY DESIGNATED DESTINATION and NO

MINIMUM ORDER CHARGES ARE ALLOWED.

Pricing: Exhibit A Price Sheet reflects a single percentage discount off the most current dated manufacturer’s price list. Percentage discounts must include transportation, field measurements, all hardware and standard installation. In addition, vendors are to provide percentage discount for “Product” only.

Vendors are required to inform the Division of Purchases immediately of promotional sales or discounts, as well as any price decreases for contracted items, and shall pass those savings along to the State during the Contract term.

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Certification: All Goods offered under this Contract must meet or exceed applicable test and performance standards prescribed in most recent issue.

Catalogs: To assist the User Agency to determine their needs; the Vendor must provide at no charge, an illustrated catalog and price list(s) showing all items available through the manufacturer.

Finishes: All finishes must be applied in accordance with the highest industry standards to ensure the longest possible durability.

Workmanship: All window blinds must be new, unused, and a currently standard product of an established manufacturer. The assembly and finishing of all component parts must be done in accordance with manufacturer’s instructions. The finished product must be neat, trim and visually acceptable to the User Agency. Details not specified herein must be in accordance with standard commercial practices for those products.

Flammability: All textiles must meet the flammability requirements of the NFPA when tested in accordance with the methods of that standard.

Warranty: All window blinds must carry the manufacturer's standard warranty and must be guaranteed against defects in materials, workmanship, and performance for a minimum of two (2) years. The warranty must begin on the date of acceptance of the Goods by the User Agency. During this warranty period, the Vendor shall repair or replace defective components and/or units at no cost to the User Agency. All warranties include labor costs for warranty work.

Delivery: The Vendor must contact the User Agency prior to making delivery, and mutually agree on the date and time of delivery. Deliveries must be made as specified by the User Agency during normal business hours. All items must be delivered and set-up at the location specified by the User Agency in accordance with good commercial practice and the terms contained herein.

Installation Availability: The Vendor shall be available to the User Agency to answer questions and provide consultation during the installation.

Removal of Installation Debris and Old Material: Vendor is responsible for removing damaged window/door treatments (including headrails and other associated hardware etc.), replacing with new product. Vendor shall clean up and remove all debris and rubbish resulting from its work as required or directed. At completion of the work, the premises must be left in a neat, unobstructed condition and everything in perfect order.

Product Recall: All product recall notices are to be sent immediately to the User Agency and State Purchasing Office.

Repair: Agencies may obtain separate quote/rates for repair services as needed from this contract.

ADDITIONAL TERMS AND CONDITIONS:

(a) Contract Separately/Additional Savings Opportunities The State reserves the right to either seek additional discounts from the Vendor or to contract separately for a single purchase, if in the judgment of State, the quantity required is sufficiently large, to enable the State to realize a cost savings, over and above the prices set forth in Exhibit A, whether or not such a savings actually occurs.

(b) Subcontractors

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The State must approve all subcontractors utilized by the Vendor prior to any such subcontractor commencing any work. Vendor acknowledges that any work provided under the Contract to any State entity is work conducted on behalf of the State, and therefore the Using Agency may communicate directly with any subcontractor as the State deems to be necessary or appropriate. Contractor shall be responsible for all payment of fees charged by the subcontractor(s).

(b) Security and/or Property Entrance Policies and Procedures Vendor shall adhere to established security and/or property entrance policies and procedures for each requesting User Agency. It is the responsibility of each Vendor to understand and adhere to those policies and procedures prior to any attempt to enter any User Agency premises for the purpose of carrying out the scope of work described in this Contract.

Bid Submission Instructions:

PRICE AND RELATED FACTORS:

Contractors shall submit an itemized proposal to User Agencies which will include the various components of work/services for a project segregated by labor, materials and equipment in a format satisfactory to User Agencies. Contractors may charge a one (1) hour minimum fee for service calls which do not exceed sixty

(60) minutes. The Owner shall be entitled to any and all material or trade discounts (off list prices) that the vendor receives. Material quotes or invoices shall provide the discounted rate.

The State reserves the right to make multiple awards.

SECTION C: PROPOSAL

1. Proposal - Vendor Qualification Assessment

Narrative and format: Vendor responses must address specifically each of the following elements:

A. RI Contractor registration number B. Qualifications - Please provide a detailed description of the

Vendor’s experience as locksmith C. Three references

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Proposals shall be reviewed by the Division of Purchases on a “Pass/Fail” basis. All criteria must receive a “Pass” determination for a vendor’s potential inclusion on the resulting OE MPA’s qualified vendor list. Any criteria with a “Fail” determination will not be reviewed further and the vendor will be dropped from consideration.

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Proposals shall be reviewed and scored based upon the following criteria:

Criteria Pass/Fail

RI Contractor Registration Pass/Fail

Qualifications Pass/Fail

References Pass/Fail

Overall Pass/Fail Pass/Fail

NOTE: See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “OE Standard Specifications-Vendor Qualification Assessment” section.

Pricing Spreadsheet for materials: Complete the attached spreadsheet by listing the manufacturer’s offered, type of blind offered, and % discount off list price.

Pricing Spreadsheet for labor: Include pricing for hourly installation rates for installation during normal working hours (6:00 am – 6:00 pm); pricing for after hours installation (6:00 pm to 6:00 am); service call charge; hourly labor rate for repairs during normal working hours.

The pricing offered will be established for the base three years of the contract term. Vendors may offer increased pricing for the option periods as specified on the spreadsheets.

The State reserves the right to make a single or multiple awards against this solicitation.