Molalla River Architect RFP Addendum #3 2024-7-23.docx
DOCX document 24 KB Posted
- Solicitation number
- S-KS0043-00010843
- Issued by
- Marion County, Oregon
About this file
This is Addendum No. 3 to the Request for Proposals (RFP) for Architectural and Engineering Services issued by the Molalla River School District, dated July 23, 2024. The addendum corrects critical timeline discrepancies in the original RFP solicitation documents. The corrected proposal due date is July 29, 2024 at 11:30 AM Pacific Time (not July 19, 2024 as initially stated). The mandatory virtual pre-proposal meeting was held on July 9, 2024 at 9:00 AM, with the deadline for questions having passed on July 12, 2024. The final addendum was issued on July 16, 2024, with committee review of proposals scheduled for July 23, 2024 and proposer interviews between July 26, 2024 from 10:00 AM to 3:00 PM. Notice of intent to award is anticipated on July 30, 2024, with final Board meeting and contract approval to follow at a date to be determined. The addendum was issued to comply with RFP Section IV requirements mandating that all addenda be distributed to consultants who attended the pre-proposal conference and issued no fewer than 72 hours before the closing deadline unless the closing date is extended.
No pricing information, set-asides, incumbent vendor details, or funding amounts are specified in this addendum document. The District reserves the right to deviate from the published schedule with proper notification via addendum. This addendum becomes part of the original solicitation documents and modifies all referenced sections to ensure compliance with the District's established procurement procedures and timelines.
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Text version
Molalla River School District Architectural & Engineering Services Request for Proposals (RFP) Addendum No: 3 July 23, 2024
This addendum modifies the solicitation document(s) only to the extent indicated herein.
All other areas not specifically mentioned or effected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.
Background:
Section IV 5.2 states:
Notice and Distribution. The District will publish notice of all Addenda and email to all consultants who attended the pre-proposal conference.
Section IV 5.3 states:
Timelines; Extensions. The District will issue Addenda within a reasonable time to allow prospective Proposers to consider the Addenda in preparing their Proposal. The District may extend the Closing if the District determines prospective Proposers need additional time to review and respond to Addenda. Except to the extent required by public interest, the District will not issue Addenda less than 72 hours before the Closing unless the Addendum also extends the Closing.
The District did not email addenda to all consultants who attended the preproposal conference, therefore to comply with the RFP sections above, the District is issuing this addendum #3.
Changes:
Cover page:
Due by 11:30 AM PT on July 29 July 19, 2024
Architectural and Engineering Services Summary:
SOLICITATION DUE DATE AND TIME (CLOSING):
July 29 19, 2024 at 11:30 AM Pacific Time
Section 1: 8: Solicitation Schedule
8.1 The milestones for the selection process are set forth below. The dates are specific and will be followed to the extent reasonably possible. All times are Pacific Time. The purpose of this schedule is for Proposer information only. The District reserves the right to deviate from this schedule. Proper notification of changes in the response schedule will be made via addendum.
| Date: |
| Process: |
| July 2, 2024 |
| RFP Issued |
| July 9, 2024 at 9:00 am |
| Mandatory virtual pre-proposal meeting |
| July 11, 2024 |
| Last day to protest RFP terms and conditions |
| July 12, 2024 |
| Deadline for questions |
| July 16, 2024 |
| Final addendum issued, if applicable |
| July 29 19, 2024 at 11:30 am |
| RFP proposals due |
| August 1, 2024 July 23, 2024 |
| Committee review proposals |
| August 5 July 26, 2024 between 10:00-3:00 |
| Proposer interviews |
| August 12, 2024 July 30, 2024 |
| Notice of intent to award |
| TBD August 22, 2024 |
| Board meeting and approval of agreement |
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