245050 Intent to Award.pdf

This is a Notice of Intent to Award letter from the City of Salem's Contracts and Procurement Division regarding RFP No. 245050 for Enterprise Resource Planning (ERP) Software and Implementation Services. The City is announcing its intent to award the contract to Avaap, with the award scheduled for December 11, 2024. The RFP sought a comprehensive, fully integrated ERP solution that would provide functionality across core business areas including accounting, budgeting, procurement, receivables, treasury, asset management, human resources, payroll, and time entry.

The City's fiscal year 2025 budget includes $6.3 million allocated for this project, which covers software licensing, fixed-fee professional services, project management, organizational change management, data conversion, testing, and go-live support. The project is scheduled to begin in January 2025, following the December 2024 award. The successful vendor, Avaap, will be required to provide fixed pricing for software licenses and implementation services, with the software license pricing fixed for a minimum of five years.