MIL_Invitation_to_Bid_Chicopee2011.doc

Commonwealth Of Massachusetts Military Division

INVITATION TO BID / NOTICE TO CONTRACTORS

Chicopee Armory Renovation Military Division Contract Unit

50 Maple Street, 1st Floor Milford, Massachusetts 01757 Project Numbers: MIL-PN985010-IFB-N16 and MIL-PN985010-IFB-N16-SUBS

The Military Division, the Awarding Authority, invites sealed bids from contractors for: Chicopee Armory Renovations for the renovation/repair of Chicopee Armory at 29 Armory Drive, Chicopee, Massachusetts 01013 in accordance with documents prepared by SMRT, Inc., One Dundee Park Suite 4 Andover, MA 01810.

The project scope generally involves internal renovations, minor building envelope repair, hazardous materials abatement, modular vault construction, including the following sub-bids: electrical, HVAC, masonry, plumbing, resilient flooring, roofing and flashing, and metal windows, and any other related work necessary to complete all of the Work of the respective Sections.

The estimated construction cost is approximately $1,500,000. The MBE Goal is 1% and the WBE goal is 1%.

Plans, Specifications bidding forms, and other needed information:

The Military Division does not distribute paper plans and specifications. Invitation to Bid, Plans, Specifications, Prevailing Wage and all other contract documents & instructions are available to view and download at www.comm-pass.com . Search for the above referenced project numbers. Click on the different tabs across the upper part of the screen to view different sections of the Invitation to bid. For individually listed documents, click on the eyeglasses to view and download them. Plans and specifications you download may later be revised. If the Plans and/or Technical Specifications for this project change, the revised set will be posted on Comm-PASS. To be notified if & when updated versions are be available for downloading from Comm-PASS, please send your contact information: company name, your name, phone number, email and mail addresses to contact below. Also, a CD of the Plans and Specifications may be obtained by mail following receipt by the Military Division Contract Unit (Peter Etzel or Sue Christedes) of an email or other written request. Plans and specifications may be viewed, but not copied or removed, from 8:30 a.m.-12:30 p. m. Monday-Friday except holidays, at Contract Unit, Military Division, 50 Maple Street 1st Floor, Milford, MA 01757.

Please read the Chicopee Armory Renovation Bidders Instructions on www.comm-pass.com .

Primary Contact: Peter Etzel, Contract Specialist III, Military Division 50 Maple Street 1st Floor, Milford, Massachusetts 01757

508-233-7381 Fax 508-233-6565 peter.etzel@state.ma.us

Secondary Contact: Sue Christedes, Contract Specialist II, Military Division 50 Maple Street 1st Floor, Milford, Massachusetts 01757

508-233-7379 Fax 508-233-6565 susan.christedes@state.ma.us SEALED GENERAL CONTRACT BIDS shall be filed with the Awarding Authority Contract Unit Attn: Peter Etzel, Military Division, 50 Maple Street 1st Floor, Milford MA 01757 and must be received at the Contract Unit Office no later than 2:00 p.m., August 4, 2011, and will be publicly opened forthwith and read aloud. Instructions for filing the General Contract Bids including required documents will be available as part of solicitation MIL-PN985010-IFB-N16 on comm-pass.com.

NOTE: The official time of receipt is the time a member of the Contracting Unit receives the bid and time stamps or signs on the bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Contract Unit before the deadline.

General Bids must be accompanied by:

(1) A fully executed FORM FOR THE GENERAL BID;

(2) A Certificate of Eligibility certifying the bidders qualification in the category of GENERAL BUILDING CONSTRUCTION issued by the Division of Capital Asset Management (DCAM), showing that the Bidder has been approved to bid on projects the size and nature of this project. In order to be eligible to be awarded this contract, a general bidder must be certified in the appropriate category and for the total Project Cost including all alternates elected (if applicable) to be taken by the Owner. It is the Bidder's responsibility to obtain the necessary forms and make application to DCAM in sufficient time for DCAM to evaluate the application and issue a Certificate of Eligibility.

(3) A Contractor Update Statement, A sample of the Contractor Update Statement is posted with solicitation MIL-PN985010-IFB-N16 on Comm-PASS.

(4) Bid deposit in the form of a certified check, treasurers or cashier’s check, cash, or a bid bond for the general bid in the amount of five (5) percent of the value of the bid including all alternates. Except for bonds, the Bid Deposit must be payable to The Commonwealth of Massachusetts Military Division. If the Bid Deposit is a bond, it must be payable to The Commonwealth of Massachusetts. Bid bonds shall be a) in a form satisfactory to the awarding authority, b) with a surety company qualified to do business in the Commonwealth of Massachusetts, and c) conditioned on the faithful performance by the principal of the agreements contained in the bid. All bid deposits will be returned in accordance with statutory provisions.

(5) Foreign Corporation Certificate of Registration from the Commonwealth of Massachusetts State Secretary (if applicable).

A Performance bond and a Payment bond, each in the amount of 100% of the contract in a form satisfactory to the awarding authority and with a surety company qualified to do business in the Commonwealth of Massachusetts will be required of the successful bidder as part of the contract award. The Performance and Payment bonds are to be payable to the Commonwealth of Massachusetts.

Plans and Specifications The Military Division does not distribute paper plans and specifications. Invitation to Bid, Plans, Specifications, Prevailing Wage and all other contract documents & instructions are available to view and download at www.comm-pass.com . Search for the above referenced project numbers. Click on the different tabs across the upper part of the screen to view different sections of the Invitation to bid. For individually listed documents, click on the eyeglasses to view and download them. Plans and specifications you download may later be revised. If the Plans and/or Technical Specifications for this project change, the revised set will be posted on Comm-PASS. To be notified if & when updated versions are be available for downloading from Comm-PASS, please send your contact information: company name, your name, phone number, email and mail addresses to contact below. Also, a CD of the Plans and Specifications may be obtained by mail following receipt by the Military Division Contract Unit (Peter Etzel or Sue Christedes) of an email or other written request. Plans and specifications may be viewed, but not copied or removed, from 8:30 a.m.-12:30 p. m. Monday-Friday except holidays, at Contract Unit, Military Division, 50 Maple Street 1st Floor, Milford, MA 01757.

SEALED FILED SUB-BIDS for Chicopee Armory Renovation shall be filed with the Awarding Authority Contract Unit Attn: Peter Etzel, Military Division, 50 Maple Street 1st Floor, Milford MA 01757 and must be received at the Contract Unit Office no later than 2:00 p.m., July 20, 2011, and will be publicly opened forthwith and read aloud. Instructions for filing the Filed Sub- Bids including required documents will be available as part of solicitation MIL-PN985010-IFB-N16-SUBS on comm-pass.com.

NOTE: The official time of receipt is the time a member of the Contracting Unit receives the bid and time stamps or signs on the bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Contract Unit before the deadline.

Filed Sub-Bids required are as follows:

(1) Section 04 00 01 Masonry

(2) Section 07 00 02 Roofing & Flashing

(3) Section 08 00 01 Metal Windows

(4) Section 09 00 05 Resilient Flooring

(5) Section 22 00 01 Plumbing

(6) Section 23 00 01

HVAC

(7) Section 26 00 01 Electrical SUB-BIDS must be accompanied by:

(1) A fully executed FORM FOR SUB-BID;

(2) A Certificate of Eligibility certifying the bidders qualification, in the respective filed sub trade category being bid, issued by the Division of Capital Asset Management, DCAM (formerly the Division of Capital Planning and Operations, DCPO), showing that the Bidder has been approved to bid on projects the size and nature of this project. In order to be eligible to be awarded this contract, a bidder must be certified in the appropriate category and for the total Cost of the respective work including all alternates elected (if applicable) to be taken by the Owner. It is the Bidder's responsibility to obtain the necessary forms and make application to DCAM in sufficient time for DCAM to evaluate the application and issue a Certificate of Eligibility.

(3) A Contractor Update Statement,. A sample of the Contractor Update Statement is posted with solicitation MIL-PN985010-IFB-N16-SUBS on Comm-PASS.

(4) Bid deposit in the form of a certified check, treasurer’s or cashier’s check, cash, or a bid bond for the general bid in the amount of five (5) percent of the value of the bid including all alternates. Except for bonds, Bid Deposits must be payable to The Commonwealth of Massachusetts Military Division. If the Bid Deposit is a bond, it must be payable to The Commonwealth of Massachusetts. Bid bonds shall be a) in a form satisfactory to the awarding authority, b) with a surety company qualified to do business in the Commonwealth of Massachusetts, and c) conditioned on the faithful performance by the principal of the agreements contained in the bid. All bid deposits will be returned in accordance with statutory provisions.

(5) Foreign Corporation Certificate of Registration from the Commonwealth of Massachusetts State Secretary (if applicable).

Plans and Specifications The Military Division does not distribute paper plans and specifications. Invitation to Bid, Plans, Specifications, Prevailing Wage and all other contract documents & instructions are available to view and download at www.comm-pass.com . Search for the above referenced project numbers. Click on the different tabs across the upper part of the screen to view different sections of the Invitation to bid. For individually listed documents, click on the eyeglasses to view and download them. Plans and specifications you download may later be revised. If the Plans and/or Technical Specifications for this project change, the revised set will be posted on Comm-PASS. To be notified if & when updated versions are be available for downloading from Comm-PASS, please send your contact information: company name, your name, phone number, email and mail addresses to contact below. Also, a CD of the Plans and Specifications may be obtained by mail following receipt by the Military Division Contract Unit (Peter Etzel or Sue Christedes) of an email or other written request. Plans and specifications may be viewed, but not copied or removed, from 8:30 a.m.-12:30 p. m. Monday-Friday except holidays, at Contract Unit, Military Division, 50 Maple Street 1st Floor, Milford, MA 01757.

WAGE RATES - Bids are subject to the provisions of M.G.L., Chapter 149, Section 44A to J inclusive, as amended to date, and such other Federal, State and Municipal laws or regulations.

Prevailing Wages will be available on www.comm-pass.com as part of solicitations MIL-PN985010-IFB-N16 and MIL-PN985010-IFB-N16-SUBS.

Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and to the fact that not less than the minimum wage rates set forth in the Contract Documents shall be paid on this project. Minimum wage rates are per M.G.L., Chapter 149, Sections 26 & 27 inclusive.

MANDATORY BIDDER & SUB-BIDDERS PRE-BID CONFERENCE - The mandatory General Bidders and Sub-Bidders pre-bid conference will be held on June 28, 2011 at the project site 29 Armory Drive, Chicopee, Massachusetts 01013 beginning at 10:00 AM with a brief overview and tour of the construction areas. It is Mandatory that all Bidders and Sub-bidders attend this meeting. Only those Bidders and Sub-bidders who attend this meeting are eligible to bid. POC is Bill Pettingell, Military Division, 50 Maple Street, 1st Floor, Milford, MA 01757 Office: (508) 233-6550 Cell: (508) 216-6000 william.pettingell@us.army.mil WRITTEN QUESTIONS – Prospective Bidders and Sub-Bidders may submit questions in writing via email, mail, fax or other delivery service to the Military Division regarding this solicitation. All Bidders' and Sub-Bidders’ questions regarding the solicitation must be submitted within the timeframe of the IFB Procurement Calendar on Comm-PASS, which indicates the written Question Start and End dates. Alternate Mediums Not Acknowledged: Please note that any questions that are submitted to the Military Division via any other medium, including those that are asked via phone or voicemail, will neither be accepted nor will the Military Division provide a response. Review Existing Questions: In an effort to reduce the possibility of redundant or duplicate questions, the Military Division asks that prospective Bidders review all questions that may have been previously submitted and answers posted on Comm-PASS under the Forms & Terms tab of this IFB in order to determine whether or not your specific question may have already been asked. All Questions and Answers Are Visible to the Public: Therefore, all content must be suitable for public view. As such, please do not include any information in your questions, which you would not want to be visible to the public, including information about your company, other companies or information that could be considered inflammatory, incorrect, collusory, etc. The Military Division reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Military Division or this solicitation. The Military Division reserves the right to consolidate similar questions under one answer. Please note that only written response(s) posted on Comm-PASS by the Military Division will be considered as binding on the Military Division.

WORK UNDER SEPARATE CONTRACTS AND BY OWNER – The Owner may do other work during construction with its own forces or by separate contract.

COMMENCEMENT OF WORK AND TIME OF COMPLETION – The selected General Bidder must agree to commence work within five (5) days of the notice to proceed which will follow execution of a General Contract and to substantially complete in accordance with the project schedule set fourth in the contract documents.

GENERAL

All bids for this project are subject to the provisions of Massachusetts General Laws, Chapter 149, Sections 26-27 inclusive and Sections 44A-44M inclusive

All expenditures under awarded contracts are subject to appropriations.

Attention of all Bidders and Sub-bidders is specifically directed to the construction scheduling requirements and to the requirements incorporated into the Contract Documents of the General Conditions and the requirement of Prevailing Wages. The minimum wage rates to be paid are as determined by the Commissioner of Labor and Workforce Development. All these are available for downloading as part of solicitations MIL-PN985010-IFB-N16 and MIL-PN985010-IFB-N16-SUBS on www.comm-pass.com.

General Bidders are also advised that before contract signing, the successful General Bidder shall be required to provide the Awarding Authority documentation stating how it intends to meet the minority (MBE) and women (WBE) business enterprise goals for the project. These goals are:

MBE

1% of construction contract amount

WBE

1% of construction contract amount The Awarding Authority will reject general bids and filed sub-bids when required to do so by the above referenced General Laws. In addition, the Awarding Authority reserves the right to waive any informalities in, or to reject any or all general bids or sub-bids, if it deems it in the public interest to do so. In inviting sub-bids in connection with such a contract, the Awarding Authority shall reserve the right to reject any sub-bid on any sub-trade, if it determines that such sub-bid does not represent the sub-bid of a person competent to perform the work as specified, or that less than three (3) such sub-bids were received and that the prices are not reasonable for acceptance without further competition.

The contract will be awarded within 30 days excluding Saturdays, Sundays, and Legal Holidays after the opening of the General Bids.

The Military Division is an equal opportunity/affirmative action employer.

END OF DOCUMENT

Commonwealth Of Massachusetts Military Division Invitation to Bid Chicopee Renovations MIL-PN985010-IFB-N16 (GC’s)/MIL-PN985010-IFB-N16-SUBS