2.4.1-Phase I Questions with Answers.pdf

1.

Solicitation Section/Subsection Number:

RFP L.7 Phase I Proposals (Case Studies) and L.10 Phase II Proposals (Past Performance)

Section L.7 states, “For Volume I, Offerors shall submit a response to the three case studies…Each case study should reference only one contract and no contract should be included in more than one response.”

Section L.10 states, “Offerors may also submit past performance information for predecessor companies. Offerors must explain the difference between the primary offering entity and the predecessor company when submitting past performance information for predecessor companies. This narrative statement is not subject to page limitations.”

Question: Will the Government please confirm that Prior Experience and Past Performance responses from an offeror's affiliated companies under the common management of the same parent company can be submitted and that such submissions will be credited to the offeror acting as the prime contractor?

Accepting affiliates’ prior experience and past performance allows the Government to assess not only the offeror’s direct experience but also the extent to which the additional experience, resources, knowledge, and personnel are available to the offeror through its affiliated companies.

ICE Response

Confirmed. Offerors may submit prior experience and past performance information regarding affiliate companies. The Offerors must demonstrate how the affiliate will be involved in performance and how the affiliate will share resources with the Offeror. The Offeror’s narratives will be considered (for affiliates and predecessor companies) in determining relevancy.

(For ICE use only)

2.

Solicitation Section/Subsection Number: RFP L.3 Proposal Submission and Instructions and L.7 Phase I Proposals

Question: Please confirm that the cover letter is separate from the Phase I six-page limit for submission.

ICE Response

Confirmed.

3.

Solicitation Section/Subsection Number: PWS C.1.11 Logbooks (PWS page 13)

Question: Please advise as to the number of logbooks required on an annual basis.

Approximately 50 logbooks are required on an annual basis.

4.

Solicitation Section/Subsection Number: PWS C.1.15 Admissions and Release (page 15 – 16)

C.1.15 states, “The contractor at their expense shall issue migrants personal hygiene items, clothing, footwear, sheets, and blankets appropriate for local weather conditions and a medical screening shall be conducted to ensure the health of the migrant and others in the facility.”

Questions:

• Please advise if the inventory of hygiene items, clothing, footwear, sheets, and blankets present at transition will belong to the Government or the current security contractor.

• Please confirm that the medical screening for migrants is completed at the NSGB Naval Base Hospital at no cost to the contractor.

• Will the Government provide historical purchasing data for these items in order to allow offerors to accurately estimate costs?

• The current inventory is contractor owned.

• No. Initial intake medical screening is at contractor’s cost and should be included in the facility operating cost (FOC) fixed burdened rate. Any medical costs above intake are reimbursed to the contractor in a separate reimbursable CLIN.

• A list of expected consumable items currently used at the MOC has been included as a new tab within Attachment 7 – Cost and Pricing Summary.

5.

PWS C.15.6 Limited Availability of Housing for Contractor Employees (page 47)

Section C.15.6 states, “Contractors shall pay rent under the Fair Market Rental (FMR) program. Rental rates include trash and maintenance costs. Utilities cost is billed along with the monthly rent and is based on established rates and actual consumption.”

Question: Will the Government advise as to average monthly rental rate for contractor personnel?

ICE Response

The average rental rate for contractor personnel is $125/day, however, contractor may negotiate better terms with a guaranteed number of rooms with Naval Gate Inns and Suites.

6.

PWS C.15.10 Staffing Plan, Floor Plan and Key Personnel (page 50) PWS C.16 Facility Floor Plan and Custody Post Map (page 53)

Question: Will the Government confirm that the staffing provided in the PWS covers all posts for three 8-hour shifts daily?

No. The staffing provided in the PWS is a sample post/staffing schedule.

7.

Solicitation Section/Subsection Number: PWS C.2.2 Other Transportation Requirements (PWS page 22)

Section C.2.2 states, “…contractor shall provide a boat/vessel, of at least: 25ft, with dual engines, and a transportation capacity of a minimum of 10 people”

Questions:

• Is a boat/vessel as described in this section currently in place at NSGB?

• If so, is the current vessel contractor or Government-owned?

• No, the vessel is not currently in place at NSGB.

8.

Solicitation Section/Subsection Number: PWS C.3.15 Daily Housekeeping (page 29)

Section C.3.15 states, “The contractor in coordination with ICE operational staff, the DoS designee and the ICE COR shall develop and implement a daily housekeeping schedule for the MOC…While conducting daily housekeeping activities of floors, windows, furnishings, fixtures, and grounds, the contractor shall ensure…”

Question: Please clarify whether the security contractor is responsible for cleaning the MOC.

ICE Response

The contractor is responsible for common areas, contractor designated space, and the undetermined/unprotected migrant spaces. Department of State is responsible for care of any protected migrant space.

9.

Solicitation Section/Subsection Number: PWS C.3.8 Emergency Support Function Section C.3.8 states, “Food Service – Emergency plans shall establish procedures to ensure food service functions as normally as possible, including arrangements to be ready, on a moment’s notice, to provide all staff and up to 400 migrants, Meals Ready to Eat (MREs) for a minimum of seven days (three meals a day).”

Questions:

• Please confirm that the contractor is responsible for providing (procuring, shipping, storing) all of the initial and replenishment MREs?

• Will ICE provide a current MRE inventory with expiration dates?

The contractor is responsible for provision and replenishment of MREs. The contractor is required to maintain an MRE inventory to supply up to 400 migrants and staff. The current inventory of MREs is approximately two years old.

10.

Solicitation Section/Subsection Number: PWS C.4 Property, Equipment, Supplies and Information. (PWS page 32)

Section C.4 reflects: The contractor shall install a CCTV system with a minimum of 48 cameras located throughout the facility.

Questions:

• Is there a CCTV system currently place that meets the PWS requirements?

• If so, is the existing CCTV system contractor or Government-owned?

• Will the existing CCTV system remain at the NSGB and does it meet the PWS requirements or will it need to be replaced?

ICE Response

No. A CCTV system is currently installed but does not meet the PWS requirements. The current CCTV system is contractor owned.

11.

Solicitation Section/Subsection Number: RFP L.10 Phase II Proposals

Question: Should the page limit for Volume II be 45 pages rather than 40 pages? This would align with the specified limits for each plan: Technical Approach and Management Plan (20 pages) + Quality Control Plan (10 pages) + Staffing Plan (5 pages) + Transition Plan (10 pages) = 45 page maximum

Page limit has been updated to 45 pages.

12.

Solicitation Section/Subsection Number: RFP L.7 and L.10

Question: Would the Government please confirm that each volume may also include a title page, table of contents, list of figures, and glossary that are exempt from the applicable page limitations?

ICE Response

Confirmed. Volume I may include one (1) title page that is exempt from applicable page limits. Each of Volumes II – IV may include one (1) title page along with a table of contents, list of figures, and/or glossary that are exempt from the applicable page limitations.

13.

Solicitation Section/Subsection Number: RFP L.5

Question: Will the Government allow the use of 11” x 17” size pages to accommodate large graphics and charts?

ICE Response

11” x 17” size pages may be used to accommodate large graphics and charts where necessary.

14.

Solicitation Section/Subsection Number: RFP L.10

Question: The instructions state the Volume IV “shall be limited to a maximum of five pages.”

This volume has a number of requirements, including the SF1449, Section B, Section K, Attachment 7, and if applicable a Small Business Subcontracting Plan which will exceed five pages. Will the Government please remove the Volume IV page limitation?

Page limitation for Volume IV has been removed.

15.

Solicitation Section/Subsection Number: RFP L.7 Phase I Proposals (Case Studies)

Question: Will the Government remove the restriction to only one contract reference per experience/case study? This will allow bidders with significant relevant experience to demonstrate their overall capabilities, which typically exceed that of any single contract.

This section has been updated to allow for more than one contract reference per experience/case study.