Master_Bid_Tabulation_Sheet_P2608COC.pdf

This is a Master Bid Tabulation Sheet for the City of Cocoa, Florida, documenting the screening of proposals received for an Enterprise Resource Planning (ERP) System procurement (Project P-26-08-COC). The City of Cocoa sought proposals from qualified vendors to provide a modern, comprehensive, and integrated ERP solution designed to replace aging legacy systems with a Software-as-a-Service (SaaS) or cloud-hosted platform. The proposed solution must include robust functionality across Financial Management (General Ledger, Accounts Payable/Receivable, Budgeting, Purchasing, and Fixed Assets), Human Capital Management (Payroll, Personnel Management, Benefits Administration, and Applicant Tracking), Utility Billing & Customer Service (water/sewer accounts, meter reading integration, and citizen payment portals), Community Development (Permitting, Planning/Zoning, Code Enforcement, and Business Tax Receipts), and Asset & Work Order Management (work order lifecycle, preventative maintenance, and inventory control). The proposal opening date was July 10, 2026, at 4:30 PM. The City expressed a preference for a "Single Vendor" or "Lead Vendor" approach to minimize complex third-party integrations, with solutions required to be cloud-native (SaaS) and support open APIs for seamless data flow with existing City GIS (Esri) infrastructure. The successful respondent must provide turn-key implementation services, including project management, data migration from legacy systems, system configuration, comprehensive staff training, and post-go-live support.

Ten vendors submitted proposals: Muni-Link, LLC (Altoona, PA); Strada US Professional Service, LLC (The Woodlands, TX); BS&A Software (Bath, MI); Central Square Technologies (Lake Mary, FL); Tyler Technologies, Inc (Yarmouth, Maine); Cayenta, A Division of N. Harris Computer (Burnaby, BC); Aclarian LLC (Tampa, FL); OpenGov (San Francisco, CA); Groove Global (McLean, VA); and Precision Task Group, Inc (Houston, TX). The tabulation sheet documents the screening of bid and proposal pricing and material and immaterial contents; however, the tabulation results do not constitute an award. Following completion of evaluations, the recommendation will be reviewed by City Council for final approval, with notice of award to be sent via email from the Purchasing and Contracts Division.