Addendum_2_P2608COC.pdf

This is an Addendum 2 to a Request for Proposal issued by the City of Cocoa, Florida, for an Enterprise Resource Planning (ERP) System. The addendum provides clarifications and modifications to the original solicitation requirements for vendors interested in providing a comprehensive, integrated ERP solution. The addendum addresses specific technical specifications, implementation requirements, and evaluation criteria for the proposed cloud-based or SaaS platform that will replace the City's legacy systems across financial management, human capital management, utility billing, community development, and asset management modules. Vendors are required to demonstrate expertise in integrated ERP implementations with proven track records in municipal government operations, secure cloud infrastructure, and seamless integration with existing systems including Esri GIS infrastructure.

The addendum clarifies key contractual terms, pricing expectations, and implementation deliverables for prospective vendors. Responses should address the City's preference for a single vendor or lead vendor approach to streamline integration and support responsibilities. The successful vendor will be responsible for turn-key implementation including project management, data migration, system configuration, staff training, and post-go-live support. The document establishes evaluation criteria and technical requirements that bidders must meet to be considered responsive, ensuring that proposed solutions align with the City's operational needs and technological standards for municipal government operations.