MassDOT Service Plazas - Responses to Proposer Questions 2.24.25.pdf

Proposer Questions and Answers Dates Received: January 10 through February 13, 2025

Question Number

Date Submitted

RFP

Reference

Proposer Question MassDOT Response

76 01/27/25 General Please provide us with current DEF volumes per site

Each of the 11 Turnpike Service Plazas have a 6,500-gallon above-ground Deisel Exhaust Fluid (DEF) tank. These tanks were installed in June 2019. All other Service Plazas do not have a DEF tank located at them.

77 01/27/25 General Please provide us with further information on how SDP reporting will be managed -will this be through a MassDOT platform or via alternative means

Please refer to the form of Lease to be issued via a future addendum. See also Section 1.6.6 of the ITP.

78 01/27/25 Question 17

RFP

responses

Please clarify if this means that the existing operators are currently undergoing environmental tests. Please provide us with the scope of the audit that the existing operators are following

The current lessee of the 11 plazas on the MassPike was obligated by its lease to provide an environmental audit of each ahead of the lease termination. It has provided audit reports. MassDOT and the lessee are in discussions over whether any further steps are required under the lease.

As the environmental audits become available they will be uploaded to the RIDs.

79 01/27/25 Question 28

RFP

responses

In order to confirm our financing proposal on the Service Plazas, we would like to confirm who MassDOT proposes will own the leasehold improvements (i.e. the revitalization improvements), as well as the moveable plan equipment (i.e. EV chargers, F&B equipment). Will it be MassDOT or the Operator?

MassDOT will own the leasehold improvements, except that it will not own the fuel equipment until the lease terminates. The Operator will own the fuel equipment during the term of the Lease. EV chargers installed by the Operator will be owned by MassDOT. Certain EV chargers installed by or for third parties may remain the property of those parties.

MassDOT Bid No. BD-25-1030-CP01-CP01-107836 Service Plaza Operator 1

Responses to Proposer Questions Questions received: 01/10/25 - 2/13/25

Responses issed: February 24, 2025

Question Number

Date Submitted

RFP

Reference

Proposer Question MassDOT Response

80 01/27/25 Question 53

RFP

responses

Please clarify whether the upfront cost of obtaining power will be bourne by MassDOT? The Operator agrees that the ongoing utility costs should be bourne by the Operator.

The costs of the initial buildout are to be borne by the Operator, but are capped based upon projected costs provided by Eversource. For future buildouts the terms of the Electric Vehicle Infrastrucutre Requirements will dictate what amounts of the costs to obtain power will be borne by the Operator.

81 01/27/25 Question 56

RFP

responses

Since zoning review and approval in each jurisdiction, if it may be required, could result in design changes specific to each jurisdiction as well as schedule and cost implications it is important to understand if we should anticipate zoning review and approval for each location. With reference to the response provided to RFI 56, should this be interpreted that Planning / Zoning Board do or do not interfere with MADOT’s ability to fulfill it’s essential government purposes?

This question poses a hypothetical question about municipal government that cannot be credibly answered because of the many forms of regulation that interference can take and because of the periods of time since previous construction efforts at the Service Plazas. MassDOT believes that its previous answer states the applicable law in this area.

82 01/27/25 General Can MassDOT confirm if the current operators of the 18 Service Plazas currently pay porperty tax?

MassDOT is not in direct receipt of any tax bill for the improvements. Proposers are encouraged to research municipal records.

MassDOT Bid No. BD-25-1030-CP01-CP01-107836 Service Plaza Operator 2

Responses to Proposer Questions

Question Number

Date Submitted

RFP

Reference

Proposer Question MassDOT Response

83 01/27/25 General For Diesel Exhaust Fluid (DEF), please provide details of tank sizes, number of tanks, tank age / installation date on all applicable Service Plazas. Additionally please provide DEF gallonage and sales data on all Service Plazas for 2022 - 2024.

Each of the 11 Turnpike Service Plazas have a 6,500 gallons above-ground DEF tank. These tanks were installed in June 2019. All other Service Plazas do not have a DEF tank located at them.

Information regarding DEF sales is not presently available to MassDOT. To the extent MassDOT is able to obtain this information it will be updated in the RIDs.

84 01/27/25 PARTNER

Property Conditions Report / MA Building Types

- Rev D

Confirm existing building area for Lee WB. Party Property Conditions Report indicatites 6,370sqft., and MA Building Types - Rev D indicates 7,385 sqft.

While MassDOT cannot verify the exact square footage of the Lee Westbound building, the Existing Conditions Narrative provided by HSH and the Property Condition Report provided by Partner ESI included in the RIDs note the building square footage as being 6,370 square feet.

85 01/27/25 Existing Site Plan CADs

Confirm limit of work at the in-and-out roads. CAD files show a hatched region we are assuming is the work limit.

Please provide clarification indicating which Service Plazas, specifically, are being referred to and the cross-reference to the appropriate drawing.

86 01/27/25 General Confirm existing utility service sizes at each site.

Please refer to the EPE_MassDOT Site List

- Updated Hosting Capacity information provided in the RIDs.

MassDOT Bid No. BD-25-1030-CP01-CP01-107836 Service Plaza Operator 3

Responses to Proposer Questions

Question Number

Date Submitted

RFP

Reference

Proposer Question MassDOT Response

87 01/27/25 General Confirm local municipal water capacity/provide hydrant flow tests if available.

MassDOT is not in posession of local municipal water capacity or hydrant flow tests. The Existing Conditions Narrative provided by HSH, the Property Condition Report provided by Partner ESI and the Phase 1 Report provided by Weston and Sampson in the RIDs all note source of drinking water at each location.

88 01/27/25 General Confirm land areas for all sites. Example;

Blandfor WB - HSH existing conditions narrative indicates 9.7 acres, HSH existing conditions map indicates 753,000 SF (17.28 acres) and Partners ESI indicates 6.97 acres.

Title and survey information provided in the RIDs should be the source of information when determining the size of each Service Plaza property.

89 01/27/25 MassDOT Service Plazas

- Lease & Concession Agreement Commercial Term Sheet (final)

Please confirm if the entire service plaza is required to be on back-up power, or what specific equipment/services are required to be on back-up power. Based on the provided existing conditions reports, there are multiple sites that do not have existing generators or the existing generators only serve the gas station.

Any existing generators will remain at the Services Plazas. The Operator will not be required to provide full back-up power or required to expand the capacity of the existing generators, but is required to provide emergency back-up power at each Service Plaza for life/safety purposes.

MassDOT Bid No. BD-25-1030-CP01-CP01-107836 Service Plaza Operator 4

Responses to Proposer Questions

Question Number

Date Submitted

RFP

Reference

Proposer Question MassDOT Response

90 01/27/25 General Please provide drawings and permit information available for the existing signage on each site?

MassDOT previosly provided in the RIDs the building plans it has available. Building construction and potential uses within each Service Plaza are not subject to local zoning, however, buildings and proposed signage will be reviewed and approved by MassDOT. When reviewing and approving proposed building improvements, including signage, MassDOT will be sensitive to potential abutter related impacts, if any.

91 01/27/25 HSH Existing Conditions Narrative

Please clarify if the Operatorr or MassDOT will be responsible to demolish the abandoned building, demolish and infill the abandoned septic tank, and engineer/regrade the ditch along the tractor-trailer route at Charlton EB

The Operator will be responsible for all Revitalization Improvements at each Service Plaza including the decommissioning of any component of the existing operations and the construction of any new buildings and improvements.

92 02/12/25 General Please provide the following information for fueling system on all 17 sites with fueling operations.

- Any fueling system repair works completed

- Any petroleum related equipment upgrade work completed

- Any damage repairs or fuel spills that have been completed

Please provide clarification indicating a time frame for and level of the repairs and upgrades for which information is requested.

MassDOT Bid No. BD-25-1030-CP01-CP01-107836 Service Plaza Operator 5

Responses to Proposer Questions