City of Long Beach Working Together to Serve

Department of Public Works

Mark Twain Library Energy Efficiency Upgrade

Contract Documents Plans and Specifications

Project 3005010125

Specifications R-7238

Drawings B-4832

Project Management Bureau

Long Beach, California

Online Mandatory Prebid Conference On 06/12/2024 at 9:30 a.m.

Mandatory Job-Site Walk-Through

On 06/12/2024 at 11:30 a.m.

MARK TWAIN LIBRARY ENERGY EFFICIENCY UPGRADE

Department of Public Works Page i R-7238

City of Long Beach Table of Contents

CONTRACT DOCUMENTS

TABLE OF CONTENTS

DIVISION A – NOTICE INVITING BIDS

Notice Inviting Bids

DIVISION B – INSTRUCTION TO BIDDERS

Instructions to Bidders

DIVISION C – BID DOCUMENTS

Bid Form Bidder Information / Signature Form List of Subcontractors Bidder’s Qualifications Bidders Bond Non-collusion Declaration Workers Compensation Certification Certification of Site Examination Information To Comply With Labor Code Section 2810 Debarment, Suspension, Ineligibility Certification Certification of Compliance With The Equal Benefits Ordinance Equal Benefits Ordinance Disclosure Form Iran Contracting Act of 2010

DIVISION D – POST-BID DOCUMENTS

Specimen Contract (PLA Construction Contract & Non-PLA Construction Contract) Bond for Faithful Performance Labor and Materials Bond Insurance Requirements/Sample Forms/Endorsement forms Bid Protest Procedures Construction Contract Change Order Change Order Supporting Documentation

DIVISION E – FEDERAL, STATE AND LOCAL REQUIREMENTS

Federal: Not Used State: Not Used Local: Project Labor Agreement Local: Equal Benefits Ordinance Statement Local: Orion Construction Management Software – Web Based System Local: Construction and Demolition Ordinance Requirements Local: City of Long Beach Standard Plans – Available at http://www.longbeach.gov/pw/resources/engineering/standard-plans/

DIVISION F – PERMITS AND ATTACHMENTS

Traffic Control Requirements

DIVISION G – BMP, BEST MANAGEMENT PRACTICES

Long Beach BMP

Department of Public Works Page ii R-7238

Note: Divisions H include only sections of the Standard Specifications that have been modified. See the Standard Specifications for sections not included here.

DIVISION H – GENERAL REQUIREMENTS

Standard Specifications ............................................................................................... H-1

PART 1 – GENERAL PROVISIONS

Section 1 – General ..................................................................................................... H-2 1-2 Terms and Definitions ................................................................................. H-2 1-3 Abbreviations .............................................................................................. H-3 1-3.2 Common Usage ...................................................................................... H-3 1-4 Units of Measure ......................................................................................... H-5 1-4.1 General .................................................................................................... H-5 1-7 Award and Execution of Contract ................................................................ H-5 1-7.2 Contract Bonds ........................................................................................ H-5 Section 2 – Scope and Control of the Work ................................................................. H-5 2-3 Subcontracts ............................................................................................... H-5 2-3.1 General .................................................................................................... H-5 2-3.2 Self Performance ..................................................................................... H-5 2-5 Plans and Specifications ............................................................................. H-6 2-5.3 Submittals ................................................................................................ H-6 2-5.3.1 General ................................................................................................. H-6 2-5.4 Record Drawings ..................................................................................... H-7 2-9 Surveying .................................................................................................... H-7 2-9.1 Permanent Survey Markers ..................................................................... H-7 2-9.2 Survey Service ......................................................................................... H-8 2-10 Authority of Board and Engineer ............................................................... H-8 Section 3 – Changes in Work ...................................................................................... H-9 3-2 Changes Initiated by the Agency ................................................................ H-9 3-2.2 Contract Unit Prices ................................................................................. H-9 3-2.2.1 General ................................................................................................. H-9 3-2.2.2 Increases of More Than 25% ................................................................ H-9 3-2.2.3 Decreases of More Than 25% .............................................................. H-9 3-3 Extra Work .................................................................................................. H-9 3-3.2 Payment ................................................................................................... H-9 3-3.2.3 Markup .................................................................................................. H-9 3-3.2.3.1 Work by Contractor ............................................................................ H-9 3-3.2.3.2 Work by Subcontractor ..................................................................... H-10 Section 4 – Control of Materials ................................................................................. H-10 4-1 Materials and Workmanship ...................................................................... H-10 4-1.2 Protection of Work and Materials .......................................................... H-10 4-1.4 Test of Materials .................................................................................... H-10 4-1.6 Trade Names or Equals ........................................................................ H-10 Section 5 – Utilities .................................................................................................... H-10 5-1 Location .................................................................................................... H-10 5-3 Removals .................................................................................................. H-11

Department of Public Works Page iii R-7238

5-4 Relocation ................................................................................................. H-11 5-4.1 Resetting Vaults and Other Appurtenances ........................................... H-11 5-7 Unknown Facilities .................................................................................... H-11 5-8 Facilities Requiring Special Precautions ................................................... H-11 5-9 General Requirements When Working Around LBER Facilities ................ H-12 Section 6 – Prosecution, Progress, and Acceptance of the Work .............................. H-12 6-1 Construction Schedule and Commencement of Work............................... H-12 6-1.1 Construction Schedule .......................................................................... H-12 6-1.1.1 Terms and Definitions ......................................................................... H-12 6-1.1.2 General .............................................................................................. H-13 6-1.1.3 Submittals ........................................................................................... H-15 6-1.1.4 Payment .............................................................................................. H-16 6-1.2 Commencement of Work ....................................................................... H-16 6-1.3 Preconstruction Conference ................................................................... H-17 6-1.4 Notices .................................................................................................. H-17 6-1.5 Construction Update Meetings ............................................................... H-19 6-2 Prosecution of Work .................................................................................. H-19 6-2.3 Sequence of Work.................................................................................. H-19 6-7 Time of Completion ................................................................................... H-19 6-7.4 Additional Requirements ........................................................................ H-19 6-8 Completion, Acceptance, and Warranty .................................................... H-20 6-9 Liquidated Damages ................................................................................. H-20 6-11 Claims Resolution ................................................................................... H-20 6-11.1 Compliance with Mandatory Procedures .............................................. H-20 6-11.2 Public Contract Code Section 9204 ..................................................... H-20 Section 7 – Responsibilities of the Contractor ........................................................... H-24 7-1 The Contractor’s Equipment and Facilities ................................................ H-24 7-1.1 General .................................................................................................. H-24 7-1.2 Temporary Utility Services ..................................................................... H-24 7-2 Labor ......................................................................................................... H-25 7-2.2 Prevailing Wages ................................................................................... H-25 7-2.5 Drug-Free Awareness Program ............................................................. H-27 7-3 Liability and Workers’ Compensation Insurance ....................................... H-27 7-3.1 Minimum Insurance Requirements ........................................................ H-27 7-3.1.1 Commercial General Liability Insurance .............................................. H-27 7-3.1.2 Commercial Automobile Liability Insurance ........................................ H-28 7-3.1.3 Workers’ Compensation Insurance ..................................................... H-28 7-3.2 Acceptability of Insurers ......................................................................... H-28 7-3.2.1 Non-admitted in California ................................................................... H-28 7-3.2.2 Admitted (licensed) in the State of California ...................................... H-28 7-3.2.3 For Worker’s Compensation only ........................................................ H-28 7-3.3 Verification of Coverage ......................................................................... H-28 7-3.4 Documentation Required ....................................................................... H-28 7-3.4.1 Certificates of Insurance ..................................................................... H-29 7-3.4.2 General Liability Insurance Endorsements .......................................... H-29 7-3.4.3 Automobile Liability Insurance Endorsements .................................... H-29

Department of Public Works Page iv R-7238

7-3.4.4 Worker’ Compensation and Employer’s Liability Insurance Endorsements ................................................................................................ H-30

7-3.5 Self-insured Programs, Self-insured Retentions, Deductibles ................ H-30 7-3.5.1 Approval .............................................................................................. H-30 7-3.5.2 Legal Defense ..................................................................................... H-30 7-3.5.3 Certification ......................................................................................... H-30 7-3.6 Subcontractors ....................................................................................... H-30 7-5 Permits ...................................................................................................... H-30 7-8 Work Site Maintenance ............................................................................. H-31 7-8.1 Cleanup and Dust Control ...................................................................... H-31 7-8.3 Noise Control ......................................................................................... H-31 7-8.6 Water Pollution Control .......................................................................... H-31 7-8.6.3 SWPPP ............................................................................................... H-32 7-8.8 Vermin Control ....................................................................................... H-32 7-8.9 Graffiti Removal ..................................................................................... H-33 7-9 Protection and Restoration of Existing Improvements .............................. H-33 7-10.3 Haul Routes ......................................................................................... H-34 7-10.4 Safety ................................................................................................... H-34 7-10.6 Construction Area Information Sign and Community Outreach ............ H-34 7-10.6.1 Temporary Security/Construction Fence ........................................... H-35

7-10.6.2 Graphic Fence Wrap for Temporary Security/Construction Fence ............................................................................................................. H-36

7-15 Taxes ...................................................................................................... H-37 7-16 Indemnification ........................................................................................ H-38 7-16.1 General ................................................................................................ H-38 7-16.2 Defense of Claims, Enforcement and Restrictions ............................... H-39 7-16.3 No Limitations ...................................................................................... H-39 Section 8 – Facilities for Agency Personnel ............................................................... H-40 Section 9 – Measurement and Payment .................................................................... H-40 9-3 Payment .................................................................................................... H-40 9-3.1 General .................................................................................................. H-40 9-3.2 Partial and Final Payment ...................................................................... H-40

DIVISION I – TECHNICAL REQUIREMENTS

NOT USED

DIVISION J – CSI TECHNICAL SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 – Summary 01 23 00 – Alternates 01 25 00 – Substitution Procedures 01 26 00 – Contract Modification Procedures 01 29 00 – Payment Procedures 01 31 00 – Project Management and Coordination

Department of Public Works Page v R-7238

01 31 19 – Project Meetings 01 32 00 – Construction Progress Documentation 01 32 26 – Contract Progress Reporting 01 32 33 – Photographic Documentation 01 33 00 – Submittal Procedures 01 35 23 – Owner Safety Requirements 01 42 19 – Reference Standards 01 45 00 – Quality Control 01 45 23 – Testing and Inspection 01 51 00 – Temporary Facilities and Controls 01 60 00 – Product Requirements 01 71 13 – Mobilization 01 71 23 – Field Engineering 01 74 17 – Cleaning and Site Appearance 01 74 19 – Construction Waste Management 01 77 00 – Closeout Procedures 01 78 23 – Operation and Maintenance 01 78 36 – Warranties 01 79 00 – Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

02 41 19 – Selective Demolition

DIVISION 06 – WOOD

06 10 00 – Rough Carpentry

DIVISION 07-THERMAL AND MOISTURE PROTECTION

07 51 00 – Roof Patching 07 60 00 – Sheet Metal Flashing and Trim

DIVISION 22 – PLUMBING

22 00 00 – General Plumbing Requirements 22 05 29 – Hangers and Supports 22 05 53 – Identification for Plumbing Piping and Equipment 22 07 19 – Plumbing Piping Insulation 22 13 20 – Indirect Waste Piping

DIVISION 23 – MECHANICAL

23 00 00 – General Mechanical Requirements 23 05 13 – Common Motor Requirements for HVAC Equipment 23 05 19 – Meters and Gages for HVAC Piping 23 05 23.13 – Butterfly Valves for HVAC Piping 23 05 23.14 – Check Valves for HVAC Piping 23 05 29 – Hangers and Supports 23 05 48 – Vibration and Seismic Controls for HVAC 23 05 53 – Identification for HVAC Piping and Equipment 23 05 93 – Testing, Adjusting, and Balancing for HVAC

Department of Public Works A-1 Specification # R-7238 City of Long Beach Division A – Notice Inviting Bids

DIVISION A

NOTICE INVITING BIDS

FOR

RECEIPT OF BIDS: Bids will be accepted on behalf of the City, Owner of the Work, until 10:00 a.m. July 3rd, 2024, for Mark Twain Library Energy Efficiency Upgrade, via the City’s online portal: https://longbeachbuys.buyspeed.com/bso/ Keyword: R-7238 Mark Twain Library Energy Efficiency Upgrade

MANDATORY ONLINE PRE-BID CONFERENCE AND JOB-SITE WALK-THROUGH:

The City will conduct a mandatory pre-bid conference to review Bidding processes, Project Labor Agreement (PLA) at 9:30 a.m. on June 12th, 2024. Prospective Bidders must attend this meeting.

Microsoft Teams:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDY0YTkxNzgtMTU0NS00ZTY3LWJjYTItYzQxYTNlYjBjOTcw%40 thread.v2/0?context=%7b%22Tid%22%3a%22da3c8f56-f9af-471e-aeb5-f3d0cdc4b303%22%2c%22Oid%22%3a%228ea2c0a7-3061-4ed2-8d6a-d1501df388df%22%7d

Meeting ID: 249 425 279 271 Passcode: qevvir

Dial in by phone:

+1 951-344-4988 United States, Riverside Phone conference ID: 615 592 944#

The job-site walk-through will be conducted on site at 11:30 a.m. on June 12th, 2024. Site address is 1401 E Anaheim St, Long Beach CA 90813. Job-site walk-through is mandatory. Prospective bidders must attend this meeting.

DESCRIPTION OF WORK: The work for Mark Twain Library consists of removing existing rooftop mechanical equipment, replacing it with new equipment and perform associated roof patching and structural improvements to accommodate new system as required.

PROJECT LABOR AGREEMENT (PLA): Should the bid price plus 10% contingency exceed $750,000 then this Work will be covered by a Citywide Project Labor Agreement (PLA) entered into by the City of Long Beach with the Los Angeles/Orange Counties Building and Construction Trades Council and the signatory Craft Unions. The PLA establishes the labor relations Policies and Procedures for the City, the Contractor and subcontractors awarded contracts for the work and for the craft persons employed by the Contractor or subcontractor while engaged in the work. See Division E of the Specifications for the applicable PLA.

Department of Public Works A-2 Specification # R-7238

CONTRACTOR'S LICENSE: The Contractor shall possess a valid California Class C-20, Contractor license at the time of contract award. The City may deem any Bidder who fails to possess the required license to be non-responsive.

MINIMUM QUALIFICATIONS: Please note that for this work, minimum qualifications apply. Information concerning these requirements can be found in Division C of the Specifications.

PLANS AND SPECIFICATIONS: Plans and specifications are posted on the City’s website at the URL http://www.longbeach.gov/finance/business-info/purchasing-division/ on the “Bids/RFPs” tab and available for free download, however, you must be registered (registration is free and may be accomplished at the same URL) and logged in to view or download the documents.

BID SECURITY: Bidders must scan and upload with their bid documents a certified check or bank draft payable to the City of Long Beach, drawn on a solvent bank in the United States of America, or a satisfactory bond in an amount not less than 10 percent of the Bid. The original of the above instrument shall be submitted to the City Clerk in a sealed envelope and must be received and time/date stamped by the City Clerk’s Office no later than the time and date stated for receipt of bids. The outside of the envelope shall clearly state “Bid Security for R7238 3005010125 Mark Twain Library Energy Efficiency Upgrade DO NOT OPEN WITH REGULAR MAIL.” The City Clerk’s Office is located at 411 W. Ocean Blvd, 1st Floor, Long Beach, CA 90802, but the City is not responsible for lost or misdirected mail. Bidders may proceed directly to Window 12 without pulling a service ticket. Bidders are responsible for ensuring timely receipt.

The bid security shall serve as a guarantee that the Bidder, if awarded the Contract, will execute and deliver to the City Engineer, no later than fifteen (15) calendar days after the date shown on the “Notice of Award,” the following items:

1. The Contract for doing the work, and

2. A corporate surety bond in favor of the City of Long Beach in an amount not less than 100 percent of the Contract price for the faithful performance of the Contract, and

3. A corporate surety bond in an amount not less than 100 percent of the Contract price for the payment of all labor and material claims, and

4. Evidence of required insurance coverage.

Failure to submit the items noted above when specified may result in the City, in its sole discretion, declaring the Bid Security forfeited and depositing same into the City Treasury.

The City will retain the Bid security accompanying all Bids until it awards the Contract.

The City will retain the Bid security submitted with the Bid of the Bidder to whom an award of Contract is made, and the Bid security of the next higher Bid, until the Contract between the Bidder to whom award of the Contract is made and the City has been executed.

RETENTION: In the event the contract to be awarded hereunder, including Specifications and other documents incorporated therein by reference, provides for the withholding of monies by the City to ensure performance of such contract, the Contractor may: a) deposit

Department of Public Works A-3 Specification # R-7238 with the City as a substitute for said monies, securities listed in Section 16430 of the California Government Code or bank or savings and loan certificates of deposit, or both, equivalent to the amount withheld; or b), request payment of retentions earned directly to the escrow agent at the expense of the contractor, provided Contractor requests, in writing, to make such substitution within 5 days of the date of the Notice of Award of the Contract and bears all expenses in connection therewith. Either option shall be in accordance with Public Contract Code Section 22300.

CALIFORNIA WAGE RATE REQUIREMENTS: This project is a public work under Labor Code § 1720 et seq. Pursuant to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California, the Director of Public Works of the City by and on behalf of the City Council has obtained from the Director of the Department of Industrial Relations of the State of California the general prevailing rate of per diem wages, and the general prevailing rate of holiday and overtime work in the locality in which the public work is to be performed for each craft, classification or type of workers needed to perform the Work. Copies of prevailing rate of per diem wages are on file in the office of the City Engineer, 5th floor, City Hall, 411 West Ocean Boulevard, Long Beach, California 90802, and shall be made available upon request. Copies may also be obtained on the California Department of Industrial Relations website http://www.dir.ca.gov/dlsr. This project will be subject the 2024-1 prevailing wage rate, as determined by the Director of the Department of Industrial Relations for the State of California. Contractor to whom the Contract is awarded, and its subcontractors are directed to pay not less than the general rate of per diem wages for each craft, classification, or type of worker needed to execute the contract. Contractor is required to post a copy of the determination of the director of the prevailing rate of per diem wages at each job site. Contractors are required to pay at least the California minimum wage for the basic hourly rate in all cases where the published prevailing wage rate is below the California minimum wage. Any and all employer payments required by the prevailing wage determinations must also be paid. If the California minimum wage is increased in the future to an amount above that shown in the prevailing wage determination, the basic hourly rate in that determination automatically increases to the new minimum wage.

DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) COMPLIANCE: This project is subject to the following: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations.

CERTIFIED PAYROLL SUBMISSION TO THE CITY OF LONG BEACH: Pursuant to the provisions of Labor Code Section 1776, Contractor shall keep and shall cause each subcontractor performing any portion of the work under this Contract to keep an accurate

Department of Public Works A-4 Specification # R-7238 payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by

Contractor or subcontractor in connection with the work. Such payroll records for

Contractor and all subcontractors shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor pursuant to the provisions of

Section 1776 of the Labor Code. Contractor's failure to furnish such records to City or

City’s authorized Labor Compliance representative in the manner provided herein for notices shall entitle City to withhold the penalty prescribed by law from progress payments due to Contractor.

Each contractor and every subcontractor and supplier shall be required to submit certified payrolls and labor compliance documentation electronically at the discretion of and the manner specified by the City of Long Beach. Electronic submittal will be a web-based system, accessed on the World Wide Web by a web browser. Each contractor and subcontractor will be given a Log On identification and password to access the City of

Long Beach reporting system. The foregoing is in addition to, and not in lieu of, any other requirements or obligations established and imposed by any department of the City with regard to submission and retention of certified payroll records for Contractor and subcontractors.

APPRENTICESHIP EMPLOYMENT (CONTRACTS OVER $30,000 ONLY): The

Contractor shall comply with Section 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under the Contractor and, by submitting a Bid and executing the Contract, the Contractor stipulates that it shall so comply. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.

PENALTIES: Contractor and subcontractors are subject to penalties, including, but not limited to, under Labor Code §§ 1775, 1776, 1777.7 and 1813, for failure to comply with

Labor Code § 1720 et seq. The Awarded Consultant expressly agrees to comply with the penalty provisions of California Labor Code section 1776.

(SEAL) /s/ MONIQUE DE LA GARZA

CITY CLERK, CITY OF LONG BEACH, CALIFORNIA

_____________ /s/ THOMAS B. MODICA

DATE ACTING CITY MANAGER

End of Division A – Notice Inviting Bids

DIVISION B

INSTRUCTIONS TO BIDDERS

Department of Public Works B-1 R-7238

City of Long Beach Division B – Instruction to Bidders

DIVISION B

INSTRUCTIONS TO BIDDERS

Please read these instructions carefully. If you do not submit a complete Bid, the City may determine that your Bid is non-responsive, in which case the City will reject your Bid.

ATTENDANCE AT PRE-BID MEETING: Entry of bid amounts will be accomplished electronically. Bids prices submitted on a paper bid form will not be accepted. Bidders are strongly encouraged to send an individual who is responsible for the bid, and not a runner. Bid submission processes and how to access the bidding system will be discussed at the pre-bid meeting. Attendance at the pre-bid conference is mandatory.

Failure to attend the pre-bid conference and follow procedures to confirm attendance shall be cause for rejection of the bid. See Division A of the Specifications for the date and time of the Pre-Bid Conference.

SUBMISSION OF BID: The bid shall be submitted online at https://longbeachbuys.buyspeed.com/bso/ at keyword # 3005010125. Bidders must be registered on the City’s portal to access the bidding page and to download the plans and specifications. All documents to be submitted with the bid are contained in Division C of this Specification; these documents shall be scanned and uploaded with the bid.

The originals of the Bidder’s Bond, and any other document which may require notarization, must be placed in a sealed envelope, clearly marked on the outside with “Project #3005010125, Specification R-7238 Mark Twain Library Energy Efficiency Upgrade, DO NOT OPEN WITH REGULAR MAIL,” and these originals must be received by the City Clerk at the address shown in the Notice Inviting Bids by the time and date stated therein. These originals may be mailed or sent via package delivery service to City of Long Beach, 411 W. Ocean Blvd, Attn: City Clerk, Long Beach, CA 90802, but the City is not responsible for lost or misdirected mail. The City Clerk’s time-stamp clock is the official time for receipt of documents. Bidders are responsible for ensuring timely receipt.

PROJECT LABOR AGREEMENT (PLA): Should the bid price plus 10% contingency exceed $750,000 then this Work will be covered by a Citywide Project Labor Agreement (PLA) entered into by the City of Long Beach with the Los Angeles/Orange Counties Building and Construction Trades Council and the signatory Craft Unions. This work is covered by a Citywide Project Labor Agreement (PLA) entered into by the City of Long Beach with the Los Angeles/Orange Counties Building and Construction Trades Council and the signatory Craft Unions. The PLA establishes the labor relations Policies and Procedures for the City, the Contractor and subcontractors awarded contracts for the Work and for the craft persons employed by the Contractor or subcontractor while engaged in the Work.

The work covered by this Agreement shall be limited to any and all demolition, construction and rehabilitation work pursuant to prime multi-trade and specialty contracts and all subcontracts, of whatever tier, entered into by the City that exceed $750,000 for non-street/right of way projects and $1,000,000 for street/right of way projects.

Department of Public Works B-2 R-7238

The goal of the PLA is to provide that the Work bring full employment and economic benefit to the City and its residents. With the PLA, the parties have established a framework for fair wages, hours and working conditions through which these goals may be achieved, and which will permit the utilization of the most modern, efficient and effective procedures for construction, assure a sufficient supply of skilled craft persons, and reduce or eliminate the causes of disruptions or interference with the Work.

The PLA contains a local hiring goal of 40%, calculated based on total hours worked.

The local hire provision requires best efforts to utilize qualified workers residing in first tier zip codes (which include all of the City of Long Beach), then in second tier zip codes (which reflect the Gateway Cities), and finally in Los Angeles and Orange Counties.

In addition, there is a provision with a goal of 10% to hire Transitional Workers and Veterans. The term Local Resident, as used herein, shall mean an individual whose primary place of residence is within the Counties of Los Angeles or Orange. The City of Long Beach will utilize a PLA Administrator who will work with the contractors, residents, Long Beach City College, Pacific Gateway, and the Trades to oversee the provisions of the Agreement.

Furthermore, the general contractor will be required to hire a "Jobs Coordinator" to provide additional outreach efforts connecting Long Beach residents to job opportunities. The term Jobs Coordinator means an independent third-party individual, entity, or employee with whom the prime contractor enters into a contract or employs to facilitate implementation of the targeted hiring requirements of the PLA.

This work will provide many opportunities for local residents and local small business enterprises to participate. It is the City’s policy that contractors will cooperate with all efforts of the City, the PLA Administrator, the Jobs Coordinator (if applicable), and other organizations retained by the City to encourage and assist in the participation of local residents and local small businesses in the Work.

Contractor and all its subs will be required to sign a Letter of Assent to acknowledge and agree to comply with all provisions of the PLA. Refer to Division E of the Specifications for the applicable PLA and Letter of Assent.

EXAMINATION OF SITE AND WORK: Each Bidder must fully inform itself of the conditions relating to the Work and the employment of labor for the Work. A Contractor’s failure to do so will not relieve it of the obligation to furnish all material and labor necessary to complete the Work.

TIME FOR COMPLETION: The Work must be completed within one hundred sixty-five [165] working days after the commencement date stated in the Notice to Proceed.

CONTACT: Before the Bid opening, prospective Bidders shall direct any communications regarding this Work to:

City of Long Beach, Department of Public Works Project Management Bureau 5th Floor, City Hall 411 W. Ocean Boulevard

Department of Public Works B-3 R-7238

Long Beach, CA 90802 Attention: Kimvy Nguyen E-mail: Kimvy.Nguyen@psomas.com

Communications may be written or oral, but the City is not bound by any oral interpretation of the Contract Documents made by any City employee, nor does the City guarantee the accurate transcription of oral questions.

PROPRIETARY INFORMATION: Responses to the Notice Inviting Bids become the exclusive property of the City of Long Beach. All Bids submitted in response to the Notice Inviting Bids are a matter of public record and shall be regarded as public records. Exceptions will be those elements in each Bid that are defined by the Bidder as business or trade secrets and are marked as “Trade Secrets,” “Confidential,” or “Proprietary.”

The City shall not be liable or responsible in any way for disclosure of any records not marked as “Trade Secrets,” “Confidential,” or “Proprietary.” The City shall not be liable or responsible in any way for disclosure of any records so marked if disclosure is deemed to be required by law or by a court order.

BIDS SHALL REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for 120 calendar days after the Bid opening.

INTERPRETATION AND MISUNDERSTANDINGS OF PLANS AND DOCUMENTS:

Bidders may submit to the Engineer written requests for interpretation or correction of the Plans, Specifications or other Contract Documents. Bidders shall not make such requests later than 14 calendar days prior to the date of Bid opening. Bidders submitting such requests are responsible for their timely delivery. The Engineer will interpret or correct the Contract Documents only by a written Addendum, and such Addenda will be posted to the web address noted in Division A. The City is not bound by any oral interpretation of the Contract Documents made by any City employee.

If Bidder fails to raise any issue regarding such interpretation or correction or if the Engineer fails to respond to a request, Bidder will be deemed to have accepted all risks associated with that issue. Bidder specifically waives the right to request a Change Order, equitable adjustment, or to request additional time, or to seek recovery in quantum meruit in conjunction with any such issue. Bidder further waives the right to assert arguments of estoppel or implied or express warranty of design with regard to any such issue.

ITEM EQUIVALENCY: Any Bidder desiring to bid an "approved equal" item shall submit a request to do so to the Engineer in writing no later than 14 calendar days prior to the date of the Bid opening. The request shall include all data necessary to substantiate that the item is equal. The Engineer will notify the Bidder, in writing, of approval or disapproval of the proposed item no later than five (5) calendar days prior to the date of the Bid opening. Submit written approvals with your Bid.

EQUAL EMPLOYMENT OPPORTUNITY: The City of Long Beach is an equal opportunity employer and requires all Bidders to comply with policies and regulations concerning equal employment opportunity.

Department of Public Works B-4 R-7238

IRAN CONTRACTING ACT: In accordance with California Public Contracting Code Section 2200-2208, all bidders submitting proposals for, entering into, or renewing contracts with the City and estimated at $1,000,000 or more are required to complete, sign and submit the “Iran Contracting Act of 2010 Compliance Affidavit” contained in Division C.

TAXES: Bidders shall not mention Sales Tax, Use Tax, or any other tax in their Bids.

All Bid amounts will be deemed to include such taxes.

BID PREPARATION: The Bid Form included in Division C is provided to assist Bidders in the preparation of their bid, but bids shall be entered electronically as directed above and in Division A. Bidders shall complete all items of the Bid. The Unit Price shall control, regardless of the extended total for that item. If the unit price is less than one cent, Bidders shall include the proper number of zeros.

Bidders shall not modify the Bid in any way. The City will not consider substitutions except as described in “Item Equivalency”.

Bidders shall provide a Bid for the base Bid and, as directed by instructions on the Bid Document, a separate Bid for each of the alternates.

The electronic bidding system will total the amount bid. The TOTAL AMOUNT BID may be used by the City for comparison in determining the apparent low Bid at the time of Bid opening. The sum of the mathematically correct extended totals for each item under the ITEM TOTAL column shall be deemed the Bidder’s intended Bid. Any errors shall, at the option of the City, constitute grounds for the City’s rejection of the Bid.

Bidders are cautioned that the electronic bidding system will cease allowing entry at the time stated for bid opening, regardless of when entry was begun. Bidders are reminded to begin bid submission with sufficient time to complete the entries.

The City will not consider oral, telephonic, fax, or paper Bids.

Bidders shall sign the Bidder Information / Signature Form properly, in longhand.

The City will not consider any Bid that does not meet these requirements.

LISTING SUBCONTRACTORS: Submit the list of subcontractors on this Project that is required by the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100, et. seq.). Failure to list a subcontractor for an item of work at time of bid is an acknowledgement that the bidder will perform such work with its own forces.

ADDENDA ACKNOWLEDGEMENT: All Addenda issued before the time Bids are due shall form a part of the Contract Documents. It is the Bidders’ responsibility to determine what Addenda are issued. Bidders may do so by accessing the website shown in Division A. The City may deem any Bid that fails to acknowledge all Addenda to be non-responsive. Bidders must acknowledge the Addenda online prior to submitting their bid.

BID SECURITY: Bidders shall include with their Bids in the manner described above in the Bid Security section shown in Division A - Notice Inviting Bids. The City will reject any Bid not accompanied by such Bid security.

Department of Public Works B-5 R-7238

The City is not accepting hand-delivered Bids. The bidder’s bond must be submitted via mail delivery service. Bidders are responsible for ensuring the bidder’s bond is received by the City Clerk prior to the bid deadline and should plan accordingly.

DELIVERY OF BID: Bidders shall input their bids online via the City’s bidding portal.

No paper bids will accepted.

WITHDRAWAL OF BIDS: Bidders may withdraw their Bids before the time set for the Bid opening in the Notice Inviting Bids. Bidders may not withdraw their Bids after that time without forfeiture of the Bid security. Withdrawal of the Bid will not prejudice any Bidder’s right to submit a new Bid, if there is time to do so.

LATE BIDS: The City will reject, and the bidding system will not allow, any Bid received after the time set for the Bid opening whether or not the Bids are opened exactly at the time set in the Notice Inviting Bids.

TELEPHONES: The City does not provide telephones for use by Bidders.

BID ALTERNATES: Please see the Bid form.

BID OPENING: All Bids timely received will be subject to further evaluation with respect to:

• The responsiveness of the Bid

• Determination that Bidder is responsible

AWARD OF CONTRACT AND OWNER’S RIGHTS RESERVED: If the City awards the Contract, it will award the Contract to the lowest responsible Bidder as determined solely by the City. The City Engineer reserves the right to reject any or all Bids, and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid that does not give the Bidder a competitive advantage over other Bidders and to take the Bids under advisement for the Bid guarantee period shown above, as may be necessary in the best interests of the City.

End of Division B - Instructions to Bidders

DIVISION C

BID DOCUMENTS

Department of Public Works C-1 R-7238 City of Long Beach Division C – Bid Documents

BIDDER'S NAME: ______________________

BID TO THE CITY OF LONG BEACH

In accordance with the Notice Inviting Bids for this Work in the City of Long Beach, California, to be opened on July 3rd, 2024 at 10:00 a.m., we offer to furnish all necessary labor, tools, materials, appliances and equipment for and perform all Work mentioned in the Notice Inviting Bids, in full compliance with Plans (Drawings Set No. B-4832) and Specifications No.

3005010125 (R-7238) at the prices listed below.

We certify that we have examined the site and that the Bid is complete. By signing the Bid, we certify that the Contractor will not submit a claim based on failure to examine the site thoroughly.

The base bid total shall be used for determining the lowest bidder.

BASE BID – MARK TWAIN LIBRARY ENERGY EFFICIENCY UPGRADE

ITEM

NO.

ITEM DESCRIPTION

ESTIMATED

QUANTITY

UNIT

UNIT PRICE

(IN

FIGURES)

ITEM

TOTAL

(IN

FIGURES)

1. Division 2 – Existing Conditions

Selective Demolition

1 LS

2. Division 6 – Wood 1 LS

3. Division 7 – Thermal and Moisture Protection

Roof Patching, Sheet Metal Flashing & Trim

1 LS

4. Division 22 – Plumbing 1 LS

5. Division 23 – Mechanical 1 LS

6. Division 26 – Electrical 1 LS

7. Mobilization/Demobilization (No more than 5% of subtotal of 1-6 above)

1 LS

BASE BID TOTAL _______________________________________________

DO NOT SUBMIT THIS FORM AS YOUR BID. BIDS ARE TO BE SUBMITTED

ELECTRONICALLY AS DESCRIBED IN DIVISION B.

Department of Public Works C-1 R-7238

BIDDER INFORMATION / SIGNATURE

Signature** Legal Name of Company

Print Name / Title

Names of Other General Partners

State of Incorporation Names of Other Partners

State Where Registered as LLC City of Long Beach Business License

Number

Business Address (Actual Address -Not A City of Long Beach Business License Post Office Box) Expiration Date

Telephone Number / Fax Number Address on City Business License

Email Address of Individual to Contact

Contractor’s License Number DIR Registration Number

________ If Bidder is an individual, set forth his/her signature.

_______ If Bidder is a joint venture, set forth the name of the joint venture with the signature of an authorized representative of each venture.

________ If Bidder is a general partnership, set forth the signature of the general partner.

________ If Bidder is a limited partnership, provide names of other partners.

________ If Bidder is a limited liability company, set forth legal name of company with signature of a member or manager authorized to bind the company

________ If the Bidder is a corporation, set forth the legal name of the corporation with the signature of an officer of the corporation.

(Continued on Next Page)

Department of Public Works C-2 R-7238

The following information will be used for statistical analysis only.

Is the Bidder a Disadvantaged Business (DBE)?___ If yes, certification No. _________ Is the Bidder a Minority-Owned Business? ______ Which racial minority? ___________ Is the Bidder a Women-Owned Business? _______ Is the Bidder a certified Small Business?_____ If yes, certification No._________

Where did your company first hear about this City of Long Beach Public Works project?

Rev 02/09/17

LIST OF SUBCONTRACTORS

In accordance with the requirements provided in the "Subletting and Subcontracting Fair Practices Act" Division 2 Part 1, Chapter 4 of the California Public Contract Code, the Bidder shall set forth hereon the name, the location of the place of business, Department of Industrial Relations registration number, and the California contractor license number of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one‐half of 1 percent of the prime contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one‐ half of 1 percent of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater. The prime contractor shall set forth thereon the portion of the work (type and dollar value) that will be done by each subcontractor. The prime contractor shall list only one subcontractor for each portion as defined by the prime contractor in his or her bid. Information requested, other than the sub contractor's name, location of business, contractor license number and the portion of work that will be done by each subcontractor may be submitted by the prime contractor within 24 hours after the deadline for submission of bids.

Name Type of Work

Address

City Dollar Value of Subcontract $

Phone No.

License No. DIR Registration No. ___________________________________

License No. DIR Registration No. __________________________________

BIDDER’S QUALIFICATIONS

1. ORGANIZATION

1.1 How many years has your organization been in business as a licensed

Contractor?

1.2 How many years has your organization been in business under its present name?

1.2.1 Under what other names has

your organization operated?

1.3 If your organization is a corporation, answer the following:

1.3.1 Date of incorporation:

1.3.2 State of incorporation:

1.3.3 Corporate ID number:

1.3.4 President's name:

1.3.5 Agent for Service of Process:

1.4 If your organization is a partnership, answer the following:

1.4.1 Date of organization:

1.4.2 Type of partnership (if applicable):

1.4.3 Name(s) of general partner(s):

1.5 If your organization is individually owned, answer the following:

1.5.1 Date of organization:

1.5.1 Name of owner:

2. LICENSING

2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable.

2.2 In the last 10 years, has your contractor’s license been revoked at any time? ____

3. FINANCIAL RESOURCES

3.1 In the past five years, has a bonding company completed a contract on your behalf, or paid for completion because your firm was terminated or found in default? ________________________________________________________

4. EXPERIENCE

4.1 List classifications of work your organization typically performs with its own forces.

4.2 Claims and Suits (If the answer to any of the questions below is yes, please attach specifics.)

4.2.1 Has your organization ever failed to complete any work awarded to it?

4.2.2 Are there any judgments, claims, suits or arbitration proceedings pending against your organization or its officers within the last five (5) years, or such actions related to labor compliance, prevailing wages, or the Department of Industrial Relations within said period?

4.2.3 Has your organization filed any law suits or requested arbitration related to construction within the last five (5) years?

4.3 Has your firm, or any firm with which any of your company’s owners, officers,…