DRAFT_RFP_6_Jan_14.doc

Section B - Supplies or Services and Prices

AIDATS EMD PHASE

FFP

EMD Phase shall be IAW the SOW and P-Spec, and includes CDR, five (5) EMD units, QT, and CDRLs A001 through A00C. All deliverables for this CLIN shall be FOB Destination except as otherwise specified in the CDRLs.

FFP

AIDATS LRIP and FAT shall be IAW SOW paragraph 3.7.2 and P-Spec, and includes CDRLs B002 through B006. All deliverables under this CLIN shall be FOB Origin except as otherwise specified in the CDRLs.

FOB: Origin

NET AMT

NET AMT

FFP

Supportability Demonstration shall be performed IAW SOW paragraph 3.8 and P-Spec, and includes CDRLs B007 and B008. All deliverables for this CLIN shall be FOB Origin except as otherwise specified in the CDRLs.

NET AMT

FFP

LRU is defined as one (1) container each for the Display, Thermal Sensor, and Color Day Camera, shall be performed IAW SOW paragraph 3.8.5 and P-Spec, and includes CDRLs B00G and B00H. All deliverables for this CLIN shall be FOB Origin except as otherwise specified in the CDRLs.

NET AMT

FFP

PCA shall be performed IAW SOW paragraph 3.2.7 and P-Spec, and includes CDRLs B00B and B00C. All deliverables for this CLIN shall be FOB Origin except as otherwise specified in the CDRLs.

NET AMT

FFP

CDRL B001 shall be performed IAW SOW paragraph 3.3.1.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

FOB: Destination

NET AMT

FFP

CDRL B009 shall be performed IAW SOW paragraph 3.8.4.3, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00A shall be performed IAW SOW paragraph 3.9.1, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00D shall be performed IAW SOW paragraph 3.5.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00E shall be performed IAW SOW paragraph 3.5.1, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00F shall be performed IAW SOW paragraph 3.10.4, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00J shall be performed IAW SOW paragraph 3.5.1, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00K shall be performed IAW SOW paragraph 3.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL B00L shall be performed IAW SOW paragraph 3.9.6, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 1-75 systems.

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 76-150 systems.

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 151-250 systems.

NET AMT

FFP

I&KPT shall be performed IAW SOW paragraph 3.10.4 at Fort A.P. Hill, VA.

NET AMT

FFP

CDRL C001 shall be performed IAW SOW paragraph 3.4.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL C002 shall be performed IAW SOW paragraph 3.3.1.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL C003 shall be performed IAW SOW paragraph 3.4.3.1, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

CDRL C004 shall be performed IAW SOW paragraph 3.4.3.2, P-Spec, and the CDRL itself. All deliverables for this CLIN shall be as specified in the CDRL.

NET AMT

FFP

IIP shall be complete AIDATS Systems and shall be performed IAW the SOW and P-Spec.

NET AMT

FFP

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 76-150 systems.

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 151-250 systems.

NET AMT

T&M

CLS shall be performed IAW SOW paragraph 3.8.3.

TOT ESTIMATED PRICE

CEILING PRICE

0028AA

CLS LABOR

T&M

CLS Labor Hours shall not exceed 1,000.

0028AB

Each

CLS MATERIALS

CLS Materials shall be non-fee bearing and shall not exceed a total of $100,000.00.

FFP

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 76-150 systems.

NET AMT

FFP

AIDATS shall be performed IAW the SOW and P-Spec. The CLIN shall be for a quantity of 151-250 systems.

NET AMT

T&M

CLS shall be performed IAW SOW paragraph 3.8.3.

0032AA

CLS LABOR

CLS Labor Hours shall not exceed 1,000.

0032AB

Each

CLS MATERIALS

CLS Materials shall be non-fee bearing and shall not exceed a total of $100,000.00.

NET AMT

0033AA

THERMAL SENSOR (QTY 1-25)

NET AMT

0033AB

COLOR DAY CAMERA (QTY 1-25)

NET AMT

0033AC

DISPLAY (QTY 1-25)

NET AMT

0033AD

CABLES (QTY 1-25)

NET AMT

NET AMT

0034AA

THERMAL SENSOR (QTY 26-50)

NET AMT

0034AB

COLOR DAY CAMERA (QTY 26-50)

NET AMT

0034AC

DISPLAY (QTY 26-50)

NET AMT

0034AD

CABLES (QTY 26-50)

NET AMT

ADDITIONAL INFORMATION

B-1 STEPLADDER QUANTITIES FOR PRODUCTION OPTION CLINS 0016-0018, 0025-0027, AND 0029-0031

(1) For evaluation purposes, the Contractor may propose a stepladder quantity range per CLIN and associated price to allow the Government to realize a price break for certain quantities, however it is not mandatory, but no more than three (3) quantity ranges will be allowed for the above mentioned CLINs. The following is a SAMPLE format the Contractor may use to prepare its proposal:

Issue

(2) The Government does not intend to procure more than 400 AIDATS over the life of the contract for the above CLINs. LRIP/FAT Units (OPTION CLIN 0002), Initial Issue Provisioning (OPTION CLIN 0024), and Spares for LOGCOM (OPTION CLINs 0033-0034) are not included in this total.

B-2 STEPLADDER QUANTITIES FOR SPARES FOR LOGCOM OPTION CLINS 0033 AND 0034

(1) The Contractor may propose a stepladder quantity range per CLIN and associated price to allow the Government to realize a price break for certain quantities, however it is not mandatory, but no more than two (2) quantity ranges will be allowed for the above mentioned CLINs. The following is a SAMPLE format the Contractor may use to prepare its proposal:

Issue

B-3 PRICE EVALUATION PER SECTION M

(1) The total evaluated price for these CLINS will be determined as follows:

Note: Proposed pricing in the following example utilizes Production Year 1 Option CLINs 0016-0018 and does not represent a Government estimate or suggested prices. Price evaluation of Production Years 2 and 3 and Spares for LOGCOM will be conducted the same.

a. For each CLIN with a step-ladder quantity range, the proposed unit price will be multiplied by the maximum quantity in that step-ladder quantity range to yield a range amount.

b. The range amounts for each CLIN will be added together for a range total.

c. Each range amount will be divided by the range total to yield the weighted percentage for each range.

d. For each CLIN, the weighted percentage will be multiplied by the proposed unit price to yield the mid-point weighted average price.

e. The mid-point weighted average prices will be added to yield a total mid-point weighted average price.

f. The total mid-point weighted average price for Option CLINs 0016-0018, Production Year 1, will be multiplied by the maximum step-ladder range quantity of 250 to yield the total evaluated price for Production Year 1.

(2) For Time and Material CLINs, the evaluated price will be calculated by multiplying the proposed labor rate by the maximum number of hours of not to exceed 1,000 hours. The Offeror shall propose only one (1) labor rate for Time and Material CLINs. Materials shall be non-fee bearing with a not to exceed amount of $100,000.00 and will be calculated using the $100,000.00 not to exceed amount only.

(3) For all other CLINs, the CLIN quantity will be multiplied by the proposed CLIN unit price to yield the total CLIN evaluated price.

(4) As part of this evaluation, the Government may consider Defense Contract Audit Agency audit information and other information the Government deems relevant.

(5) CLIN evaluation prices will be added to determine the total evaluated price.

(6) Offeror’s shall also provide total evaluated price and the mid-point weight average for their proposal, following the instructions of this section.

(7) Upon contract award, prices used will be those proposed, not weighted and/or evaluated for each CLIN and Option CLIN.

(8) See Section M for additional guidance.

Section C - Descriptions and Specifications

STATEMENT OF WORK

1.

SCOPE. This Statement of Work (SOW) defines the effort required for the development, procurement and delivery of the Abrams Integrated Display and Targeting System (AIDATS). The Contractor shall provide the requisite program management and logistics support to ensure that delivery schedules, performance requirements, and overall supportability of the AIDATS system is accomplished as set forth in the contract.

This SOW includes the associated Program and Data Management, Government Furnished Property, Meeting and Reviews, System Engineering, Testing and Verification, Environment, Safety, and Occupational Health, Configuration Management, Item Unique Identification, Integrated Logistics Support, Maintenance Planning, Supply Support, Technical Publications, Packaging, Handling, Storage and Transportation, and Software requirements for the AIDATS program.

The contractor is responsible for providing all/specific material, services and necessary support documentation needed to complete the tasks identified in this SOW.

2.

APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. All second tier and below references cited in mandatory compliance documents shall be considered as guidance only. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 Military Standards and Specifications - Mandatory Compliance.

MIL-STD-130N

Identification Marking of U.S. Military Property

MIL-STD-882E

Standard Practice for System Safety

DFARS

Clause 252.211-7003, Item Identification and Valuation

MIL-PRF-29612B

Performance Specification Training Data Products

2.2 Other Government Documents.

MARINE CORPS

Operator’s Manual; Operator Controls, TM 08953A-10

PMCS, and Operation under Unusual

SERIES MANUALS

Conditions

MARINE CORPS

Maintenance / Parts Manuals

TM 08953-20/30

SERIES MANUALS

AIDATS PERF SPEC

AIDATS Performance Specification

FED-STD-313D

Material Safety Data, Transportation Data and Disposal Data for Hazardous

Materials Furnished to Government Activities

2.3 Handbooks - Guidance Only.

MIL-HDBK-61A

Configuration Management Guide

MIL-HDBK-29612/1A

Guidance for Acquisition of Training Data Products and Services

2.4 Drawings.

Not Applicable.

2.5 Other Publications.

Not Applicable.

2.6 Non-Government Documents.

ASTM D4169-01e1 Standard Practice for Performance Testing of Shipping Containers and Systems

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

EIA-649B

National Consensus Standard for Configuration Management

(Copies of EIA documents are available from www.eia.org or Electronic Industries Alliance Corporate Engineering Department, 2500 Wilson Boulevard, Arlington, VA, 22201.)

NAS 411

Hazardous Materials Management Program

(Copies of NAS 411 are available from www.aia-aerospace.org or Aerospace Industries Association of America, 1250 Eye Street, NW, Suite 1200, Washington, DC 20005-3924.)

ISO 9001-2008

Quality Management Practices

(Copies of ISO documents are available from www.iso.org or ISO Central Secretariat: International Organization for Standardization (ISO) 1, rue de Varembe, Case postale 56 CH-1211 Geneva 20, Switzerland.)

GEIA STD 0007

Logistics Product Data

(Copies of GEIA STD 007 are available from www.logsa.army.mil or by emailing: helpdesk@logsa.army.mil.)

GEIA HB 0007

Logistics Product Data Handbook

3.

REQUIREMENTS. The contractor shall build and deliver AIDATS systems that meet the requirements of the performance specification. The contractor shall perform all tasks required and delineated in this SOW to develop, fabricate, integrate, test, produce, manufacture, deliver and prepare associated documentation, provide logistic support, provide technical support, develop technical manual changes and deliver the AIDATS in the quantity specified in the contract.

3.1 Program and Data Management.

3.1.1 Program Management. The contractor shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the contractor’s organization and techniques used in managing the program, specifically subcontractor and data management. Documentation shall be readily available to Government representative(s) during planned visits.

3.1.2 Subcontractor Management. The contractor is responsible for performance of requirements delineated in this SOW, and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance. The contractor shall be accountable for compliance of subcontractors and is responsible for ensuring all deliverable products comply with the contract requirements.

3.1.3 Data Management. The contractor shall establish a single, centralized system for management of all data required under this contract. The contractor, in developing information that will be furnished to the Government, shall make the maximum use of existing data. The Government reserves the right to review all data associated with and developed for the AIDATS.

3.1.3.1 Program Master Schedule (PMS). The objective of the PMS is to provide a tool that provides sufficient detail and insight, to allow the Government Product Manager and Contractor Program Manager to track the progress of the program. All tasks/activities in the PMS shall be logically linked, showing predecessor/successor relationships and critical path. The activities and tasks defined shall be sufficient to account for the entire program under contract, and as a minimum, integrate all required data items, testing, hardware deliverables and major contract program events/reviews, contract milestones, technical milestones, key decision points and program events requiring Government participation. The PMS that is submitted as part of the Contractor’s proposal, as accepted by the Government, becomes the contract schedule baseline. The contractor shall notify the Government immediately of any anticipated or projected work stoppages or delays that will impact schedules. The contractor shall initially notify the Government within three (3) business days of determining variations or changes to the government approved schedule and planned corrective action. A finalized, completed determination of corrective action and schedule adjustments will be provided to the Government within 15 business days of initial submission. The Government will review the corrective action and respond back to the contractor within 10 business days for approval.

3.1.3.2 Assignment of Responsibility and Authority. The contractor shall identify the organizational elements responsible for the conduct of the activities delineated in this SOW. Responsibilities shall be assigned and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW. The contractor shall notify the Government within five working days of any changes regarding authority, responsibility, or key personnel changes made by the contractor during the period of performance.

3.1.3.2.1 Program Manager. The contractor shall designate a Program Manager (PM) who shall possess sufficient corporate authority to manage, direct, execute and control all elements of the contract.

3.2 Meetings, Formal Reviews, Conferences, and Audits.

3.2.1 Contractor Responsibilities. The contractor shall plan, host, attend, coordinate, support and conduct the meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). The reviews shall be conducted at contractor facilities. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation (meeting minutes), assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews.

CDRL A008, Meeting Minutes

CDRL B00K, Meeting Minutes

3.2.2 Post Award Conference. The contractor shall host a Post Award Conference (PAC) at the contractor's facility within 30 days after Contract Award. The purpose of the PAC is for the contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings/actions. The contractor shall present management, key personnel, and program implementation processes.

3.2.3 In-Process Review. In Process Reviews (IPR) shall be held on a quarterly basis or as needed basis, on a date mutually agreed upon at the contractor’s facility. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The contractor shall prepare presentation materials providing an overview of all agenda items.

3.2.4 Reserved.

3.2.5 Critical Design Review (CDR). The contractor shall host a CDR at the contractor's facility within 120 days after Contract Award. The purpose of the CDR is for the contractor to review and demonstrate to the Government that the design of each configuration item is ready for fabrication and test. The CDR shall ensure that the final design meets all the requirements of the Performance Specification. The contractor shall provide an updated System Performance Specification, Sub-System Performances Specifications (Thermal Sight, Color Day Camera, Display and Power filter module if separate from display), and Software Specification for the display. In addition, the contractor shall provide progress status assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical technical actions.

CDRL A001, Critical Design Review Package

CDRL A009, Interface Control Document

CDRL A00A, Commercial Drawings and Associated Lists

CDRL A00B, Performance Specification Documents

CDRL A00C, Software Product Specification

3.2.6 Production Readiness Review. The Production Readiness Review (PRR) shall be performed to evaluate the contractor's production readiness, identify manufacturing issues, and areas of risk. The production readiness review shall be conducted at the contractor's facility. The PRR shall include the overall manufacturing system and detailed factors such as: manufacturing organization, responsibilities, facilities and equipment, manufacturing methods and processes, production flow, special tooling, and test equipment.

3.2.7 Physical Configuration Audit. The Physical Configuration Audit (PCA) shall be performed to verify the AIDATS and its configuration items (CIs) are accurate, complete, compatible, and that the CI has achieved the performance and functional characteristics defined in the functional configuration baseline. The Government and the contractor shall conduct the PCA jointly at the contractor’s facility with the Government chairing the audit. The PCA shall verify that accurate form, fit, function information is provided on control drawings for non-developmental/ commercial off-the-shelf components; and confirm that the drawings accurately represent the "as-built" production configuration. The contractor shall participate and assist the Government in the development of the PCA, using the guidelines contained in MIL-HDBK-61A, section 8. The contractor shall document the results of the PCA and shall correct all audit discrepancies documented in the configuration audit summary reports. The product baseline will be established upon completion of the PCA and resolution of audit discrepancies.

CDRL B00B, Physical Configuration Audit Plan

CDRL B00C, Physical Configuration Audit Report

3.2.8 Quality Management System. The contractor's quality management system shall ensure product conformation to contractual requirements. The contractor shall implement and document the ability to maintain the quality management system to be used on the contract. The contractor shall make available all quality management documentation for the Government to review upon request.

3.3 Environment, Safety, and Occupational Health.

3.3.1 System Safety. The contractor shall identify and evaluate environmental, safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with the operation, maintenance and disposal of the system in accordance with MIL-STD-882E.

3.3.1.1 Safety Assessment. The contractor shall perform and document a Safety Assessment to identify all safety features of the hardware, software and system design and to identify procedural, hardware and software related hazards that may be present in the AIDATS including specific procedural controls and precautions that should be followed. In addition, the contractor shall make recommendations applicable to hazards at the interface of the AIDATS with the M1A1 vehicle. The contractor shall assess applicable Environmental, Safety and Occupational Health (ESOH) laws and regulations and identify any potential compliance issues. The contractor shall provide the results of these assessments, including the Material Safety Data Sheets, in the Safety Assessment Report.

3.3.1.2 Safety Assessment Report. The contractor shall provide a Safety Assessment Report (SAR) that documents the Safety Assessment and clearly identifies any residual risks of the AIDATS. In addition, the contractor shall make recommendations applicable to hazards at the interface of this AIDATS with M1A1 vehicle.

CDRL A002, Safety Assessment Report (SAR) - EMD

CDRL B001, Safety Assessment Report (SAR) - FRP

CDRL C002, Safety Assessment Report (SAR) - FD

3.3.2 Hazardous Materials Management Program and Pollution Prevention. The contractor shall implement a Hazardous Materials Management Program (HMMP) and Pollution Prevention (P2) in accordance with NAS 411. The contractor shall avoid the use of toxic chemicals, hazardous materials, and ozone depleting substances (ODS) in the design, operational support and disposal of the AIDATS where possible. The HMMP shall establish a process to manage all requirements for asbestos, radioactive materials, cadmium, hexavalent chromium, and extremely toxic or hazardous materials in design, production, operation, and support. The use of Class I or Class II Ozone Depleting Chemicals (ODCs) is prohibited in the design or operational support of the system without specific written approval of the contracting officer.

3.3.2.1 Hazardous Materials Management Program and Pollution Prevention Plan. The contractor shall provide a Hazardous Materials Management Program (HMMP) and Pollution Prevention (P2) Plan to the Government for review and approval. The HMMP Plan shall define the contractor's approach in addressing the hazardous materials and processes associated with each contract hardware deliverable item. Hazardous materials and processes shall be identified and evaluated based on environmental and health concerns. The HMMP Plan shall utilize hazardous material elimination, minimization, or control in the manufacturing process and system design.

CDRL A003, Hazardous Materials Management Program (HMMP) Plan

3.3.2.2 Material Safety Data Sheets. The contractor shall make available Material Safety Data Sheets (MSDS) to the Government for review in accordance with FED-STD-313D for any materials, equipment, components or systems that have substances or hazardous materials as part of its composition that require an MSDS.

3.3.2.3 Environmental Considerations. The contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, operation, maintenance, and disposal of the AIDATS. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include CATEX, EA, and EIS. Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from development, maintenance (coatings and primers), operation, and disposal.

3.4 Configuration Management (CM) Process. The contractor shall maintain a configuration management (CM) process for the control of all hardware and software/firmware configuration documentation, media and parts representing or comprising the AIDATS. The principles contained in EIA-649B and MIL-HDBK-61A may be used for guidance. The contractor's CM process shall consist of configuration identification, configuration control, configuration status accounting, and configuration audits. Consideration for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The contractor shall notify the Government of any changes at the contractor's facility, which affect the contractor's established CM process.

3.4.1 Configuration Identification. The contractor shall participate in a joint Government/contractor integrated team to designate configuration items (CIs) to be managed by the Government and those to be managed by the contractor at a lower level/tier. For those CIs that have been identified for Government control, the contractor shall provide form, fit, function, and interface documentation necessary for configuration status accounting. The contractor shall establish management practices for those lower level/tier CIs.

3.4.2 Configuration Status Accounting. The contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configuration of the AIDATS. All baselines and changes shall be documented in the contractor’s CSA database. The contractor's CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the contractor's CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The contractor's CSA database shall reconcile any differences between the supplier information and contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support AIDATS activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The contractor’s CSA database shall be capable of providing CSA data in a digital format. The Government shall have access to the contractor’s CSA database throughout the period of performance.

CDRL C001, Configuration Status Accounting Information 3.4.2.1 Configuration Status Accounting Serialized Tracking. The contractor shall utilize the CSA database to record the serial numbers for primary components of the AIDATS delivered to the Government. The contractor shall maintain the information that allows traceability of vendor assigned serial numbers to the USMC AIDATS Serial number or Unique Item Identifier (UII). The contractor’s CSA database shall include the following data elements:

a.

USMC Serial Number or UII b.

Vendor Part Number/CAGE c.

Vendor Serial Number d.

Serialized Part Nomenclature e.

Date of Report

3.4.3 Configuration Control. The contractor shall implement configuration control methods and procedures, which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of an Engineering Change Proposals (ECP) and/or Request for Deviation (RFD). Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer's data sheets, shall be submitted with ECP's and RFD's. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The contractor's configuration control process shall be available for Government review. The contractor shall submit all configuration control documentation in a digital format specified by the Government.

3.4.3.1 Engineering Change Proposals. Engineering Change Proposals (ECP) shall be submitted by the contractor, and shall be limited to those, which are necessary or offer significant benefit to the Government. MIL-HDBK-61A provides guidance concerning the classification of ECP’s. Class I ECP’s shall be submitted when changes are required to the following:

Correct deficiencies

Add or modify interface or interoperability requirements.

Make a significant and measurable effectiveness change to safety, operational capabilities or logistics supportability of the system.

Effect substantial life cycle costs/savings.

Prevent slippage in an approved production schedule.

Class II ECP’s shall be submitted by the contractor to the Defense Contract Management Agency (DCMA) representative for approval of those engineering changes which impact none of the factors listed above; the Government will approve/disapprove the class designation of the ECP. At a minimum, Class I ECP’s shall contain the following information:

Date prepared

Originator

ECP Classification

ECP Number

Reason/need for change f.

System designation (nomenclature, model, P/N) g.

Name of part (or lowest assembly) affected to include part numbers h.

Baselines affected (to include drawings, specifications, CAGE, revision level, etc.)

i.

Title of change j.

Description of change k.

Effect on interfaces (Interchangeability and Interoperability) l.

Total costs/savings w/ breakout m.

Retrofit information n.

Effectively (date and lot/serial number of the change) o.

Impact on any engineering disciplines (such as quality, environmental, safety, health, reliability, maintainability, etc.)

p.

Justification for change q.

Priority of change r.

Impacts to any logistics support elements (such as software, manuals, spares, tools, etc.) being utilized by Government personnel in support of the product s.

Alternatives evaluated or considered.

CDRL C003, Engineering Change Proposal (ECP)

3.4.3.2 Requests for Deviation. The contractor shall process Requests for Deviation (RFD) from current approved configuration documentation. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the contractor shall process an Engineering Change Proposal. MIL-HDBK-61A provides guidance concerning the classification of RFDs. As a minimum, the RFD shall contain the following information:

Date prepared

Originator

RFD Classification (critical, major or minor)

Designation for deviation (model/type, CAGE code, system designation, and deviation number)

Class of deviation f.

Part Number affected g.

Cost/Price data h.

Effectively i.

Description of deviation j.

Need for deviation k.

Effect on delivery schedule l.

Recommended corrective action m.

Alternatives evaluated.

CDRL C004, Request for Deviation (RFD)

3.5 Engineering Drawings.

3.5.1 Drawings. The Contractor shall provide top-level system drawings for the configuration items of the AIDATS at the completion of the PCA. These drawings shall also be submitted, as required, whenever a configuration change causes change or revision to these drawings. The latest revision of drawings shall be delivered to the Government throughout the life of the contract. The CI drawings are used for the purpose of Nomenclature and National Stock Number assignments and for Technical Manual figure inputs.

CDRL B00E, Commercial Drawings and Associated Lists

The contractor shall provide a detailed technical data package with unlimited rights for the software/firmware in the AIDATS display.

CDRL B00J, Unlimited Rights Technical Data Package

3.5.2 Interface Control Document. The contractor shall provide an Interface Control Document (ICD) at the completion of the PCA. The ICD for each CI shall address the mechanical, electrical and software interfaces.

CDRL B00D, Interface Control Document 3.6 Item Unique Identification. The Contractor shall implement specific Item Unique Identification (IUID) markings, as defined in MIL-STD-130N and DFARS clause 252.211-7003. The IUID marking shall be incorporated into data plates and/or applicable components and shall present a Unique Item Identifier (UII) in construct #2 which at a minimum shall encompass: Issuing Agency Code (IAC), Enterprise ID, Original Part Number, Serial Number and Current Part Number under “Other” if the two part numbers (the original and current numbers) are different. It should be noted that the IAC represents the registration authority that issued the enterprise identifier (i.e., Dun and Bradstreet, UCC.EAN, etc). The IAC can be derived from the data qualifier for the enterprise identifier and may need to be marked on the item.

The two-dimensional IUID data matrix shall be machine-readable with scanning devices and shall be accompanied by the corresponding human readable markings when practical. All 2D data matrix shall be permanently affixed or engraved and have the ability to withstand and perform within the same environmental conditions as the AIDATS. Whenever practical, the location of the marking on the item shall ensure its readability. Proposed size and location of IUID markings shall be presented to the Government for approval.

All end items, spare parts, and components that exceed $5,000 when purchased separately, that are less than $5,000 and identified by the Product Manager as a traceable, high-pilferage asset requiring traceability, or part, component, assembly, or sub-assembly that is less than $5,000 and serialized, shall also be marked with the IUID prior to delivery to the Government.

3.7 Testing/Verification.

3.7.1 Qualification Test. The contractor shall develop a qualification test plan and test procedures. Qualification testing shall be performed on the five Engineering, Manufacturing and Demonstration (EMD) units. Qualification testing shall consist of the following:

a. Performance Testing on three (3) units (these units can be utilized for other testing).

b. Reliability Testing on two (2) units.

c. Electromagnetic Interference (EMI) on (1) unit.

d. Environmental Testing on two (2) units.

Following qualification testing, the contractor shall provide a Qualification Test Report documenting the test results.

CDRL A004, Qualification Test Plan

CDRL A005, Qualification Test Procedure

CDRL A006, Qualification Test/Inspection Report CDRL A007, Qualification Test Failure Summary and Analysis Preliminary and Final Report

3.7.2 First Article Test. The contractor shall develop an Acceptance Test Plan, First Article Test (FAT) plan and test procedures. FAT testing shall be performed on the ten LRIP units. First article testing shall consist of the following:

a. Performance Testing on five (5) units (these units can be utilized for other testing).

b. Reliability Testing on three (3) units.

c. Electromagnetic Interference (EMI) on two (2) units.

d. Environmental Testing on three (3) units.

Following first article testing, the contractor shall provide a FAT Test Report documenting the test results.

Additional FAT shall be conducted when:

a. A Class I ECP is made to the technical data.

b. Whenever there is a lapse in production for a period in excess of 120 days.

c. Whenever a major change occurs in place of performance, manufacturing process, material used, drawing, specification or source of supply (e.g. Display, Day Sensor, cables or Thermal Sensor)

d. When conditions of (a), (b) or (C) occur, the contractor shall notify the contracting officer so that a determination can be made concerning the need for an additional first article sample, or portion thereof, and instruction provided concerning the submission, inspection and notification of results. Costs of the first article testing resulting from production process change, change in place of performance or material substitution shall be borne by the contractor.

CDRL B002, Acceptance Test Plan

CDRL B003, First Article Test Plan

CDRL B004, First Article Test Procedure

CDRL B005, First Article Test/Inspection Report

CDRL B006, FAT Failure Summary and Analysis Preliminary and Final Report

3.7.2.1 First Article Refurbishment. If the first article test units are not destroyed in FAT or vehicle performance testing, the contractor shall refurbish them as part of the first article effort if directed by the PCO. This shall be accomplished within 90 days after the completion of FAT and vehicle performance testing.

3.8 Supportability.

3.8.1 Maintenance Concept. The maintenance concept will consist of two levels of maintenance; Field and Depot to comply with the current Marine Corps Logistics Modernization Initiative. Each level will include Preventive Maintenance Checks and Services (PMCS), troubleshooting and the replacement of failed parts based on personnel skills, support equipment and available documentation.

3.8.2

Supportability Demonstration. The contractor shall plan and conduct a Supportability Demonstration (SD) to provide tangible demonstration of supportability. The SD will be conducted during LRIP with Government participation. Marine Corps operator and maintenance personnel performing the SD will be trained and equipped as specified by the logistics concept being tested and will be representative of personnel described in the target audience description within the Performance Specification. The SD at a minimum will demonstrate the achievement of the following:

a. Maintainability: Verify achievement of maintainability requirements and to identify and correct supportability deficiencies.

Equipment publications: Review and verify the draft operator and maintainer equipment publications to include:

(1) Fault diagnosis procedures: Confirm fault diagnosis procedures utilizing an AIDATS system-level Built in Test (BIT).

(2) Maintenance tasks and procedures: Confirm maintenance tasks/procedures and repair/replacement procedures through the removal and replacement of component AIDATS major Line Replaceable Units (LRU).

(3) Illustrations: Verify all illustrations match actual equipment configuration as well as the task sequencing for fault isolation and AIDATS remove/replace procedures.

Task and skill requirements: Confirm and demonstrate task and skill requirements for operator and maintenance personnel by level of maintenance.

Maintenance time standards: Confirm maintenance time standards for maintenance functions through performance of the task by properly trained military maintenance personnel and verify maintenance manpower and personnel requirements.

3.8.2.1 Supportability Demonstration Plan. The contractor shall develop and submit a SD Plan. The SD Plan shall contain the Government and contractors’ cooperative plans and procedures for a combined demonstration of the logistic supportability of the system. The SD plan shall contain a statement of demonstration objectives and the qualitative and quantitative requirements to be demonstrated. The contents of the plan shall contain a description of the demonstration conditions.

CDRL B007, Supportability Demonstration Test Plan

3.8.2.2 Supportability Demonstration Test Report. The contractor shall prepare and submit a SD test report documenting the results of the SD. Any failures that occur during the course of the event will be documented. Follow-on regression test/demonstration will be conducted by the contractor to demonstrate that all failures have been corrected and meet the specification requirements. The Government will approve the Test Report when all requirements have been met.

CDRL B008, Supportability Demonstration Test Report 3.8.3 Contractor Logistics Support (CLS). Contractor Logistics Support (CLS) may be implemented for the AIDATS. During this period, upon receipt of a failed LRU, the contractor shall ship a replacement LRU within 48 hours not including weekends or holidays.

The contractor shall receive, inspect, conduct test and failure analysis and/or fault isolation for each LRU to determine the specific work required to restore it to an operational condition or recommend condemnation. The contractor shall provide a cost estimate to the Contracting Officer’s Representative (COR) and copy the PCO for the repair of the LRU within one week of receipt of the failed LRU. The COR/PCO will provide authorization to repair the LRU or provide disposition instructions if deemed not cost effective to repair.

The contractor shall be responsible for the procurement actions for all spares and repair parts required to accomplish the work specified in the SOW during the performance period. All parts and material used during the repair process shall meet or exceed the original specifications and technical data requirements of the applicable contracts.

The contractor shall store all units, repair and spare parts in such a manner as to preclude any damage or loss. The contractor shall not be required to restore the LRUs to a like new cosmetic condition. Any damage to protective finishes shall be repaired to the extent necessary to provide adequate protection during field usage, corrosion prevention and structural integrity. The Contractor shall replace all damaged markings, identifications, and decals when the markings, identifications, or decals become unreadable. The Contractor shall ensure all repaired, upgraded, or modified LRUs meet or exceed the original performance. Scratches, delaminating or other optical flaws on the optics will be replaced only if it degrades system’s performance or may deteriorate systems performance.

3.8.4 Provisioning.

3.8.4.1 Provisioning Guidance Conference. The Provisioning Guidance Conference shall be hosted by the contractor, at the contractor’s facility within 60 days after LRIP option award. The agenda shall define requirements for Logistics Management Information (LMI) Data Products including format and medium of delivery, addressing of unique Government requirements, and discussion/resolution of any unclear provisioning/cataloging related areas. Development of a Provisioning Performance Schedule and scheduling of periodic LMI Data Product submissions for Government review will also be accomplished at this conference.

3.8.4.2 Provisioning Conference. The contractor shall host a Provisioning Conference(s) at the contractor's facility in accordance with the Provisioning Performance Schedule developed at the Provisioning Guidance Conference. The contractor shall provide and disassemble production grade equipment during this conference to validate and verify all provisioning documentation.

3.8.4.3 Provisioning Plan. The contractor shall establish, manage, and execute a LMI program in accordance with GEIA STD 0007. GEIA HB 0007 may be used for additional guidance. The LMI program shall be the basis for the integration of the logistics support element, and provide the interface between the engineering and integrated logistics effort used in the systems engineering effort. The objectives of the LMI program are to provide optimum material readiness, economical logistics support, and identify/evaluate resources required to develop and manage an effective support system. All design, modification, and engineering activity shall require LMI. Provisioning status, identification of problem area(s), and necessary resolutions to problems addressed shall be discussed at each ILS IPT.

CDRL B009, Logistics Management Information Data Products and Summaries

3.8.4.4 Provisioning Parts List (PPL). The PPL shall contain the end item, support items which can be replaced and when combined, constitute the end item. This will include items such as parts and materials required for the operation and maintenance of the end item.

The PPL shall include items such as parts, materials, and fittings required for the operation and maintenance of the end item/equipment and the information shall be provided as part of CDRL B009. The PPL shall contain repair kits and repair parts sets required to maintain the end item.

3.8.4.5 Expendable List. If applicable, the contractor shall provide a list of recommended expendable components.