Attachment_4a__Post_Award_Orientation_and_Planning_PWS_Amend_0001.docx

Marine Corps Systems Command Program Manager Information Systems & Infrastructure

Total Force Information Technology Systems (TFITS) Systems Integrator Consolidation Post Award Orientation and Planning Performance Work Statement

February 2014

Table of Contents

List of Figures

List of Tables

TFITS SI Consolidation Post Award Initiation Performance Work Statement i

Introduction Purpose and Scope.

Product Manager (PdM), Total Force IT Systems’ (TFITS) primary objective is to continue providing needed Marine Corps Information Technology (IT) systems in an environment of reducing budgets. One initiative is to reduce the number of System Integrators supporting programs within PdM TFITS portfolio of systems. The purpose of this Performance Work Statement (PWS) is to ensure the Consolidated Contract gets off on the right foot and will focus on topics such as:

· Ensure the TCSI has a solid understanding of the roles and responsibilities involved in the Consolidated Contract.

· Ensure the TCSI has a solid understanding of the first Transition Task Orders prior to developing TO Request For Proposal (RFP) response.

· Provide Government visibility on TCSI progress to meet demand levels.

· Collaborate on risks and risk mitigation strategies

Figures 1 and 2 shows the planned consolidation timeline and phasing. As indicated, the first seven systems to transition to the TCSI will be TFRS, RFID, RTAMMS, SPS/WAWF/EDA/FPDS, JFRG II, MDSS II and TFSMS.

Figure 1. Consolidation Timeline

Contract Award

Post Award Orientation

Task Order Planning #1

Task Order Planning #2

Task Order Planning #3 1 wk 3 wks 6 wks 10 wks Issue transition RFPs for: SPS/WAWF/EDA/FPDS, RFID, RTAMMS, TFRS Issue transition RFPs for: JFRG II Negotiate Proposals for: SPS, RFID, RTAMMS, TFRS (Within 3 days) Award task orders for: SPS, RFID, RTAMMS, TFRS Issue transition RFP for: TFSMS, MDSS II Negotiate Proposals for: JFRGII (Within 3 days) Award task orders for: JFRG II Negotiate Proposal for: TFSMS, MDSS II (Within 3 days) Award task order for: TFSMS, MDSS II

Figure 2. Initial Transition Phasing Post Award Orientation and Planning Post Award Orientation Meeting One week after award of the consolidated contract a Government-TCSI combined post-award orientation meeting will be conducted at the TCSI’s facility. The Government anticipates the meeting to last five days.

Topics to be discussed by the Government include (but are not limited to):

Contract terms and conditions;

Contract requirements;

Government team organization;

Government-TCSI communications;

System consolidation timeline;

First four transition task order RFPs (the first four transition TOs will be issued at the Post Award Orientation and are due within 10 calendar days);

Steps necessary to execute the first four Transition Task Orders;

Contract data deliverables;

TFITS SharePoint site;

SI personnel authorization access request process. The TCSI shall deliver at Post Award Orientation the completed necessary SAAR forms to streamline and expedite access approval. All forms can be found via the information in Appendix C.

Topics to be addressed by the TCSI include (but are not limited to):

Organization (e.g., contract management, TO management) structure;

TCSI team and status;

Facility plan and status;

Risks and mitigation strategies aligning with the TFITS Risk Management Plan.

Planning Meeting #1 Three weeks after award of the consolidated contract the first Government-TCSI combined planning meeting will be conducted at the TCSI’s facility. The Government anticipates the meeting to last five days. Topics to be addressed include (but are not limited to):

Proposals TCSI submitted in response to the first four System Transition TO RFPs with topics to include:

Task program management, technical and logistics requirements;

PWS;

QASP;

Transition plan annexes (STrP and TMP);

Key milestones and IMS Negotiations (if necessary) Facility readiness TCSI team readiness status Risks and mitigation strategies aligning with the TFITS Risk Management Plan.

Issuance of additional RFPs and any steps necessary to execute Discussion of when the Government will issue RFPs for System PDSS TOs for the first four Systems Issuance of system transition task order RFPs five.

Task Order Planning Meeting #2 Six weeks after award of the consolidated contract the second Government-TCSI combined planning meeting will be conducted at the TCSI’s facility. The Government anticipates the meeting to last three days. Topics to be addressed by the TCSI include:

Proposals TCSI submitted in response to system transition task order RFP five with topics to include:

Task program management, technical and logistics requirements;

PWS;

QASP;

Transition plan annexes (STrP and TMP);

Key milestones and IMS.

Negotiations (if necessary) Facility readiness TCSI team readiness status Risks and mitigation strategies.

Issuance of additional RFPs and any steps necessary to execute Discussion of when the Government will issue RFPs for System PDSS TOs for the next System Issuance of system transition task order RFPs six and seven Task Order Planning Meeting #3 Ten weeks after award of the consolidated contract the second Government-TCSI combined planning meeting will be conducted at the TCSI’s facility. The Government anticipates the meeting to last two days. Topics to be addressed by the TCSI include:

Proposal TCSI submitted in response to system transition task order RFPs six and seven with topics to include:

Task program management, technical and logistics requirements;

PWS;

QASP;

Transition plan annexes (STrP and TMP);

Key milestones and IMS.

Negotiations (if necessary) Facility readiness TCSI team readiness status Risks and mitigation strategies.

Issuance of additional RFPs and any steps necessary to execute Discussion of when the Government will issue RFPs for System PDSS TOs for the next Systems Potential issuance of additional system transition task order RFPs Task Management At a minimum, the TCSI task management efforts shall provide the following task management requirements:

Post Award Orientation and Planning Task Initiation Post Award Orientation and Planning Resource Coordination and management Roles and Responsibilities.

Individual Security Clearances No classified clearance is anticipated for this task order.

Post Award Orientation and Planning Task Execution At a minimum, Task Execution includes:

Perform quality assurance in accordance with the QAPP;

Identify and manage risks and update the Risk Management Plan, as necessary;

Host and/or attend, provide agenda, provide meeting minutes, and participate in any adhoc Working Groups, Integrated Product Teams (IPT), Technical reviews, Technical Interchange meeting, In Process Reviews (IPR), and/or any other system specific meetings to support the requirements of the Task.

Post Award Orientation and Planning Task Performance Management Provide a Weekly Status Report Post Award Orientation and Planning Task Closeout Provide orderly closeout of the contract including final delivery of any remaining Government products, and preparation of a final report to include lessons learned and analysis of task.

4. Integrated Master Schedule

4.1 As this is the first IMS to be submitted for actual contract performance, this TO IMS will be the basis for the SI Consolidated Contract IMS, and will incorporate reportable events and interdependencies from all subsequent TO IMSs.

4.2 System IMS.

At a minimum, each IMS shall provide the ability to understand how it intends to manage the proposed effort with visibility of:

4.2.1 Tasks;

4.2.2 Activities;

4.2.3 Schedule; and

4.2.4 Deliverables

5. Key Task Milestones The key milestone dates in the below table are based on an anticipated award of the post award orientation and planning task order.

Table 1. Key Task Milestones

6. Performance Standards The TCSI shall be monitored against the following performance standards and Acceptable Quality Levels.

· Meeting minutes

· Schedule variance of 2 days

Table 2. Performance Standards

7. Deliverables and Schedule The below Deliverables are notional and is not considered to be all inclusive. The Offeror should propose the most comprehensive and cost effective Deliverables as tailored to the proposed solution. All Deliverables will be delivered to the Government’s electronic repository (SharePoint) with a notification to the Contracting Officer, Contracting Officer’s Representative and the TFITS Project Manager.

Deliverable Number

Table 3. Deliverables 8.

9. Government Furnished Equipment (GFE) and Information There is no GFE or GFI provided to the TCSI in performance of this contract.

10. Period of Performance The expected period of performance for this task is 11 weeks.

11. Place of Performance The primary place of performance will be the TCSI’s facility.

12. Travel and Other Direct Costs All work is expected to be completed by personnel residing within the local commuting area to MCB Quantico and any travel necessary to complete the work is expected to be included within the TO’s FFP. While travel may be required to support the requirements of this Task, travel is expected to be limited. Travel shall be handled in accordance with the Joint Federal Travel Regulations (JFTR), at the direction and approval of the Contracting Officer’s Representative (COR). Unauthorized travel, or travel not coordinated with the COR shall not be reimbursed. Additionally, travel or other direct costs in excess of the Contract Line Item Number (CLIN) funded value shall not be reimbursed, unless changed by mutual agreement of the parties through a contract modification.

Appendix A. Acronyms

SDP

STrP

A-2

Appendix B. TFITS Technologies

B-1

Appendix C. NIPRNet System Authorization Access Request (SAAR) MCSC link to SAAR process and forms:

https://eis.usmc.mil/sites/missa/knowledge/Training%20Content/DD2875%20SAAR%20Downloads.aspx Also, see Attachment 4a Enclosure 1, and Enclosure 2

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