Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division for indigent burial and cremation services. The county intends to procure comprehensive services including administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled package options. The services are designed to serve approximately 1,060 calls for service annually, with an estimated 720 claimed and unclaimed human remains requiring disposition processing, comprising 650 adults, 50 veterans, and 20 stillborn or infant cases. Contractors believing they can meet or exceed the stated requirements must submit convincing technical data to the Pinellas County Purchasing Department no later than the deadline specified in the notice (with responses and questions submitted via OpenGov). The contract term is five years from the date of award, with no scheduled site visits or pre-conference meetings referenced in the solicitation.

The procurement requires qualified bidders to hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Annual funding is estimated not to exceed $550,000, with pricing capped at a total annual bid amount of $30,000. Proposers must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. Bidders are required to submit a Foreign Countries of Concern Affidavit, Human Trafficking Affidavit, Common Carrier Attestation, and execute a HIPAA Business Associate Agreement. No incumbent vendor information is referenced in the available documentation, and the solicitation is open to all qualified providers meeting minimum qualifications without reported set-asides for disadvantaged enterprises.