Bid_Submittal_Sheet_without_lost_calls_stipulation.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Indigent Burial and Cremation Services
- Solicitation number
- 26-0292-RFP
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a Bid Submittal Sheet for Pinellas County, Florida's Request for Proposal 26-0292-RFP for indigent burial and cremation services. The county seeks comprehensive funeral services including administration and eligibility determination, direct cremation for adults and infants, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, and hearse services. The scope encompasses approximately 720 claimed and unclaimed human remains annually, comprised of 650 adults, 50 veterans, and 20 infants, requiring disposition processing. Proposal questions must be submitted by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. No site visits or pre-conference meetings are scheduled. The contract term is five years from the date of award, with no renewal options specified.
The bid submittal sheet presents line-item pricing for individual services and three bundled package options: Direct Adult Cremation, Direct Infant Cremation, and Veteran Burial. Bidders must enter per-case rates with annual totals calculated by the protected worksheet formula. The total annual bid amount is capped at $30,000, which includes unspecified funds not to exceed $30,000 for unexpected conditions or events requiring county authorization. All pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. The solicitation is open to all qualified providers meeting minimum qualifications, including possession of a current Florida funeral director license, FDEP-certified incinerator facility, and minimum refrigerated storage for 100 concurrent bodies. No set-asides for disadvantaged enterprises or incumbent vendor information are referenced.
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Text version
Sheet1
| Attachment 3 |
| Human Services - Indigent Burial and Cremation Services |
Please only fill in the Blue Areas
| Service | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total | |
| 1) | Administration costs for: Paperwork, conducting search for relatives, determining eligibility for program | 720 | $ - 0 | |
| 2) | Direct cremation (including cost for minimum alternative container required for cremation) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 2a) | Adult | 650 | $ - 0 | |
| 2b) | Infant – up to 24” | 10 | $ - 0 | |
| 2c) | Infant – 24” to 42” | 10 | $ - 0 | |
| 3) | Body Embalming | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 3a) | Adult | 50 | $ - 0 | |
| 3b) | Infant – up to 24” | 5 | $ - 0 | |
| 3c) | Infant – 24” to 42” | 5 | $ - 0 | |
| 4) | Container for cremains (urn) | 670 | $ - 0 | |
| 5) | Burial Container (casket) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 5a) | Adult | 2 | $ - 0 | |
| 5b) | Infant – up to 24” | 2 | $ - 0 | |
| 5c) | Infant – 24” to 42” | 2 | $ - 0 | |
| 6) | Precautionary pouches | 20 | $ - 0 | |
| 7) | Refrigeration fee for remains | 720 | $ - 0 | |
| 8) | Removal of body and storage fee (when case transferred to Dignity Program or other funeral home and fees not reimbursed. Cost is inclusive of any administration and storage costs.) | 50 | $ - 0 | |
| 9) | Removal Fee | 1000 | $ - 0 | |
| 10) | Scattering of cremains | 350 | $ - 0 | |
| 11) | Cemetery Lot (includes grave liner and opening and closing costs) | 4 | $ - 0 | |
| 12) | Hearse Fee | 4 | $ - 0 |
| P | Package Pricing | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| P1) | Direct Adult Cremation (Combining Items 1, 2a, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 650 | $ - 0 | |
| P2) | Direct Infant Cremation (Combining Items 1, 2b/c, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 20 | $ - 0 | |
| P3) | Veteran Burial (Combining Iteams 1, 3, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
3) Body Embalming
7) Refrigeration fee for remains
9) Removal Fee 50 $ - 0
| Annual Unspecified Funds | $ 30,000.00 | |
| Total Annual Bid Amount | $ 30,000.00 | clarify with HS if they need unspecified. |
| Grand Total |
*The price is to remain the same whether approximate number of cases (annually) is higher or lower than projected.*
Unspecified work is defined as services that may be required due to unexpected conditions or events. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County before performed. Not to exceed $30,000.00
| This sheet is set to Protected in order to maintain the integrity of the formulas. |
| Regarding P) above: Vendor may submit additional package pricing with their proposal. Additional packages will not be considered for pricing evaluation, but may be considered if awarded a final agreement. |
File details come from the government source that posted it. Updated .