Local_PreBid_Packet___Updated_07.01.2025_(1).pdf

CITY AND COUNTY OF SAN FRANCISCO DANIEL LURIE, MAYOR

Labor Standards Fact Sheet Information and requirements for contractors and subcontractors bidding on public works contracts in the City and County of San Francisco:

• Pay workers the correct prevailing wage rates for each craft, classification and type of work performed. SF Labor & Employment Code 101.1, 103.1; CA State Labor Code Section 1773 and 1774

• Submit certified payroll reports and fringe benefit statements into the City’s electronic payroll reporting system (LCPtracker). SF Labor & Employment Code 103(e)(2)(A); CA State LC Section 1776

• Maintain Office of Labor Standards Enforcement (OLSE) daily sign in sheets documenting all hours worked and the classifications of work performed. SF Labor & Employment Code 103.3(c)(3)

• Display OLSE provided posters at the jobsite, informing workers of Prevailing Wage requirements. SF Labor & Employment Code 103.3(c)(4)

• Furnish employees with itemized pay stubs and retain payroll records. SF Labor & Employment Code 103.3(e)(1) and (2); CA State Labor Code Section 226

• Employ apprentices registered in a state-approved apprenticeship program and make apprenticeship training contributions. SF Labor & Employment Code 104.2; CA State Labor Code Section 1777.5

• Register with the California Department of Industrial Relations (DIR). CA State Labor Code Section 1725.5

• Comply with local labor laws including the Minimum Compensation Ordinance, Health Care Accountability Ordinance, Health Care Security Ordinance, Fair Chance Ordinance and miscellaneous Prevailing Wage Ordinances where applicable. Labor and Employment Code Articles 111, 121, 142 and 102.

City Hall, Room 430 1 Dr. Carlton B. Goodlett Place Tel. (415) 554-6573 Fax (415) 554-6291 San Francisco CA 94102-4685 Revised 4/20

OFFICE OF LABOR STANDARDS ENFORCEMENT

PATRICK MULLIGAN, DIRECTOR

• All work is subject to compliance monitoring and enforcement by the San Francisco Office of Labor Standards Enforcement (OLSE). SF Labor & Employment Code 103.3(c)(1)

• OLSE Compliance Officers have the right to engage in random inspections of job sites and to have access to the employees of the contractor, employee time sheets, inspection logs, payroll records and employee paychecks. SF Labor & Employment Code 103.3(c)(2)

• Failure to comply with prevailing wage requirements shall result in a forfeiture of back wages due plus penalties of not less than $50 per day per worker, and may result in disqualification as a contractor or subcontractor on any public work or improvement for the City and County of San Francisco for a period of up to five years. SF Labor & Employment Code 103.3(c)(5) and 106; CA State Labor Code Section 1776(h)

Labor Standards Resources The current prevailing wage rates are available on the Internet, from OLSE or the Awarding Department. For specific information about prevailing wage requirements you can visit the websites listed below:

OLSE Website https://sf.gov/information/understanding-prevailing-wage

• Prevailing Wage News

• Public Works Requirements

• Public Works Tools and Resources for Contractors

• Links to Statutory Authority Regarding Prevailing Wage

Labor and Employment Code Art.102

CA Labor Code sections pertaining to Public Works

• Link to LCPtracker

DIR Prevailing Wage Rates (including Scope of Work, Travel, and Holiday Provisions) http://www.dir.ca.gov/OPRL/PWD/

DIR Public Works Contractor Registration https://www.dir.ca.gov/Public-Works/Contractor-Registration.html

DIR Public Works Manual http://www.dir.ca.gov/dlse/PWManualCombined.pdf

Apprentice Wage Rates https://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp

Apprenticeship Programs, Requirements & Forms http://www.dir.ca.gov/DAS/PublicWorksForms.htm

Contractors State License Status https://www.cslb.ca.gov/OnlineServices/CheckLicenseII/checklicense.aspx

Information on laws for non -trade employees performing work on City Contracts www.sf.gov/olse

• Minimum Compensation Ordinance (MCO)

• Health Care Accountability Ordnance (HCAO)

• Health Care Security Ordinance (HCSO)

• Paid Sick Leave Ordinance (PSLO)

• Paid Parental Leave Ordinance (PPLO)

• Fair Chance Ordinance (FCO)

For more information, call OLSE at (415) 554-6573 or email prevailingwage@sfgov.org https://sf.gov/information/understanding-prevailing-wage http://library.amlegal.com/nxt/gateway.dll/California/administrative/chapter21cmiscellaneousprevailingwagereq?f=templates%24fn%3Ddefault.htm%243.0%24vid%3Damlegal%3Asanfrancisco_ca%24anc%3DJD_Chapter21C http://www.dir.ca.gov/OPRL/PWD/ https://www.dir.ca.gov/Public-Works/Contractor-Registration.html http://www.dir.ca.gov/dlse/PWManualCombined.pdf https://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp http://www.dir.ca.gov/DAS/PublicWorksForms.htm https://www.cslb.ca.gov/OnlineServices/CheckLicenseII/checklicense.aspx http://www.sf.gov/olse mailto:prevailingwage@sfgov.org yingw Typewritten Text

CITY AND COUNTY OF SAN FRANCISCO DANIEL LURIE, MAYOR

GENERAL SERVICES AGENCY

OFFICE OF LABOR STANDARDS ENFORCEMENT

PATRICK MULLIGAN, DIRECTOR

City Hall, Room 430 1 Dr. Carlton B. Goodlett Place San Francisco CA 94102-4685 Tel. (415) 554-6573 Fax (415) 554-6291

2025 OLSE/LCPtracker Training Schedule No fees or registration required

Payroll Reporting Training Includes an overview of prevailing wage and Citywide PLA

(2nd Tuesday of the Month)

*Live webinars will be conducted on Microsoft Teams. Please visit OLSE’s website for up-to-date information.

https://sf.gov/take-payroll-training

Time:

For City Staff - upon request - please email prevailingwage@sfgov.org

10:30 am - 12:00 pm - City Contractor & Subcontractors

Webinar:

Available 24/7 & covers the basics of submitting certified payrolls.

https://sf.gov/take-payroll-training

For certified payroll reporting training questions, please contact Jimmy Hewitt:

(415) 554-6211, james.hewitt@sfgov.org

Tuesday, January 14, 2025* Tuesday, July 08, 2025*

Tuesday, February 11, 2025* Tuesday, August 12, 2025*

Tuesday, March 11, 2025* Tuesday, September 09, 2025*

Tuesday, April 08, 2025* Tuesday, October 14, 2025*

Tuesday, May 13, 2025* Tuesday, November 11, 2025*

Tuesday, June 10, 2025* No Training in December 2025

For more information, or to sign up for email updates on the MCO and HCAO, visit our website: SF.GOV/OLSE

San Francisco Labor Laws for City Contractors Effective July 1, 2025

(Revised: June 2025)

Minimum Compensation Ordinance (MCO) Wages and Paid Time Off (PTO)

For a company that has 5 employees or greater, anywhere in the world. Includes subcontractors.

Any employee who works on a City contract for services:

- For-profit rate is $21.54/hour as of 7/1/25

- Non-profit rate is $21.55/hour as of 7/1/25; $23.00/hour as of 1/1/26

- Public Entities rate is $22.00/hour as of 1/1/25; $23.00/hour as of 1/1/26

- 0.04615 hours of Paid Time Off (PTO) per hour worked (can be used as vacation or sick leave, and is vested and cashed out at termination)

- 0.03846 hours of Unpaid Time Off per hour worked – allowed without consequence

- Employee must sign a “Know Your Rights” form

- Posting Requirement

Contact the MCO unit: mco@sfgov.org and (415) 554-7903

Health Care Accountability Ordinance (HCAO)

For a company that has > 20 workers (for profit)/ > 50 workers (nonprofit), anywhere in the world – Includes subcontractors

Any employee who works at least 20 hours a week on a City contract for services:

- Either:

A) Offer a compliant health plan with no premium charge to the employee. See Minimum Standards

OR

B) Pay $7.50* per hour to SF General Hospital (not Healthy San Francisco and not a benefit to employees)

OR

C) Pay $7.50* per hour to covered employee. N/A to SFO and San Bruno Jail locations. Employee must live outside of SF and work on a City contract outside of SF. See HCAO for more details.

- Employee must sign a “Know Your Rights” form

* Rate changes every July 1

Contact the MCO unit: hcao@sfgov.org and (415) 554-7903

For more information, or to sign up for email updates on the MCO and HCAO, visit our website: SF.GOV/OLSE

Health Care Security Ordinance (HCSO) Any employee who works an average of 8 hours a week in the City of San Francisco (whether or not on a City contract) and is not covered by the HCAO:

- As of 1/1/2025, spend $2.56* or $3.85* (depending on your size) per hour on their health care (e.g. health insurance, or a contribution to Healthy San Francisco)

- Employee can only waive their rights:

o By signing an official HCSO voluntary waiver, and o If they show they have insurance through another employer

- Posting Requirement

* Rate changes every January 1st

Contact the HCSO unit: hcso@sfgov.org and (415) 554-7892

Office of Labor Standards and Enforcement (OLSE) City Hall Room, 430

1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102

Fair Chance Ordinance (FCO) Hiring Process

- You may not ask about criminal background in a job application or at the start of the hiring process

- Job announcements must include language specified by the law

- You may inquire into criminal background after an interview or once a conditional offer has been made

- If you intend to consider criminal background in your hiring decision, you must give the applicant the opportunity to provide evidence of rehabilitation or mitigating circumstances

Contact the FCO unit: fco@sfgov.org and (415) 554-5192

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LCPTracker Training Schedule 2025

San_Francisco_Labor_Laws_for_City_Contractors_FY25-26