CON26-0011_Geneva_Office_Bldg_Solicitation_-_MLBE.pdf

Date: September 24, 2025

To: Contract Monitoring Division (CMD) Micro-LBE Interested Contractors

From: Recreation and Park, Purchasing/Contract Administration Department

Re: Geneva Office Building Exterior Improvements Project (CON26-0011)

The City and County of San Francisco, Recreation and Park Department is accepting bids for the above referenced Contract Monitoring Division Micro-LBE Project in San Francisco, CA. Attached to this letter is the Scope of Work and a draft construction contract agreement that would be finalized and executed with the contractor submitting the lowest responsible bid. This set contains the following items:

Section I: Contractor’s Checklist

Section II: Request for Bid and Bid Form

Section III: Location Map

Section IV: General Information

Section V: Draft Construction Contract Agreement

Attachments:

Attachment A – CMD Attachment 4

Attachment B – Office of Labor Standards Informational Handout

Attachment C – General Conditions

Attachment D – Subcontractor Listing

Attachment 1 – Project Drawings and Specs.

Please make sure that your quote reflects the requirements outlined in the Scope of Work. If you are unsure or need clarification on the information contained in this package, please contact Bridget Webster at bridget.webster@sfgov.org.

mailto:bridget.webster@sfgov.org

IMPORTANT SPECIAL NOTICE

This is a CMD Micro-LBE Set-Aside Construction Contract.

Under Section 14B.7(K)(1) of the Ordinance, the City may set aside for competitive award to Micro-LBEs any construction contract estimated to be $1,170,000 or less.

To be eligible for a micro set-aside contract the bidder must be a CMD Certified Micro-LBE in a certification category that corresponds with the contractor licensing requirements called out by the Contract Awarding Authority. A bidder that has a certification, that has had its certification revoked or that is in the process of appealing an CMD denial or revocation at the date and time the bid is due is not a Micro-LBE and is not eligible to bid on the contract even if the firm is later certified or ultimately prevails in its appeal.

In accordance with 14B.7(K) of the Administrative Code, Micro-LBEs that subcontract any portion of this Contract should subcontract to businesses certified as Micro-LBEs, to the maximum extent possible. Prime bidders must serve a Commercially Useful Function based on the Contract's scope of work, and must perform work directly with a value of at least twenty-five percent (25%) of the total Contract amount.

******************** DEPARTMENT OF INDUSTRIAL RELATIONS REMINDER********************

Prime or subcontractor on one or more public works projects for the City and County of San Francisco, are subject to the requirements of the State of California’s Senate Bill 854 (SB-854).

This notice serves as a reminder of the requirements of the bill and the phases for compliance established by the bill.

Requirements:

• All contractors, regardless of tier, must be registered with the State of California Department of Industrial Relations in order to bid or work on any public works project.

• This is an annual registration that expires June 30 of every year.

• All contractors and subcontractors must furnish electronic certified payroll records (eCPR) directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

For more information about the CA DIR’s eCPR, you may refer to the FAQ available online at:

https://www.dir.ca.gov/Public-Works/ecprfaq.html

For questions in regards to how this affects your project(s) with the City and County of San Francisco, please contact, the San Francisco Office of Labor Standards Enforcement’s at PrevailingWage@sfgov.org or (415) 554-OLSE (415-554-6573).

https://www.dir.ca.gov/Public-Works/ecprfaq.html

SECTION I

Contractor’s Checklist

CMD Micro-LBE Set-Aside

Geneva Office Building Exterior Improvements Project

CONTRACT NO. CON26-0011

A. Each contractor shall submit with its bid the following properly completed and executed:

• Executed Bid Form with contractor's license number and expiration date.

• Qualification Statement / References (Contractor’s Letterhead)

• Bid Bond

• Document 00435 Subcontractor Listing

• CMD Form 3 (page 7 of Attachment A)

• Safety Prequalification Form (completed online at the link provided in Section II))

B. Email bids addressed to bridget.webster@sfgov.org, and designated as ''Bid for CON26-0011

CMD Micro-LBE Set-Aside Geneva Office Building Exterior Improvements”. Emails shall bear the name and address of the Contractor. There will not be a public bid opening; however, all results and bids will be available for review if requested.

C. The General Manager, Recreation and Park Department reserves the right after receiving bids to reject any or all bids, and to waive any minor irregularity in a bid.

CITY AND COUNTY OF SAN FRANCISCO

RECREATION AND PARK DEPARTMENT

INFORMAL CONSTRUCTION CONTRACT

(less than or equal to $1,170,000)

SECTION II – REQUEST FOR BID

Notice is hereby given that bids for the performance of the work described herein will be received by the

Purchasing/Contracts Administration Office of the City and County of San Francisco (City), Recreation and Park Department under an informal contract procedure to complete the specified work.

PROJECT BACKGROUND

The primary intent of this project is to improve the western and northern façade of the Geneva Office

Building in San Francisco to reduce the distraction of blight. The renovation aims to maintain the character of the existing building.

SCOPE OF WORK

The project scope includes brick cleaning and repair, repair of wooden window bays and wood turret, protection of existing doors, replacement of vents on window plywood panels on west facade and installation of new gutters and downspouts around the entire building to match existing. The scope of work identified in Attachment 1 includes the following:

I. Brick

• Cleaning brick on the San Jose and Geneva Ave facades

• Removal of graffiti, improper paint coatings and biological growth from existing brick

• Selective replacement/patching of existing brick and pointing/repointing of masonry

II. Gutters and Downspouts

• Installation of new gutters and downspouts around the entire building to match existing

III. Wood

• In kind repair of four bay windows along San Jose Ave façade, and wood turret on Geneva Ave façade

IV. Windows and Doors

• Northernmost entry doors on west elevation (San Jose Ave) to be protected with a plywood system similar to the one at the southernmost entrance located between the bay windows

• Replacement of vents on plywood panels along San Jose Ave facade

PROJECT SCHEDULE:

The length of work for this project is 95 calendar days from notice to proceed until substantial completion, with 30 calendar days from substantial completion until final completion. The contractor will be required to meet the listed project schedule.

General Notes:

a. Equipment staging can occur on RPD property if required. Staging can be arranged in advance with the site personnel and with the Project Manager, Sanjana Appachu (628) 652.6629, (sanjana.appachu@sfgov.org).

b. Contractor responsible for coordinating all utility marking prior to digging.

c. Contractor responsible for obtaining all necessary building inspections as required for the project.

d. All spoils to be legally disposed off-site by contractor.

e. Dust control measures must be implemented during construction.

All dust and debris must be cleaned prior to reopening this area of the park.

A) BID ITEM 1: BRICK CLEANING AND SELECTIVE REPLACEMENT– See Attachment 1

1. Cleaning brick on the San Jose and Geneva Avenue facades – Total brick area is ~3,264 SF on both the facades

• Must be cleaned with the gentlest means possible, such as low-pressure water or mild detergents combined with the use of a natural-bristled brush

• High-pressure water treatments and sandblasting should be avoided, as they can cause further damage

• Patches of brick in inconspicuous locations should be identified for test cleaning to ensure there are no negative effects of the cleaning technique

• Historic wood elements should be protected before beginning the cleaning process

2. Removal of graffiti, improper paint coatings and biological growth from existing brick (Refer to

Spec Section 04 01 00)

• Removing paint and some other coatings, stains and graffiti can best be accomplished with alkaline paint removers, organic solvent paint removers, or other cleaning compounds

• Removal of paint from a masonry surface involves applying the remover by roller, brush, or spraying, followed by a thorough water wash

• As with cleaning, patches of brick in inconspicuous locations should be identified for testing paint removal techniques

3. All damaged and missing bricks on west and north façade must be replaced (Refer to Spec

Section 04 05 21)

4. Refer to the National Park Service’s Preservation Brief 1: Assessing Cleaning and Water

Repellant Treatments for Historic Masonry Buildings, for more detailed information on cleaning techniques.

5. NOTE: Water drainage issues must first be resolved before cleaning of the brick to prevent further damage

B) BID ITEM 2: WOOD WINDOWS – See Attachment 1

1. Repair/replacement of four wood window bays on the west elevation and wood turret on the northwest corner

• Where deterioration of a wood element is minor, repair by patching or splicing with wood of the same species and grain; joints between new and existing wood should be a tight, beveled lap to help prevent water infiltration, and all end grain should be sealed before final assembly

• Where wood elements are missing or more than 50 percent deteriorated, replace them in-kind; new boards should be the same species and grain as the element being replaced so that the rates of expansion and contraction, in addition to the appearance, are the same

• Cracks or splits in the wood up to 1/16 (one sixteenth) inch across can be filled with wood filler that is tinted to match the existing wood; filled areas should be hand-rubbed with a fine grit sandpaper to match the surface characteristics of the surrounding siding

• Cracks or splits in the wood that are 1/4 (one quarter) inch or greater across can be patched with wood plugs or wood patches; cracked woodwork should be minimally routed out to receive a Dutchman or patch materials

• All surface wood should be cleaned and prepared for priming and painting to match historically appropriate colors

C) BID ITEM 3: GUTTERS AND DOWNSPOUTS – See Attachment 1

1. Installation of new gutters and downspouts (to match existing) at current locations around the entire building

• Gutters – 363 LF

• Downspouts (8) – 192 LF (~24ft in length/downspout)

D) BID ITEM 4: WINDOWS AND DOORS – See Attachment 1

1. The northernmost entry doors on the west facade to be protected with a plywood system similar to the one at the southernmost entry doors between the bay windows

2. Replacement of (~36) vents on window plywood panels on west facade

Specifications – See Attachment 2

1. Technical Specifications

04 01 00 – Masonry Cleaning

04 05 21 – Historic Masonry Repair

2. Contractor shall provide for all items presented in the attached specifications and drawings

Required Submittals (for Approval by City Representative):

1. Provide the following construction submittals for RPD approval prior to ordering:

A. Schedules and procedures:

i. Submit the following written schedules and procedures for proposed cleaning operations for each type of masonry and project condition:

1. Verify methods and materials proposed for cleaning operations per specifications

2. Verify proposed locations of all field tests with Architect and Owner

3. Identify methods and materials proposed for the proper protection of areas adjacent to chemical cleaning, including windows, landscaping, pedestrian and vehicle areas, and other non-masonry surfaces.

4. Submit data regarding equipment to be used

ii. Submit the following written schedule and procedures for all proposed masonry restoration operations.

1. Sequence of operations and schedule of work for each masonry restoration operation

2. Mortar mix

B. Product Data

i. Materials list of items proposed to be provided in Spec Section 04 01 00

ii. Manufacturer’s specifications and other data needed to prove compliance with the specified requirements

iii. Chemical content of each product and history of product use. Identify any limitations of products or product use. Include any potential damage to other materials, potential health or safety hazards and potential environmental damage

iv. Manufacturer’s recommended procedures which, when approved, will become the basis for accepting or rejecting actual procedures used on the work.

C. Samples

i. Composite Patching Mortar: Before commencing any composite patching of brick, submit four (4) 3”x3”x3/4” samples of each color or colors of composite patching material

ii. (3) Replacement bricks

iii. Mortar – dry and cured. Mortar samples for color and texture matching.

Provide a range of samples for the Architect to review. Do not proceed with mock-ups until Architect and City have approved of a match. Mortar samples shall be two inches in diameter and approximately one inch thick, and shall be unmounted, to facilitate comparison with original, in-place mortar joints.

D. Detail sequence of operations and schedule of work

Signs and Fencing:

a. Contractor is responsible for securing site perimeter with temporary fencing and/or barricade and directional signage as needed.

b. Any equipment and materials stored on site overnight and on the weekends must be secured at a predetermined location within area designated on site.

c. Contractor is responsible for construction fencing, traffic cones, barricades and safety tapes while work is in progress. Any and all graffiti on said construction fencing to be removed within 24 hours of discovery, at Contractors expense.

d. RPD will notify the public with signs that the area will be closed during construction.

Site Safety

a. The Contractor is fully responsible for damages caused by construction activities or construction crew which negatively impacts the garden, staff, or visitors.

b. Work hours to be 7:00 a.m. to 6:00 p.m., Monday through Friday.

c. If a utility is damaged, immediately notify a city representative and the owner to discuss corrective action. Repairing damaged utilities and park infrastructure caused by the Contractor shall be the responsibility of the Contractor.

d. Staging areas will be determined prior to the start of the project and in coordination with a city representative.

e. The Contractor shall be responsible for promptly removing debris and maintaining the site in a neat and orderly condition at all times.

f. Materials left on site must be secured for public safety.

g. The site must be left in a safe and secure condition overnight.

h. Temporary Power to be supplied by Contractor, at Contractors expense.

i. Any vehicle traffic (e.g. materials deliveries, large pump trucks, lumber, etc.) which is needed to be utilized for construction purposes shall strictly adhere to the Recreation and Park

Department. driving policies and procedures while on San Francisco Recreation and Park

Department property.

j. No construction vehicle or otherwise, shall use any portion of the property, for any type of parking of vehicles. All parking is to be done using street parking. Parking permits, if desired, to be at the sole cost of the Contractor.

Prior to submitting a quote under this contract, the Contractor is advised to inspect the site for estimating purposes.

Contractor is responsible for all appurtenances required for proper installation and to meet specifications.

Bidders’ Qualifications:

The following are the minimum necessary qualifications for Respondents to this Request for Bid.

Successful contractors must demonstrate the following qualifications:

• Demonstrated Experience Contractor must provide evidence of successful completion of a minimum of three (3) projects within the last five (5) years that involved historic preservation. Projects must include:

o Brick cleaning and replacement o Exterior/façade improvements o In kind repair/replacement of wood windows

• At the time of bid, Contractor must submit site specific photographic samples of the three (3) projects similar in scope (historic brick conservation, rehabilitation and restoration) and complexity or greater in the past 5 years. All photographs to be accompanied by a project description detailing scope of services and demonstrating comparable work and experience.

• Bidder must be a CMD Certified Micro-LBE Set-Aside with a “B” license provided masonry work is performed by “C-29” contractor and wood work by “C6” contractor

• Any Team member shall not currently be debarred from performing public work under the jurisdiction of any federal, state, or local government.

• All workers to be of Journey-Level status, as defined by California State Board of Contractors.

• All bidders shall be Certified City Suppliers: A contractor must be a compliant City

Supplier to receive a contract award.

This includes the following items:

✓ Updated City Supplier File

✓ Current Business Tax Certificate

✓ Supplier File showing compliance with Chapter 14B, Equal Benefits and

Non-Discrimination in Contracts requirements.

Contractors will have 14 calendar days to complete this process once a Notice of Intent to Award has been issued. This period may be extended at the discretion of the Recreation and Park

Department if time allows.

Additional Notes

• **NEW**Safety Pre-qualification Online Form: Follow the link below to complete the City and County of San Francisco (CCSF) Safety Prequalification Web Form (Form). This Form is required by all construction companies contracting with CCSF. You will be able to submit your

Form directly to any contracting department (SFPUC, SFO, SFMTA, SFPW, SFPort, or SFRPD).

The Form is a snapshot of your firm’s safety record at a specific point in time. This Form is required for every solicitation as accidents happen and safety requirements change. Please follow the instructions in the Form.

https://sfpuc.org/construction-contracts/contract-opportunities-payments/prequalify-construction https://sfpuc.org/construction-contracts/contract-opportunities-payments/prequalify-construction

• All questions regarding this project are due no later than Wednesday, Oct 8, 2025 by 5pm. Questions must be emailed to sanjana.appachu@sfgov.org and cc bridget.webster@sfgov.org

• Non-Mandatory Pre-Bid Meeting: The work site is the Geneva Office Building located near

Geneva Car Barn. There will be a pre-bid meeting for this project at the Power House located adjacent to the Office Building on Wednesday, October 1, 2025 at 2:00pm.

• DIR Registration: All contractors and subcontractors who bid or work on public work projects in California must register with and pay an annual fee to the California Department of

Industrial Relations (DIR). Registration must be renewed annually. Registration and renewal may be completed online. Please go to the DIR website at: http://www.dir.ca.gov/Public-

Works/PublicWorks.html for information on what is required.

• LCP Tracker: The City uses LCP Tracker to report certified payroll. All contractor and subcontractor staff members who enter electronic certified payrolls can participate in

LCPtracker training. View the online LCPtracker:

https://register.gotowebinar.com/recording/1502507219417386243. This 45-minute webinar can be viewed at any time and covers the basics of submitting certified payrolls.

• Qualifications Statement: The contractor must submit a Qualifications Statement/References with their bid, which details the experience of the team members designated to work on the project and their qualifications as described above.

• Alternates: No Alternates other than that item requested will be accepted. No exceptions will be accepted. Presentation of any exceptions will result in the quote being deemed non-responsive. Any questions regarding City of San Francisco requirements must be presented before the quote date.

• Contract Time: allowed for completion of all Work shall be 95 calendar days for Substantial

Completion and 30 more days for Final Completion as specified in this document beginning with and including the official date of Notice to Proceed as established by the General

Manager of the Recreation and Park Department.

• Liquidated Damages: Contractor shall pay the City and County of San Francisco the sum of two thousand dollars ($2000.00) for each calendar day that transpires with Work not

Substantially Completed after the time limit for achieving Substantial Completion specified in the above paragraph. In addition, the Contractor shall pay the sum of five hundred dollars

($500.00) for each calendar day that transpires with the Project not Finally Completed after the time limit for achieving Final Completion specified in the above paragraph.

• Warranty: The warranty on all work shall be one year.

http://www.dir.ca.gov/Public-Works/PublicWorks.html http://www.dir.ca.gov/Public-Works/PublicWorks.html https://register.gotowebinar.com/recording/1502507219417386243

• Invoicing: 5% retention will be taken on all payments. Please make sure this is noted and tracked on all invoices submitted to the Recreation and Park Department.

Bids are due no later than Wednesday, October 15, 2025, by 2:30 pm, e-mailed to bridget.webster@sfgov.org.

BIDS WILL NOT BE PUBLICLY READ, HOWEVER, ALL BIDS WILL BE AVAILABLE FOR

EXAMINATION UPON REQUEST. Bids received after the date and time stated above will be rejected as non-responsive. Postmarks are not accepted. It is highly recommended that all bids be hand delivered. The time of substantial completion for this project shall be 95 calendar days (excluding black-out periods) following issuance of the Notice to Proceed by the Manager, Purchasing/Contract

Administration and 30 days from substantial completion to final completion. The Contractor to whom the

Contract will be awarded must, at the time of award, possess a current Class B Contractor’s License by the California State Contractors License Board. Contractor’s subcontractors must also be properly licensed. Each prospective contractor shall carefully examine the Scope of Work and become thoroughly familiar with the terms and conditions contained therein prior to submitting a bid. Each contractor is also responsible for examining the site. The submittal of a bid shall be conclusive evidence that the contractor has made such an examination.

Questions regarding this project shall be addressed to Sanjana Appachu

628-652-6629 (sanjana.appachu@sfgov.org).

mailto:bridget.webster@sfgov.org

Recreation and Park Department

Bid Form

CONTRACT NO. CON26-0011

The undersigned hereby proposes and agrees to execute the required Contract, should it be awarded to said Bidder, and to do all the work and furnish all the materials therefore all in accordance with the

Specifications and Drawings referred to in said Advertisement for Bids and at the prices named in the attached Schedule of Prices.

BUSINESS TAX REGISTRATION DECLARATION: The undersigned further declares and understands that if I am awarded the Contract, each of my Subcontractors and I must maintain a current business tax registration number. If the Tax Collector of the City and County of San Francisco determines that any of my Subcontractors or I do not have or maintain a current business tax registration number, the

City may either cancel the Contract or withhold payment.

LOCAL BUSINESS ENTERPRISE PARTICIPATION AND NON-DISCRIMINATORY

EMPLOYMENT PRACTICES: Provisions of chapters 12B and 14B (including their implementing

Rules and Regulations) of the San Francisco Administrative Code are incorporated herein and by reference made a part of the Bid Documents as though fully set forth. The Bidder and all subcontractors and suppliers shall comply with these provisions and shall submit all required documents in a timely manner. The undersigned, having examined all referenced documents and the Drawings, understanding the terms and conditions of the Contract Documents and the local conditions affecting the performance and costs of the Work, and having fully inspected the Site in all particulars, hereby proposes and agrees to fully perform the Work as indicated on the Drawings and in accordance with the requirements of the

Contract Documents within the time stated therein, and for the following price(s):

SCHEDULE OF BID PRICES

Description (Lump Sum Bid) Bid Amount

BID ITEM 1: Brick Cleaning and Selective Replacement (lump sum)

BID ITEM 2: Wood Windows (lump sum)

BID ITEM 3: Gutters and Downspouts (lump sum)

BID ITEM 4: Window Vents and Doors (lump sum)

Total

The City reserves the right after opening Bids to reject any or all Bids, and to waive any minor irregularity in a Bid. In case of discrepancy between the sum of Bid item amounts and the Total Bid Price, the sum of said amounts shall prevail. In the case of discrepancy between words and figures, the words shall prevail. In case of discrepancy between unit prices Bid and extensions thereof, said unit prices shall prevail.

In accordance with San Francisco Administrative Code section 6.20, no bid shall be accepted, and the

City shall make no award should the lowest quotation of a responsible bidder on this contract be in excess of $1,170,000. Bidder acknowledges and agrees that this Bid, if not withdrawn prior to the scheduled time for receipt of Bids, shall not be withdrawn for a period of 90 days thereafter.

Check if you are:

Check Category that Describes Your Company: *

Certified LBE (10% Discount) NA MBE WBE OBE

* Only Certified Firms: MBE = Minority Business Enterprise, WBE = Women Business Enterprise, OBE = Other Business

Enterprise.

Executed on 20

Name of Firm, Corporation, Partnership or Joint Venture

E-mail Address Signature of Bidder or Authorized Representative

Telephone Number Print Name of Authorized Representative

Contractor's California License No. Position in Firm or Corporation

License Expiration Date Address of Firm or Corporation

S.F. Business Tax Registration

Certificate Number

City State Zip Code

Note: If Bidder is a corporation, set forth the legal name of the corporation together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation. If Bidder is a partnership, set forth the name of the firm together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership.

END OF DOCUMENT

RECREATION AND PARK DEPARTMENT ADMINISTRATION

SECTION III – LOCATION MAP

• Geneva Office Building

2301 San Jose Avenue, San Francisco, CA 94112

RECREATION AND PARK DEPARTMENT ADMINISTRATION

SECTION IV – GENERAL INFORMATION

Examination of the Contract Documents: Each prospective Contractor shall carefully examine the

Contract Documents and become thoroughly familiar with the terms and conditions contained therein prior to the date bids are required. The bid submitted shall include a sum to cover the cost of all items necessary to perform the work as set forth in the Contract Documents. No allowance of any kind will be made to any Contractor because of lack of such examination or knowledge. The submittal of a bid shall be conclusive evidence that the Contractor has made such an examination.

Examination of Site and Existing Conditions: In addition to examination of the Contract Documents, each prospective Contractor shall, prior to the Bid Review, become fully informed regarding all existing and expected site conditions which might in any way affect the cost or the time of performance of the work.

Any failure of the prospective Contractor to fully investigate the site and inform itself of existing and anticipated site conditions shall not relieve such Contractor from responsibility for estimating properly the cost or difficulty of performing the work.

Preparation and Submittal of Bid: The Contractor shall prepare its bid in strict accordance with all of the requirements of the Contract Documents and any addenda thereto. In order to receive consideration, all bids shall comply with the following instructions:

• Bids shall be submitted on the Bid Form provided. Bids must be signed by an authorized representative of the firm. Items identified in the Scope of Work must be identified in the bid. The right is reserved, as the interests of City may require, to reject any or all bids, to waive any informality in bids, and to accept or reject any items of the bid.

• Bids shall include full compensation for furnishing all labor, material, tools, and equipment and doing all the work complete in place in accordance with the requirements of the Contract. Bid prices shall include all permits, applicable taxes, freight charges and other applicable fees of any kind except for Federal Excise Tax, from which the City is exempt.

• Contractor hereby certifies that it is aware of the provisions of California Labor Code §3700, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and that Contractor will comply with such provisions before commencing the performance of the work of this Contract.

Review of Bids: Bids will be reviewed by the Manager, Purchasing/Contract Administration.

Objections to Bid Documents; Bid Protests: Failure by a Bidder to comply with the procedures set forth in this Paragraph will render any Objection or Protest inadequate and may result in its rejection by the City.

A. The City will accept and consider the following types of Objections and Protests if they are timely submitted and meet all other applicable requirements of this Paragraph:

1. Written Objections to any provision or legal requirement set forth in or imposed by the

Bid and Contract Documents by a prospective Bidder that are apparent, or reasonably discoverable, prior to the submission of Bids;

2. Bid Protests submitted by a Bidder after Bid opening against another Bidder or

Bidders; and

3. Protests submitted by a Bidder whose Bid has been rejected by the City based on a determination by the City that the Bid is non-responsive and/or the Bidder is not responsible.

B. Objections Prior to Submission of Bids. Should a prospective Bidder object on any ground to any provision or legal requirement set forth in the Bid and Contract Documents (including all Addenda), including but not limited to Objections based on allegations that: (i) the Bid or

Contract Documents are unlawful in whole or in part; (ii) one or more of the requirements of the Bid or Contract Documents is onerous, unfair or unclear; (iii) the structure of the Bid

Documents does not provide a correct or optimal process for the solicitation of the Work;

(iv) the Bid or Contract Documents contain one or more ambiguity, conflict, discrepancy or other error; or (v) the Bid or Contract Documents unnecessarily precludes alternative solutions to the Work, the prospective Bidder must provide timely written notice of

Objection as set forth below.

1. An Objection must be in writing and must be received by the City no later than

10 calendar days prior to the date of Bid opening. If an Objection is mailed, the prospective Bidder bears the risk of non-delivery within the required time period.

Objections should be transmitted by Certified Mail-Return Receipt Requested or by other means that objectively establish the date of receipt by the City. Telephoned

Objections will not be considered.

2. Objections shall be transmitted to Contract Administration Division.

3. The Objection shall state the basis for the Objection, refer to the specific requirement or portion of the Bid or Contract Documents at issue, and shall describe the modification to the Bid or Contract Documents sought by the prospective Bidder. The

Objection shall also include the name, address, telephone number, and email address of the person representing the prospective Bidder.

4. The City, at its discretion, may make a determination regarding an Objection without requesting further documents or information from the prospective Bidder who submitted the Objection. Accordingly, the initial Objection must include all grounds of objection and all supporting documentation or evidence reasonably available to the prospective Bidder at the time the Objection is submitted. If the prospective Bidder later raises new grounds or evidence that were not included in the initial Objection, but which could have been raised at that time, then the City may not consider such new grounds or new evidence.

5. Upon receipt of a timely and proper Objection, the City will review the Objection and conduct an investigation as it deems appropriate. As part of its investigation, the City may consider information provided by sources other than prospective Bidder. At the completion of its investigation, the City will provide a written determination to the prospective Bidder who submitted the Objection. If required, the City may extend the

Bid opening date to allow sufficient time to review and investigate the Objection, and issue Addenda to all Bidders incorporating any necessary changes to the Bid or

Contract Documents.

6. Objections not received within the time and manner specified will not be considered.

A Bidder's failure to provide the City with a written Objection as specified above on or before the time specified above shall constitute a complete and irrevocable waiver of the ground(s) of objection and forfeit the Bidder's right to raise such ground(s) of objection later in the procurement process, in a Government Code

Claim, or in other legal proceedings.

7. A Bidder may not rely on an Objection submitted by another Bidder, but must timely pursue its own Objection.

C. Bid Protest Against Another Bidder. A Bidder may file a protest with the City against another Bidder or Bidders subject to the provisions of this Paragraph. The procedures and time limits set forth in this Paragraph are mandatory and are a Bidder’s sole and exclusive remedy in protesting other Bidders’ Bids. Failure to comply with these procedures shall constitute a waiver of any right to pursue the Bid Protest, including filing a

Government Code claim or other legal proceedings. Bid Protests shall be subject to the following time limitations, restrictions and procedures.

1. A Bid Protest shall be in writing and shall be received by the City no later than 5:00 p.m. on the 5th working day after the date of Bid opening. If a Bid Protest is mailed, the Bidder filing the Protest bears the risk of non-delivery within the required time period. Protests should be transmitted by Certified Mail-Return Receipt Requested or by other means that objectively establish the date of receipt by the City.

Telephoned Protest will not be considered.

2. The Bidder filing the Protest must concurrently transmit a copy of the initial Protest document and any attached documentation to the other Bidder(s) who may be adversely affected by the outcome of the Protest.

3. The City will provide the protested Bidders with 5 working days from their receipt of a Bid Protest to respond to the Protest.

4. Bid Protests, responses, and supplemental information, if any, shall be transmitted to

Contract Administration Division.

5. The Bid Protest shall state the basis for the Protest and provide supporting evidence, refer to the specific portion(s) of the Bid that forms the basis of the Protest, and include the name, address, telephone number, and email address of the person representing the prospective Bidder.

6. The City, at its discretion, may make a determination regarding a Protest without requesting further documents or information from the prospective Bidder who submitted the Protest. Accordingly, the initial Protest submittal must include all grounds of Protest and all supporting documentation or evidence reasonably available to the prospective Bidder at the time the Protest is submitted. If the prospective

Bidder later raises new grounds or evidence that were not included in the initial

Protest submittal, but which could have been raised at that time, then the City may not consider such new grounds or new evidence.

7. Upon receipt of a timely and proper Protest, the City will review the Protest and conduct an investigation as it deems appropriate which, among other things, may include the review of information provided by or available from sources other than the protesting and protested Bidders. The City may also consider supplemental correspondence relating to the original ground(s) of Protest submitted by a protesting

Bidder and/or a protested Bidder to the extent the City determines that such information will assist it in resolving the Protest. At the completion of its review and investigation, the City will provide a written determination to the Bidder who submitted the Protest, with a copy to the protested Bidder(s).

8. Protests not received within the time and in the manner specified may not be considered.

9. A Bidder may not rely on a Protest submitted by another Bidder, but must timely pursue its own Protest.

10. If the City determines that a Protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.

Award or Rejection of Bids: The City reserves the right to reject any or all bids and to waive any minor irregularity in the bids or in the bid process. If the award is to be made, it shall be made within 90 days of the date bids are received and to the responsible Contractor submitting the lowest responsive bid. No contractor may withdraw its bid for the 90-day period. The General Manager shall make any such award by affixing her signature to the contract. No contract is effective, however, unless and until the Controller certifies the contract as to the availability of funds. If the successful bidder refuses or fails to execute the contract, the City may award the contract to the responsible bidder submitting the next lowest responsive bid, and so on. The periods of time specified above within which the award of contract may be made shall be subject to an extension for such further period as may be agreed upon in writing between the City and the Bidder concerned.

Notice of Tentative Award: Once the City has determined the apparent responsible contractor submitting the lowest responsive bid, the City shall issue to that Bidder a Notice of Tentative Award.

Within ten working days from the date of Notice of Tentative Award, the successful Bidder shall return executed copies of these documents. Within this same period, Bidder shall furnish Certificates of

Insurance as well as Performance and Labor/Materials (Payment) bonds as more fully described below.

Certificates of Insurance: Bidder shall furnish an original certificate showing evidence that the insurance coverage specified has been obtained and is in force. Attached is a sample of the insurance certificate indicating coverage required by the City. Please make certain the certificate includes the amounts and coverage indicated along with the exact language in the Description of Operations and

Cancellation sections. These certificates shall be submitted on the City’s forms that will accompany the

Notice of Tentative Award, or on a form approved by the City’s Risk Manager. All certificates shall provide that not less than 30 calendar days written notice shall be given to the City in the event of cancellation or material change in the policy.

Performance Bond: A Performance Bond in the amount of 100% of the Total Contract Amount is required for contracts over $25,000.00. The Performance Bond is required to guarantee faithful performance of the work under the Contract, including the replacing of or making acceptable, any defective materials or faulty workmanship.

Payment Bond: A Payment Bond in the amount of 100% of the Total Contract Amount is required for contracts over $25,000.00. The Payment Bond is required to inure to the benefit of persons performing labor or furnishing materials in connection with the work of the proposed contract. This bond shall be maintained in full force and effect until all work under the contract is completed and accepted by the City, and until all claims for materials and labor have been paid. Should any surety or sureties be deemed unsatisfactory at any time by the City, notice will be given Contractor to that effect, and Contractor shall forthwith substitute a new surety or sureties satisfactory to the City. All alterations, time extensions, extra work, additional work or any other changes authorized in the Contract, may be made without notice to, or securing the prior consent of, the surety.

Executed Contract: After Contractor's delivery of four signed original Construction Agreements and all required submissions as listed above, the General Manager will sign the Construction Agreement indicating final award. No agreement between the City and Contractor shall be in effect until the City executes the Construction Agreement.

Notice To Proceed: The City will issue a Notice to Proceed promptly following execution of the

Construction Agreement. Contractor shall commence performance of work in accordance with the Notice to Proceed, and shall continuously and diligently prosecute the work to completion on or before the time or times set forth in the Contract Documents. Contractor shall not enter upon nor occupy City property or commence any materials fabrication prior to receiving the Notice to Proceed. Any work performed or expenses incurred by Contractor prior to Contractor's receipt of Notice to Proceed shall be entirely at

Contractor's risk.

Section V: Draft Construction Contract Agreement

DOCUMENT 00520

AGREEMENT FORM

DOCUMENT 00520

AGREEMENT FORM

THIS AGREEMENT made for the convenience of the parties this day of

20 by and between located at

("CONTRACTOR"), and the City and County of San Francisco, State of California (the "CITY"), acting through the General Manager (the ''GENERAL

MANAGER'') of the Recreation and Park Department, under and by virtue of the Charter and

Administrative Code of the City and County of San Francisco.

(Recreation and Park Department Contract)

NOW, THEREFORE, CONTRACTOR, in consideration of the mutual covenants set forth in this

AGREEMENT, promises and agrees to provide all services as presented in Bid included as Attachment 1, to construct the Project in accordance with the requirements of the Contract Documents , to perform the

Work in good and workmanlike manner to the satisfaction of the GENERAL MANAGER, to prosecute the Work with diligence from day to day to Final Completion, to furnish all construction work, labor and materials to be used in the execution and completion of the Work in accordance with the Contract

Documents, and to otherwise fulfill all of CONTRACTOR's obligations under the Contract Documents, as and when required under the Contract Documents to the satisfaction of the GENERAL MANAGER.

The CONTRACTOR’s execution of this AGREEMENT signifies its acceptance of the Contract Time and

Contract Sum as being sufficient for completion of the Work, as well as the acceptance of the other terms and conditions of the Contract Documents.

ARTICLE 1 - WORK

1.01 Contract Documents. CONTRACTOR shall provide all Work according to the Contract

Documents, which are incorporated into and made a part of this AGREEMENT by this reference, and all labor and materials used in providing the Work shall comply with the Contract

Documents. The Contract Documents, which comprise the entire agreement between the

CONTRACTOR and the CITY concerning the Provision of the Work, are defined in the General

Conditions (Document 00700). Any undefined term used in this AGREEMENT shall be given the definition set forth in the General Conditions (Document 00700).

1.02 Contractor's General Responsibilities. CONTRACTOR shall provide on a complete, turnkey basis, a fully functional, complete and operational Project constructed in accordance with the

Contract Documents, including but not limited to, all investigations, analyses, surveys, engineering, procurement, materials, labor, workmanship, construction and erection, commissioning, equipment, shipping, subcontractors, material suppliers, permits, insurance, bonds, fees, taxes, duties, documentation, spare parts, materials for initial operation, security, disposal, startup, testing, training, warranties, guarantees, and all incidentals.

1.03 Compliance with Laws.

A. CONTRACTOR shall keep itself fully informed of and comply with the Charter, ordinances and regulations of the CITY and other local agencies having jurisdiction over the Work, and all federal and state laws and regulations in any manner affecting the

Contract Documents, the performance of the Work, or those persons engaged therein.

B. All construction and materials provided under the Contract Documents shall be in full accordance with the latest laws and requirements, or the same as may be amended, updated or supplemented from time to time, of the Code specified in the Contract

Documents, Americans with Disability Act Accessibility Guidelines, CAL-OSHA, the

State Division of Industrial Safety of the Department of Industrial Relations, the Division of the State Architect – Access Compliance, the Public Utilities Commission of the State of California, the State Fire Marshal, the National Fire Protection Association, the San

Francisco Department of Public Health, state and federal laws and regulations, and of other bodies or officials having jurisdiction or authority over same, and they shall be observed and complied with by CONTRACTOR and any and all persons, firms and corporations employed by or under it.

C. Authorized persons may at any time enter upon any part of the Work to ascertain whether such laws, ordinances, regulations or orders are being complied with.

D. No additional costs will be paid or extensions of time granted as a result of such compliance.

ARTICLE 2 - CONTRACT TIME

2.01 Completion Dates. The Work shall be Substantially Complete within xx consecutive calendar days, beginning with and including the official date of Notice to Proceed as established by the

GENERAL MANAGER, and Finally Complete xx consecutive calendar days after the date the

CITY issues a Notice of Substantial Completion for each phase.

2.02 Reserved. (Critical Milestones.)

2.02 Liquidated Damages. It is understood and agreed by and between CONTRACTOR and the CITY that time is of the essence in all matters relating to the Contract Documents and that the CITY will suffer financial loss if the Work is not completed within the above-stated Contract Times, plus any extensions thereof allowed in accordance with Article 7 of the General Conditions

(Section 00 72 00). The CITY and CONTRACTOR further understand and agree that the actual cost to CITY which would result from CONTRACTOR’s failure to complete the Work within the

Contract Time is extremely difficult, if not impossible, to determine. Accordingly, CONTRACTOR and the CITY agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay the CITY two thousand dollars ($2000) for each day that transpires with the Work not Substantially Completed after the time limit for achieving Substantial

Completion specified in section 2.01, and five hundred dollars ($500) for each calendar day that transpires with the Work not Finally Completed after the time limit for achieving Final

Completion, as specified in section 2.01.

ARTICLE 3 – CONTRACT SUM

3.01 Contract Sum.

A. CONTRACTOR and the CITY agree that, upon performance and fulfillment of the mutual covenants set forth herein, the CITY will, in the manner provided by law and as set forth in the Contract Documents, pay or cause to be paid to CONTRACTOR the following price(s), as indicated in the CONTRACTOR’S bid.

1. The total of Lump Sum Price Items bid.

Total awarded contract amount: $

The price(s) and amount set forth above shall be adjusted during performance or upon final completion of the Work in accordance with the Contract Documents.

B. CONTRACTOR understands and agrees that the CONTRACTOR shall be solely responsible for providing all resources that may be necessary to provide the Work, and that the CITY shall have no obligation whatsoever to finance any part of such costs except with respect to those amounts which become due under the terms and conditions of the Contract Documents.

3.02 Certification by Controller. This AGREEMENT is subject to the budget and fiscal provisions of the CITY's Charter. Charges will accrue only after prior written authorization certified by the

Controller, and the amount of the CITY's obligation hereunder shall not at any time exceed the amount certified for the purpose and period stated in such advance authorization.

ARTICLE 4 – LABOR REQUIREMENTS

4.01 Applicable Laws and Agreements. Compensation and working conditions for labor performed or services rendered under this AGREEMENT shall be in accordance with the Contract Documents, the San Francisco Charter, and applicable sections of the San Francisco Administrative Code, including section 6.22(E).

4.02 Prevailing Wages. The latest Wage Rates for Private Employment on Public Contracts in the

State of California as determined by the San Francisco Board of Supervisors and the Director of the California Department of Industrial Relations, and, when federal funds are involved, the current General Wage Determination Decisions, as determined by the U.S. Secretary of Labor, as same may be changed during the term of this AGREEMENT, shall be included in this

AGREEMENT and are hereby incorporated by this reference. CONTRACTOR agrees that any person performing labor in the provision of the Work shall be paid not less than the highest general prevailing rate of wages as so determined. If federal funds are involved, where the minimum rate of pay for any classification differs among State, City and Federal wage rate determinations, the highest of the three rates of pay shall prevail.