REQUEST FOR PROPOSALS

26-022

LIBRARY ERATE CIRCUITS

February 23, 2026

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

26-022

REQUEST FOR PROPOSALS

LIBRARY ERATE CIRCUITS

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. NOTICE

II. STANDARD RFP INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

III. STANDARD INSURANCE REQUIREMENTS

IV. SCOPE OF WORK

V. EVALUATION PROCESS INSTRUCTIONS

VI. EVALUATION CRITERIA

VII. PROPOSAL REQUIREMENTS

Attachments:

A - Copy of Pricing Attachment

B - 26-022 Draft Services Contract

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1. NOTICE

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Monday, February 23, 2026

FROM: Santa Rosa County Procurement Office

SUBJECT: 26-022 Library ERate Circuits

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking proposals from qualified

SPIN-registered bidders with the USAC Schools and Libraries Division (SLD) to provide Dedicated Internet Access

(DIA) and Wide Area Network (WAN) Transport services to County Library facilities.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Friday, March 13, 2026.

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Monday, March 23, 2026, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

2. STANDARD RFP INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

2.1. PRE-PROPOSAL ACTIVITY

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, and County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be submitted through the Procurement

Portal.

https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

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All questions or inquiries must be received by 12:00 pm on Friday, March 13, 2026. Any addenda or other modification to the bid documents will be issued through the Procurement Portal, five (5) days prior to the date and time of bid closing.

Such addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda when submitting their bid. No respondent may rely upon any verbal modification or interpretation.

2.2. PREPARATION OF RFP

The respondent shall submit proposals in accordance with the public notice.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A proposal submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A proposal submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A proposal submitted by an individual shall show the respondent’s name and official address.

A proposal submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license # for the

State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The proposal shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. SUBMITTAL OF PROPOSAL

Proposals shall be submitted no later than 10:00 am Central Standard Time (CST) on Monday, March 23, 2026. It is the respondent’s responsibility to assure that its proposal is submitted by the proper time and date through the

Procurement Portal.

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

2.4. INTEGRITY OF PROPOSAL DOCUMENTS

Respondents shall use the original documents provided by the Santa Rosa County Procurement Office and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

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2.5. WITHDRAWAL OF SUBMITTALS

Any Respondent may withdraw its Submittal, through the Procurement Portal, at any time prior to the scheduled time for opening Submittals.

2.6. INTERPRETATION

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, through the Procurement Portal, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued. All such addenda shall become part of the contract and all Responders shall be bound by such Addenda whether received by the Responders.

2.7. PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the response security prior to the end of this period.

2.8. CONDITIONAL & INCOMPLETE PROPOSALS

Santa Rosa County specifically reserves the right to reject any conditional response.

2.9. ADDITION/DELETION OF ITEM

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.10. SPECIFICATION EXCEPTIONS

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.11. FAMILIARITY WITH LAWS

All applicable Federal and State laws, County and municipal ordinances, orders, rules, and regulations of all authorities having jurisdiction over the project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

2.12. EXAMINATION OF DOCUMENTS AND SITE

Before submitting their proposal, the Respondent shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other Contract Documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

2.13. RIGHT TO REJECT PROPOSAL

The Owner reserves the right to waive informalities in bids to reject any or all proposals with or without cause and accept the proposal that in its judgment is in the best interest of the County.

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2.14. DISQUALIFICATION OF RESPONDENTS

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract.

• Listing of the respondent by any Local, State or Federal Government on its barred/suspended vendor list.

2.15. DISCRIMINATION

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.16. REVIEW OF PROCUREMENT DOCUMENTS

Per Florida Statute 119.071 (1) 2, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the responses, proposals, or final replies, whichever is earlier.

2.17. COMPLIANCE WITH FLORIDA STATUTE 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857,

susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

mailto:WANDAP@SANTAROSA.FL.GOV

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2.18. SUSPENSION OR TERMINATION FOR CONVENIENCE

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the

County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to

Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

2.19. FAILURE OF PERFORMANCE/DELIVERY

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one

(1) year, at the option of the County.

2.20. AUDIT

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.21. PUBLIC ENTITY CRIME INFORMATION

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package.

2.22. INVESTIGATION OF RESPONDENT

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the Owner any additional information and financial data for this purpose as the County may request.

2.23. FORM OF AGREEMENT

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the County Procurement

Office all required contract documents. The awarded contractor shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County Procurement

Office before the successful contractor may proceed with the work.

3. STANDARD INSURANCE REQUIREMENTS

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

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Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

4. SCOPE OF WORK

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4.1. Background and Purpose

The Santa Rosa County, Florida Library System (the Library) is seeking proposals from bidders with a valid Service

Provider Identification Number (SPIN) as a valid service provider with the Schools and Libraries Division (SLD) of the

Universal Services Administrative Company (USAC) to provide Dedicated Internet Access (DIA) and Wide Area

Network (WAN) Transport service to County Library facilities identified in this Request for Proposal (RFP).

The purpose of this RFP is to offer prospective proposers the opportunity to demonstrate their solutions to meet the day-today and long-term communication needs of the Library’s broadband network. The awarded contract(s) will be for a period of up to 36-Months, July 1, 2026 – June 30, 2029 with the option to renew in one year increments up to 2 additional years.

All awarded contracts are contingent upon approval of E-rate funding, else contracts will be null and void and not activated on 7/1/2026.

If E-rate approved, all services at the preferred minimum speeds must be ready and live at all listed locations by

7/1/2026.

All contracts must include a provision permitting early termination of circuits, with no penalty, should a location be closed by the Library. Additionally, if the Library opens a new location, the final agreement must include a provision permitting that site to be added at the existing MRC rate and installation charges for the duration of the contract, with the Library paying for any special construction charges associated with adding the new site to the network.

No increased pricing will be allowed during the term of the quoted special construction, NRC, and MRC rate. Service providers proposing equipment whose prices may increase depending upon new U.S. government tariffs imposed on imports are encouraged to (a) identify such products in their offers, and (b) propose an acceptable methodology for limiting price adjustments over the life of the contract. Subject to contract restrictions, services may be reevaluated for cost-effectiveness at any time during the life of the agreement including renewal periods.

4.2. Service Request

The Library requests that providers deliver the services through a symmetrical and 100% fiber optic connection to gain the requested bandwidth speeds. Download speeds must meet upload speeds throughout. The provider must install and maintain infrastructure that is highly scalable to accommodate upgrades when necessary, without delay.

The Library prefers a fully managed leased Lit Fiber service connecting all specified locations and meeting all requirements specified within this RFP. Offerors may propose solutions for all modes of transport and all proposed solutions that meet the requested scope of service requirements will be evaluated.

Additionally, the Library has a leased fiber wide area network (WAN) managed service connecting all libraries to the library administration office for the purpose of communicating and conducting library services for the public. The current configuration of the WAN consists of 200 Mbps at each library location, 150 Mbps at the Library

Administration Office, with connectivity at all library sites back to the host site, IT Data Center.

4.3. Service Requirements

Dedicated Internet Access – Proposed configuration

We request one link at Library Administration (6275 Dogwood Drive) dedicated to Public PCs and for Wireless

Internet Access by our Library customers at all library locations - with traffic merging back to Library

Administration.

The Library requires a minimum of 1 Gbps download x 1 Gbps upload fully managed Transport connections between the NOC location and Wide Area Network Transport locations listed in the Pricing Attachment. Service

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All proposed solutions must be within the specified bandwidth range to be eligible for consideration. In addition to the specified minimum and maximum bandwidths, Service Providers are encouraged to offer a variety of bandwidth options within this range. Refer to the Pricing Attachment for the requested service levels. If the exact bandwidths listed are not available, vendors should include their closest comparable service level for consideration.

Minimum Required Speeds

Street Address Requested Bandwidth

6275 Dogwood Drive, Milton, FL 32570 1 Gbps

Library Administration requests Dedicated Internet Access unit pricing in 1 Gbps increments.

Wide Area Network (Transport) – Current configuration

Santa Rosa County Libraries currently have a wide area network (WAN) managed service connecting all libraries and the library administration office to the Centralized IT Data Center for the purpose of communicating and conducting library services to staff and the public, and administration activities. The current configuration of the

WAN consists of 200 Mbps at each library location, 150 Mbps at the Library Administration Office, with connectivity at all library sites back to the host site and the IT Data Center.

Wide Area Network (Transport) – Proposed configuration

The Library requires a minimum of 500 Mbps download x 500 Mbps upload fully managed Transport connections between the NOC location and Wide Area Network Transport locations listed in the Pricing Attachment. Service providers are requested to submit offers for incremental bandwidths from 500 Mbps up to 1 Gbps. To be considered, offers for Transport service must include all listed locations.

All proposed solutions must fall within the specified bandwidth range to be considered. In addition to the specified minimum and maximum bandwidths, Service Providers are encouraged to offer a variety of bandwidth options within this range. Refer to the Pricing Attachment for the requested service levels. If the exact bandwidths listed are not available, vendors should include their closest comparable service level for consideration.

4.4. Service Requirements Continued

Minimum Required Speeds

Entity Name Street Address Requested Bandwidth

Pace Library 4750 Pace Patriot Boulevard, Pace FL 32571 500 Mbps

Navarre Library 8484 James Harvell Road, Navarre, FL 32566 500 Mbps

Gulf Breeze Library 1060 Shoreline Dr, Gulf Breeze, FL 32561 500 Mbps

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Jay Library 5259 Booker Lane, Jay, FL 32565 500 Mbps

Milton Library 5541 Alabama St, Milton, FL 32570 500 Mbps

The Library requests WAN unit pricing in 100 Mbps increments.

4.5. Disqualifying Factors

Applicant may disqualify proposals for the following reasons:

• Unauthorized Service Provider contact with Applicant.

• Proposal submitted after the posted bid due date.

• Proposal does not meet Service Requirements.

• Proposal does not provide definitive costs for the services requested (including recurring and/or one-time charges).

• Proposal includes generic/encyclopedic price lists and/or solution is proposed by an artificial intelligence system that does not take into consideration the specific needs of Applicant.

• Proposal requires an initial contract term longer than 36 months.

• Proposal includes a partial service offering.

• Proposal does not include range of bandwidths allowing for increases over the life of the contract.

• SPI billing is not offered/available.

4.6. E-rate Specific Considerations/Information

Per USAC E-rate rules, “cost of eligible services” will be the highest valued criterion in the evaluation process;

however, other criteria with a lesser value may also be considered.

Service providers proposing to temporarily loan equipment for product demonstration and/or evaluation purposes are required to clearly state that such loans are of limited duration. Product demos extending beyond thirty (30) days must be explicitly authorized by both parties and provided at a fair market rate.

By submitting a proposal on the requested services herein, the vendor certifies its proposed services and/or products comply with Part 47 Section 54.9 and 54.10 of the FCC rules which prohibits the sale, provision, maintenance, modification, or other support of equipment or services provided or manufactured by Huawei, ZTE, or any other covered company posing a national security threat to the integrity of communications networks or the communications supply chain. See https://www.usac.org/about/reports-orders/supply-chain/ for more details.

As required by Section 54.500(f) of Part 47 of the Code of Federal Regulation all bids in response to this RFP must offer the lowest corresponding price (LCP) which is defined as the lowest price that a service provider charges to nonresidential customers who are similarly situated to a particular E-rate applicant (school, library, or consortium) for similar services. See the following for more information on the requirements relating to LCP:

https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/.

4.7. Additional Considerations/Information

Applicant reserves the right to award all, part or none of the services set forth in this procurement. This procurement in no manner obligates Applicant until a valid signed contract and/or valid Purchase Order is executed.

https://www.usac.org/about/reports-orders/supply-chain/ https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/

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Applicant may in its sole discretion extend the time for the submission of proposals upon a finding that it is in the interest of Applicant to do so. Such extensions shall be by addendum(s), which may be issued before the submission due date.

After final contract is negotiated, approved, and awarded, all proposal documents pertaining to this procurement will be open to the public, except for material which is proprietary or confidential. Applicant will not make public any pages of a proposal on which the Offeror has stamped or imprinted “Proprietary” or “Confidential” subject to the following requirements. Proprietary or confidential data shall be readily separable from the proposal to facilitate eventual public inspection of the non-confidential portion of the proposal. The price of products offered, or the cost of services proposed shall not be designated as proprietary or confidential information.

By submitting a proposal, the Offeror certifies that no relationship exists between the Offeror and Applicant that interferes with fair competition or is a conflict of interest; and no relationship exists between such propose and another person or firm that constitutes a conflict of interest that is adverse to Applicant.

5. EVALUATION PROCESS INSTRUCTIONS

5.1. EVALUATION PROCESS

Santa Rosa County reserves the right to waive any informalities or reject any and all Responses, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this Response and to accept the Response that in its judgment will best serve the interest of the County. The County reserves the right to award the bid to the respondent submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Santa Rosa County shall be the sole judge of the bid and the resulting negotiated agreement that is in its best interest and its decision shall be final.

5.2. STAFF EVALUATION AND SELECTION

Santa Rosa County Staff will review all valid submissions and provide a recommendation to the Procurement Office, the County Administrator, and the Board of County Commissioners.

Santa Rosa County reserves its right to reject any or all Responses, including without limitation nonconforming, nonresponsive, unbalanced, or conditional Bids. The County further reserves the right to reject the Response of any

Responder whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Responses, the County may consider the qualifications of Responders and may consider the qualifications and experience of

Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted with the Response.

Directions: Score each firm in each category. In the event of a tie, an alternate evaluator will be asked to evaluate the firms based on the submitted proposals. The alternate score will be the tiebreaker.

6. EVALUATION CRITERIA

All proposals will be evaluated, and at the library’s discretion and in keeping with the guidelines of USAC, a contract will be awarded to the most cost-effective provider who submits a complete and accurate submittal that meets the stated technical requirements and requested preferred minimum speeds. Price of the eligible services will be the primary factor in evaluating the bids.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost of Eligible Products and Services Points Based 40 (40% of Total)

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2. Meets Technical Specifications Points Based 35 (35% of Total)

3. Previous Experience with Vendor Points Based 25 (25% of Total)

7. PROPOSAL REQUIREMENTS

7.1. Proposal

7.1.1. Proposer Information / Vendor Identification*

Proposers must provide complete identification information, including the company name, Form 470 number, SPIN, and any applicable terms and conditions governing the services offered.

*Response required

7.1.2. Pricing Attachment*

Please download the below documents, complete, and upload.

• Copy_of_Pricing_Attachment.pdf

*Response required

7.1.3. Vendor Experience*

Proposals must include a summary of the vendor’s prior experience providing comparable services. This should highlight project scope, duration, outcomes, and client references to demonstrate the vendor’s ability to successfully deliver the requested services.

*Response required

7.1.4. Sworn Statement Public Entity Crimes*

Please download the below documents, complete, and upload.

• Sworn_Statement_Public_Enti...

*Response required

7.1.5. Scrutinized Contractors Certificate*

Please download the below documents, complete, and upload.

• Scrutinized_contractors_cer...

*Response required

7.1.6. Conflict of Interest Form*

Please download the below documents, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

7.1.7. Non-Collusion*

Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute

838.22.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/237306/7055fc58-4b00-4930-9904-85dab1a73f08_Copy_of_Pricing_Attachment.pdf https://government-project.s3.us-west-2.amazonaws.com/63268/bdc84a00-8127-48a2-ba1c-78febaa634c3_Sworn_Statement_Public_Entity_Crimes.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BCVNLZ42%2F20260223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260223T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBUaCXVzLXdlc3QtMiJIMEYCIQCuBPDD0AR5hP42Iex80w5UVc0SFqhPTCf2e5j%2Bijf3fAIhAOvZXW5ltt%2BNdyGAs%2BpFzWKWH7bGedMQ8dXtaubhJxqIKpUFCN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxbUTXVait%2B2jDenWEq6QT5%2Boa%2BcbX%2FOmMcj1KaOTTQfoJ8poMgTltgvDWpdmB6vPXgwJIURrCJdjYkjsw4Yj5%2FYApXdX8XrUNx9Z6fiKmWF1XleFKAYPzh2OVSDU9UjW%2BSfN7c5AL%2FXg8bi5DL5GwakKmMb6MXGOYp%2Fs7uRhTVqAiF2cj6otXEcCKrRpGwyVPaLjPE%2BTJOJ6G1dqEVRUzFeASRDY1XdE0zqmmJ0v6xGR%2BV7fV%2BhzgZQWv3JtLqPM9ld8p9RWqd3dLaaVCEDslIHXze5815BjIWQqsmdVcN%2FwBjTZq0517tx23Qtt5%2Bnxsaz2FyAwJ9mz407lOH3WNCsUwM%2FNtIhzTWWDOrM5ZAt9T2ErQ%2FXXNGUpHZRWrp%2FM0pmxHMNJw8mag2qTnukBDRuDMNEhEGsHjvgGr6mz0s8kS8uSxwzoZpoCjEF%2Bu8f%2FhQcplCrMq3yuHTKkXvxTEepIE7dWpIP1UTrf4FDx4TCvJam3ItaRUZt6chPuIU0jFXTSUsZXO00KrnGNChQISLqyaxmMjJw7f1lx2JSYZeMHzGnVLYKg3SjMwStTn3%2FJ4%2F%2BXUvYwVsmP3jLyhtwOhfTT%2FRk%2BS76e7gHy8dk8FfI097SYwfB4riUe4fZNr1wllH7%2BWiMA0fanLvKdjQabikTMipxCJ8HtuU1bduL68yRCHSc84vsPs7pPNNhb3zsYV6FS2DArf%2Bb5VQyuiDvq5Xdr0NaaCA8ZrYfrKeswX0tffXUUjGQHqUQ5Y4Xc0paJzGIqux0Y4onSidCyXi%2BVuZXo1O8%2BvLa7JETI8h%2BP%2BYfT9VxJbJEKAWnhO%2B2g8XkP1xke3FUnT8ITD7lvHMBjqYAWRjTVtjwbpfn5Eyhb1HYp7ue01QtKJJvI%2FmsyCYklmuZIJnokKHmS%2B9TrGSCOiiNxxG0J%2FvlVkG1TbDIW725DfZWhafZsEJvEWA1iQzJgdo5X5B%2BJ5%2BHQ%2BqSyEmt23iWNTE9QNuS5n%2B4jEnOlq1jbm6tQ%2B9Xwt1EzD9zwO91RwJlKHrIXifFunJLO1VRyjvnbcY5G5V2lf8&X-Amz-Signature=1c2ca70dc0214502f17409a043ba6d6b798bdbd5d81b61bf9a782f0d68491e2f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement_Public_Entity_Crimes.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/73879/366ed020-fbe5-405b-8f00-4bbc78e244fd_Scrutinized_contractors_certificate.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BCVNLZ42%2F20260223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260223T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBUaCXVzLXdlc3QtMiJIMEYCIQCuBPDD0AR5hP42Iex80w5UVc0SFqhPTCf2e5j%2Bijf3fAIhAOvZXW5ltt%2BNdyGAs%2BpFzWKWH7bGedMQ8dXtaubhJxqIKpUFCN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxbUTXVait%2B2jDenWEq6QT5%2Boa%2BcbX%2FOmMcj1KaOTTQfoJ8poMgTltgvDWpdmB6vPXgwJIURrCJdjYkjsw4Yj5%2FYApXdX8XrUNx9Z6fiKmWF1XleFKAYPzh2OVSDU9UjW%2BSfN7c5AL%2FXg8bi5DL5GwakKmMb6MXGOYp%2Fs7uRhTVqAiF2cj6otXEcCKrRpGwyVPaLjPE%2BTJOJ6G1dqEVRUzFeASRDY1XdE0zqmmJ0v6xGR%2BV7fV%2BhzgZQWv3JtLqPM9ld8p9RWqd3dLaaVCEDslIHXze5815BjIWQqsmdVcN%2FwBjTZq0517tx23Qtt5%2Bnxsaz2FyAwJ9mz407lOH3WNCsUwM%2FNtIhzTWWDOrM5ZAt9T2ErQ%2FXXNGUpHZRWrp%2FM0pmxHMNJw8mag2qTnukBDRuDMNEhEGsHjvgGr6mz0s8kS8uSxwzoZpoCjEF%2Bu8f%2FhQcplCrMq3yuHTKkXvxTEepIE7dWpIP1UTrf4FDx4TCvJam3ItaRUZt6chPuIU0jFXTSUsZXO00KrnGNChQISLqyaxmMjJw7f1lx2JSYZeMHzGnVLYKg3SjMwStTn3%2FJ4%2F%2BXUvYwVsmP3jLyhtwOhfTT%2FRk%2BS76e7gHy8dk8FfI097SYwfB4riUe4fZNr1wllH7%2BWiMA0fanLvKdjQabikTMipxCJ8HtuU1bduL68yRCHSc84vsPs7pPNNhb3zsYV6FS2DArf%2Bb5VQyuiDvq5Xdr0NaaCA8ZrYfrKeswX0tffXUUjGQHqUQ5Y4Xc0paJzGIqux0Y4onSidCyXi%2BVuZXo1O8%2BvLa7JETI8h%2BP%2BYfT9VxJbJEKAWnhO%2B2g8XkP1xke3FUnT8ITD7lvHMBjqYAWRjTVtjwbpfn5Eyhb1HYp7ue01QtKJJvI%2FmsyCYklmuZIJnokKHmS%2B9TrGSCOiiNxxG0J%2FvlVkG1TbDIW725DfZWhafZsEJvEWA1iQzJgdo5X5B%2BJ5%2BHQ%2BqSyEmt23iWNTE9QNuS5n%2B4jEnOlq1jbm6tQ%2B9Xwt1EzD9zwO91RwJlKHrIXifFunJLO1VRyjvnbcY5G5V2lf8&X-Amz-Signature=d6bf01cbaf0d553e5c6f8f05d4887a499d09bef413281076069de2b2d3d31eb4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Scrutinized_contractors_certificate.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/63268/3d024bad-852a-417f-aa6b-248dca843266_Conflict_of_Interest.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BCVNLZ42%2F20260223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260223T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBUaCXVzLXdlc3QtMiJIMEYCIQCuBPDD0AR5hP42Iex80w5UVc0SFqhPTCf2e5j%2Bijf3fAIhAOvZXW5ltt%2BNdyGAs%2BpFzWKWH7bGedMQ8dXtaubhJxqIKpUFCN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxbUTXVait%2B2jDenWEq6QT5%2Boa%2BcbX%2FOmMcj1KaOTTQfoJ8poMgTltgvDWpdmB6vPXgwJIURrCJdjYkjsw4Yj5%2FYApXdX8XrUNx9Z6fiKmWF1XleFKAYPzh2OVSDU9UjW%2BSfN7c5AL%2FXg8bi5DL5GwakKmMb6MXGOYp%2Fs7uRhTVqAiF2cj6otXEcCKrRpGwyVPaLjPE%2BTJOJ6G1dqEVRUzFeASRDY1XdE0zqmmJ0v6xGR%2BV7fV%2BhzgZQWv3JtLqPM9ld8p9RWqd3dLaaVCEDslIHXze5815BjIWQqsmdVcN%2FwBjTZq0517tx23Qtt5%2Bnxsaz2FyAwJ9mz407lOH3WNCsUwM%2FNtIhzTWWDOrM5ZAt9T2ErQ%2FXXNGUpHZRWrp%2FM0pmxHMNJw8mag2qTnukBDRuDMNEhEGsHjvgGr6mz0s8kS8uSxwzoZpoCjEF%2Bu8f%2FhQcplCrMq3yuHTKkXvxTEepIE7dWpIP1UTrf4FDx4TCvJam3ItaRUZt6chPuIU0jFXTSUsZXO00KrnGNChQISLqyaxmMjJw7f1lx2JSYZeMHzGnVLYKg3SjMwStTn3%2FJ4%2F%2BXUvYwVsmP3jLyhtwOhfTT%2FRk%2BS76e7gHy8dk8FfI097SYwfB4riUe4fZNr1wllH7%2BWiMA0fanLvKdjQabikTMipxCJ8HtuU1bduL68yRCHSc84vsPs7pPNNhb3zsYV6FS2DArf%2Bb5VQyuiDvq5Xdr0NaaCA8ZrYfrKeswX0tffXUUjGQHqUQ5Y4Xc0paJzGIqux0Y4onSidCyXi%2BVuZXo1O8%2BvLa7JETI8h%2BP%2BYfT9VxJbJEKAWnhO%2B2g8XkP1xke3FUnT8ITD7lvHMBjqYAWRjTVtjwbpfn5Eyhb1HYp7ue01QtKJJvI%2FmsyCYklmuZIJnokKHmS%2B9TrGSCOiiNxxG0J%2FvlVkG1TbDIW725DfZWhafZsEJvEWA1iQzJgdo5X5B%2BJ5%2BHQ%2BqSyEmt23iWNTE9QNuS5n%2B4jEnOlq1jbm6tQ%2B9Xwt1EzD9zwO91RwJlKHrIXifFunJLO1VRyjvnbcY5G5V2lf8&X-Amz-Signature=30490a4f153edfa748adc5b35cb61ebdbd1e3a56700bedcdffc483cc92071634&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest.pdf%22&x-id=GetObject

14 | P a g e

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7.1.8. Please provide proof of registration with State of Florida Division of Corporations* *Response required

7.1.9. Please provide copy of current insurance declaration page. * *Response required

7.1.10. Please confirm that you have read and understand the information contained herein. * ☐ Please confirm

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