BCTED_Acceptance_Letter.pdf

This is an acceptance letter related to Santa Rosa County, Florida's procurement for Dedicated Internet Access (DIA) and Wide Area Network (WAN) Transport services for its Library System. The County seeks qualified Service Provider Identification Number (SPIN)-registered bidders with the USAC Schools and Libraries Division to provide symmetrical, fiber-optic connections to six library locations: the Library Administration office at 6275 Dogwood Drive in Milton, Florida (requiring minimum 1 Gbps download and upload speeds with options up to 5 Gbps) and five library branches—Pace, Navarre, Gulf Breeze, Jay, and Milton Libraries (each requiring minimum 500 Mbps download and upload speeds with options up to 1 Gbps). All services must consist of fully managed leased lit fiber connections that are fully operational by July 1, 2026. The initial contract term runs 36 months through June 30, 2029, with renewals available in one-year increments for up to two additional years. Proposals were required to be submitted electronically through the Santa Rosa County Procurement Portal by 10:00 am Central Standard Time on Monday, March 23, 2026, with questions due by 12:00 pm on Friday, March 13, 2026.

Evaluation criteria were weighted as follows: Cost of Eligible Products and Services (40 points), Meets Technical Specifications (35 points), and Previous Vendor Experience (25 points). Selected contractors must submit pricing attachments with monthly recurring charges (MRC) and non-recurring charges (NRC) clearly segregated into E-Rate eligible and ineligible categories, with no price increases permitted during the contract term. All awarded contracts are contingent upon E-rate funding approval and will be null and void if funding is not obtained. Contractors must maintain comprehensive insurance coverage including workers' compensation with employer's liability limits of $100,000 per accident and $500,000 per policy, commercial general liability of $1,000,000 per occurrence and $2,000,000 in aggregate, and business auto liability of $500,000 per occurrence. Service providers must offer the Lowest Corresponding Price (LCP) as required by FCC regulations and certify compliance with FCC rules prohibiting equipment or services from Huawei, ZTE, or other covered companies posing national security threats. Contracts must include provisions permitting early termination without penalty if a library location closes and allowing new library locations to be added at existing monthly recurring charge rates plus installation costs for the duration of the contract term.