LBNF-342884-BWQ Addendum 2.pdf

ADDENDUM TO SOLICITATION

ADDENDUM NO.

DATE OF ADDENDUM:

4/12/2024

SOLICITATION NO.

LBNF-342884-BWQ

DATE ISSUED:

3/12/2024

PROJECT NO.

N/A

OPENING DATE:

5/08/2024

TITLE OF PROJECT:

LONG BASELINE NEUTRINO FACILITY (LBNF) NEAR SITE CONVENTIONAL FACILITIES (NSCF)

CONSTRUCTION MANAGER-AS-ADVISOR

Bidders must acknowledge this Addendum prior to the hour and date set forth in the solicitation by one of the following methods:

1. By completing the Representations, Certifications and Acknowledgments (PUR-466), or

2. By separate email.

If by virtue of this Addendum you desire to change a bid already submitted, such change may be made by email, provided such email makes reference to the Solicitation and this Addendum and is received prior to the time set for opening.

This Addendum is providing additional information on the items below:

I. Pre-Proposal Conference Presentation

FRA Pre-Proposal Presentation referenced Central Standard Time (CST). This has been corrected to read “Central Time” in the attached presentation on slides 23 and 82.

II. Attendance List from Pre-Proposal Conference

ALL OTHER TERMS AND CONDITIONS AS REFERENCED UNDER THE SUBJECT RFP REMAIN UNCHANGED.

Attachments: Pre-Proposal Conference Presentation from 4/10/24 Attendance List

Fermi Research Alliance, LLC Brian Quinn P.O. Box 500 Project Procurement Specialist Batavia, IL 60510 (630) 840-5777 M.S 210

CMa Pre-Proposal Conference

LBNF/DUNE-US Near Site Conventional Facilities Team 10 April 2024 v1 – posted 10 April

Welcome

Craig Schmitz Near Site Procurement Manager

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Presenters

• Craig Schmitz, Near Site Procurement Manager

• Tom Hamernik, NSCF Project Manager

• Brian Quinn, NSCF Procurement Specialist

• John Szott, NSCF Construction Manager

• Kevin Fahey, LBNF/DUNE-US – Quality Assurance Manager

• Frank Louis, Project Manager, AECOM (NSCF A/E-of-Record)

• Kennedy Hartsfield, NSCF Project Engineer and NSCF Deputy Project Manager

• Mike Andrews, LBNF/DUNE-US – ESH Manager

- Emergency contact: 3131 from any Lab phone or 630-840-3131

- Safety minute: tornado and storm shelter locations

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Agenda

• Welcome

• Introduction

• Procurement

• CMa Overview

• Environment, Safety & Health (ESH)

• Quality

• Scope of Construction

• Conference Wrap-up

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Notice to Offerors

• Oral explanations or instructions given before the award of a contract will not be binding.

Any information given a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

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Introduction

Tom Hamernik NSCF Project Manager

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DUNE at LBNF – An international endeavor hosted by the U.S. D.O.E

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The Deep Underground Neutrino Experiment (DUNE), supported by the Long-Baseline Neutrino Facility (LBNF), is an international endeavor hosted by the U.S. Department of Energy’s Fermilab. DUNE brings together scientists and engineers from more than 35 countries around the world, all sharing the same goal: to understand the neutrino, one of the most elusive and mysterious subatomic particles in the universe.

More information can be found at www.lbnf-dune.fnal.gov http://www.lbnf-dune.fnal.gov/

DUNE at LBNF – An international endeavor hosted by the U.S. D.O.E

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The Deep Underground Neutrino Experiment (DUNE), supported by the Long-Baseline Neutrino Facility (LBNF), is an international endeavor hosted by the U.S. Department of Energy’s Fermilab. DUNE brings together scientists and engineers from more than 35 countries around the world, all sharing the same goal: to understand the neutrino, one of the most elusive and mysterious subatomic particles in the universe.

More information can be found at www.lbnf-dune.fnal.gov

Far Site Near Site http://www.lbnf-dune.fnal.gov/

LBNF/DUNE-US Near Site Conventional Facilities (NSCF)

• New service buildings, underground enclosures, utilities, roads, hardstands, and other facilities needed to house and support the operation of the LBNF Beamline and DUNE Near Detector

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N

(LBNF 30) ABSORBER

SERVICE BUILDING

DECAY REGION

(UNDERGROUND)

ABSORBER HALL

(UNDERGROUND)

NEAR DETECTOR HALL

(UNDERGROUND)

(LBNF 40)

NEAR DETECTOR

SERVICE BUILDING

(LBNF 20)

TARGET

COMPLEX

PRIMARY BEAM

ENCLOSURE

(UNDERGROUND)

(LBNF 5)

PRIMARY BEAM SERVICE BLDG.

EXTRACTION

ENCLOSURE

(UNDERGROUND)

MAIN

INJECTOR

LBNF/DUNE-US Near Site Conventional Facilities (NSCF)

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A beam of protons will be extracted from the Main Injector and precisely directed toward the DUNE detectors.

Traveling through a brand-new beamline, they will smash into a cylindrical rod of graphite, called the target, releasing neutrinos and other subatomic particles. The neutrinos will continue toward the Far Site while the remaining particles will be absorbed.

LBNF/DUNE-US Project Organization

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LBNF/DUNE-US

Project

Far Detectors

Near Detectors

Far Site Excavation

Far Site Buildings & Site

Infrastructure

Near Site Conventional Facilities

+ Beamline

Near Site Conventional Facilities (NSCF)

Beamline

Subproject Organization

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LBNF/DUNE-US

Project

Far Detectors

Near Detectors

Far Site Excavation

Far Site Buildings & Site

Infrastructure

Near Site Conventional Facilities

+ Beamline

Near Site Conventional Facilities (NSCF)

Five Subprojects

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LBNF/DUNE-US

Project

Far Detectors

Near Detectors

Far Site Excavation

Far Site Buildings & Site

Infrastructure

Near Site Conventional Facilities

+ Beamline

Near Site Conventional Facilities (NSCF)

Beamline

Far Site

(SURF)

Near Site (Fermilab)

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LBNF/DUNE-US

Project

Far Detectors

Near Detectors

Far Site Excavation

Far Site Buildings & Site

Infrastructure

Near Site Conventional Facilities

+ Beamline

Near Site Conventional Facilities (NSCF)

CMa will support the NSCF

Near Site Conventional Facilities (NSCF) Organization

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NSCF

Project Manager, T Hamernik

Deputy Project Manager, K Hartsfield

NSCF

Construction Manager

J Szott

LBNF/DUNE Project Office Support:

Construction Coordinators x 3 Near Detector Complex Construction Subcontract

Beamline Complex Construction Subcontract

Consultant and Fermilab Resources:

CMa

A/E-of-Record CxA

Other Specialty Consultants Fermilab ESH, SEMD, ISD, AD, PPD, Communication

ESH

Legal

Procurement Compliance

Project Controls

Systems Engineering Quality Assurance Risk Management

Financial Management Review Office

Near Site Conventional Facilities (NSCF) Organization

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NSCF

Project Manager, T Hamernik

Deputy Project Manager, K Hartsfield

NSCF

Construction Manager

J Szott

LBNF/DUNE Project Office Support:

Construction Coordinators x 3 Near Detector Complex Construction Subcontract

Beamline Complex Construction Subcontract

Consultant and Fermilab Resources:

CMa

A/E-of-Record CxA

Other Specialty Consultants Fermilab ESH, SEMD, ISD, AD, PPD, Communication

ESH

Legal

Procurement Compliance

Project Controls

Systems Engineering Quality Assurance Risk Management

Financial Management Review Office

CMa among consultant and Fermilab resources under the direction of the NSCF Construction Manager – many interfaces

Procurement

Brian Quinn NSCF Procurement Specialist

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• Type of Subcontract: Time and Material

• FRA will pay for actual hours worked and for materials used in the performance of the subcontract.

• Other Allowable Direct Costs

• FRA will make an Award using the Best Value with Trade-Offs approach

• The selection of the most advantageous offer to the government based on a combination of factors, including price and other non-cost factors. The government evaluates proposals against the stated evaluation criteria and may make trade-offs between price and other factors to determine the best overall value.

• FRA may award a Subcontract on the basis of the proposal initially submitted, without discussion, clarification, or modification, or on the basis of negotiation with the Offeror.

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• Mandatory Evaluation Factors

- The following are the Mandatory Requirements. Unless otherwise indicated, these requirements refer to the Offeror as a company, not specific individuals.

• Submittal of all items listed under Enclosures in RFP Cover Letter.

• Evidence of annual revenues greater than $50 million for each of the past five (5) years. If partnering with other firms, show total amount of all firms to demonstrate compliance with this requirement.

• EMR less than 1.0

• Corporate Quality Assurance/Quality Control Plan in accordance with an internationally recognized standard (ISO 9001 or equivalent).

• Submitted list of potential primary Subcontractors/subconsultants.

• Submitted list of key personnel with resumes for the following roles: Project Manager, Deputy

Project Manager/Project Engineer, Environment, Safety, and Health (ES&H) Manager, Quality Control Coordinator, Cost Manager, and Scheduler.

• Attendance at mandatory pre-proposal conference.

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• Structure of RFP

- Pages 2-19; Subcontract document. This will form the basis of the Subcontract between FRA and the Offeror selected for award. Please list any exceptions to FRA terms in your proposal response. Note: FRA's ability to accommodate exceptions is limited. Taking exception to FRA terms may preclude considering Offeror for award.

- Pages 20-24; Section L ‐ Instructions, Conditions, and Notices to Offerors. Please read and familiarize yourself with requirements for Proposal submission. Be sure to separate Technical portion from Cost portion. For the Cost Proposal Form, a Microsoft Excel version of the T&M fixed hourly rate schedule is provided for the Offeror’s convenience and use.

- Pages 25-30; Section M ‐ Evaluation Factors for Award. FRA will utilize these factors to evaluate each proposal based on its own merit. The award will be made to the offer that meets all mandatory requirements and provides the best value (i.e. combination of price and technical merit, awardee may or may not be the lowest price).

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• Refer to the RFP Letter for important information concerning the services sought and the organization of the RFP document. Utilize the RFP Submittals Checklist as an aid when finalizing your proposal.

• Ensure all items listed as Enclosures/Submittals are provided with your response.

• Address all Mandatory Requirements.

• Provide responses addressing all Technical Evaluation Factors.

• Technical Evaluation Factors

- Criterion 1: Project Approach and Demonstrated (preferred) Project Experience

- Criterion 2: Project Management

- Criterion 3: Corporate Execution

• Oral Presentations

- FRA may elect to hold oral presentations. If oral presentations are held, those

Offerors determined to be in the competitive range will be invited. The oral presentation shall be restricted to the Offeror’s technical proposal and requested scope of work. Oral presentations will be solely for the purpose of clarification of the offer, and not an opportunity to offer services in addition to those described in the written proposal.

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• Questions due in writing by 5:00 p.m. Central Time on April 24, 2024.

• Questions received during the solicitation period will be answered by subsequent amendment.

• Proposals due by 5:00 p.m. Central Time on May 8, 2024.

• Award anticipated January of 2025.

• Continue to monitor SAM.gov for updates/amendments: Notice ID LBNF-342884-BWQ

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CMa Overview

John Szott NSCF Construction Manager

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CMa Overview

• The CMa Scope of Work is not meant to be "all-inclusive" but representative of the CMa's role in the NSCF Construction processes. The CMa's day-to-day responsibilities will be refined jointly with FRA to meet the needs of NSCF construction.

• The CMa is viewed as an extension of the FRA NSCF Team (i.e. eyes, ears, boots, etc.).

The CMa is expected to be on-site when the construction sub-contractors are on site.

• Proactively assisting the Construction Subcontractors to perform the construction of the NSCF (i.e. developing "best in class" work process flows, accountability of NSCF Team to durations, sharing lessons learned, etc.) successfully.

• CMa will manage and implement the NSCF Quality Assurance program under the oversight of the LBNF/DUNE-US Quality Assurance Manager

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CMa Overview – Web Based Project Management System (WBPMS)

• CMa will purchase/lease licenses for the use by the NSCF Team including Construction Subcontractors and Consultants

• Software is the choice of the CMa, subject to FRA review and approval, but must be commercially available.

• It is intended that all construction work processes (i.e. Submittals, RFIs, certificates of insurance, payment applications, cost control, etc.) and documentation (images, material testing, monitoring data, etc.) be housed in the WBPMS.

• CMa will develop all construction workflow processes (approval routings) with FRA in the

WBPMS.

• CMa will develop training and WBPMS orientation for all NSCF Team Members.

• CMa will develop with FRA the customized WBPMS reporting to all levels of the LBNF/DUNE-US Project Team.

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CMa Overview – Environmental Baselining/Monitoring

• Develop an Environmental Baseline Plan (proposed equipment, locations, baseline duration, etc.) for Sound, Light and Vibration Levels.

• Gather data and establish sound, light and vibration levels prior to the start of construction.

• Monitor and analyze Construction Phase data for compliance with Local Ordinances and Contract Documents.

• Catalog data and analysis for FRA reference if questions or concerns arise during construction.

• Required for the LBNF/DUNE-US to meet Environmental Assessment (EA) commitment.

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CMa Overview – Pre-Construction Surveys

• Review existing site conditions and ascertain if they are represented accurately on the Contract Documents.

• Notify and document conditions of residential, industrial and commercial foundations west of Kirk Road prior to the start of the Near Detector Complex construction.

• Search, notify and survey the existing water wells that could be affected by the NSCF dewatering operations.

• Document pre-existing conditions onsite prior to the start of the Construction Phase.

• Work with and secure a copy of the Construction Subcontractors' pre-existing condition surveys.

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CMa Overview – Cost & Schedule Management

• Develop and maintain a Monthly NSCF Cost Report to forecast (estimated, submitted, negotiated, finalized Potential Change Orders (PCO), etc.) the final NSCF cost.

• Develop Independent Cost Estimates for each PCO.

• Review and advise FRA on submitted PCO proposals.

• Assist the Construction Subcontractors in the development of their Cost Loaded

Construction Schedules. Analyze the submitted Subcontractor's Schedule logic, durations, resources, cost loading, etc. for scheduling requirements and best practices.

• Analyze (Fuse) Subcontractor Monthly Schedule updates for scheduling requirements and best practices.

• Review the proposed Subcontractor's Monthly Payment Application "pencil draft" based on observed construction progress.

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CMa Overview – Quality Assurance (QA)

• The Construction Subcontractors are responsible for the NSCF Construction Quality Control (QC). The CMa will provide the QA (10% representative sampling) for the NSCF Construction.

• The QA scope of services includes:

- Surveying

- Material Testing (soil, concrete, masonry, steel, etc.)

- Weld Inspections (at the pressure vessel fabrication location)

- Other structural inspections (eg Fasteners / Bolts, Steel Deck, Concrete, Special Inspections)

• Verify the Construction Subcontractors are following their approved QC Plans.

• Reviewing the QC documentation submitted by the Construction Subcontractors

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Environment, Safety, & Health (ESH)

Michael Andrews LBNF/DUNE-US ESH Manager

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ESH is Integrated into the LBNF/DUNE Project

• The Project follows Fermilab’s ESH Manual (FESHM) Chapter 1010, Laboratory Environment, Safety, and Health Management System and Its Implementation

• LBNF/DUNE and Fermilab have a goal of ZERO incidents

• ESH is the #1 Priority to the LBNF/DUNE, Fermilab, and DOE

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Construction Program ESH Expectations

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• LBNF/DUNE NSCF Construction Environmental, Safety, and Health Plan

- Identifies the minimum ESH requirements for Subcontractors and their lower-tier subcontractors for activities relating to LBNF/DUNE

- ESH requirements detailed in subcontract documentation

• FESHM 7010 ESH Program for Construction

- Subcontractor ESH Coordinators on-site during working shifts

- Assurance visits to validate compliance

• Subcontractor Site Specific ESH Plans

- Plans reviewed and accepted prior to start of work activities

- Subcontractor workforce ESH orientation class

- Implementation & oversight by subcontractor ESH Manager

• Work planning & Control documentation

- Build plan/job hazard analysis development and review

• LBNF/DUNE ESH assurance walkthroughs documented through Fermilab Predictive Solutions database https://docs.dunescience.org/cgi-bin/sso/RetrieveFile?docid=21711&extension=pdf&asof=2023-09-15 https://docs.dunescience.org/cgi-bin/sso/RetrieveFile?docid=21711&extension=pdf&asof=2023-09-15

Assist FRA with the Implementation of ESH Requirements

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• 10 CFR 851 Worker Safety & Health Program

• OSHA 1926 & 1910 (Occupational Safety & Health)

• DOE 450.4 Integrated Safety Management (ISM)

• NFPA (Fire & Life Safety)

• NFPA 70 National Electric Code (2017)

• NFPA 70E Standard for Electrical Safety in the Workplace (2015)

• ACGIH Threshold Limit Values (TLV’s) (2016)

• ANSI B30 Series – Crane Safety

• DOE-STD-1090-2020 Hoisting and Rigging

• DOE-STD-1212-2019, Explosive Safety

• DOE 451.1B NEPA Compliance Program

• 10 CFR 40 CFR (Environmental)

• 10 CFR 49 (DOT)

• 35 IAC Illinois Environnemental Protection (Illinois EPA)

• International Building Code (IBC)

• Rules of the Division of Motor Services, Illinois

Subcontractor Site Specific ESH Plan Elements

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• Subcontractors to develop, implement & enforce their approved Site Specific ESH Plan

• Site Specific ESH Plan to contain relevant elements from LBNF/DUNE NSCF Construction ESH Plan

- ESH Policy and expectations

• General Rules of Conduct

• ESH Compliance & Enforcement

- Subcontractor requirements (not a complete list)

• Job site orientation

• Training

• Work Planning & Controls (build plan/hazard analysis)

• Daily work planning meetings

• Personal Protective Equipment

• Fall Protection

• Aerial lifts

• Material handing

• Electrical safety

• ESH inspection (Internal & External)

• Emergency/incident reporting

• Site Specific ESH Plan reviewed and approved prior to start of work

• ESH expectations to be flowed down to sub-tier subcontractors

ESH Performance & Program Evaluation Criteria

• Submit the Fermilab Subcontractor Safety Questionnaire

- Past Corporate Performance regarding ESH

• Offer’s safety statistics reviewed & evaluated

- OSHA incident rates (3 yr. history)

- Insurance Experience Modification Rate (EMR) (3 yr. history)

- Support documentation OSHA 300/NCCI Workers

Compensation Experience Rating forms

• Corporate ESH Manual for reviewed

- ESH Evaluation Criteria

• EMR less than 1.0

• ESH Manager/Representative on site during all shifts

- Minimum experience

• OSHA 30 Hour training

• Fifteen (15) years (preferred) of demonstrated ESH experience

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Work Planning & Controls

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• Activity based Build Plan & Job Hazard Analysis (JHA) documentation

- Reviewed through a web-based document management system

• LBNF/DUNE ESH and Construction Coordinators

- Preparatory meetings to release the work activity

• FRA Field assurance and verification of work planning execution

• Safety Data Sheets (SDS)

- Reviewed by Near Site ESH Coordinator

• Permits (Coordinated through LBNF NSCF Construction Coordinator)

- Burn (welding, spark producing, hot work)

- Electrical Work Permit

- Excavation Permit (Fermilab provides utility locating, GC must give 14 working days advance notice to LBNF NS Construction Coordinator)

- Existing structure and concrete cutting or coring

- Fire Protection System Disablement Tags

- Potable and DWS plumbing modifications

- Subcontractor’s Confined Space Entry Permit (notification to Fire

Department)

• Daily Work Planning Meetings

Daily Work Planning

• Daily Work Planning Meetings

- Meeting held at the beginning of shift

- Attended by all subcontractor personnel onsite that day

- Meeting led by supervision

- Duration of the meeting approximately 10-15 minutes at minimum

- Supervisors to discuss work activities & locations for that day along with a summary of hazards

- Discuss deliveries of equipment & materials to the site

- ESH representative to discuss any ESH issues & reinforcing ESH program

- Reminding work force to follow their work planning documents & update as needed

- Feedback from work force

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Personnel Protective Equipment Requirements

• Hard hats – shall meet the ANSI Z89.1 & high voltage electrical work shall meet ANSI Z89.2. Hard hats Type 2 should be marked with the appropriate designation

• Safety glasses with side shields – shall meet ANSI Z87.1

• High visibility reflective garment – minimum ANSI Class 2

• Suitable work clothing – minimum shall be short-sleeved (1/4 length) shirt, long trousers, & safety toes boots providing ankle protection meeting ANSI Z41

• Hand Protection – Cut Level 4 resistant glove

• No canvas, tennis, or deck shoes permitted in construction subcontract work area

• Underground Activities

- Cap lamp with battery & charging station

- Self-rescuer

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ESH Training Requirement

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• Provided by Fermilab to the CMa and other subcontractor personnel

- Fermilab Subcontractor Orientation (Video, 30 minutes)

- Fermilab General Employee Radiation Training (GERT) (Video and quiz, 30 minutes)

- These are offered every workday morning starting promptly at 07:30

- Fermilab badges will be issued after personnel complete these classes.

- All personnel working within the Main Injector Shield Zone Area (30 ft. from MI enclosure) required to receive a site-specific Radiological Worker training (1 hour)

- Personnel working in the MI tunnel will receive Fermilab Radiation Worker and LOTO 2 training (12 hours)

• Provided by Subcontractors

- Site Specific ESH Orientation

- Verification of completion of OSHA required training

• Competent training for excavation, scaffold, 30-hour OSHA

• Task specific training (LOTO, NFPA-70E, equipment operator, fall protection, respirator)

• Training & certification records available on-site

Fermilab Site Access

• All personnel accessing the site will be required to apply for a Fermilab badge

• Personnel accessing the site must be REAL ID compliant

• Workers will need to complete the Fermilab Site Access Request form

- Subcontractor workers will receive Fermilab ID number and a physical ID

Badge for site access

- Badging is coordinate by the Fermilab’s Security Emergency

Management Division (SEMD)

- Need to complete the forms Site Access Requests prior to coming on-site

• Domestic requests take approximately five working days for approval

• Foreign national requests can take up to 10 working days

• All documentation needs to be fully completed for process to be completed

• All non-badged delivery drivers will need to be fully escorted

• Fermilab site access process details

- https://get-connected.fnal.gov/accessandbadging/access/

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Environmental

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• Environmental Assessment and FONSI completed September 25, 2015

- Environmental reviews by Fermilab & DOE-FSO NEPA

Compliance Officers

• Areas of Significance:

- Good Neighbor (noise/vibration, dust, lighting, traffic/parking, security)

- Keep the air and water clean (spills & runoff)

• Environmental plan

- Spill Prevention Control and Countermeasures (SPCC)

- National Pollutant Discharge Elimination System (NPDES)

- Sustainability/recycling of waste materials

- Coordination with LBNF/DUNE ESH Coordinator

Joint Project Office ESH Staffing

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• Experienced in construction and beamline support

• Near Site ESH Coordinator

• Daily ESH field support/oversight

• ESH POC for subcontractor activities

• LBNF /DUNE ESH Manager & DUNE ESH Coordinator providing supplemental support & oversight

• FNAL ESH Division matrix support

- Radiation Safety - Fire/Life Safety – Industrial Hygiene

04.10.2024

Project ESH Oversight

• Subcontractor ESH Oversight on all shifts

- Daily ESH program oversight by the Project Manager, ESH Manager, Superintendents, &

Foremen

- Verify flow down of ESH requirements to sub tier subcontractors

• LBNF/DUNE Project Daily Oversight

- ESH Coordinators

• ESH general coordination & assurance site visits to verify work planning implementation

• External walkthroughs

- Department of Energy Fermi Site Office

- Fermilab ESH Division

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Quality

Kevin Fahey LBNF/DUNE-US Quality Assurance Manager

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Quality Assurance, Control and Management

• The LBNF DUNE Quality Assurance (QA) Plan establishes principles, requirements, practices, and methods for integrating quality into the LBNF/DUNE Projects and outlines the QA requirements for all the Project Partners, encompassing all the activities performed by or for the Projects.

• The Construction Quality Management (CQM) Program assigns the responsibilities for the management of quality on the LBNF major construction activities for the Near Site Conventional Facilities (NSCF).

• Quality Control (QC) is the implementation of measures for controlling variations in processes, procedures, constructed items, etc., to within the acceptable limits, as set by LBNF requirements.

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Construction Quality Management Program

• Purpose and Scope

- Based on the US Army Corps of Engineers Construction Quality Management Program

- To provide principles to encourage a mutual effort on the part of the Subcontractors and the LBNF Project to produce a quality project, on time and in accordance with the requirements of the contract, specifications and drawings.

- The complete Construction Management Program is composed of the Subcontractor’s Quality Control Programs, the LBNF/DUNE QA Plan, LBNF Construction Quality Management Program.

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Construction Quality Management Program

• The CQM Program pertains to all LBNF Subcontractors and their Subcontractors (the latter being sub-subcontractors with respect to LBNF).

• CMa is responsible for QA, whereas the Construction Subcontractor is responsible for QC.

LBNF will perform oversight of both parties. Construction Quality Management (CQM) is the coordination of both the QA and QC portions and pertains solely to construction activities.

• CMa will have oversight of the Construction Subcontractor QC Program in order to ensure that the construction work conforms to specifications and drawings associated with the contract construction requirements.

• The Quality Control/Quality Assurance requirements specific to the Subcontractors will be incorporated into the applicable contracts and will meet the requirements provided in LBNF Construction Quality Management addendum.

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Three Phases of Control – Preparatory Phase

• Definable Features Of Work (DFOW) – Separate and distinct tasks of the work scope.

• The preparatory phase takes place prior to beginning work on each DFOW, and consists in large part in planning, procuring materials and discussions.

• The Subcontractor is required to notify LBNF NSCF-PM three days prior to the start of the preparatory phase for each DFOW.

• This phase shall include a meeting conducted by the QC Manager and attended by the QC specialists, the superintendent, and the foreman responsible for the DFOW.

• The results of all preparatory phase actions must be documented in the Preparatory Phase

Checklist.

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Three Phases of Control – Preparatory Phase

• Agenda

- Review each paragraph of the applicable specification sections in the Contract;

- Review the Contract drawings;

- Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and accepted;

- Review the testing plan and ensure that provisions have been made for the required QC testing;

- Plan and identify potential problems for each DFOW, and discuss the approach to adopt in order to provide quality construction;

- Discuss construction methods, construction tolerances, workmanship standards;

- Review the safety plan and appropriate activity hazard analysis to ensure that applicable safety requirements are met, and that required Safety Data Sheets (SDS) are submitted.

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Three Phases of Control – Initial Phase

• The Initial Phase follows the Preparatory Phase when construction crews are ready to start work.

• This phase is intended to clearly capture and anticipate how the Subcontractor’s team will integrate quality and safety into construction and to determine clear communication channels for conveying information to the crews conducting the work.

• It must be repeated for each new crew, and when specified levels of quality are not being met by an existing crew.

• The Subcontractor is required to notify LBNF NSCF-CM at least two workdays prior to the start of the Initial phase for each DFOW.

• The QC Manager conducts the initial phase with the QC Specialists, the superintendent, the foreman and the crews responsible for that definable feature of work.

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Three Phases of Control – Initial Phase

• The QC Manager observes the initial segment of the definable feature of work to ensure that the work complies with Contract requirements.

• The results of all initial phase actions must be documented in the Initial Phase Checklist.

• Establish with the work crew the quality of workmanship;

• Resolve conflicts.

• Check work procedures for compliance with the Safety Plan and the appropriate activity hazard analysis to ensure that applicable safety requirements are met.

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Three Phases of Control – Follow-Up Phase

• Follow-up phase activities are performed daily, or more frequently as necessary, on each in-progress DFOW, according to the schedule until the DFOW is complete and documented as such in the daily QC Report.

- Ensure the work for each activity is in compliance with Contract requirements;

- Maintain the required quality of workmanship;

- Ensure that testing is performed;

- Ensure that rework items are being corrected;

- Perform safety inspections.

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Project Reporting - Daily Reports

• Subcontractors are required to develop and provide a daily Subcontractor Production and Quality Control Report to the LBNF Project.

ｰ These reports are the daily record of operations on the job site.

ｰ This series of reports is intended to fully document the work, any test results, dimensional checks, equipment and material checks.

ｰ The report is to address the progress and issues with the Quality Control Program as it proceeds on the project site.

ｰ Space is designated for documenting actions on all three phases of control, as well as rework.

ｰ Documenting the controls for any “follow-up” phase work is of particular importance.

ｰ The report must include a certification by the QC Manager that the work is in compliance with the contract, except as noted in the report.

ｰ The QC portion of the report will include the reports from each sub-subcontractor working on the site.

ｰ Entries on the report(s) must be tied to the schedule.

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Scope of Construction

Frank Louis Project Manager, AECOM (A/E-of-Record)

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Scope of Construction – Definition of Work Breakdown Structure (WBS)

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BEAMLINE

COMPLEX

6-15-11

NEAR DETECTOR

COMPLEX

6-15-12

WBS BREAKDOWN

BC - BEAMLINE COMPLEX

NDC - NEAR DETECTOR COMPLEX

SW – SITE WORK

EE – EXTRACTION ENCLOSURE

PBE – PRIMARY BEAM ENCLOSURE

PBSB – PRIMARY BEAM SERVICE BUILDING (LBNF 5)

TC – TARGER COMPLEX (LBNF 20)

DK – DECAY REGION

AH – ABSORBER HALL

ASB – ABSORBER SERVCE BUILDING (LBNF 30)

ND – NEAR DETECTOR

NDSB – NEAR DETECTOR SERVICE BUILDING

Scope of Construction – Site Works Specialty Conditions

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• Beamline Complex

- Wetland protection & restoration

- Earth Retention/Soil

Stabilization

- Major excavation and dewatering

- Rock Blasting

- Structure movement and settlement monitoring

- Compaction and settlement control

Beamline Complex

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• Extraction Enclosure (EE)

• Primary Beam Enclosure

(PBE)

• Primary Beam Service

Building (PBSB)

(LBNF-5)

• Target Complex (TC)

(LBNF-20)

• Decay Region (DK)

• Absorber Complex (AC)

(LBNF-30)

- Absorber Service

Building (ASB)

- Absorber Hall (AH)

EE

PBSBPBETCDK

AC

Scope of Construction – Extraction Enclosure Specialty Conditions

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• Tie-in to existing Main Injector (MI)

- Specialty timing of work

- Installation of ERS

- Excavation of active soil and steel

- Openings in north wall of MI

- Monitoring of movement of MI and earthwork shielding

EXISTING MI-14

PROPOSED ERS

EXISTING MI

BEAMLINE

MIN. EARTHWORK

SHIELDING

Scope of Construction – Extraction Enclosure Specialty Conditions

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• Coordination of MI-14

- Utilities will need to tie-in to MI-14 and be sequenced with ERS

- Inclinometer and tiltmeter monitoring

(including at BNB Enclosure)

• Specialty QA/QC

- Alignment of EE with Beamline

- Monitoring of ERS movements

- Monitoring of MI and portion of new

EE tunnel via survey points and crack monitors

EXISTING MI-14

Scope of Construction – Primary Beam Enclosure Specialty Conditions

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• WBS Connections

- Extraction Enclosure

- Major Vehicle/Primary

Beam Service Building

- Target Complex

• Coordination with future Beamline systems and equipment

• Monitoring of survey points and cracks

PRIMARY BEAM ENCLOSRE

Scope of Construction – Primary Beam Enclosure Specialty Conditions

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• Coordination with and Protection of Indian Creek Culvert and Duct Bank

- Drilled shaft clearances

- Bridging over culvert

• Specialty QA/QC

- Alignment and settlement of PBE with Beamline points

- Inclinometer monitoring

- Movement monitoring of

Main Injector

- Earthwork and compaction testing

- Drilled shaft testing INDIAN CREEK

CULVERT

EXISTING CONC.

DUCTBANK

Scope of Construction – Primary Beam Service Building

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• Indian Creek Culvert

- Coordination with existing culvert with concrete apron, utility yard, and future U/G utilities

• PBE Berm

- Coordinate Major

Vehicle Access and south of PBE with berm.

• Owner Provided Equipment

- Coordinate OPE with subcontractor provided equipment and connection

Scope of Construction – Target Complex Specialty Conditions

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• WBS Coordination

- Upstream PBE connection

- Downstream DK connection with

ERS

DK REGION

PRIMARY BEAM

ENCLOSURE

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• Shielding and Rad Safety Requirements

- Concrete and steel shielding

- Owner-provided shielding steel

• Technical Requirements

- Target Bunker pressure vessel

- Construction materials not permitted

- Air seals and over-pressurized air volume strategy

- Snout and connection to DK Vessel

- Cranes

DK REGION

DK VESSEL

AND SNOUT

BEAMLINE

TARGET HALL

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• Specialty Mechanical Systems

- Nitrogen Handling Units

- Tritium Evaporation

System

- Upstream end of Decay

Region pressure vessels

NHU-1 AND

NHU-2

DECAY REGION TARGET COMPLEX

NITROGEN

DUCTING

DECAY REGION

SNOUT

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• Specialty QA/QC

- NHU-1 and 2

- Pressure vessels and pressure vessel welds

- Drilled shaft integrity testing

- Earthwork and Compaction

Testing

DECAY REGION TARGET COMPLEX

NITROGEN

DUCTING

DECAY REGION

SNOUT

Scope of Construction – Decay Region Specialty Conditions

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• WBS Coordination

- Target Complex

- Absorber Hall

• Continuity of Pressure Vessels

• Excavation into Rock

- Changes to foundation systems

- ERS needed

- Extensive dewatering system needed for open-cut excavation

- Grout curtain

- Rock bolting

PRESSURE

VESSEL

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• Mass Concrete

- Staggering of joints and construction joint details

• Slide Bearing Plates

- Bottom Rails

- Side Braces

MASS

CONCRETE

POURS

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• Air Seal between DK and AH

- Requires special connections

- Air tests required

• Specialty QA/QC

- Drilled shaft testing

- Mass concrete

- Helium and Nitrogen Pressure Vessels

- Beamline survey

- Air Seal Installation

Scope of Construction – Absorber Hall Specialty Conditions

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• WBS Coordination

- Tie-in with DK, air seal, pressure vessel, and dewatering system

- Supports Absorber Service Building (above at grade)

• Absorber construction

• Implementation of Muon

Kern shielding steel

- Owner-provided shielding steel

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• Waterproofing and descaling system

• Excavation into Rock

- Extensive dewatering system needed for open-cut excavation (in conjunction with DK)

- Grout curtain

- Rock bolting

- Cross-trench bracing

• Extensive dewatering (in conjunction with DK)

• Specialty QA/QC

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• Specialty QA/QC

- AH Waterproofing

- Geosynthetic system

- Backfill

Scope of Construction – Absorber Service Building Specialty Conditions

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• WBS Coordination

- At grade extension of the Absorber Hall, vertical transportation and MEP systems

Scope of Construction – Absorber Service Building Specialty Conditions

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• Coordination of Beamline and Conventional Facilities equipment

- Space has been reserved within plans for Beamline equipment

• Backfill settlement around

ASB

• OPAV installation

Near Detector Complex

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• Near Detector Service Building (LBNF-40)

• Near Detector Hall

- Looks and feels like a

CSO pump station

NDC

Scope of Construction – Site Works Specialty Conditions

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• Near Detector Complex

- Noise, light, & vibration monitoring

- Dewatering

Scope of Construction – Near Detector Specialty Conditions

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• WBS Coordination

- Integrates with Near Detector

Service Building

- Permanent utilities delivered to

NDC by BC subcontractor

• Earth and Rock Excavation

- Requires blasting

- Must monitor noise impacts and comply with local ordinances, consider as part of daily excavation activities

- Special worker ventilation requirements

NEAR DETECTOR

CAVERN @

-215’ BELOW GRADE

ACCESS SHAFT

EGRESS SHAFT

NEAR DETECTOR

SERVICE BUILDING

Scope of Construction – Near Detector Specialty Conditions

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• Rock Support

- Rock bolts and shotcrete

• Extensive MEP Coordination

- Future Cryo Piping has specific support locations

- Mechanical ducting coordinated with crane and supports

- Conventional facilities and beamline equipment at mezzanines

- Sub-slab drainage level and perimeter trench drains

• Prism rail dimensional tolerances

• Specialty QA/QC

• Monitoring of noise, light, & vibration

• Air quality during construction

STEEL RAILS

EMBEDDED INTO SLAB

CLEAR AREA FOR OH

CRANE

COORDINATION OF

DUCTING WITH CRANE

AND SUPPORTS

’-0

Scope of Construction – Near Detector Service Building Specialty Conditions

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• Proximity to Kirk Road and neighbors

- Noise, light, and vibration monitoring and mitigation

- Consideration for times of activities

- Potential noise mitigation measures

• Specialty QA/QC

- As noted above

KIRK ROAD

U/G NEAR DETECTOR

CAVERN

EGRESS SHAFT

NEAR DETECTOR SERVICE

BUILDING

EXTERIOR EQUIPMENT

YARD

Conference Wrap-up

Craig Schmitz Near Site Procurement Manager

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Procurement Closeout

• Questions due in writing by 5:00 p.m. Central Time on April 24, 2024.

• Proposals due by 5:00 p.m. Central Time on May 8, 2024.

• Award anticipated January of 2025.

• Continue to monitor SAM.gov for updates/amendments: Notice ID LBNF-342884-

BWQ.

Questions?

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CMa Zoom Attendance

Individual Company E-mail Address

Ed Jackson Jacobs ed.jackson@jacobs.com Helen Taaffe PMA Consultants htaaffe@pmaconsultants.com Katheryn Coleman PMA Consultants kcoleman@pmaconsultants.com Peter Vogt Kiewit Infrastructure Co. peter.vogt@kiewit.com Josh Yacknowitz Arup joshua.yacknowitz@arup.com Lamar Sullivan R&M Structures, INC lamars@salesforce4rent.com Norbert Fuegenschuh Beton- und Monierbau USA, Inc norbert.fuegenschuh@bemo.net