L1_ Instructions to Offerors.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 The purpose of this solicitation is to notify prospective contractors on the performance of construction services for FY26 Hanger 3211 Fire Suppression, Firm Fixed Price contract in support of Joint Base McGuire-Dix-Lakehurst (JBMDL). Construction services shall have a period of performance for 365 days.

L-1.2 The Government intends to award a single contract. The period of performance for this effort will be a 365-day period of performance, targeted to begin April 2026. Notice to Offeror:

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.

L-1.3 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates, or changes to current information.

L-1.4 Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.5 Communications: Exchanges of information between Government and offerors will be controlled by the Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are encouraged to submit in writing all questions and requests for clarifications no less than ten (10) days prior to the Request For Proposal (RFP) closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the Contracting Officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation. Questions should be submitted via email to kristen.rodgers.2@us.af.mil and wanda.wilson.1@us.af.mil

L-1.6 Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

L-1.7 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.8 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L-1.9 In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals and will destroy all extra copies. No destruction certificate will be provided.

L-1.10 All proposals must be complete and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resulting contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

L-1.11 Contractor offers shall be submitted via email to kristen.rodgers.2@us.af.mil and wanda.wilson.1@us.af.mil. E-mailed proposals must be submitted before the solicitation's closing date and time.

L-1.12 Hand carried proposals must be delivered to 87th Contracting Squadron located at 2402 Vandenburg Avenue, Attention: Wanda Wilson or Dana Wright, Joint Base McGuire-Dix- Lakehurst, NJ 08641. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that Joint Base McGuire-Dix-Lakehurst, NJ has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance and will be required to have a valid Real ID-compliant driver’s license. FORT DIX

GATE PREFERED. SOME DELAY SHOULD BE ANTICIPATED WHEN

HANDCARRYING PROPOSALS.

Offerors should allow sufficient time to obtain a visitor pass at Fort Dix Gate and arrive at 87th Contracting Squadron (Building 2402) PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1 “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day - 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day - 11 November Thanksgiving Day Fourth Thursday in November Christmas Day - 25 December

L-2 PROPOSAL PREPARATION INSTRUCTIONS

L-2.1 Volume Organization: Proposals shall be submitted to the Government in three (3) separate volumes as set forth below:

Volume Description Copies Reference Paragraph I Contract Documents 1 L-2.2.1 II Past Performance 1 L-2.2.2 III Price 1 L-2.2.3

L-2.2 Volume Content

L-2.2.1 Volume I – Contract Documents

L-2.2.1.1 SF1442 and Solicitation: Complete Blocks 14 -19, 20a– 20c, and 30a-30c of SF1442 and all fill-in clauses in solicitation Sections I – L.

L-2.2.1.2 SF30, Amendment Form (If used): Complete Blocks 8 and 15 (A – C) for each amendment issued under this solicitation.

L-2.2.1.3 Clauses and Provisions: Offerors shall complete all areas contained in Administrative Data of Section G, FAR Provision 52.219-28 in Section I, and all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the offeror.

L-2.2.1.4 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.6 or L-1.7, as applicable, of the solicitation.

L-2.2.2 Volume II – Past Performance

L-2.2.2.1 Past Performance Information: Only references for relevant contracts are desired, submit one (1) copy.

L-2.2.2.2 Quality and satisfaction rating for contracts completed in the past five (5) years:

Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

L-2.2.2.3 The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

L-2.2.2.4 Performance Surveys: The government will evaluate the extent of offeror's performance deemed relevant and recent to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess present/past performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts include efforts that have an award value of no less than $3M with a minimum scope, magnitude and complexity of the Fire Suppression construction project. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition and when a teaming arrangement or joint venture is present. Provide the following information for each contract listed:

i. Company/Division name

ii. Product/Service

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value

vi. Period of Performance

vii. Verified, up-to-date name, address & telephone number of the contracting officer

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

x. If recency or relevancy to the instant requirement is not readily apparent, it is the offeror’s responsibility to explain.

Performance Questionnaires: The offeror will provide the government furnished questionnaire (“Past Performance Questionnaire”) to those federal agencies and commercial customers where the offeror’s performances are deemed recent and relevant and direct them to return the completed questionnaires to the point of contact listed on the questionnaire. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition and when a teaming arrangement or joint venture is present.

NOTE: PAST AND PRESENT PERFORMANCE QUESTIONNAIRES WILL NOT BE

ACCEPTED FROM THE OFFEROR; IT MUST BE SUBMITTED BY THE RATER. IT IS

THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE RATER IN

ORDER TO ENSURE PAST AND PRESENT PERFORMANCE QUESTIONNAIRES ARE

SUBMITTED TO THE GOVERNMENT.

L-2.2.2.5 Teaming Arrangement: If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with the same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

L-2.2.2.6 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L-2.2.2.7 In accordance with 40 U.S.C. chapter 31, subchapter III, Bonds, the bidder to whom award is made shall, within 10 calendar days after the date of award exceeding $350K in value, furnish Bid Bonds. The penal sum of the bid bonds shall equal one hundred percent (100%) of the contract price. If the contract price increases by modification to the contract, an amount equal to 100% of the increase will be required.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

• Requirements of the RFP Price Schedules, Statement of Work (SOW), and government standards and regulations pertaining to the SOW.

• Evaluation Factors for Award in Section M of this RFP.

• The page limitation for Part II of the proposal is 30 pages. Pages exceeding the page limitations set forth in this Section L will not be read or evaluated and will be removed from the proposal.

• Format for proposal Part II shall be as follows:

a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

b) Typing shall not be less than 12-point font.

c) Elaborate formats, bindings or color presentations are not desired or required.

L-2.2.3 Volume III- Price

L- 2.2.3.1 Price Information: A total price breakdown is required to be submitted via Att J-4 “Bid Schedule”. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the SOW and any attachments.

L- 2.2.3.2 Identify and include the company’s CAGE Code, UEI Number, socio-economic status certificates and business-size standard under the applicable NAICS of 238220.

L- 2.2.3.3 SF1442 and Solicitation: Complete blocks 14 -19, 20a – 20c. and 30a - 30c. of the SF1442 as well as signing/acknowledging any amendments. In doing so, the offeror agrees to the contract terms and conditions as written in the RFP.

L- 2.2.3.4 Representations and Certifications: You must include all Representations and Certifications with your proposal or reflect they are completed in Sam.gov.

L- 2.2.3.5 All offers shall remain valid for 180 calendar days.

L-1 GENERAL INSTRUCTIONS