K00B7600018 Pre-Bid SlidesRemotely Operated Vehicle.pdf

MARYLAND GEOLOGICAL SURVEY

REMOTELY OPERATED VEHICLE

Invitation for Bid| Solicitation No. BPM056983

Emmanuel Smith – Procurement Officer Christopher P. Williams, Ph.D. – Program Chief, Coastal and

Environmental Geology

AGENDA

Welcome and Introduction – Emmanuel Smith General Procurement Information & Review

Solicitation Dates – Emmanuel Smith Submission Requirements and Attachments - Emmanuel

Smith

Scope of Work - Christopher Williams

Questions and Answers

Conclusion

INTRODUCTION

Department of Natural Resources (DNR)

Emmanuel Smith, Procurement Officer, DNR – FAS

Christopher Williams, DNR - Program Chief, Coastal and Environmental Geology

Vendor’s Introductions

INTRODUCTIONS

Vendors, please provide the following in the chat:

Your Name Company Name Your Title Email MBE/VSBE/SBR (If applicable) If you are on the phone, please send information via email to: emmanuel.smith2@maryland.gov mailto:emmanuel.smith1@maryland.gov

GENERAL PROCUREMENT INFORMATION

DISCLAIMER

The purpose of today’s conference is to emphasis key sections of the IFB, give information and guidance to potential Bidders.

Statements or representations made during the Conference are not legally binding.

In the event of a discrepancy between the information contained herein and the IFB documents, the IFB will take precedence.

Questions may be answered here but must be submitted in writing to the Procurement Officer via email (emmanuel.smith2@Maryland.gov) for the response to be official and binding.

mailto:emmanuel.smith2@Maryland.gov

All questions must be made in written format. See Section 4.4 of the IFB for question submission guidelines.

All communications must be sent through the Procurement Officer only.

Only information communicated by the Procurement Officer in writing will be the official position of the State of Maryland.

The Key Information Summary Sheet in the IFB has all pertinent contact information and deadlines.

Changes to the specifications and clarifications will be posted with the solicitation on eMMA as amendments.

The Bidders must acknowledge all amendments

Each amendment creates a new Round. If an amendment is issued after your bid has been submitted, move your bid forward to the new Round.

SOLICITATION SCHEDULE

Pre-Bid Conference - July 9, 2026, at 11:00 AM

Deadline for Questions – July 13, 2026, at 2:00 PM

Bids Due Date and Time – July 22, 2026, at 2:00 PM

OVERVIEW

The duration of the Contract is for 6 months from the NTP.

There are No MBE/VSBE Participation Goal for this Solicitation.

Company Requirements

Must be in good standing with SDAT and remain so throughout the contract.

Must be registered with the Office of the Comptroller of Maryland under the company’s name that appears on your bid.

Out of State companies must have a resident agent in Maryland.

Bid SUBMISSION REQUIREMENTS

• Submission of Bids must be done via eMMA.

• Solicitation document can be downloaded free of charge

• Go to https://procurement.maryland.gov and click the eMMA link.

• New vendors can register for free by clicking the link on the eMMA homepage.

• If you need assistance, email at:

eMMA.HelpDesk@maryland.gov.

mailto:eMMA.HelpDesk@maryland.gov

BID SUBMISSION REQUIREMENTS

If your company doesn’t wish to submit a proposal, please complete the Vendor Feedback Form.

Bid shall only be accepted via eMMA

Bidders shall submit their bids in one submission through eMMA.

BID EVALUATION CRITERIA & AWARD BASIS

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. All Bids will be ranked from the lowest (most favorable) to the highest (least favorable) price based on the Total Bid Price as submitted in its Bid.

A Contract shall be awarded to the responsible Bidder submitting a responsive Bid with the most favorable Bid Price or most favorable evaluated Bid Price for providing the goods and services as specified in this IFB.

BID SHEET

Bid Sheet – Crossed Section:

BIDDER INFORMATION

Bidder Information:

ATTACHMENTS

A Bidder shall include the required Attachments in Table A, Section 4.19 with its Bid as a single Bid Package.

Reference Section 4.19 TABLE A for details - Attachments and Documents Required with the Bid

Upon receipt of a notification of recommendation for contract award, along with submitting the signed Contract (see Exhibit 2 - Sample Contract), the following documents shall be completed and submitted by the recommended awardee within ten (10) business days, unless otherwise directed by the Procurement Officer:

TABLE B - Documents Required upon Notice of Recommendation for Contract Award

Attachment Attachment Name

S

Non-Disclosure Agreement (Contractor) https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure- Agreement-Contractor.pdf

U Contract Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf

W

Performance Bond https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf

X

Payment Bond https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-W.-Performance-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-X.-Payment-Bond.pdf

SCOPE OF WORK:

CONTRACTOR REQUIREMENT

PURPOSE

The purpose of this procurement is to acquire one

(1) Remotely Operated Vehicle (ROV) and associated components. The ROV must be configured with a Global Positioning System (GPS) or appropriate relative position common in marine geology, e.g., dead reckoning, to enable accurate geospatial data collection of photography, videography, bottom sediment samples, and water sensors. We often use RTK, thus location accuracy is important for our work.

PROJECT GOAL

The goal of acquisition of an ROV by the Maryland Geological Survey (MGS) is to increase our capacity to complete photography and videography related to Chesapeake Bay Bottom Mapping and projects associated with the Maryland Port Administration (MPA). Addition of water sensors could benefit other areas of our Department of Natural Resources unit, Resource Assessment Service. Additionally, the technological capacity for ROVs to collect bottom sediment samples is improving, thus another goal is to have the ROV capable of collecting samples via a grabber or manipulation tool, e.g., oyster shell for potential habitat ground-truthing and 500cc sediment grab samples. The ROV technology could also be employed in the Atlantic Coastal Bays and reservoirs in Maryland.

CONTRACTOR RESPONSIBILITIES

The Contractor must be able to provide a Remotely Operated Vehicle (ROV) with the following specifications:

To include the base ROV, with a minimum depth rating of 300m and minimum four (4) thrusters for operational control, vertically, horizontally, and turning, plus integrated or swappable components:

SCOPE OF WORK- REQUIREMENTS

QUESTIONS