JTC_TRS General Instructions 20200430_DRAFT.pdf

CONTRACT DATA REQUIREMENTS LIST

(CDRL)

GENERAL INSTRUCTIONS

FOR THE

Joint Terminal Control Training and Rehearsal System (JTC TRS) Follow On 2021

DATED: 30 April 2020

CONTRACT NUMBER: FA8621-20-R-0003

PREPARED BY:

AGILE COMBAT SUPPORT-AFLCMC/WNS

SIMULATORS DIVISION

WRIGHT-PATTERSON AIR FORCE BASE, OHIO 45433-7249

CDRL MODIFICATION MATRIX.

This matrix identifies the CDRL changes as implemented by contract modification.

PROPOSAL NO. CDRL REV

NO. DATE CDRL/PAGES REVISED

Contract Award Basic xx-xx-xx All

TABLE OF CONTENTS

1.0 APPLICABLE DOCUMENTS

2.0 REFERENCE DOCUMENTS

3.0 DATA DELIVERIES

3.1 DELIVERY DATES

3.2 TAILORED DATA ITEMS

3.3 APPROVAL OF DATA

3.4 RE-SUBMITTAL OF DATA

3.5 FINAL SUBMITTAL OF DATA

3.6 DD FORM 250 REQUIREMENTS

3.7 CLASSIFIED DATA

4.0 ELECTRONIC DATA TRANSMISSION

4.1 SUBMISSION

4.2 DELIVERY NON-COMPLIANCE

4.3 FINANCIAL INFORMATION FORMAT

5.0 LETTERS OF TRANSMITTAL (LOT)

6.0 MODIFICATION OF DATA REQUIREMENTS

7.0 COMMON ABBREVIATIONS

8.0 MARKING TECHNICAL DOCUMENTATION

8.1 DISTRIBUTION MARKING SYSTEM:

8.2 MARKING TECHNICAL DATA

8.3 DISTRIBUTION STATEMENTS

8.4 CONTROLLING OFFICE

8.5 EXPORT-CONTROLLED WARNING STATEMENT

8.6 DESTRUCTION NOTICE

9.0 MAILING LISTS

10.0 CDRL TABLE OF CONTENTS

1.0 APPLICABLE DOCUMENTS

Data Item Descriptions (DIDs)/DD Form 1664s, are identified in Block 4 of the individual Contract Data Requirements List (CDRL)/DD Form 1423-1. All DIDs are available to the contractor at the following website: http://quicksearch.dla.mil/

2.0 REFERENCE DOCUMENTS

DoD 5220.22-M National Industrial Security Program Operating Manual DoDD 5230.25 Withholding of Unclassified Technical Data From Public

Disclosure DoD 5010.12-M Procedures For The Acquisition And Management of Technical

Data DoDI 5230.24 Distribution Statements on Technical Documents DoDM 5200.01 Vol 3 DoD Information Security Program: Protection of Classified

Information DoDM 5200.01 Vol 4 DoD Information Security Program: Protection of Unclassified

Information (CUI) EIA 649-1 Configuration Management Requirements for Defense

Contracts

3.0 DATA DELIVERIES

The CDRL establishes the data to be delivered by the contractor. The CDRL also identifies the submittal, inspection, approval, acceptance, and distribution requirements of all the CDRL data items contained herein. The prime contractor shall create and attach a cover page to all submittals originating with the sub-contractor.

3.1 Delivery Dates

A CDRL delivered after 3:00 pm EST will be considered received the next day. In the event a CDRL delivery date falls on a Saturday or Sunday, or holiday, the delivery will be made the next normal workday by 3:00 pm EST to be counted as an on-time delivery.

Unless otherwise specified in Block 16 of the CDRL, all references to “days” will refer to calendar days.

3.2 Tailored Data Items

Tailoring instructions are as described in Block 16 of each affected CDRL. If the data preparation instructions contained in Block 16 of the CDRL are different than the instructions contained in the DID, the CDRL shall govern.

3.3 Approval of Data

a. An "A" designator in Block 8 of the CDRL indicates the government will formally reply to each data submittal with an approval, approval with comments, or disapproval. The government http://quicksearch.dla.mil/ will respond by issuing a Contracting Officer (CO) letter or e-mail to the contractor within 45 calendar days, unless otherwise specified on the CDRL, Block 16. This does not apply to Engineering Change Proposals (ECPs) and Contract Change Proposals (CCPs).

b. For those CDRLs with an "N/A" in Block 8, government approval of the content is not required; however compliance with data item format and content requirements as specified in the DID, and as tailored in Block 16 of the CDRL, is mandatory. However, the government may not provide a formal response back to the contractor. The Government has the right to reject/disapprove any data submittal(s) not in compliance with contract requirements.

3.4 Re-submittal of Data

If re-submittal of a CDRL is required, it shall be resubmitted within 30 calendar days after CO notification, unless otherwise specified. Should the contractor disagree with the re-submittal requirements, they shall submit their comments to the CO within 30 calendar days of notification.

Each page of a re-submittal shall have changes indicated by a vertical line down the outer right margin designating those areas that have been revised. The document revision shall be indicated on the title page of the data item, each page, and a summary of document changes section contained within the document.

3.5 Final Submittal of Data

For the final delivery of each data item in the contract/delivery order, the contractor shall clearly state in the Letter of Transmittal (LOT), as defined in paragraph 5.0, when it is the last submittal being made, and that all contractual requirements concerning that data item have been fulfilled.

3.6 DD Form 250 Requirements

Block 7 of the CDRL directs the inspection and acceptance of the submittal. Individual DD Form 250s are required only if indicated in Block 7. All other submittals shall be accompanied by a Letter of Transmittal (LOT).

3.7 Classified Data

Classified data shall be submitted in accordance with the requirements established by the DD Form 254. The contractor shall contact the CO for the mailing addresses for classified data.

4.0 ELECTRONIC DATA TRANSMISSION

4.1 Submission

a. The contractor shall submit all data deliverables in accordance with the specific submittal instructions indicated in Block 16 of each CDRL. The versions of the software used shall remain compatible with current program office software. Any submittals by other means shall require program office approval prior to delivery of data. Data to be submitted by electronic data transmission (EDT) shall be identified in “Block 14.b Repro” of the CDRL.

b. The Contractor shall electronically deliver all contractual data using the Government-controlled method of delivery, Multi-user ECP Automated Review System (MEARS), https://mears1.redstone.army.mil/mears/Default.aspx. The Contractor shall work with the government to ensure that an adequate number of Contractor personnel obtain and possess Public Key Infrastructure (PKI) certification from an accepted Government source. The Contractor shall be receptive to the training offered by the Government on the MEARS system. The Contractor shall prepare, maintain, and track the contract data status, schedule and ensure timely data deliveries.

https://mears1.redstone.army.mil/mears/Default.aspx

c. Submissions of large data files and/or an alternate method of delivery when MEARS is down for maintenance will be the DISA application, known as DOD SAFE, (https://safe.apps.mil/) or CD/DVD mailed to the Government Program Office. It will be available to all DOD Common Access Card (CAC) holders or Contractor personnel who possess Public Key Infrastructure (PKI) certification from an accepted Government source.

4.2 Delivery Non-Compliance

The contractor shall inform the program office if any of their data deliverables cannot comply with the required electronic formats. In such cases the contractor shall recommend, for program office approval, an alternative delivery format(s).

4.3 Financial Information Format

Financial information provided in excel spreadsheets should be able to be manipulated.

5.0 LETTERS OF TRANSMITTAL (LOT)

a. All data deliveries shall include a LOT. The LOT may be in the form of a letter or e-mail from the designated contractor representative. As a minimum, the LOT shall contain:

Contractor’s POC Contractor’s address Date Contract number and program name Letter control number Document control number Document revision level Document date CDRL sequence number DID Number Data Title/Subtitle Reason/Frequency of submittal (monthly, draft, final, update, etc.)

List of Distribution addressees as identified in Block 14 of the CDRL

b. If a paper copy of the LOT is prepared, a complete list of addressees shall be placed at the end of the LOT, annotating the recipients (as identified on the DD Form 1423-1, Block 14) including the transmittal-letter-only recipients.

c. If submittal is made via e-mail, the list of addressees in the “TO” line shall include the complete list of addressees and shall be considered sufficient.

6.0 MODIFICATION OF DATA REQUIREMENTS

a. During the performance of this contract, the CO may unilaterally increase or decrease the number of addressees and/or number of copies the technical office requires; or may make other administrative or clarification changes to the CDRL.

b. The CO may unilaterally make other administrative and/or clarification changes to the CDRLs. The contract price will constitute full satisfaction of any entitlement of equitable adjustment under the “Changes” clause provided the Contractor agrees to accept such change at https://safe.apps.mil/ no change in contract price. Unilateral action shall be by the issuance of a CO's letter, which will reference this paragraph as its authority. The Contractor shall notify the CO of the estimated cost if the changes impact the contract price.

7.0 COMMON ABBREVIATIONS

Block 7: SS Inspection at Source / Acceptance at Source DD Inspection at Destination / Acceptance at Destination SD Inspection at Source / Acceptance at Destination LT Letter of Transmittal

Block 8: A Approval N/A Approval Not Required 16 See Block 16 for further instructions

Blocks 10, 12 & 13: ANNLY Annually ASGEN As generated ASREQ As required BI-MO Every 2 months BLK 16 See Block 16 EOC End of Contract EOM End of Month EOQ End of Quarter MTHLY Monthly ONE/R One time with revisions OTIME One Time QRTLY Quarterly R/ASR Revisions as required SEMIA Every 6 months WEKLY Weekly XDACM X Days after Contract Modification XDADO X Days after Delivery Order XDARC X Days after Receipt of Comments XDARP X Days after Reporting Period XDATC X Days after Test Completion XDPTT X Days prior to Test

8.0 MARKING TECHNICAL DOCUMENTATION

8.1 Distribution Marking System

a. In accordance with Section 1.30 of Title 10, “United States Code” a DoD distribution marking system for technical data has been established by DoD Instruction 5230.24, “Distribution Statements on Technical Documents”. The intent of the system is to stem the flow of military-related technical data to our adversaries, without inhibiting technological growth or blocking the exchange of technical data that is vital to progress and innovation. The contractor shall mark all distribution statements and export-control statements, supplemental to any security markings, on all technical data to denote the extent of its availability for secondary distribution, release, and disclosure without need for additional approvals and authorizations from the controlling DoD office.

b. Distribution statements are annotated in Block 9 of each CDRL and defined in paragraph 8.3.

If the contractor feels that a different statement is required, they must notify the contracting officer with the recommended statement, prior to CDRL submittal. The government will review the request and determine which statement is the most appropriate and provide the contractor with an acceptance of the change or reason for not accepting the contractor’s request for change.

8.2 Marking Technical Data

a. The contractor shall mark all requested technical information, regardless of its medium, with a distribution statement. This includes technical reports, blueprints, drawings, technical orders, technical manuals, plans, instructions, computer software, viewgraphs, film, technical papers, photographs, etc. If the document contains export-controlled technical data, it also must be marked with an export control warning statement. Distribution statements can be applied to technical data that contain or reveal proprietary information used.

b. Technical data categorized as cryptographic/communications security, communications/electronic intelligence, and similar categories as may be designated by the Director, National Security Agency, whose distribution is limited through alternate methods, are exempt from these marking provisions.

c. Certain types of technical data preclude placing the entire notice on the document. To accommodate this problem, each distribution statement contains an authorized abbreviation form.

Abbreviated distribution statements are to be used only when space precludes placing the entire notice on the document. The use and wording of these statements are described in the following paragraphs.

8.3 Distribution Statements

One of the following statements, IAW Block 9 of the CDRL, regarding distribution must appear on the cover and title page of each document submitted, including the first sheet of each drawing.

If the technical information is prepared digitally or is in any medium that does not have a cover or title page, the applicable distribution statement shall be affixed to all physical and digital items by other means in a conspicuous position for ready recognition.

DISTRIBUTION STATEMENT D: DISTRIBUTION AUTHORIZED TO THE

DEPARTMENT OF DEFENSE (DOD) AND U.S. DOD CONTRACTORS ONLY: (FILL

IN REASON); (DATE OF DETERMINATION). OTHER REQUESTS SHALL BE

REFERRED TO THE (JTC TRS, Simulators Division, 2300 D Street, Bldg. 32, WPAFB, OH 45433-7249).

The abbreviated form is: “Statement D, DoD & U.S. DoD Contractors, (AFLCMC/WNS).”

8.4 Controlling Office

The following address will be used on all documentation for the “controlling office” for this program:

AFLCMC/WNS (Joint Terminal Control Training and Rehearsal System JTC TRS) Simulators Division 2300 D Street, Bldg. 32 Wright Patterson AFB, OH 45433-7249

8.5 Export-Controlled Warning Statement

Besides a distribution statement, the marking system also requires the use of a warning notice on all documents that contain export-controlled technical data. That notice may be used in conjunction with any of the six limited distribution statements (“B”, “C”, “D”, “E”, and “F”).

Statement “A”, which denotes public release, cannot be used in conjunction with the export-control warning notice.

WARNING -- This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

8.6 Destruction Notice

a. Mark controlled, unclassified technical documents (displaying a Distribution Statement other than A) with the following notice:

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

b. Mark classified technical information with the following notice:

DESTRUCTION NOTICE - Follow the procedures in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, or DODM 5200.01 Vol 3, Information Security Program:

Protection of Classified Information.

9.0 MAILING LISTS

The government will provide the following information for each recipient identified in Block 14:

office symbol, mailing address, point of contact e-mail and phone number.

Mailing Address Office Symbol Point of Contact

MEARS

(Data Deliveries)

AFLCMC/WNS https://mears1.redstone.army.mil/mears/Defa ult.aspx.

AFLCMC/WNS

2300 D Street, Bldg. 32 Wright-Patterson AFB, OH 45433-7249

(Data Notifications)

Pamela.Randall.1@us.af.mil Glenn.Morrison.1@us.af.mil Carrie.Yenger-Shepherd.ctr@us.af.mil

2300 D Street, Bldg. 32 Wright-Patterson AFB, OH 45433-7249

AFLCMC/WNSE Richard.Walker.31.ctr@us.af.mil Richard.T.Walker10.ctr@mail.smil.mil mailto:Glenn.Morrison.1@us.af.mil

DMCA Manasas 10500 Battleview Parkway Suite 200 Manassas, VA 20109-2342

DCMA

DCMA.VIRGINIA@DCMA.MIL

10.0 CDRL TABLE OF CONTENTS

See following page for Table of Contents https://mears1.redstone.army.mil/mears/Default.aspx https://mears1.redstone.army.mil/mears/Default.aspx mailto:Pamela.Randall.1@us.af.mil mailto:Glenn.Morrison.1@us.af.mil mailto:Carrie.Yenger-Shepherd.ctr@us.af.mil mailto:Richard.Walker.31.ctr@us.af.mil mailto:Richard.T.Walker10.ctr@mail.smil.mil mailto:Glenn.Morrison.1@us.af.mil mailto:DCMA.VIRGINIA@DCMA.MIL