JA OVER SAT - Rauland Responder V_Redacted.pdf

Page 1 of 3 VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-1363

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-26-2-6964-0006

2. Nature and/or Description of the Action Being Approved:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use �Rauland� Responder V and products referenced in Section 27 52 23 for Project Renovate 6S Inpatient Mental Health.

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

As a part of the project to Renovate Inpatient Mental health 6S space at Dayton VAMC, the building will be receiving new infrastructure. This will require providing a system compatible with the campus existing nurse call and code blue network.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will

Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Rauland products and Rauland Responders V are used throughout the medical center to achieve integration across all buildings nurse call and code blue systems.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

Other nurse call and code blue systems do not provide complete network compatibility needed in at the Dayton VAMC, full integration and compatibility cannot be achieved through other manufacturers. This procurement will be competed / synopsized on www.sam.gov under Contracting Opportunities and will indicate the requirement for brand name specification regarding the panic buttons. Since the construction contract is being awarded as a firm fixed price contract through

Page 2 of 3 VHAPG Part 806.3 OFOC

Acquisition ID#: 36C250-26-AP-1363 competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on completion

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The nurse call and code blue systems has been established and maintained here at the Dayton VAMC. This facility has multiple devices, and each one must be standardized in order to function properly for patient safety. A system of this size would be unmanageable without standardization

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize �brand name or equal� language, if it is in the Government�s best interest to do so. The current requirement must solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jason Dahal, Energy Manager Date Dayton VAMC � Engineering

Page 3 of 3 VHAPG Part 806.3 OFOC

Acquisition ID#: 36C250-26-AP-1363

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jenessa Regan Date Contracting Officer

NCO-10