JA OVER SAT - Fire Alarm _Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-1363

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-26-2-6964-0006

2. Nature and/or Description of the Action Being Approved:

The requirement for the contractor to use Edwards/EST manufactured components for the Renovate 6S Inpatient Mental Health.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

As part of a project to Renovate 6S Inpatient Mental Health at the Dayton VAMC, the fire alarm system will utilize Edwards EST3X panels. EST3X panels are used throughout the DVAMC Campus, and other panels are not compatible with the existing fire protection system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will

Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Edwards/EST system is used throughout the medical center to achieve integration of fire alarm systems in all buildings.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFC Part 5 and, if not, which exception under RFC Part 5 applies):

The fire alarm system that is used at the Dayton VAMC is Edwards/EST.

Edwards/EST must continue to be used for integration and maintainability purposes.

All IT addressable devices must be compatible with the existing system. No other manufacturer can provide addressable devices that are compatible. This solicitation will be publicized via Contracting Opportunities on www.sam.gov.

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on completion

8. Description of the Market Research Conducted and the Results. or a Statement of the Reasons Market Research Was Not Conducted:

Multiple manufacturers produce can provide devices that are compatible with the Edwards/EST fire system, e.g., sirens and visual alarms, The exceptions associated with the J&A are the device's that are addressable, e.g., smoke detectors, heat detectors, and pull stations, and these devices will need to be provided by the original equipment manufacturer.

9. Listing of Sources that Expressed, in Writing. an Interest in the Acquisition:

N/A

10.A Statement of the Actions, if any. the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

N/A

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

JASON

DAHAL

Digitally signed by

JASON DAHAL

Date: 2026.03.03

13:39:30 -05'00'

Jason Dahal, Energy Manager Dayton VAMC- Engineering

Date

12.Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification {required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

JEN ESSA REGAN

Digitally signed by JENESSA REGAN

Date: 2026.04.15 14: 15:35 -04'00'

Jenessa Regan Contracting Officer

NCO-10

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

Date