DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-1363

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-26-2-6964-0006

2. Nature and/or Description of the Action Being Approved:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use Physical Access Control System (PACS) manufactured by Honeywell components for Project Renovate 6S Inpatient Mental Health.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

As part of a project to renovate the Renovate Inpatient Mental health 6S space at Dayton VAMC, PACS devices, consisting of controls/communications panels, electronic security management systems, door control modules, card reader/keypad combinations, portal control devices, or status indicators, and entry control will used.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The PACS devices that are to be installed as part of this project represent an extension of the existing Honeywell PACS at our facility. As such, each new device must tie into and communicate with the existing Facility PACS, which is manufactured by Honeywell. Each device in a PACS, whether it's a card reader or control panel, constantly communicates with the front end of the PACS. This allows the system to monitor each and every device, so that it can only receive alarms, but also can detect failures of the devices as well - which is a critical element in any PACS. Software conflicts would make it difficult to impossible for devices by another manufacturer to communicate with the existing Honeywell System and could result in circumventing the Physical Security of the Medical Center.

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

Research has shown that in the industry, it is standard for each PACS to have their own proprietary software which prohibits communication between different manufacturers. There is just too much at risk from an operations standpoint to attempt to intermingle manufacturers on a PACS; this facility has a Honeywell PACS, and we should only add devices to it that are manufactured by Honeywell.

This procurement will be publicized on www.sam.gov under Contracting Opportunities.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on completion

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market Research was not conducted. The cost for services will be compared with commercially published price lists and catalogs for similar equipment and parts.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Maintenance and system familiarity, which are secondary to the issues of warranty or UL listing, are other important factors to consider. Engineering is charged with maintaining this system, Police Service is responsible for administering the system, and the rest of the facility is charged with responding appropriately. Attempting to introduce a PACS of a different manufacturer with different software would no doubt compromise the ability of Police Service to maintain the physical security of the facility efficiently, let alone the other issues of how it would be able to communicate with the existing PACS.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

N/A

11.A Statement of the Actions, if any. the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize "brand name or equal" language, if it is in the Government's best interest to do so. The current requirement must solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

JASON

DAHAL

Digitally signed by

JASON DAHAL

Date: 2026.04.1 S

14:03:28-04'00'

Jason Dahal, Energy Manager Dayton VAMC - Engineering

Date

13.Approvals in accordance with the VHAPM Part 806,3 OFOC SOP:

a. Contracting Officer Certification {required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

JEN ESSA REGAN

Digitally signed byJENESSA REGAN

Date: 2026.04.15 14:44:19 -04'00'

Jenessa Regan Contracting Officer

NCO-10

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

Date