JA- Hirsch Card Access system_Corrected Legal_Concur sDLT.pdf

Control No. 010

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

CONTROL NO. 010

PROJECT/EQUIPMENT: General Instruction Building, Thayer Swing, West Point, NY / Hirsch Card Access Systems

AUTHORITY: 10 U.S.C. § 2304(c)(1) AMOUNT: $5,000

Prepared By:

NAME/TITLE: Kaitlin Lang, Technical Manager

TELEPHONE: 917-790-8293

DATE:

Contracting Officer

NAME/TITLE: Francis Cashman, Contracting Officer

TELEPHONE: 917-790-8173

Requirements

NAME/TITLE: Diana Trombly, Project Manager

TELEPHONE: 917-790-8249

SIGNATURES ARE REQUIRED BELOW

I have reviewed this J&A and find the justification adequate to support other than full and open competition.

District Small Business Specialist

NAME: Justin Helfman

TELEPHONE: 917-790-8004

SIGNATURE

Project Manager

NAME: Diana Trombly, Project Manager

TELEPHONE: 917-790-8249

Office of Counsel

NAME: Lorraine Lee

TELEPHONE: 917-790-8055

DCC/CCC Contracting Chief

NAME: Francis Cashman

TELEPHONE: 917-790-8173

JUSTIFICATION AND APPROVAL

REVIEW

FOR OTHER THAN FULL AND OPEN COMPETITION

FOR:

General Instruction Building, Thayer Swing, West Point, NY

Contract No. W912DS-21-R-0005

5 April 2021

1. CONTRACTING ACTIVITY:

The U.S. Army Corps of Engineers (USACE), New York District (NAN), Contracting (CT), 26 Federal Plaza, New York, NY 10278.

2. DESCRIPTION OF ACTION:

This Justification and Approval (J&A) supports the use of brand name components in the General Instruction Building, Thayer Swing, Contract No. W912DS-21-R-0005.The government will not purchase the components directly, but rather will require that offerors include the Hirsch Card Access Systems as part of proposals submitted in response to a design-build solicitation to comply with the Contract specifications that will lead to the award of a new firm-fixed-price (FFP) construction contract. This project being procured as one construction contract located at the United States Military Academy (USMA) at West Point, NY. United States Army Corp of Engineers (USACE) is responsible for the acquisition and administration of the construction of General Instruction Building, Thayer Swing, at West Point, NY. Funding for this acquisition will be unspecified minor military construction (10 U.S. Code § 2805). The FFP construction project will be solicited and awarded as a best value trade-off procurement in accordance with FAR Part 15.

3. DESCRIPTION OF SUPPLIES/SERVICES:

The design of the Mx Controller enables an installation to start small and expand as needed, from a single controller system to a larger, multi-site enterprise. The Mx Controller is fully firmware, function, and communication protocol compatible to Identiv’s DIGI*TRAC line of controllers. The Mx Controller is designed to seamlessly integrate with existing systems, so that existing credentials, readers, and user databases can be retained. The Mx Controller is the core of Identiv’s physical access control system (PACS) and is designed for use with Identiv’s Hirsch Velocity™ Software security management system, uTrust TS Readers, Hirsch ScramblePad®, ScrambleProx®, ScrambleSmartProx®, and secure keypads.

A range of models and expansion options in the Mx and DIGI*TRAC product lines provide a variety of access control, high-security alarm monitoring, relay control outputs, and programmable logic configurations to fit most applications. With the Mx Controller at its core, Identiv’s PACS provides a high-integrity, enterprise-class access control and security management solution.

As an access control system, the Mx Controller includes extensive onboard firmware for control sequences as basic as “who goes where and when” to sophisticated functions like the two-person rule, occupancy counting, individual user tagging, door interlocking, and anti-pass back. Full functionality is maintained even when Hirsch Velocity is not available (i.e., during a network outage). Access may be restricted based on time of day, day of week, and door. Access may be granted when the user presents the correct PIN code, card, or both. The user may be granted temporary access based on the following:

use count limits, temporary day limits, and absentee rule limits, with auto-disable or auto-delete on expiration of temporary users. Additional functions include unlock/relock, alarm mask/unmask, and lock down/lock down release. The associated door may be monitored for door forced open and door open too long, while providing auto relock control. While the standard Mx Controller has an extensive array of options, there are many custom features that are available through Identiv Global Services. These options range from integration with time and attendance systems to PKI certificate authentication services.

Readers and keypads supported include uTrust TS Readers, Hirsch ScramblePad, ScrambleProx, Scramble SmartProx, and many other technologies, including magnetic stripe, smart card (i.e., DESFire, MIFARE, PIV, or PIV-I), proximity, bar code, radio frequency (RF), infrared (IR), and biometric.

Technologies may be combined on the same controller or the same door in many different combinations.

The implementation of the Hirsh proprietary system is critical to the overall mission success at West Point, NY due to the existing Hirsh system used campus wide to maintain current security infrastructure.

Requirement to hire local installer Redtop Group LLC as they are the only installer registered and certified to perform all the card access work at US Army Garrison West Point. West Point uses Hirsch Velocity software campus-wide. This action is an extension of the existing proprietary Hirsch system used campus-wide. Redtop has the O&M service agreement to provide campus-wide installation and maintenance on the Hirsch Velocity system and thus is the only authorized installer so long as the campus-wide agreement is in place.

The estimated total cost for the construction portion of this subject project is $5,750,000.00. The estimated cost of the requested brand-name requirement for the Hirsch Card Access System for the subject project is estimated at $5,000. The period of performance for the entire project is 548 calendar days.

4. AUTHORITY CITED:

10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1(c), Application for Brand Name Descriptions. In accordance with FAR 6.302-1(c), the Contracting Officer will specify that all offerors be required to procure an item peculiar to one supplier (brand-name item).

5. REASON FOR AUTHORITY CITED:

A. Background This Justification and Approval (J&A) supports the use of brand name components in the General Instruction Building, Thayer Swing. The government will require that offerors include the Hirsch Card Access Systems as part of proposals submitted in response to a design-build solicitation to comply with the Contract specifications that will lead to the award of a new firm-fixed-price (FFP) construction contract. The estimated total cost for the construction portion of this project is $5,750,000. The estimated cost of the requested brand-name requirement for the Hirsch Card Access Systems for the subject project is estimated at $5,000. Hirsch Card Access Systems, Installation Company Redtop Group LLC, is registered and certified to perform all the card access work at USMA. Redtop Group LLC uses the Hirsch Card Access Systems that are also certified DoD security systems and used by USMA.

B. Justification

The implementation of the Hirsh proprietary system is critical to the overall mission success at West Point, NY due to the existing Hirsh system used campus wide to maintain current security infrastructure. The need to provide continuity of existing systems is critical to mission success at the United States Military Academy. United States Military Academy, West Point Command and other authorized personnel require access to all areas of General Instruction Building, Thayer Swing, with card key access. The existing card keys are only compatible with the proprietary Hirsh card access system. Card access systems need to be

Hirsh brand-name to ensure compatibility and interoperability with all existing card keys at United States Military Academy facilities. Additionally, this will maintain the efficiency of maintenance and other operational personnel and eliminate confusion regarding the authority to access any particular area of General Instruction Building, Thayer Swing, especially during periods of emergency. Hirsh card access system is the only responsible source for efficiency and access for United States Military Academy personnel and facility managers across the campus. Additionally, as explained in section C – Alternatives, to meet the specific United States Military Academy mission other alternatives have been assessed in the past and implemented only to be replaced at a premium to the end user.

C. Alternatives

There are no viable alternatives that meet the mission requirements. Any number of manufacturers would be able to provide card access systems to prevent entry. However, no other brand-name can provide a card access system compatible with the existing United States Military Academy Command existing card access keys.

The alternative actions would be to ensure compatibility of a different manufacturer’s card access system with existing card keys made throughout the entirety of the United States Military Academy, West Point. Then if compatibility could not be met with the existing card keys, facilities would need to remove and replace existing card access systems in every facility at United States Military Academy with card access systems from a single manufacturer. This would be a very cost prohibitive effort.

D. Impact

If the J&A is not approved and a different card access brand-name is selected instead of Hirsh, mission requirements would not be met because new card access keys would be required for access to the General Instruction Building, Thayer Swing. This would undermine the operational efficiency of the existing United States Military Academy Command card access system. In addition to failing to meet the mission requirement, this alternate scenario would create confusion for card key holders and disrupt the efficient operation and maintenance of General Instruction Building, Thayer Swing, and other facilities at United States Military Academy. Additionally, the need to be mission ready is paramount for the facilities engineers and grounds keepers who maintain and operate the facilities at West Point. If this J&A is not approved and a different card access system is to be introduced, the overall efficiency of the personnel who maintain the site may be impacted which can cause confusion in a time of need.

6. EFFORTS TO OBTAIN COMPETITION:

The brand name product has been published as required by FAR 5.201, a Notice of Intent (NOI) to determine sources for this system was synopsized 16 December 2020. No responses were received for the Notice of Intent. The brand name justification and approval will be posted with the solicitation. As stated in paragraph 5 above, Hirsch Card Access Systems are the only brand available to ensure compatibility with existing Hirsch Card Access infrastructure.

7. ACTIONS TO INCREASE COMPETITION:

This J&A supports a discrete requirement that will end when the project is complete. Therefore, there are no planned actions to increase competition for the requirement covered by this J&A.

8. MARKET RESEARCH:

A Notice of Intent (NOI) to determine sources for this system was synopsized on 16 December 2020. The NOI was published for the required 15 days in betaSAM. There were no responses to the NOI. Additional research was not done besides the NOI.

9. INTERESTED SOURCES:

There were no responses to the NOI posting. The solicitation will be synopsized in accordance with FAR 5.201 and responses will be evaluated per FAR Part 15.

10. OTHER FACTS:

All pertinent facts are included above.

11. TECHNICAL CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge.”

Name: Kaitlin Lang Date:

Title: Technical Manager

12. REQUIREMENTS CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge.”

Name: Diana Trombly Date:

Title: Military Programs Branch Project Manager

13. FAIR AND REASONABLE COST DETERMINATION:

“I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination is based on the Independent Government Cost Estimate, the items being procured, and historical data.”

Name: Francis Cashman Date:

Title: Contracting Officer

14. CONTRACTING OFFICER CERTIFICATION:

“I certify that this J&A is accurate and complete to the best of my knowledge and belief.”

Name: Francis Cashman Date:

Title: Contracting Officer

APPROVAL

Based on the foregoing justification, I hereby approve the brand name requirement for the Hirsch Card Access Systems, estimated at $5,000 in support of the subject project at West Point, NY as authorized by 10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, and as implemented by FAR 6.302-1(c), Application for Brand Name Descriptions, subject to availability of funds and provided that the product herein described has otherwise been authorized for this acquisition.

Date: Signature:

Francis Cashman

Contracting Officer