J17_-_Ship_Access_Form.xlsx

XLSX spreadsheet 85 KB Posted Jul 31, 2020

Attached to: NON-SKID ALTERATIONS FFP MAC-IDIQ Federal contract opportunity
Solicitation number: N5005420R0005
Issued by: Department of the Navy Naval Sea Systems Command

About this file

Written by GovTribe AI · Dec 30, 2023

This document contains a ship access form template and instructions for its completion and submission. The form is used to request security clearance for access to Navy ships located in Norfolk, Virginia. It requires information on contracting companies, individual visitors, and their dates and purposes for access.

The spreadsheet template includes columns for capturing the last name, first name, employer, and other identifiers of each individual visitor. It also requires the contracting company name, contract number, ship name, dates of access, and purpose of visit. Instructions provide guidance on completing blank fields, acceptable data formats, and defining columns for over 18 years of age, US citizenship, and more. The document outlines the process for facility security officers to submit completed forms for approval and allow 1-3 days for security clearance processing. It includes points of contact at the Military Sealift Command Atlantic for questions and submission of completed ship access forms.

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PROCEDURE

MARMC SECURITY CLEARANCE PROCEDURE USING THE SHVR SYSTEM

This is the info for access to ships here in Norfolk, while at NOB, and at the local private ship yards (BAE NSR, MHI, Nassco, Colonna, etc.) Thanks!

I have attached information and instructions, please follow instructions and examples and email your spread sheets to all of those listed below. Please note that instructions and examples are tabbed at the bottom of the spreadsheet, as always if you have any questions, please do not hesitate to call us.

Please have FSO or Security Manager return the attached spread sheet filled in (AS IS) with the following information in the body of the e-mail:

Note: We cannot accept access request from the individual that is requesting access. MUST be received from an FSO or Security Manager.

If your visit requires access to NOB, JEBLC/FS, and your contractors do not have CAC's, please let us know so we can help you with base access requirements. Thanks!

**PLEASE send back to ALL of MARMC Industrial Security (see e-mail addresses below)

***PLEASE be sure to type on the SUBJECT LINE: Name of ship/ Navy Command /dates of visit.

Once submitted, please allow 1-3 days

Please return completed spreadsheet to those listed below.

MARMC Industrial Security:

John I. Johnson 443-3872 x 1141 john.i.johnson@navy.mil

Tim D. Hadley 443-3872 x 1043 timothy.d.hadley@navy.mil mailto:john.i.johnson@navy.milmailto:timothy.d.hadley@navy.mil Form

Template Date: 4/30/2018
Contract Support Region:	MARMC	Notice to Facility Security Officers:

By entering of visit requests into the Ship Visit Request (SHVR) system, FSOs are acknowleding that the proper due diligence has been performed on each individual submitted to verify each visitor:

1) meets all legal requirements to work.

2) is a US citizen born or naturalized.

3) over the age of 18.

4) has not been previously restricted or denied eligibility for access to perform maintenance onboard US Navy vessels.

Contracting Prime:
Contract Number:
Ship:
Authorizing FSO (Name):
Telephone Number:
Authorizing FSO Email:
Prime FSO Email:
Ship	Last Name	Suffix	First Name	Middle Name	Employer	Identifier	Over 18 YO	US Born	Contract Number	Prime	Purpose	Start Date	End Date	Approving RMC	Email Contact	Prime FSO Email
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0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0
0									0	0				MARMC	0	0	0

Instruction

Must be submitted to MARMC by prime, SUBS must submit to prime who will in return submit to MARMC. Please allow 1-3 days for process and approval.

BLANK FIELDS, “0s,” “NONE,” etc. WILL NOT BE ACCEPTED AND KICKED BACK DUE TO ERRORS. THIS WILL CAUSE A DELAY IN INDIVIDUAL’S SHIP ACCESS.

Start/end dates should only be for work performed periods. DO NOT REQUEST MORE THAN 6 MONTHS AT A TIME FOR CONTRACTORS!!

Line 2	Contract Support Region	Select the Region from the drop down menu
Line 3	Contracting Prime	Enter The PRIME Contracting Company Name
Line 4	Contract Number	Enter the contract, solicitaion or purchase order number with (Has to obtain dashes)
Line 5	Ship	The Ship Requiring access. Select Ship Name from the drop down menu (Fed from Top Block, Cell B5)
Line 6	Authorizing FSO (Name):	Who is the FSO for the Prime
Line 7	Telephone Number:	Prime FSO's phone number
Line 8	Authorizing FSO Email:	Prime FSO's email address

Column B	Last Name	Employee's Legal Last name (Must match the emloyee's Id Card)
Column C	Suffix	Select from drop down menu (if applicable)
Column D	First Name	Employee's Legal First name (Must match the emloyee's Id Card)
Column E	Middle Name	Employee's Legal Middle name . If no middle name enter NMN.
Column F	Employer	Name of the employees employer
Column G	Identifier	A unique, Non- PII, element that can identify the employee and is issued on their employers badge and/or ID card. CANNOT BE SSN, DRIVERS LICENCE or ANY OTHER PII SENSITIVE ELEMENT
Column H	Over 18 YO	FSO certifies that the individual is 18 years of age AT THE TIME OF REQUEST SUBMITTAL by indicating Yes
Column I	US Born	If employee is born in the US and territories select "Yes". If employee is born outside of the US and territories select "No" (attach Proof of Citizenship to your email).
Column J	Contract Number	Contract individual is providing services for. (Fed from Top Block, Cell B4)
Column K	Prime	The Prime holding the Contract. (Fed from Top Block, Cell B2)
Column L	Purpose	Service individual will be providing (welding, painting, assessment, shipcheck, etc…)
Column M	Start Date	Day the employee will report onboard to provide services
Column N	End Date	Day the employee will end services
Column O	Approving RMC	RMC that needs to review the request (Fed from Top Block, Cell B2)
Column P	Email Contact	The PRIME FSO submitting the request. (Fed from Top Block, Cell B8)
Column Q	Yellow Box	If the box is GREEN after entering your data, then it is correct. If box is RED review your information, e.g. company name

MARMC SECURITY CLEARANCE PROCEDURE USING THE SHIP VISIT REQUEST (SHVR) SYSTEM

please follow instructions and examples and email your spreadsheets to all of those listed below. If you have any questions, please do not hesitate to call us!

Please have your security personnel return the attached spreadsheet filled in (do not alter the spread sheet).

Note: We cannot accept access request from the individual that is requesting access. MUST be received from an FSO, Security Manager/Admin.

If your visit requires base access and your contractors do not have CAC's, please contact one of the emails and/or numbers below.

**PLEASE send SHVR to ALL listed MARMC Industrial Security Specialists (see e-mail addresses below)

***PLEASE be sure to type on the SUBJECT LINE: Name of ship/ Navy Command /dates of visit.

Once submitted, please allow 1-3 days

Sheet1

					Norfolk Ships
	MARMC	Select Ship:	RMC:	MA1	USS ANCHORAGE
1	MA1	USS ANCHORAGE	MARMC	MA2	USS ANZIO
2	MA2	USS ANZIO	SERMC	MA3	USS ARLEIGH BURKE
3	MA3	USS ARLEIGH BURKE	SWRMC	MA4	USS ARLINGTON
4	MA4	USS ARLINGTON		MA5	USS ASHLAND
5	MA5	USS ASHLAND		MA6	USS BAINBRIDGE
6	MA6	USS BAINBRIDGE		MA7	USS BARRY
7	MA7	USS BARRY		MA8	USS BATAAN
8	MA8	USS BATAAN		MA9	USS BULKELEY
9	MA9	USS BULKELEY		MA10	USS BUSH
10	MA10	USS BUSH		MA11	USS CARNEY
11	MA11	USS CARNEY		MA12	USS CARR
12	MA12	USS CARR		MA13	USS CARTER HALL
13	MA13	USS CARTER HALL		MA14	USS CHINOOK
14	MA14	USS CHINOOK		MA15	USS CHURCHILL
15	MA15	USS CHURCHILL		MA16	USS COLE
16	MA16	USS COLE		MA17	USS DUNHAM
17	MA17	USS DUNHAM		MA18	USS DYNAMIC
18	MA18	USS DYNAMIC		MA19	USS EISENHOWER
19	MA19	USS EISENHOWER		MA20	USS ELROD
20	MA20	USS ELROD		MA21	USS ENTERPRISE
21	MA21	USS ENTERPRISE		MA22	USS FIREBOLT
22	MA22	USS FIREBOLT		MA23	USS FORREST SHERMAN
23	MA23	USS FORREST SHERMAN		MA24	USS FORT MCHENRY
24	MA24	USS FORT MCHENRY		MA25	USS GERALD R FORD
25	MA25	USS GERALD R FORD		MA26	USS GETTYSBURG
26	MA26	USS GETTYSBURG		MA27	USS GONZALEZ
27	MA27	USS GONZALEZ		MA28	USS GRASP
28	MA28	USS GRASP		MA29	USS GRAVELY
29	MA29	USS GRAVELY		MA30	USS GUNSTON HALL
30	MA30	USS GUNSTON HALL		MA31	USS HALSEY
31	MA31	USS HALSEY		MA32	USS HARRY S TRUMAN
32	MA32	USS HARRY S TRUMAN		MA33	USS HAWES
33	MA33	USS HAWES		MA34	USS HOWARD
34	MA34	USS HOWARD		MA35	USS HUGO
35	MA35	USS HUGO		MA36	USS HURRICANE
36	MA36	USS HURRICANE		MA37	USS IWO JIMA
37	MA37	USS IWO JIMA		MA38	USS JAMES E WILLIAMS
38	MA38	USS JAMES E WILLIAMS		MA39	USS JOHN PAUL JONES
39	MA39	USS JOHN PAUL JONES		MA40	USS KAUFFMAN
40	MA40	USS KAUFFMAN		MA41	USS KEARSARGE
41	MA41	USS KEARSARGE		MA42	USS LABOON
42	MA42	USS LABOON		MA43	USS LEYTE GULF
43	MA43	USS LEYTE GULF		MA44	USS LINCOLN
44	MA44	USS LINCOLN		MA45	USS MAHAN
45	MA45	USS MAHAN		MA46	USS MASON
46	MA46	USS MASON		MA47	USS MCFAUL
47	MA47	USS MCFAUL		MA48	USS MESA VERDE
48	MA48	USS MESA VERDE		MA49	USS MITSCHER
49	MA49	USS MITSCHER		MA50	USS MONSOON
50	MA50	USS MONSOON		MA51	USS MONTEREY
51	MA51	USS MONTEREY		MA52	USS NASSAU
52	MA52	USS NASSAU		MA53	USS NEW YORK
53	MA53	USS NEW YORK		MA54	USS NICHOLAS
54	MA54	USS NICHOLAS		MA55	USS NIMITZ
55	MA55	USS NIMITZ		MA56	USS NITZE
56	MA56	USS NITZE		MA57	USS NORMANDY
57	MA57	USS NORMANDY		MA58	USS OAK HILL
58	MA58	USS OAK HILL		MA59	USS OSCAR AUSTIN
59	MA59	USS OSCAR AUSTIN		MA60	USS PORTER
60	MA60	USS PORTER		MA61	USS PREVAIL
61	MA61	USS PREVAIL		MA62	USS RAMAGE
62	MA62	USS RAMAGE		MA63	USS ROOSEVELT
63	MA63	USS ROOSEVELT		MA64	USS ROOSEVELTS
64	MA64	USS ROOSEVELTS		MA65	USS SAN ANTONIO
65	MA65	USS SAN ANTONIO		MA66	USS SAN JACINTO
66	MA66	USS SAN JACINTO		MA67	USS SHAMAL
67	MA67	USS SHAMAL		MA68	USS SHIPPINGPORT
68	MA68	USS SHIPPINGPORT		MA69	USS SIRROCO
69	MA69	USS SIRROCO		MA70	USS SPRUANCE
70	MA70	USS SPRUANCE		MA71	USS SQUALL
71	MA71	USS SQUALL		MA72	USS STOUT
72	MA72	USS STOUT		MA73	USS TEMPEST
73	MA73	USS TEMPEST		MA74	USS THE SULLIVANS
74	MA74	USS THE SULLIVANS		MA75	USS THUNDERBOLT
75	MA75	USS THUNDERBOLT		MA76	USS TORNADO
76	MA76	USS TORNADO		MA77	USS TORTUGA
77	MA77	USS TORTUGA		MA78	USS TRUXTUN
78	MA78	USS TRUXTUN		MA79	USS TYPHOON
79	MA79	USS TYPHOON		MA80	USS VELLA GULF
80	MA80	USS VELLA GULF		MA81	USS WASHINGTON
81	MA81	USS WASHINGTON		MA82	USS WASP
82	MA82	USS WASP		MA83	USS WHIDBEY ISLAND
83	MA83	USS WHIDBEY ISLAND		MA84	USS WHIRLWIND
84	MA84	USS WHIRLWIND		MA85	USS ZEPHYR
85	MA85	USS ZEPHYR		MA86
86	MA86	0		MA87
87	MA87	0		MA88
88	MA88	0		MA89
89	MA89	0		MA90
90	MA90	0		MA91
91	MA91	0		MA92
92	MA92	0

Example

Ship

Last Name

First Name

Middle Name

Employer

Identifier

Over 18 YO

US Born

Contract Number

Prime

Purpose

Start Date

End Date

Approving RMC

Email Contact

USS ARLEIGH BURKE

Smith

John

Adam

Seaside Staffing, LLC

1234

YES

N1234-0013-Z-6543

BAE NSR

ship repair

3/20/15

9/30/15

MARMC

AMANDA.JONES@COMPANY EMAIL.COM

Ship

Last Name

First Name

Middle Name

Employer

Identifier

Over 18 YO

US Born

Contract Number

Prime

Purpose

Start Date

End Date

Approving RMC

Email Contact

USS COLE

Wright

Jimmy

NMN

NSWC PHD

CAC

YES

GOV

Ship Visit/TDY

3/23/15

3/28/15

MARMC

AMANDA.JONES@COMPANY EMAIL.COM

Send To List

757-400-0356	John Johnson	john.i.johnson@navy.mil
757-400-0348	Jasmine Curbison	jasmine.cheatwood.ctr@navy.mil
757-400-0349	Nora Brown	nora.v.brown1@navy.mil

File details come from the government source that posted it. Updated Aug 1, 2020.