J.1 Statement of Work Uniforms.pdf

Statement of Work – AOC Uniforms BPA

Uniforms for the Architect of the Capitol

Blanket Purchase Agreement

Statement of Work (SOW)

Architect of the Capitol (AOC)

All Jurisdictions

May 7, 2026 i

CONTENTS

C.1 PROJECT TITLE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 SPECIFIC PERFORMANCE AREAS OF THE BPA

C.5.1. Performance Area 1: Materials, Labeling, and Craftsmanship C.5.2. Performance Area 2: Size Measurements, Tailoring, and Alterations:

C.5.3. Performance Area 3: Embroidery Work C.5.4. Performance Area 4: Ordering C.5.5. Performance Area 5: Pricing C.5.6. Performance Area 6: Innovation on Ordering, Inventory Transparency, and

Delivery Experience

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP) 13

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.9 CONTRACT TYPE

C.10 BPA ORDERING PERIOD

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.12 TELEWORK

C.13 OTHER DIRECT COSTS (ODC)

C.14 TRAVEL

C.15 KEY PERSONNEL

C.16 SUBSTITUTION OF KEY PERSONNEL

C.17 PERSONAL SERVICES

C.18 INVOICING

C.20 SECURITY

C.21 SAFETY

C.22 ENERGY EFFICIENCY / COMPLIANCE

C.23 SUSTAINABILITY

C.24 POINTS OF CONTACT

C.25 ACRONYMS

C.1 PROJECT TITLE

Uniforms for the Architect of the Capitol Blanket Purchase Agreement

C.2 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The Architect of the Capitol requires a Blanket Purchase Agreement (BPA) for the ability to procure uniform items to support the agency’s mission.

The uniform requirements for the Architect of the Capitol (AOC) include the acquisition of uniforms, patches, insignia, outerwear, and related items for approximately 1700 employees as follows:

• Botanic Garden – approx. 40 uniformed employees

• Capitol Building – approx. 210 uniformed employees

• Capitol Grounds and Arboretum – approx. 60 uniformed employees

• Capitol Power Plant – approx. 50 uniformed employees

• Electrical Engineering Branch – approx. 20 uniformed employees

• Chief Engineer (Construction Division and High Voltage) – approx. 210 uniformed employees

• House Office Buildings – approx. 500 uniformed employees

• Library Buildings and Grounds – approx. 120 uniformed employees

• Senate Office Buildings – approx. 460 uniformed employees

• Supreme Court – approx. 30 uniformed employees

Each organization has a Supply Management Officer who coordinates uniforms for their organization. Current Architect of the Capitol policy allows for uniformed employees up to a $400 per fiscal year allotment to purchase uniforms and new employees receive an additional $400 allotment upon hiring.

C.3 SCOPE OF WORK

This is a multiple award BPA, with two vendors, Delivery Orders shall be divided amongst the two vendors as follows, with rotation of Jurisdiction Groups each fiscal year:

Vendor A:

Supreme Court

Capitol Grounds

Construction Division

Capitol Building

House

Office of Attending Physician - Lab Coats

Vendor B:

Botanic Gardens

Power Plant

Library

Senate

The Agency Jurisdictions may, at their sole discretion, award Delivery Orders to the other BPA holder (the one that is not servicing their group) for reasonable reasons, e.g., their designated vendor cannot deliver items in a timely manner, proper sizes, styles, colors, or any other attributes. The Agency Jurisdictions have broad discretion on this determination. The Government can also unilaterally switch Jurisdictions to one vendor to another.

C.3.1. The Contractor shall provide uniformed employees with functional, durable, and comfortable clothing that is of the highest possible degree of consistency in uniform appearance that is appropriate for assigned duties of the employee wearing the item.

C.3.2. The Contractor shall maintain a uniform distribution system that consistently provides high quality uniforms in a timely manner and is financially accountable and cost effective.

C.3.3. The Contractor shall provide mechanisms to provision and distribute uniforms.

C.3.4. The Contractor shall provide services, and travel, in an efficient and accountable manner, to provide uniforms for the Architect of the Capitol. This includes on-site sizing, alterations of pant length, embroidery, distribution, order tracking, order history, reporting and customer service as required. An on-site fitting room is required to be staffed by the Contractor 2 days per week.

C.3.5. Items may be modified into the BPA based on the needs of the mission and the contractor accessibility to providing the items listed in the Attachment J.5.

C.3.6. The Contractor is allowed flexibility in performance of this contract to the extent that the performance outcomes are not degraded.

C.3.7. All employee information compiled by the Contractor in performance of this BPA shall be safeguarded by the Contractor. Such information will be the property of the Architect of the Capitol. The Contractor shall not use this information for any other purpose, commercial or otherwise.

C.3.8. The Contractor shall provide recurring reports as well as real-time data reporting capabilities. The Contractor shall provide the Architect of the Capitol with the ability to download reports for analysis and internal Architect of the Capitol uniform reporting. The Contractor shall ensure that the ordering data in the report is accurate and complete. The Contractor shall provide the reports in Microsoft Excel, CSV, and JSON files downloadable formats to ensure immediate access and analysis.

C.3.9. The Contractor shall provide customer service, and shall provide a single point of contact, in the form of a Project Manager (see C.15 Project Manager for minimum qualifications), i.e., The AOC does not desire a central call center, but rather a single point of contact to manage customer service.

C.4 APPLICABLE POLICIES AND STANDARDS

AOC Order 591-1 Uniform Policy governs manner of wear, procurement and responsibilities for employee uniform items.

The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 SPECIFIC PERFORMANCE AREAS OF THE BPA

C.5.1. Performance Area 1: Materials, Labeling, and Craftsmanship

C.5.1.1. All uniform items shall meet the specifications identified in Attachment J.16. Items furnished and produced in the USA are highly encouraged.

C.5.1.2. All uniforms ordered and delivered shall be of a quality meeting best commercial standards for materials used in construction of uniforms and is to be cut from up-to-date patterns and to be of the best commercial quality for the type of material used.

C.5.1.3. Uniform clothing shall contain permanently attached manufacturer's labeling with fabric content and recommended laundering instructions.

C.5.1.4. Uniform clothes shall be identified by manufacturer name and Grams per Square Meter (GSM), to allow for consistent material identification.

GSM (Grams per Square Meter) measures fabric weight, indicating density, thickness, and, consequently, its ideal use. Lightweight fabrics are 30–150 GSM (sheer/summer items), medium are 150–350 GSM (durable clothing), and heavy are 350+ GSM (denim/outerwear).

Higher GSM typically means higher opacity, durability, and warmth.

Common GSM Ranges and Applications

Lightweight (30–150 GSM): Voile, silk, linen, summer t-shirts.

Medium Weight (150–350 GSM): Standard tees, casual shirts, bedsheets, denim.

Heavyweight (350+ GSM): Hoodies, denim jeans, jackets, outerwear.

Key Takeaways

Density Correlation: As GSM increases, the fabric becomes thicker and more durable.

Garment Examples: A typical t-shirt is 160–190 GSM; a heavier, premium winter hoodie often exceeds 300–400 GSM.

C.5.2. Performance Area 2: Size Measurements, Tailoring, and Alterations:

C.5.2.1. The Contractor shall provide complete service for fitting each eligible employee and provide all uniform items requested regardless of size. In general, common items important in relation to fittings are as follows:

(a) Appropriate Shirt Lengths: Length measurements for men and women shirts shall be appropriate so that they can be comfortably tucked which results in a professional appearance.

(b) Women’s Uniform Items: Shall be appropriate from a length and fit perspective based upon a women’s configuration; i.e., women’s shirts are typically a bit shorter due to shorter torso in comparison to men.

C.5.2.2. Contractor shall provide sufficient, trained, and experienced personnel for multiple fittings per year, for uniform garments, for each AOC Organization and their employees. Required hours of availability must ensure employees who perform shift work will be serviced as required and necessary. The Contractor shall provide a minimum of two employees for any fitting session for more than six AOC employees.

Place(s) and dates and times of fittings shall be coordinated by each Organization’s Jurisdiction Designated Representative under the BPA for each order. Some organizations may elect to execute all of their purchases on one or two orders while others may elect to spread them throughout the fiscal year on multiple orders. Thus, some organizations will require multiple personnel to conduct large group fittings over the course of one week while others may do a day or two per month throughout the year.

C.5.2.3. When fitting employees in 100% cotton clothing, extra length/size shall be allowed as appropriate for shrinkage.

C.5.2.4. It is the responsibility of the Contractor to record each employee’s name and the department in which they work, the sizes and lengths they require, and the name to be embroidered on the clothing.

C.5.2.5. The Contractor shall leave a fully legible copy of all the collected information with the COR (Contracting Officer’s Representative) or authorized designee for each Organization and individual copies provided to each employee.

C.5.2.6. For those employees who were absent during the time sizes were collected, make up sessions shall be scheduled in which they may be fitted.

C.5.2.7. In some instances, certain delegated employees shall be allowed to exceed their designated allotment. In these cases, this will be designated in writing by the requesting Organization’s Supply Management Officer or Designated Official.

C.5.2.8. The Contractor shall be required to perform on site fittings, and the Contractor will be provided space to staff a part time fitting room. Call Order X will be a Labor Hour call order for the fitting room requirement, with a base year and four one-year options.

C.5.3. Performance Area 3: Embroidery Work

C.5.3.1. AOC Logo: All work shirts, polo shirts, coats, jackets, and coveralls to be embroidered with the Architect of the Capitol (AOC) logo. The AOC logo consists of embroidery of the Capitol Dome with “ARCHITECT OF THE CAPITOL" lettering to be embroidered at the bottom of the logo. The Dome shall be 2-1/4” high by 1-7/8” wide. Letters for “ARCHITECT” and “CAPITOL” shall be 5/16” high by 1/8” to 3/8” wide, depending on the letter. Letters for “OF THE” shall be 1/8" high and the entire phrase 3/4” wide.

Spacing between the Dome and “ARCHITECT” and “CAPITOL” shall be 1/16”. All lettering shall be in the Adobe-based font, Trajan. The logo location to be on the left hand side at breast of garment, and centered above required shirt pocket, unless otherwise stated in the BPA. The bottom of the logo shall be no more than 3/8" above top edge of the shirt pocket. Overall size of the complete embroidered "Architect of the Capitol" logo shall be: 3-1/8" high by 3" wide. A reduced size may be used for certain divisions as authorized by the Organization’s Supply Management Officer or other Designated Official.

C.5.3.2. Lettering-Name-Title – Office – Identification: Embroidered lettering shall have the employee’s first initial and full last name, division/shop name, and title embroidered on the right hand side of all garments having the AOC Logo. All lettering to be embroidered in capital letters - no exceptions. Letter height for all names, titles, and office jurisdiction shall be 7/16". Letter line width shall be 1/64" to 1/32". There shall be a maximum of three (3) lines of letters. The top line shall designate the first initial and last name of the employee. The second line designates the title where applicable.

(i.e., SUPERVISOR, LEADER, DECORATOR, INSULATOR, ETC …) as authorized by each Organization’s Management and communicated by the Organization’s Supply Management Officer or other Designated Official. The bottom line shall designate the trade division or branch - (i.e. CARPENTRY DIVISION) Note: The word "SHOP" is not to be used, only DIV., DIVISION, or BRANCH. The font for the name and title lines shall be capital letters and shall be block. The font for the division or branch name shall be script.

C.5.3.3. All exterior tops, to include but not limited to Oxford shirts, V neck sweaters, crew neck sweaters, cardigan sweaters, shirts, jackets and coats, shall have the AOC logo and employee name embroidered in compliance with information consistent with section C.5.3.2.

C.5.3.4. Patches: Individual Organization patches shall match sample to be furnished by each Organization with respect to the circular pattern, colors, insignia, and lettering. The Organizational patch shall be mounted/sewn on the right hand sleeve of each shirt, coat, jacket, coverall, smock, etc... Patch location will be centered on the sleeve as it is worn, no less than 1” nor more than 1-1/2” from the top seam of the standard sleeve to the top edge of the patch. See Attachment J.15.

C.5.3.4.1 US Senate Emblem Patch

All US Senate uniforms shall display two emblems:

(1) the standard universal emblem, and

(2) the US Senate-specificemblem.

The template for the US Senate-specific emblem will be provided to the Contractor upon contract award.

C.5.3.5 Stitching: The stitching shall match samples to be furnished by the Architect of the Capitol with respect to details of the logo and lettering in size, shape, width, and thread color per garment - white stitching for all light and navy blue garments, and navy blue stitching for white garments. Thread thickness/width shall be standard - approximately 1/32" but less than 1/16".

General: For all coats, shirts, jackets, outerwear, sweatshirts, the Architect of the Capitol logo is to be applied, centered and embroidered over the left pocket or breast area; the employees name is to be centered and embroidered oppositely dimensional over the right pocket or breast area; the division name is to be embroidered under the employee name;

the jurisdictional patch is to be sewn on the upper portion of the right sleeve as stated in EMBROIDERY Section. See Attachments J.14 & 15 for sample patch artwork.

C.5.4. Performance Area 4: Ordering

C.5.4.1. AOC Specific Catalog

C.5.4.1.1. The Contractor shall provide an AOC specific color catalog that contains only AOC approved uniform items.

C.5.4.1.2. The catalog shall be provided electronically in a print ready format.

C.5.4.1.3. The catalog shall contain:

(a) Pictures of each item.

(b) Short Description with specifications.

(c) Sizing with ranges (e.g., Med (30”-34”)).

(d) All-inclusive pricing.

(e) The catalog shall be updated any time uniform items change or new items are added.

(f) An estimated delivery date if ordered at time of viewing the item in the vendor’s ordering portal.

C.5.4.2. Ordering procedures

Delivery Orders: Bulk funded delivery orders for uniformed employees will be issued each fiscal year in a Not-To-Exceed Amount basis. The placement of uniform components against a specific delivery order will be communicated to the Contractor by their Supply Management Officer no later than September 30th of each year to meet the bona fide need of that fiscal year. (e.g., no later than September 30, 2026 with Fiscal Year 2026 annual appropriated funds). These bulk funded delivery orders may include uniform components for permanent and temporary GS employees if specially stated therein. The last day to execute a delivery order under this BPA is the last day of an exercised ordering period. The performance period of an order can exceed the expiration of the BPA for up to 12 months.

Delivery and Invoicing

C.5.4.2.1.Delivery of Completed Orders The Contractor shall deliver all completed AOC-related products to the AOC jurisdiction/organization Supervisor at the shipping address provided by the Government.

C.5.4.2.2. Packaging of Employee Orders For each employee, the Contractor shall:

• Group all items for that employee together as a single order package.

• Include a copy of the order that clearly identifies:

– All items delivered, and

– Any items on back order.

C.5.4.2.3. Consolidated Jurisdiction/Office Shipments The Contractor shall consolidate and ship all employee orders associated with the same jurisdiction or office together, whether in one shipment or multiple shipments, as required.

C.5.4.2.4. Individual Employee Package Requirements Within each consolidated shipment, the Contractor shall:

• Ensure each employee’s order is individually grouped and wrapped.

• Clearly label the exterior of each package with the employee’s name.

• Place the packing slip inside the individual package.

C.5.4.2.5. Example: If six AOC employees within the Office of the Chief Administrative Officer (AOC-CAO) have placed orders, the Contractor shall consolidate those six individual employee packages into a single shipment (or multiple shipments as needed) addressed to the AOC-CAO designated point of contact (POC).

Government Purchase Cards: if the need arises for uniform components within an organization during the period October 1st through December 31st of each year, procurements of mandatory uniform components may be made by AOC purchase cardholders in accordance with the Uniform Policy.

C.5.5. Performance Area 5: Pricing

C.5.5.1. Uniform pricing shall be all inclusive to include shipping, handling, pant alterations, and embroidery.

C.5.5.2. Contractor shall be responsible for making all pant length alterations as necessary at no additional cost to the Architect of the Capitol or individual employee.

C.5.5.3. Each uniform item shall have one price, regardless of size. There shall be no premium charges for 2X, 3X, 4X, 5X, Talls, etc.

C.5.5.4. All other costs to include initial set-up of AOC logo and organizational patches, first article test items, fitting sessions, order form development, reporting, administrative costs, or any other costs associated with meeting the requirements of the BPA shall be covered in the all-inclusive item pricing. There shall be no additional charges to the

AOC.

C.5.5.5. Similar items may be purchased from this BPA if not explicitly on the BPA price list, price reasonableness will be conducted at the order level in this case by comparing unit prices to similar items already explicitly on the BPA price list.

C.5.6. Performance Area 6: Innovation on Ordering, Inventory Transparency, and Delivery Experience

C.5.6.1 The Contractor shall design, implement, and continuously refine an elevated, modernized, uniform ordering experience that reflects best-in-class commercial retail practices. This includes leveraging emerging technologies to deliver a seamless, intuitive, and highly transparent end-to-end process for AOC employees and the organization.

At a minimum, the Contractor shall introduce innovative capabilities that provide:

• Realtime inventory visibility, including item availability, low stock alerts, and expected restock timing.

• Clear and reliable estimates for shipping and delivery, updated dynamically as orders progress through fulfillment.

• A unified order management experience, enabling employees to track each stage of the process—from order placement to packing, shipping, and delivery—through a single, easy-to-use interface.

• Streamlined returns and exchanges, supported by self-service tools, automated status updates, and simplified workflows that reduce administrative burden.

• Predictive and data driven capabilities, such as demand forecasting, smart recommendations, or automated notifications, to improve order accuracy, reduce delays, and enhance user satisfaction.

• Mobile-friendly and accessible platforms, enabling employees to view inventory, place orders, make changes, or check status in a fast and frictionless manner.

• Integration opportunities with AOC systems or data sources, where appropriate, to improve accuracy, efficiency, and organizational insight.

The Contractor shall proactively propose enhancements, pilot new technologies, and collaborate with AOC stakeholders to ensure the ordering and fulfillment experience remains modern, responsive, and aligned with current commercial innovations.

C.5.6.2 Online Ordering and Bulk Upload Requirements

BULK UPLOAD CAPABILITY

The contractor’s online ordering system shall provide the AOC with the ability to submit a consolidated list of employees by jurisdiction or office via spreadsheet (e.G., CSV/XLSX) or other structured format approved by the government. The list shall include, at a minimum: employee name, unique identifier (e.G., Badge or personnel number), jurisdiction/office, job title, series, maximum spending limit, and the eligible uniform kit(s). The system shall support bulk upload of this list directly into the ordering portal.

Upload Validation and Corrections The bulk upload function shall perform field-level and businessrule validabusiness ruleo record creation, including checks for required fields, allowed values, proper formats, duplicates, and alignment between job title/series and eligible kit(s). The function shall present a clear validation report identifying errors and warnings, and shall allow AOC users to correct and resubmit records. The system shall provide a preview of successfully validated records before final import and shall produce an import log confirming the number of records created, updated, or rejected.

Supervisor Workflow Controls For each jurisdiction and office, the system shall allow the AOC-specified supervisor to approve, edit, and delete individual employee orders. The system shall enforce spending limits and kit eligibility rules during approval and edit actions, notifying the supervisor if an order exceeds limits or includes ineligible items.

Audit Trail and Notifications The system shall track and maintain an immutable audit trail of supervisor actions (E.G., Approve, edit, delete), including timestamp, user ID, action type, and the affected order details.

Upon each supervisor action, the system shall generate an automated notification email to the supervisor and, if configured by the government, to the employee and/or designated jurisdiction/office point of contact. Notification templates and recipients shall be configurable by the government.

Approval Modes The system shall support both individual and batch approvals. Batch approval shall allow supervisors to select multiple orders using filters (e.G., Jurisdiction/office, kit type, status, spending limit status) and to apply approvals in a single action. Batch operations shall provide a confirmation step, display counts of affected records, and produce a post action summary.

Data Access and Role Management The contractor’s system shall implement role-based access controls to ensure supervisors can only view and act upon orders for their assigned jurisdiction/office.

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1. The following reports shall be provided by the contractor to the AOC COR. All reports shall be defined within the frequency table:

(1) Amount spent by organization by fiscal year

(2) Amount spent by employee by fiscal year

(3) Order Tracking

(4) Outstanding Orders

(5) Error Rate - AOC Wide (# of items returned/exchanged with errors / total # of items delivered)

(6) Error Rate by Organization

C.6.2. Work Plan Frequency and Information for the AOC: The Contractor shall provide the plans outlined in “Table 1: Work Plans”

Table 1: Work Plans

Work Plan Name Updated Versions due to the BPA CO and COR Management Plan Semi-Annually Quality Control Plan Semi-Annually

Risk Management Plan Five business days before each quarterly meeting

Change Management Plan Five business days before each quarterly meeting

Customer Service Outreach Plan Five business days before each quarterly meeting

AOC Wide Spending by Fiscal Year Plan delimited by: Individual, Jurisdiction, and Employee.

Within ten business days after the end of the fiscal year (October 1)

Ordering and outstanding orders tracking Report Five business days after each month ends.

Error Rate – AOC Wide Report and by Individual Jurisdiction Semi-Annually

The following monthly report shall be provided by the contractor to each jurisdiction point-of-contact. All reports shall be delivered monthly to the designated jurisdiction point-of-contact.

(1) Amount spent by organization by month

(2) Amount spent by employee by month

(3) Order Tracking

(4) Outstanding Orders

(5) Anticipated delivery date

The jurisdiction point-of-contact shall be identified within the first 15 business days of contract award.

C.6.3. Delivery Instructions

C.6.3.1. F.O.B. destination, with no additional charges for such items as fitting, packaging, etc.

C.6.3.2. Delivery for each organization is as follows:

(a) Botanic Garden - Delivery at the BG Production Facility, 4700 Shepherd Parkway between the hours of 7:30am and 3:30pm, Monday through Friday, excluding holidays.

(b) Capitol Building – CVC Loading Dock located at New Jersey Ave. & C St. NW; Hours 7:30 a.m. and 2:00 p.m. Monday through Friday, excluding Holidays.

(c) Capitol Grounds – (if being delivered by vendor) 14 E Street SE, Washington, DC 20003 (if delivered by UPS)U.S. Senate Garage New Jersey Ave & C St NW, Washington, DC 20510

(d) Capitol Power Plant - 25 E Streets, SE, Washington DC 20003 – Storeroom Hours:

6:00 a.m. to 1:30 p.m. Monday through Friday, excluding Holidays.

(e) Electrical Engineering Branch Architect of the Capitol - Electronics Engineering Division, U.S. Capitol Power Plant, New Jersey Ave & E St S.E., Washington, D.C.

20003

(f) Planning and Project Management - Construction Division Plaza 500, 6295 Edsall Road, Warehouse 140, Alexandria VA 22312

(g) Planning and Project Management – High Voltage Division US Senate Garage, New Jersey Ave and C St NW, Washington DC 20510

(h) House Office Building - deliveries shall be between the hours of 7:30 a.m. and 2:00 p.m. Monday through Friday, excluding Holidays.

(i) Library Buildings and Grounds - AOC/LBG SUPPLY, James Madison Bldg., C St.

between 1st and 2nd St. SE, Washington, DC 20540-9998

(j) Senate Office Buildings - Architect of the Capitol, Hart Senate Truck Tunnel, 1st & D St., NE, Rm. SHB-18, Washington DC 20510

(k) Supreme Court - Architect of the Capitol, Supreme Court Supply, 3035 V Street NE, Washington, DC 20018

C.6.3.3. All vehicles and contents used by the Contractor or his subcontractors which enter or leave United States Government property, see AOC Clause 52.223-8 Delivery Vehicle Inspection Requirements.

C.6.3.4. Within forty-five (45) calendar days after order placement, the Contractor shall make complete delivery, of all uniforms per order. Complete delivery to include: alterations, embroidery and patch attachment work, with all items grouped and labeled per each employee per jurisdiction.

C.6.3.5. The Contractor shall provide a minimum 48 hour notification for all deliveries to the organizational Supply Management Officer. This notification shall include the shipping form.

C.6.4. Manufacturing, Inspection, and Acceptance

C.6.4.1. All uniforms shall meet the specifications listed in Attachment J.16. These specifications are the minimum standard the AOC has provided. The Contractor may propose substitutions to the specifications, provided that it can be shown that new uniform items meet or exceed the current specification. The Contractor bears the responsibility for providing industry standard evidence to support the change in specification. The Architect of the Capitol reserves the right to accept/reject items not manufactured to specifications.

C.6.4.2. Prior to the use of a new item material or material source, the Contractor shall furnish a sample of the material with supporting data and revised specifications to the Architect of the Capitol for inspection and approval.

C.6.5. Uniform Items and Sizes

C.6.5.1. The Contractor shall provide all sizes of uniforms and accessories, including non-standard sizes and made to measure.

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The Contractor shall submit a Quality Control Plan semi-annually in accordance with Table 1.

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The Government will provide a room, telephone, computer, and desk for the Contractor’s fitting room employee. The Contractor will not retain the GFE.

C.9 CONTRACT TYPE

The contract type for this BPA is Firm-Fixed Price (FFP) for Delivery Orders and Labor Hour (LH) for the fitting room Call Order. Delivery Orders will be firm-fixed-price that are not subject to any adjustment on the basis of the Contractor’s cost experience in performing the requirement.

The contractor is fully responsibility for all costs and resulting profit or loss.

C.10 BPA ORDERING PERIOD

Base Year: 08/03/2026 - 08/02/2027

Option Year 1: 08/03/2027 - 08/02/2028

Option Year 2: 08/03/2028 - 08/02/2029

Option Year 3: 08/03/2029 - 08/02/2030

Option Year 4: 08/03/2030 - 08/02/2031

The Government may exercise FAR 52.217-8 at any time before the end of Option Year 4.

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

Refer to Delivery Instructions at C.6.3.

C.12 TELEWORK

Telework is not applicable to this BPA.

C.13 OTHER DIRECT COSTS (ODC)

There shall not be a CLIN on any delivery order nor the fitting room call order for other direct costs.

C.14 TRAVEL

Travel cost shall be included in the pricing i.e., all your costs, overhead, General and Administrative costs, and local travel. There shall not be a separate line item for travel.

C.15 KEY PERSONNEL

Project Manager. The Project Manager is responsible for the overall BPA and Delivery Orders, and is the primary interface between the Contractor and the Government. The Project Manager shall have 5 or more years of experience managing uniform deliveries for the federal Government in a capacity of the same or similar size and scope of this Statement of Work.

C.16 SUBSTITUTION OF KEY PERSONNEL

See Clause AOC52.211-2.

C.17 PERSONAL SERVICES

This BPA is not for Personal Services.

C.18 INVOICING

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. The AOC will approve or reject an invoice within 30 days. All invoices shall include the amount, description, size, quantities, unit prices, and extended totals for each employee. Before final payment is made on any delivery order, as a condition of final payment the Contractor shall provide to the Government a release of all claims against the Government arising under and by virtue of the delivery order, other than claims, if any, in stated amounts as may be specifically excepted by the Contractor from the operation of the release.

C.19 Partial Invoice Authorization and Verification

The Contractor may submit an invoice for up to fifty percent (50%) of the total order value upon Government verification that fifty percent (50%) of the order has been shipped. Verification by the Government shall consist of a signed FedEx or UPS shipping label bearing the signature of an authorized AOC employee confirming receipt of the shipment. The remaining balance may be invoiced only after the Government confirms that the full order has been shipped and accepted in accordance with all contract requirements.

C.20 SECURITY

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

C.21 SAFETY

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

C.22 ENERGY EFFICIENCY / COMPLIANCE

There are no special energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

C.23 SUSTAINABILITY

There are no sustainability considerations or concerns under this requirement.

C.24 POINTS OF CONTACT

C.25 ACRONYMS

AOC – Architect of the Capitol

CAO – Chief Administrative Officer

CO – Contracting Officer

COR – Contracting Officer’s Repetitive

CVC – Capitol Visitor’s Center

F.O.B. – Free on Board

GS – General Schedule Employees

PPM – Planning and Project Management