J.1 Predictive Maint-SOW.pdf

Statement of Work – CPP Predictive Maintenance Services

Predictive Maintenance Service

Statement of Work (SOW)

Architect of the Capitol (AOC)

Capitol Power Plant

RFP # AOCSSB24R0012

April 9, 2024

Date

Statement of Work – CPP Predictive Maintenance Service i

CONTENTS

C.1 PROJECT TITLE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 TASKS

C.5.1. Task 1 Vibration program

C.5.2. Task 2 Oil Analysis: Oil Sampling/Analysis

C.5.3. Task 3 IR Analysis (Infrared Thermography) optional

C.6.10. Task 4 Airborne Ultrasonic Leak Detection and Analysis (optional)

C.6.10. Task 5 Phase-In and Phase Out Planning

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.3. KICK-OFF MEETING

C.6.6. MONTHLY STATUS REPORT

C.6.7. RECORDS/DATA

C.6.8. ENERGY EFFICIENCY/COMPLIANCE

C.6.10. Transition-Out Plan ............................................... Error! Bookmark not defined.

C.7 QUALITY CONTROL PLAN (QCP)

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.9 CONTRACT TYPE

C.10 PERIOD OF PERFORMANCE

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.12 INSPECTION AND ACCEPTANCE

C.13 PACKAGING/PACKING/SHIPPING INSTRUCTIONS

C.14 TRAVEL

C.15 KEY PERSONNEL

C.15.1. PROPOSAL SUBMISSION

C.15.2. TRAVEL COSTS

C.16 SUBSTITUTION OF KEY PERSONNEL

C.17 PERSONAL SERVICES

C.18 INVOICING

C.19 SECURITY

C.20 SAFETY

C.21 ENERGY EFFICIENCY / COMPLIANCE

C.22 SUSTAINABILITY

C.23 POINTS OF CONTACT

C.24 DEFINITIONS & ACRONYMS

C.1 PROJECT TITLE

Predictive Maintenance Service for equipment at the Capitol Power Plant (CPP).

C.2 BACKGROUND

The Capitol Power Plant (CPP) generates steam for the heating of various buildings located throughout the Capitol Hill complex. At present, CPP Boiler Plant consists of (5) natural gas/ fuel oil boilers, (1) Co-Generation plant with a turbine and heat recovery steam generator

(HRSG). All equipment is in support of these boilers and steam production. The CPP also provides chilled water for cooling to various buildings throughout the Capitol Hill Complex. At present, the CPP Refrigeration Plant consists of 10 chillers. All equipment is in the support of this chilled water production.

Each of the plants, Steam and Refrigeration, has numerous pieces of equipment providing support for the overall production of steam or chilled water. All equipment is to be observed and evaluated based on technologies listed in this request. The equipment is listed and identified in

Attachment A of the SOW.

C.3 SCOPE OF WORK

The Architect of the Capitol (AOC) is seeking to have a plant-wide Predictive Maintenance

(PdM) program for the CPP. The Contractor shall supply a predictive maintenance Field

Engineer, onsite at the AOC Capitol Power Plant facility, as required to perform PdM services in the AOC CPP Boiler Building, Refrigeration Plant and Co-Generation building. This field engineer shall be trained in all aspects of PdM and shall supply the full suite of PdM services requested in the attached service schedule.

1.4.1 The Contractor shall furnish 55% of direct employees over subcontractors for all labor, materials, supplies, equipment, transportation, management, and any incidentals necessary to establish and perform PdM services at the CPP. Contractor must have a Field Engineer within

100 miles of Capitol Power Plant in order to service smapling and analysis in a timely manner to prevent unnecessary delays.

1.4.2 A pre-bid walk through of the project will be scheduled by the Contracting Officer (CO).

C.4 APPLICABLE POLICIES AND STANDARDS

1. AOC Safety Guidelines: Specification Section 01 30 00 – Construction Safety And Health

(dated 04.20.2023)

2. CPP Standard Operating Procedures (SOP) (Available upon request)

3. CPP Emergency Action Response Plan (EARP) (Available upon request)

4. CPP Lock Out Tag Out (LOTO) Procedure (latest version – available upon request).

5. United States Capitol Police (USCP) Off-Site Delivery Center Procedures – Attachment B

The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 TASKS

The Contractor’s equipment condition monitoring service and PdM shall be based on the following technologies as listed below:

C.5.1. Task 1 Vibration program

Vibration program - The Contractor shall, every month, perform vibration analysis on the machinery identified in Attachment A. The Contractor’s Field Engineer shall gather and analyze the vibration data and provide a report summarizing the machine issues identified on each visit.

Any items requiring immediate attention shall be brought to the appropriate AOC personnel's attention before the Field Engineer leaves the site. The summary report shall be emailed to the

AOC within 5 business days of taking vibration data. Some of the machines identified in

Attachment A may not be in operation during the monthly Field Engineer’s visit.

C.5.2. Task 2 Oil Analysis: Oil Sampling/Analysis

Oil Analysis: Oil Sampling/Analysis - The Contractor shall, every six months, perform oil analysis on the machines identified in Attachment A. The Contractor shall conduct the sampling over the course of the year with some being done during each monthly visit while maintaining a six-month sampling period.

i). Each machine oil analysis shall be for mineral oils in non-filtered, splash lubricated components such as gearboxes. Circulating systems using oils with viscosities over ISO 220 or

Synthetic oil used in non-filtered, splash lubricated components such as gearboxes. Circulating systems using oils with viscosities over ISO 220, and or mineral oils in filtered circulating systems such as hydraulics and lube systems using oils with viscosities ISO 220 or under. The contrcator shall provide analysis results for the follwing:

(a) Spectrochemical Analysis

(b) Viscosity@ 40°C

(c) FTIR

(d) Wear Particle Concentration

(e) Crackle Test

(f) * Karl Fischer Water

(g) ** Wear Particle Analysis

C.5.3. Task 3 IR Analysis (Infrared Thermography) optional

IR Analysis (Infrared Thermography) optional- The Contractor shall, every month, perform

IR analysis on the machines identified in Attachment A and on the CPP Electrical Switchgear.

The analysis is normally performed with equipment in service and running. The Contractor’s

Field Engineer that performs the onsite scanning will also analyze that data and provide a report summarizing each machine and review any issues found each visit. Any items requiring immediate attention will be brought to the appropriate AOC personnel's attention before the

Field Engineer leaves the site. A summary report shall be emailed to AOC within 5 business days of the site visit.

5.5.2. Task 4 Airborne Ultrasonic Leak Detection and Analysis (optional)

Airborne Ultrasonic Leak Detection and Analysis (optional) - The Contractor shall, every month, perform Airborne Ultrasonic Leak Detection and Analysis on the machines identified in

Attachment A and on the CPP Electrical Switchgear.

C.5.5. TASK 5 PHASE-IN AND PHASE OUT PLANNING

5.5.1. Phase-In Transition Plan:

The Phase-In period shall be thirty (30) calendar days commencing upon receipt of the Contract

Award.

The Contractor shall be responsible for developing a Phase-In Transition Plan and performing

Phase-In transition duties prior to commencing work on-site. The Phase-In Transition Plan shall be a mutually agreeable plan to be coordinated with the present contractor’s Phase-Out +

Phase-In Transition operations. The Phase-In Transition Plan shall be submitted to the COR for approval no later than seven (7) calendar days after receipt of the Contract Award. The

Phase-In transition period shall commence not less than twenty-four (24) hours after receipt of the Contract Award. During this period, the Contractor shall recruit, hire, and train personnel to provide 100% operational capability on the Contract start date.

During the Phase-In Transition period, the Contractor shall have unrestricted access to the CPP

Compound and all areas to be maintained as work of this Contract and access to Architect of the

Capitol personnel and current contractor personnel. Access to the current contractor’s personnel shall be limited by the need to continue to provide a full level of predictive maintenance services during the transition period.

The Contractor shall be allowed to observe all operations and will have access to available technical data and manuals. The current contractor shall provide orientation to the conditions of the areas covered under this Contract; show the Contractor equipment locations; discuss operating needs; and provide the aforementioned operational documents.

5.5.2. Existing Deficiency Inspections:

The Contractor shall conduct Existing Deficiency Inspections during the Phase-In Period.

Inspections shall commence by not later than seven (7) calendar days after receipt of the

Contract Award and be completed by not later than the end of the Phase-In Period. The stated purpose of the Existing Deficiency Inspections shall be to discover and itemize all existing deficiencies whatsoever in the equipment and systems to be maintained and operated as work of this Contract prior to the commencement date of this Contract. The Contractor shall inspect all areas of the systems, that include but not limited to locations of inspections pertaining to predictive maintenance services.

The inspection of all item locations which cannot be shut down or turned off during Normal

Working Hours, shall occur after Normal Working Hours. Any deficiency discovered during inspection which constitutes a safety hazard to either personnel, equipment, or the CPP

Compound, shall be reported immediately to the COR.

A deficiency is defined as any condition not correctable through Preventive Maintenance, or routine maintenance, which prohibits the normal operation of an equipment item or system.

The Contractor shall prepare an Existing Deficiency Report while inspections are being conducted itemizing in detail all deficiencies noted during inspections. Each deficiency shall be listed separately.

On the last day of the Phase-In Period, the Contractor shall submit to the Government a proposed

Existing Deficiency Report, itemizing all deficiencies discovered. The Contractor and COR shall together conduct in the field a complete and systematic inspection of each item upon the

Existing Deficiency Report and make a determination regarding whether each item is a legitimate deficiency, or whether the item can be corrected through Preventive Maintenance or routine maintenance.

As each deficiency is acknowledged, both parties shall initial that line item of the draft Existing

Deficiency Report indicating their concurrence. If, during the course of the joint inspection, a condition is observed that the Contractor contends is a deficiency, but the Government contends is not, the final decision shall be made by the CO after sufficient detailed information is presented by both sides. Only after resolution of the deficiency shall such item be entered into the final Existing Deficiency Report or deleted from the report as appropriate.

The Contractor may dispute the CO’s decision and file a claim; however, pending resolution of any request for relief, claim, appeal, or action related to the Contract, the Contractor shall proceed with diligence to complete the final report. All appeals or claims will be processed in accordance with the Disputes Clause.

Within thirty (30) calendar days after the Contract award, the Contractor shall prepare and submit to the COR the final Existing Deficiency Report with an attached listing of each analysis needed to correct each deficiency and the Contractor’s proposed total price for correcting each line item deficiency.

All prices shall remain firm for a period of one hundred eighty (180) calendar days after submission. The Contractor shall be provided with a final list of COR approved analysis and shall be required to complete the repairs in accordance with the terms of this Contract.

5.5.3. Phase-Out + Phase-In Transition:

Prior to expiration of this Contract, after selection by the Government of a successor contractor, the incumbent contractor and successor contractor shall jointly prepare a mutually agreeable detailed Phase-Out + Phase-In Transition Plan. The plan shall be submitted to the CO and

COR within seven (7) calendar days of notification that a successor has been selected; prior to expiration of the Contract; and prior to any extensions thereof. The successor shall be provided access to the CPP Compound for a period of thirty (30) calendar days prior to the Contract start date for the purposes of Phase-In orientation.

In addition, the Contractor agrees to participate in the joint Phase Out + Phase In Transition.

At the sole option of the Government, this Phase Out + Phase In Transition period may commence thirty (30) calendar days prior to the expiration, or immediately after expiration, of the Contract term or any extensions thereof. Continuity for all services required under this

Contract shall be maintained during this period. As such the Contractor shall ensure that all Key

Personnel requirements shall remain throughout the acquisition lifecycle.

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1. Web Based Program

The Contractor shall provide a web based overall program management report. The Program

Management Report shall break out each equipment with each analysis performed with a problem-solving approach. This report should address by identifying recurring problems on each equipment listed and provide recommended corrections as well as historical data. Reports shall be delivered in electronic email format.

C.6.2. Web Based Program Data

The Contractor shall, based on experience, provide a quote of fixed price per month to gather all the equipment data, analyze that data and generate the final report for the month. Some of these hours will be logged back at the Contractor Regional office analyzing the data and generating the report.

A. Equipment shall be identified and classified within an electronic (project) file indicating the following:

i). Building or discipline of equipment. "Steam", "Refrigeration" or “Co-Generation” ii). Equipment Tag Unique Identifier iii). Equipment Descriptive Name iv). Nameplate data v). Specific Component data (Fan, Pump, Motor or Electrical Breaker) vi). Critical loadings or speed

• B. Routes shall be established and identified to ensure efficient collection. A list of equipment to be analyzed by vibration analysis and oil samples collected from, shall be provided to the COR three days before the technician arrives on-site. This is to ensure equipment will be in operation for the collection of required vibration data and in following with best oil sampling practices.

C. Completion of routes shall be time stamped and furnished with analysis report.

D. Collection shall be performed by the same person that provides analysis and reporting. All data collection and analysis to be performed via at a minimum of one day per monthly onsite visit. Other services to analyze the results and report generation can be performed offsite.

E. Reports shall be electronic, web based, and contain all technologies integrated on one asset health matrix.

F. Follow-up based reports shall be provided within 7 business days in a web based format

(email, Excel spreadsheet, hyperlink to company website) and shall include equipment pictures, respective FFT data professional problem statements.

C.6.3. KICK-OFF MEETING

A. Kick-Off Meeting: Meet with the Contracting Officer's Technical Representative

(COR)/AOC Project Manager (PM) to review the Program Statement, including the Program

Description, the Project Schedule and the Project Budget. Following the meeting, refine the

Project Schedule and submit to the COR/PM for approval. Site Meeting(s): Meet with the

COR/PM to review and confirm the requirements of the Program of Requirements as required.

B. AOC Site Meeting(s): Following the Kick-Off meeting with the AOC, meet with designated

AOC staff to review the project scope, schedule and equipment listing, from that meeting (and other subsequent meetings as required), verify the schedule and action plan for completion of routes and equipment to be monitored for a development of the Program of Requirements.

Coordinate these meetings through the COR/PM.

The Contractor shall provide, on an annual basis, an onsite “training” or “review” session of this program service covered on this contract to maintenance shop supervisors/technicians so that they are aware of the benefits and use of this feedback and report information. This session is to be no more than 2.5 hours in length.

The Contractor shall prepare the Program of Requirements in conformance with the AOC COTR and Maintenance Supervisor's Guidance.

C.6.6. MONTHLY STATUS REPORT

The contractor shall prepare a monthly status report of assessed equipment. The intended audience includes senior management, executive leadership from the contractor and the COR.

Monthly status reports are due one (1) week after the site visit each month.

The contractor shall include historical information for trending purposes, and include the following elements:

• Milestone Schedule - An outlook on the milestones and deliverables 6-12 months out.

• Quality Assurance - Compliance to Quality Assurance tasks;

• Scope Change - Deviations from planned tasks

• Open Issues - Issues and risks summary

C.6.7. RECORDS/DATA

AOC52.227-2, Unlimited Government Rights (Nov 2004), The Government shall have unlimited rights, for the benefit of the Government, in all drawings, designs, specifications, notes, and other work developed in the performance of this contract, including the right to use same on any other Government work without additional cost to the Government; and with respect thereto the

Contractor agrees to and does hereby grant to the Government a royalty-free license to all such data which the Contractor may cover by copyright and to all designs as to which the Contractor may assert any rights or establish any claim under the design patent or copyright laws. The

Contractor agrees to furnish and to provide access to all such materials on the request of the contracting Officer.

The Contractor shall submit electronically all submittals, product data, certifications, Safety Data

Sheet records, permits, manuals, warranties, and bonds, RFIs and miscellaneous record submittals as applicable to this project. The Contractor shall use the project management system designated by the CPP. All records and data produced under this contract shall be the property of the AOC and archived for record by the AOC.

C.6.8. ENERGY EFFICIENCY/COMPLIANCE

There are no special energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

C.6.9. SUSTAINABILITY

There are no sustainability considerations or concerns under this requirement.

C.6.10. TRANSITION -OUT PLAN

Prior to expiration of this Contract, after selection by the Government of a successor contractor, the Contractor and such successor contractor shall jointly prepare a mutually agreeable detailed

Phase-Out + Phase-In Transition Plan. The plan shall be submitted to the CO and COR within seven (7) calendar days of notification that a successor has been selected; prior to expiration of the Contract; and prior to any extensions thereof. The successor shall be provided access to the

CPP Compound for a period up to thirty (30) calendar days prior to the Contract start date for the purposes of Phase-In orientation.

In addition, the Contractor agrees to participate in the joint Phase Out + Phase In Transition.

At the sole option of the Government, this Phase Out + Phase In Transition period may commence between thirty (30) calendar days prior to the expiration, or immediately after expiration, of the Contract term or any extensions thereof. Continuity for all services required under this Contract shall be maintained during this period. As such the Contractor shall ensure that all Key Personnel requirements shall remain throughout the acquisition lifecycle

Table X - Deliverables and Delivery Schedule

Deliverable/Description Type Delivery

Method(s)

Delivery

Date/Frequency

Kick-Off Meeting Briefing MS PowerPoint 7 days after contract award

Existing Deficiency

Inspections

Document(s) MS Word 7 days after contract award

Transition-In Plan Document(s) MS Word 7 days after contract award

Site Visit In Person Walk-Thru Four (4) weeks after award

Final Existing Deficiency Report

Document(s) MW Word 30 days after contract award. Transition -In

Period.

Web Based Program Web based system

Log-in Website 30 days after contract award. Transition -In

Period.

Monthly Analytical Status

Report

Report MS Word One (1) week after site visit

Training Schedule and

Document Submission

Briefing MS PowerPoint, MS Teams, Webinar, etc.

Annually

Government Furnished

Equipment / Property

(GFE/GFP) Inventory Report

Report MS Excel N/A

Deliverable/Description Type Delivery

Method(s)

Delivery

Date/Frequency

Transition-Out Plan Document MS Word Within 7 calendar days of notification of successor

C.6.10. INSTRUCTIONS FOR DELIVERY OF DELIVERABLES

All documents shall be issued by e-mail or hand-delivered to the CO and COR. All hand-delivered hard copies shall be delivered to the COR by the Contractor. All electronic documents shall be compatible with Microsoft Office 2021 and PDF formats. All drawings shall be issued in Microstation DGN and PDF formats. Four (4) copies of each document shall be provided when they are hand delivered. The CPP will not accept packages delivered by third-party services.

Documents shall be accurate in presentation, content, and style;

• Clarity: Documents shall be clear and concise;

• Format: Documents shall be transmitted via mutually agreed upon media; and

• Timeliness: Documents shall be submitted on or before scheduled due date.

Every deliverable shall be accompanied along with a transmittal letter prominently displayed.

The transmittal letter shall clearly identify the purpose of the submittal, the contents of the deliverable package, the date it was delivered, and to whom it was delivered.

C.7 QUALITY CONTROL PLAN (QCP)

Contractor shall provide written documentation of compliance with all Federal, State, and local regulations. The Contractor shall provide quality control to verify that work is complete and correct.

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The government will furnish plant instrument air at 100 psi, plant city water at 60 psi, and electricity at 208 V. The Contractor is responsible for connections to all plant-furnished utilities and services. The Contractor is also responsible for evaluating the feasibility of using services.

C.8.1 CONTRACTOR FURNISHED ITEMS

The Contractor shall provide all labor, tools, materials, transportation, testing instrumentation, equipment, and miscellaneous items required to complete the required work. The AOC/CPP will not be held responsible for loss or damage to Contractor property left unattended or unsecured.

C.9 CONTRACT TYPE

This contract is Firm-Fixed-Price.

C.10 PERIOD OF PERFORMANCE

The period of performance of this requirement is anticipated to be for five years from date of award to include a 1-month transition-in period, an 11-month base period, four 12-month option periods, and a 1-month transition-out period. This requirement will also include an option to extend services up to six months, if necessary, in accordance with FAR 52.217-8.

Start Date End Date

Base Period – August 1, 2024 - July 31, 2025

Option Period 1 - August 1, 2025 - July 31, 2026

Option Period 2 - August 1, 2026 - July 31, 2027

Option Period 3 - August 1, 2027 - July 31, 2028

Option Period 4 - August 1, 2028 - July 31, 2029

Option Period 5 - August 1, 2029 - January 30, 2030

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

All field work and meetings shall be performed during the hours of 0600 to 1600 Monday through Friday at the Capitol Power Plant (CPP). The Contractor shall notify CPP personnel prior to beginning any work. Any Lockout/Tag out requests shall be approved 48 hours prior to work. The Contractor may propose alternate hours for the benefit of the Government. In this case, the proposed alternate working hours shall be submitted to the AOC for review and approval. Alternative hours will be at no additional cost to the government.

C.11.1. FUNDING

The project will be funded with Annual Funds.

C.11.2. PRIVACY ACT

All plans, specifications, and photographs in reference to this project are the property of the

United States Government. Copying, disseminating, or distributing provided information is prohibited.

C.12 INSPECTION AND ACCEPTANCE

Inspection of the work, review and acceptance shall be by the CO with the COR support.

C.13 PACKAGING/PACKING/SHIPPING INSTRUCTIONS

The CPP is located at 25 E Street SE, Washington, DC 20003. Delivery hours are Monday through Friday between 0700 and 1430. The CPP does not accept deliveries for the Contractor.

All Contractor deliveries shall be scheduled with a CPP COR at a minimum of 48 hours prior to delivery. No deliveries will be accepted without 48 hours prior notification.

All shipped items shall be delivered FOB destination and will be screened by the US Capitol

Police at the offsite screening facility in accordance with Capitol Police Procedures. Off-site deliveries shall first go to the Off-Site Delivery Center (OSDC), located at 4700 Shepherds

Parkway SW, Washington DC 20032. Hours of operation for the OSDC are Monday – Friday

04:30 AM to 7:00 PM. Contractor to refer to Attachment A titled “United States Capitol Police

Off-Site Delivery Center Procedures".

All deliveries are subject to a Materials Inspection by a CPP designated representative. Any material deemed damaged or unacceptable shall be returned to the shipper at no additional cost to the CPP.

C.14 TRAVEL

All travel costs and delivery costs shall be included in the total price.

C.15 KEY PERSONNEL

Project Manager (Part-time)

Work Experince : minimum of five (5) years of relevant experience

Field Engineer (2 Site Visits per month = 2 days per month = 24 visits per year).

Word Expereince : minimum of five (5) years of relevant experience

C.15.1. PROPOSAL SUBMISSION

In accordance with this Statement of Work (SOW), the Consultant shall provide a price proposal to the CO in accordance with the level of effort and reflect the required disciplines as needed to meet the requirements outlined in the Request for Quotation (RFQ). Please provide a proposal to the AOC within two (2) weeks of issuance of the RFQ. A pre-bid site visit will be scheduled within two (2) weeks of the RFP issuance date.

Issuance of the RFQ does not constitute an award or commitment on the part of the Government, nor does it commit the Government to pay for costs incurred in the preparation and submission of a quotation.

Any technical questions or clarifications should be in writing via e-mail to both the COR and the

CO within five (5) calendar days of issuance of the RFQ. The AOC shall address all questions as submitted.

C.15.2. TRAVEL COSTS

All travel costs and delivery costs shall be included in the total price.

C.16 SUBSTITUTION OF KEY PERSONNEL

See Clause AOC52.211-2.

C.17 PERSONAL SERVICES

This is not a personal services contract.

C.18 INVOICING

Billing and payment shall be accomplished in accordance with the contract clauses. The

Contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices and Payment Requests and AOC52.232-6, Payment by Electronic Funds

Transfer. The AOC will approve or reject an invoice within 30 days.

Payments to contractors will be made after delivery or performance and may be expedited by the contractor’s strict compliance with the following instructions:

1. Vendors shall submit payment requests electronically using the Invoicing Payment

Platform (IPP) upon delivery or performance. Information regarding IPP is available on the Internet at www.ipp.gov.

2. Vendors shall submit payment requests in accordance with invoicing and payment instructions included in the Terms and Conditions of order/contract associated with this scope.

Assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973–3131.

Additional information concerning requirements for payment requests can be secured by telephoning the AOC Accounting Officer at (202) 226-2552.

C.19 SECURITY

All personnel working on the CPP property shall pass a background investigation and have a

Contractor Identification card issued by the United States Capitol Police to work on the property.

The Contractor should plan for 4 hours to submit badging paperwork and fingerprinting.

Contractor should also plan for 4 hours to pick up badges.

The work requires enrollment and participation in the E-Verify program sponsored by the

Department of Homeland Security (DHS). Employers can register on-line at https://www.vis-dhs.com/employerregistration/. Additional information about the program can be found at the E-

Verify website at www.dhs.gov/E-Verify or by calling the E-Verify program at 1-888-464-4218.

Workers who pass the E-Verify will be subject to submit a background check form and sent for finger printing. All eligible workers will be sent for photographing and receive an AOC badge.

The contractor shall follow Order 42-3, Mail and Package Screening.

The address of the Capitol Power Plant is 25 E SE Washington, DC. All pre-authorized company vehicles will need to be inspected at Off-site Delivery Center OSDC (4700 Shepherd Parkway) prior to making any delivery on Capitol Grounds (including the Capitol Power Plant). Full delivery instructions are provided in the United States Capitol Police Vehicle Delivery

Procedures Reference Guide which is attached to this document.

C.20 SAFETY

The Contractor shall submit to the COR for approval a Job Hazard Analysis (JHA) for this project. Work may not proceed on CPP property until the JHA is submitted by the Contractor and reviewed by the AOC. In addition to OSHA guidelines and regulations, the contractor shall adhere to Capitol Power Plant (CPP) Standard Operating Procedures (SOP) and AOC Safety

Guidelines.

The Contractor shall have at least one (1) representative attend the CPP 6:30 am Safety

/Coordination Briefing on days when working on-site. The Microsoft Teams Meeting invitation will be provided by the CPP at the kick-off meeting.

The Contractor shall submit for a hot work permit to the COR at least forty-eight (48) hours before any hot work will be performed.

The Contractor shall abide by the CPP Lock Out Tag Out (LOTO) program and procedures.

The Contractor shall immediately notify the AOC if an imminent hazard or safety concern is discovered within the CPP.

The Contractor shall provide their own PPE and wear appropriate PPE on site at all times. AOC

PPE requirements shall be referred to in Applicable Documents for the Contractor to read.

C.21 ENERGY EFFICIENCY / COMPLIANCE

There are no specific energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

C.22 SUSTAINABILITY

There are no specific sustainability considerations or concerns under this requirement.

C.23 POINTS OF CONTACT

Contracting Officer

Donald Fuqua

Phone (Work): 202-xxx-xxxx, Email: donald.fuqua@aoc.gov

Contracting Specialist

TBD at time of award

Contracting Officer Representative

TBD at time of award

Contractor Representative

TBD at time of award

C.24 DEFINITIONS & ACRONYMS

AOC – Architect of the Capitol

CO – Contracting Officer

COR – Contracting Officer’s Representative

CPP – Capitol Power Plant

DHS – Department of Homeland Security

EARP – Emergency Action Response Plan

GFE – Government Furnished Equipment

IPP – Invoice Processing Platform

LOTO – Lock Out Tag Out

OSDC – United States Capitol Police Off-Site Delivery Center

OSHA – Occupational Safety and Health Administration

POC – Point of Contact

PdM – Predictive Maintenance Program

PM – Project Manager

RFQ – Request for Quotation

SOP – Standard Operating Procedure mailto:donald.fuqua@aoc.gov

SOW – Statement of Work

USCP – United States Capitol Police