J and A 36C259-21-AP-2342 Brand Name Lifts 442 Signed.pdf

RPOW JOFOC # RPOW Tracker number: 2021-04-19T10:01:35

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: J and A 36C259-21-AP-2342 Brand Name or Equal Lifts 442

1. Contracting Activity: The Department of Veterans Affairs, Network Contracting Office

(NCO) 19, on behalf of the Department of Veterans Affairs, VISN 19, Station 442 Cheyenne VA Medical Center 2360 East Pershing Blvd Cheyenne WY 82001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This requirement is to update two existing isolation rooms to meet current standards and create a third isolation room. Included is a requirement for brand name ceiling lifts located in Intensive Care Unit rooms 1and 3 and the installation of a ceiling lift in Post Anesthesia Care Unit room 4 located at the Cheyenne VA Medical Center Campus at 2360 East Pershing Blvd., Cheyenne WY, 82001.

The estimated cost of the brand name ceiling lift requirement is $28,400.00.

The overall cost for the project is $599,898.95

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The lift systems CVAMC currently use are provided by Handicare and ArJo Huntleigh. Ar-Jo Huntleigh at this time cannot support the requirements of an omni-charge rail system according to build specifications per their representative. The slings used with these lift systems have been approved by both companies as compatible with the current ceiling lifts. Adding another company to this would require stocking an entirely different sling system in addition to what we are currently using, resulting in additional cost to the Cheyenne Veterans Medical Center (CVAMC).

Additionally, installation of Handicare or ArJo Huntleigh lifts allows CVAMC to continue to provide for the best safety of both employees and veterans. Each new system requires additional training requiring man hours away from direct care of veterans and could cause confusion on proper use of another system (for example. Control of the lift system vary between vendor systems and if a staff member pressed the wrong button at the wrong time, it could result in harm to staff or veteran). Sling systems can vary by design and use restrictions, again causing the opportunity for confusion and impacting patient safety and staff competency and safety. Many companies require only the use of their sling system with their equipment and so having to stock all the necessary slings for differing lift systems requires extra storage and cost. From the Center for Engineering, Occupational Safety and Health (CEOSH) Safe Patient Handling & Mobility (SPHM) Guidebook chapter 4 page 65:

Consistency and/or compatibility with existing equipment are essential factors to consider when choosing new equipment. Buying similar lifts that provide the same or similar functions, instead of different types of lifts with different slings and attachments, can impact employee competency, sling location, sling application, and ultimately patient and employee safety. For instance, having more than one ceiling lift manufacturer within a facility or within https://www.acquisition.gov/?q=/browse/far/13

RPOW JOFOC # RPOW Tracker number: 2021-04-19T10:01:35

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020 a patient care unit can lead to uncertainty in sling selection and lift use, placing both caregivers and patients at greater risk.

4. Description of market research conducted and results or statement why it was not conducted: Market research was restricted to COR knowledge/experience with the lifts.

Also references to CEOSH SPHM Guidebook to determine compatibility of the lifts.

The rule of two for competition will be complied with as the solicitation will not be sole sourced but will be full and open after exclusion of sources. It is a Service Disabled Veteran Owned Small Business Set-aside solicited on SAM.gov.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name – Aldo F Girany

Title – Contracting Officer

Name – Joseph Wingfield Date Title – Acting Branch Chief, NCO 19 Construction https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466