J-7 - Section 013300 Submittals_02-14-2024.pdf

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INTERNAL CRYOGENICS

SECTION 013300 SUBMITTALS

SECTION 013300 – SUBMITTALS

LBNF INTERNAL CRYOGENICS

PROCEDURES

PART 1 - GENERAL

1.1 PURPOSE

A. This section specifies general methods and requirements of project work-related submittals. Additionally, detailed submittal requirements may be found in the Statement of Work and Performance Specification.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Subcontract, and Statement of Work and Performance Specification, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.3 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

B. Related Requirements:

1. Exhibit A For Supply and/or Services Subcontracts-SURF.

2. Section 010010 "General Requirements."

3. Section 014100 "Quality Requirements-Cryo."

1.4 DEFINITIONS

A. Action Submittals: Written and graphic information that require FRA and Subcontractor responsive actions.

B. Informational Submittals: Written and graphic information that do not require FRA and Subcontractor responsive action. Submittals may be rejected for not complying with requirements.

C. Submittals are defined as shop drawings, brochures, catalogues, material lists, procedures, reports, operations, and maintenance manuals for all materials and assemblies used on the project that are normally required in this industry. Refer to the SUBCONTRACT for further information.

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1.5 SUBMITTAL SCHEDULE (aka Submittal Register)

A. Submittal Schedule: Submit, as an action submittal, a list of submittals, arranged in chronological order by dates required by installation schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates.

Include additional time required for making corrections or revisions to submittals noted by FRA and Subcontractor and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of sub-subcontracts, the schedule of values, and Subcontractor's schedule.

a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

2. Refer the Subcontract for further requirements.

1.6 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Originator.

4. Name of Checker and Approver, as appropriate.

5. Name of Subcontractor.

6. Name of firm or entity that prepared submittal.

7. Unique submittal number, including revision identifier. Include Specification

Section number with sequential alphanumeric identifier; and alphanumeric suffix for resubmittals.

8. Category and type of submittal.

9. Submittal purpose and description.

10. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

11. Drawing number and detail references, as appropriate.

12. Indication of full or partial submittal.

13. Location(s) where product is to be installed, as appropriate.

14. Other necessary identification.

15. Remarks.

16. Signature of transmitter.

17. Signature of checker and approver, as appropriate.

B. Options: Identify options requiring selection by FRA and Subcontractor.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Subcontract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by FRA and Subcontractor on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Paper Submittals: Paper submittals are not required at this time.

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E. Electronic Submittals: Prepare submittals as packages in native format and PDF, incorporating complete information into each file. The file name shall contain the submittal number.

1. Place a permanent label or title block on each submittal item for identification;

include name of firm or entity that prepared submittal.

2. Provide a space approximately 6 by 8 inches (150 by 200 mm) on label or beside title block to record Subcontractor's review and approval markings and action taken by Subcontractor and FRA.

3. Additional Copies: Unless additional copies are required for final submittal, and unless FRA or Subcontractor observes noncompliance with provisions in the Subcontract Documents, initial submittal may serve as final submittal.

4. Transmittal for Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.

1.7 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections.

1. Email/Secure FTP Server: Prepare submittals as packages in native format and

PDF and transmit to FRA by sending via email. Include PDF transmittal form.

Include information in email subject line as requested by FRA and Subcontractor. If the files are too large for email transmission, they will be updated on a Secure FTP Server using the jointly selected document management system. An email transmittal with the PDF transmittal form only will be sent to notify FRA that the submittal is available.

a. FRA will return annotated file.

2. Paper: No submittals in paper form unless otherwise indicated by FRA.

B. Coordination: Coordinate preparation and processing of submittals with performance of activities.

1. Coordinate each submittal with engineering, manufacturing, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of submittals for related parts of the Work specified in different Sections so processing will not be delayed because of need to review submittals concurrently for coordination.

a. FRA reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on FRA’s receipt of submittal. No extension of the Subcontract Time will be authorized because of failure to transmit submittals enough

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1. Initial Review: Allow fifteen (15) business days for initial review of each submittal.

Allow additional time if coordination with subsequent submittals is required. FRA will advise Subcontractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow fifteen (15) business days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by FRA or other parties is indicated, allow twenty-one (21) business days for initial review of each submittal.

D. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with acceptance notation from FRA.

E. Distribution: Furnish copies of final submittals to manufacturers, sub-subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of installation and commissioning activities. Show distribution on transmittal forms.

F. Use for Installation: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with acceptance notation from FRA and action stamp.

1.8 SUBMITTAL REQUIREMENTS

A. Product Data:

1. Collect information into a single submittal for each element and type of product or equipment.

a. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

b. Mark each copy of each submittal to show which products and options are applicable.

c. Include the following information, as applicable:

1) Manufacturer's product specifications.

2) Statement of compliance with specified referenced standards.

3) Testing by recognized testing agency.

4) Application of testing agency labels and seals.

5) Notation of coordination requirements.

6) Availability and delivery time information.

2. For equipment, include the following in addition to the above, as applicable:

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a. Wiring diagrams that show factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction/installation, if not indicated on accompanying Shop Drawings.

3. Product Data: Submit Product Data before Shop Drawings.

B. Procedure: Refer to the Subcontract.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base shop drawings on reproductions of the subcontract documents or standard printed data.

1. Preparation: Fully illustrate requirements in the subcontract documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining items clearly indicated.

g. Seal and signature of professional engineer if specified.

2. PDF Sheet Size: Except for templates, patterns, and similar full-size drawings, submit shop drawings on sheets at least 11 by 17 inches (279 by 432 mm), ANSI B, but no larger than 34 by 44 inches (864 by 1118 mm), ANSI E.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the work and their intended location.

Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the subcontract documents or assigned by Subcontractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

E. Qualification Data: Refer to the Subcontract.

F. Design Data: Prepare and submit written and graphic information indicating compliance with indicated performance and design criteria in individual specification sections.

Include list of assumptions and summary of loads. Include load diagrams if applicable.

Provide name and version of software, if any, used for calculations. Number each page of submittal.

G. Certificates:

1. Certificates and certifications submittals are per the applicable codes. Refer to the

Statement of Work and Performance Specification for details.

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H. Test Reports:

1. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product.

2. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the subcontract documents.

3. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the subcontract documents.

4. Pre-installation Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the subcontract documents, as needed.

5. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the subcontract documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

1.9 DELEGATED-DESIGN SERVICES

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Subcontractor by the subcontract documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are insufficient to perform services or certification required, submit a written request for additional information.

B. Delegated-Design Services Certification: In addition to shop drawings, product data, and other required submittals, submit digitally signed PDF file copies of certificate, signed and sealed by the responsible design professional, for each product and system specifically assigned to Subcontractor to be designed or certified by a design professional.

1. Indicate that products and systems comply with performance and design criteria in the subcontract documents. Include list of codes, loads, and other factors used in performing these services.

C. 3D Integration: Subcontractor will incorporate delegated-design drawings and data files into the integrated model.

1. Refer to the Statement of Work and Performance Specifications for details.

1.10 SUBCONTRACTOR'S REVIEW

A. Action Submittals and Informational Submittals: Review each submittal and check for coordination with other work of the Subcontract and for compliance with the subcontract

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Note corrections and field dimensions. Mark with approval stamp before submitting to

FRA.

B. Subcontractor's Approval: Indicate Subcontractor's approval for each submittal with a uniform approval stamp indication. Include name of reviewer, date of Subcontractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Subcontract Documents.

1. FRA will not review submittals received from Subcontractor that do not have

Subcontractor's review and approval.

1.11 FRA REVIEW

A. Action Submittals: FRA will review each submittal (except where otherwise noted in this Section), indicate corrections or revisions required, and return it. Submittals will be electronically stamped with one of the following actions:

1. “No Exception Taken” response on the Subcontractor’s shop drawings submittal and “NET” as shown on the Submittal for Review Transmittal form indicates the Subcontractor may proceed with procurement and manufacturing of the equipment and/or product.

2. “Revise & Resubmit” on the Subcontractor’s shop drawing submittal and “R/R” as shown on the Submittal for Review Transmittal form. The Subcontractor will revise the shop drawings and resubmit them to FRA for approval, but will not be able to manufacture, erect and/or install any equipment until he has received either the “No Exception Taken (NET)” or the “Make Corrections and Proceed (MCP)” action by FRA.

3. “Make Corrections & Proceed” response on the Subcontractor’s shop drawing submittal and “MCP” as shown on the “Submittal for Review Transmittal” form indicates the Subcontractor may proceed with procurement, manufacturing and installation of the equipment and/or product assuming the noted items on the submittal are incorporated into the final design and/or product.

4. With the “Rejected” response on the Subcontractor’s shop drawing submittal and “R” as shown on the “Submittal for Review Transmittal” form, the reasons for the disapproval will be stated on the shop drawing submittal.

The Subcontractor will revise the shop drawing submittal to conform to the drawings and specifications and resubmit them to FRA for approval. No procurement, manufacturing or installation shall be performed by the Subcontractor until one of the above actions listed above is received.

5. “For Information Only” response on the Subcontractor’s shop drawing submittal and “FIO” on the “Submittal for Review Transmittal” form acknowledges receipt of such items as test results, professional engineering calculations, welding certificates and inspection reports.

B. Informational Submittals: FRA will review each submittal (except where otherwise noted in this Section) and will either not return it, or will return it if it does not comply with requirements.

C. Partial submittals prepared for a portion of the work will be reviewed when use of partial

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D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

E. FRA will return without review submittals received from sources other than the

Subcontractor.

F. Submittals not required by the subcontract documents and not needed will be returned by FRA without action.

G. Submittals not required by the subcontract documents but that the Subcontractor deems necessary shall be identified as such (necessary, but not required by the Subcontractor) and included in the submittal schedule after approval by FRA.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 013300