ITN_MFD_T&F_Req_Submission_Form.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- DISTRICT-WIDE MULTIFUNCTION DEVICES State and local contract opportunity
- Solicitation number
- ITN-2024-3019
- Issued by
- Volusia County, Florida
About this file
The document is a technical requirements specification for a multifunction device (MFD) procurement by the Volusia County School District (VCSD) through Invitation to Negotiate (ITN-2024-3019). The district seeks to replace approximately 400 district-wide copiers with new multifunction devices, with a project timeline beginning October 1, 2024, and continuing over a 9-month phased deployment. The solicitation requires devices with specific technical capabilities, including 35-40 PPM and 60-65 PPM models, supporting color and monochrome printing, advanced scanning features, authentication via LDAP and HID proximity badges, and compatibility with PaperCut MF educational printing management software. The proposal submission deadline is September 23, 2024, with vendor presentations scheduled for October 18, 2024, and an anticipated three-year initial contract term with potential for one additional three-year renewal.
The contract anticipates an estimated annual expenditure of approximately $585,000, with pricing evaluated based on lowest cost per page. Seven vendors initially submitted bids, with three firms (Toshiba Business Solutions, AD Solutions, and Seminole Office Solutions) short-listed for final consideration. Key evaluation criteria include technical and functional requirements (20 points), software and integration (15 points), service and support (15 points), implementation plan (10 points), cost and financial terms (30 points), and sustainability considerations (5 points). The district requires new or newly manufactured equipment for the first two years, with potential for reconditioned equipment in subsequent years. Critical performance requirements include a 98% monthly uptime guarantee, same-day or next-day repair services, and a "lemon clause" allowing device replacement for consistently underperforming units.
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Text version
BW (35-40 PPM)
| Attachment "P" |
| Tab 1 - Technical & Functional Requirements |
| Printer Model: |
| Required | Meets Requirements? | Comments: |
| 35-40 PPM Speed | ||
| Print Resolution (150 dpi minimum) | ||
| Color scanning, minimum 600 dpi | ||
| Scan to email | ||
| Scan to network | ||
| Scan to Microsoft OneDrive folder based on user credentials | ||
| Duplex printing and scanning | ||
| Full featured drivers for current Windows, Mac OS’s, and mobile devices (Android, iOS) | ||
| Capable of using many medium types including card stock | ||
| Easy to select from many types of medium, auto-detection preferred | ||
| Multiple paper sizes up to 11x17 | ||
| High capacity 8.5x11 tray (at least 2000 sheet) | ||
| Granular data/reporting on what sites and who’s printing from what applications, preferably via a web interface | ||
| USB print and store | ||
| Ability for optional limiting of prints for users | ||
| Hold print, also known as locked print or hold job, keeps a print job from automatically printing until the user releases it. | ||
| Ability to adjust copy ratio | ||
| Swipe authenticate to print utilizing current Lightweight Directory Access Protocol (LDAP) credentials and current HID® proximity badges and smart cards | ||
| Authenticate using the employee ID number | ||
| Sort and staple feature | ||
| Ability for optional fax module | ||
| Has current school district clients | ||
| Managed by PaperCut system |
BW (60-65 PPM)
| Attachment "P" |
| Tab 1 - Technical & Functional Requirements |
| Printer Model: |
| 60-65 PPM Printing Speed | Meets Requirements? | Comments: |
| Print Resolution (150 dpi minimum) | ||
| Color scanning, minimum 600 dpi | ||
| Scan to email | ||
| Scan to network | ||
| Scan to Microsoft OneDrive folder based on user credentials | ||
| Duplex printing and scanning | ||
| Full featured drivers for current Windows, Mac OS’s, and mobile devices (Android, iOS) | ||
| Capable of using many medium types including card stock | ||
| Easy to select from many types of medium, auto-detection preferred | ||
| Multiple paper sizes up to 11x17 | ||
| High capacity 8.5x11 tray (at least 2000 sheets) | ||
| Granular data/reporting on what sites and who’s printing from what applications, preferably via a web interface | ||
| USB print and store | ||
| Ability for optional limiting of prints for users | ||
| Hold print, also known as locked print or hold job, keeps a print job from automatically printing until the user releases it. | ||
| Ability to adjust copy ratio | ||
| Swipe authenticate to print utilizing current Lightweight Directory Access Protocol (LDAP) credentials and current HID® proximity badges and smart cards | ||
| Authenticate using the employee ID number | ||
| Sort and staple feature | ||
| Ability for optional fax module | ||
| Has current school district clients | ||
| Managed by PaperCut system |
Color (35-40 PPM)
| Attachment "P" |
| Tab 1 - Technical & Functional Requirements |
| Printer Model: |
| Required | Meets Requirements? | Comments: |
| 35-40 PPM Speed | ||
| Color Blending (CMYK Minimum) | ||
| Print Resolution (300 dpi minimum) | ||
| Color scanning, minimum 600 dpi | ||
| Scan to email | ||
| Scan to network | ||
| Scan to Microsoft OneDrive folder based on user credentials | ||
| Duplex printing and scanning | ||
| Full featured drivers for current Windows, Mac OS’s, and mobile devices (Android, iOS) | ||
| Capable of using many medium types including card stock | ||
| Easy to select from many types of medium, auto-detection preferred | ||
| Multiple paper sizes up to 11x17 | ||
| High capacity 8.5x11 tray (at least 2000 sheet) | ||
| Granular data/reporting on what sites and who’s printing from what applications, preferably via a web interface | ||
| USB print and store | ||
| Ability for optional limiting of prints for users | ||
| Hold print, also known as locked print or hold job, keeps a print job from automatically printing until the user releases it. | ||
| Ability to adjust copy ratio | ||
| Swipe authenticate to print utilizing current Lightweight Directory Access Protocol (LDAP) credentials and current HID® proximity badges and smart cards | ||
| Authenticate using the employee ID number | ||
| Sort and staple feature | ||
| Ability for optional fax module | ||
| Has current school district clients | ||
| Managed by PaperCut system |
File details come from the government source that posted it. Updated .