ITN-2024-3019_Price_Schedule.xlsx

The file is a Price Schedule (ITN-2024-3019) for the Volusia County School District's district-wide multifunction device replacement contract. The solicitation seeks to replace approximately 400 copiers with new multifunction devices across three pricing options: Black & White (35-40 PPM), Black & White (60-65 PPM), and Color (35-40 PPM) models. The contract has a proposed implementation timeline beginning October 1, 2024, with a phased 9-month deployment, and anticipates a three-year initial term with potential for one additional three-year renewal. The proposal submission deadline is September 23, 2024, at 2:00 PM EST, with vendor presentations scheduled for October 18, 2024.

The price schedule indicates zero-dollar placeholders for monthly lease rates, click rates, and total contract costs, suggesting that final pricing will be determined through the negotiation process. The solicitation includes comprehensive requirements for device functionality, including LDAP authentication, color scanning, duplex printing, and compatibility with PaperCut MF educational printing management software. The estimated annual expenditure is approximately $585,000, with evaluation criteria spanning technical requirements (20 points), software integration (15 points), service and support (15 points), implementation plan (10 points), cost and financial terms (30 points), and sustainability considerations (5 points). The district requires new or newly manufactured equipment for the first two years, with potential for reconditioned equipment in subsequent years.