ITB_PWD260378_Grounds_Maintenance_Mowing_-_Northwest_-_Pre-Bid_Sign_In_Sheet.pdf

This is a Pre-Bid Sign-In Sheet for Invitation to Bid (ITB) #PWD/260378 issued by the City of Ocala, Florida, for grounds maintenance mowing services in the Northwest service area. The City seeks an experienced contractor to provide comprehensive landscaping and grounds maintenance services across 124 designated right-of-way properties, including mowing, weed trimming, edging, debris removal, and litter collection. Services are scheduled for 22 cuts per year throughout the contract term. The non-mandatory pre-bid meeting was held on February 5, 2026, at 11:00 AM EST at the Public Works Administration Building 200, located at 1805 NE 30th Avenue, Ocala, Florida 34470. The bid due date is February 25, 2026. The contract runs for an initial two-year term from March 1, 2026, through March 1, 2028, with two optional one-year renewals available. Award will be granted to the lowest responsive bidder based on the grand total of the price proposal submitted on a unit price basis.

Key qualifications include a minimum of five years of proven grounds maintenance experience with verifiable references, a current Florida Department of Transportation Temporary Traffic Control (TCC) Certification, and a valid Florida Department of Agriculture Pesticide Applicator License, with copies of both certifications required at bid submission. The contractor must perform 100 percent of work with their own workforce, and subcontracting is prohibited. Pricing shall remain firm and fixed during the initial term with any renewal adjustments capped at the lesser of the Consumer Price Index increase or three percent annually. The contractor must maintain commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, commercial automotive liability of $1,000,000 combined limit, and workers' compensation insurance per Florida statutory requirements. No set-aside designations or specific budget amount is disclosed. The contractor cannot simultaneously receive awards for both the Northeast and Northwest service areas if they are the lowest bidder for both zones.