ITB - PoHR Parking Lots_Add01 v. 2.pdf

Port of Hood River Anchor Way & Portway Parking Lots Project

May 9, 2025

PORT OF HOOD RIVER

1000 E. PORT MARINA DRIVE

Hood River, Oregon 97031

Kevin Greenwood

Executive Director

Consultant: HRK Engineering & Field Services 409 N 8th Street – Suite 201 Hood River, Oregon 97031

(541) 386-6480 rtallman@hrkus.com www.hrkus.com

Owner: PORT OF HOOD RIVER

1000 E. Port Marina Drive Hood River, Oregon 97031

(541) 386-1645 kgreenwood@portofhoodriver.com www.portofhoodriver.com

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Anchor Way and Portway Parking Lots

Solicitation

Table of Contents

PART 1 Schedule Page 3

PART 2 Invitation to Bid (ITB) Page 5

PART 3 Bid Instructions Page 7

PART 4 Bid Documents Page 15

Bidder’s Checklist Page 16

Certification of Workers’ Compensation Coverage Page 18

Bid Proposal Page 19

Bid Sheets Page 20

Contractor Registration Form Page 23

Bidder’s Warranty Page 26

First-Tier Subcontractor Disclosure Form Page 27

Bid Bond Page 28

PART 5 Contract Documents Page 29

Public Improvement Contract Page 30

Performance Bond Page 33

Payment Bond Page 35

Statutory Public Works Bond Page 37

Certificate of Insurance Form Page 39

PART 6 General Conditions Page 40

PART 7 Construction Plans Page 72

(Bound separately and incorporated by reference)

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Invitation to Bid ∞ Anchor Way & Portway Parking Lots Project

PART 1

SCHEDULE

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SCHEDULE

Invitation to Bid Advertised __ May 9-23, 2025

Pre-Bid Walkthrough __ May 23, 2025, 9:00 am PDT

Bid Submittal Deadline June 6, 2025, 10:00 am PDT

Bid Opening June 6, 2025, 10:05 am PDT

First-Tier Subcontractor Disclosure Form Due June 6, 2025, 12:00 pm PDT

Notice of Intent to Award Issued June 9, 2025

Protest Deadline June 16, 2025

Award of Contract June 17, 2025

Notice to Proceed June 18, 2025

Required Documents Due from Awarded Contractor June 24, 2025

(Including bonding and insurance)

Start Construction ___________________ ___ September 2, 2025

Substantial Completion ___________________ ___ October 31, 2025

Final Completion ________________________ ___ November 14, 2025

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PART 2

INVITATION TO BID

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Invitation to Bid

Anchor Way & Portway Parking Lots Project

By publication of this Invitation to Bid (“ITB”), the Port of Hood River, an Oregon municipal corporation (“Port”), is requesting Bids for its Anchor Way & Portway Parking Lots project

(“Project”).1

This Project consists of constructing two parking lots: Anchor Way Parking Lot, located just south and west of the intersection of N 2nd Street and Anchor Way, and Portway Parking Lot, located just north and west of the intersection of N 8th Street and Portway Avenue. These parking lots will contain 59 and 72 parking stalls, respectively. Both parking lots will have hard surfaces, stormwater facilities, sidewalks, ADA ramps, street and parking lot trees, light poles, and other proposed features shown in the approved Construction Plans (Plans).

All Work is to be performed per the requirements of the Contract Documents.

Beginning May 9, 2025, a complete copy of the “Solicitation Documents” (including this ITB, Instructions, Bid Proposal forms, Bond and Certificate of Insurance forms, General Conditions, sample Contract, Construction Plans, and Specifications) may be examined or purchased during regular business hours at the Port’s offices. A one-hundred-dollar ($100) nonrefundable charge will apply to each printed copy of the Solicitation Documents provided to requesting Bidders.

Alternatively, the Solicitation Documents can be viewed and printed online at no cost from the Port’s Projects/RFP Bid Center page on the Port website at https://portofhoodriver.com/procurement-center.

Registration is required, and Bidders must provide their business name and mailing address, as well as the name of Bidder’s primary contact and his or her email address and telephone number(s). Bidders will be notified of any Bid addendum or addenda by email sent to the Bidder’s registered primary contact.

A mandatory pre-bid project walkthrough for Bidders at the work area is scheduled on May 23, 2025, 9:00 a.m. PDT at the intersection of N 8th St & Portway Ave, Hood River, OR.

Bidders are not required to be pre-qualified under ORS 279C.430. However, a Contractor awarded this project must be pre-qualified with the City of Hood River.

Bids must be addressed to Kevin Greenwood, Executive Director, Port of Hood River. They must be delivered in a sealed envelope labeled “Anchor Way & Portway Parking Lots Project” by 10:00 a.m. PDT on June 6, 2025, to the Port office at 1000 E. Port Marina Drive, Hood River, OR 97031. Bids will not be accepted after 10:00 a.m. PDT on June 6, 2025. Bids will be publicly opened in the Port office immediately following the Bid Deadline.

Publish: https://oregonbuys.gov/bso/ Columbia Gorge News

Daily Journal of Commerce

1 All capitalized terms not otherwise defined herein shall have the meanings ascribed to them as set forth in Section A of the Port of Hood River General Conditions for Public Works Contracts.

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PART 3

BID INSTRUCTIONS

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BID INSTRUCTIONS

DESCRIPTION

This Project consists of constructing two parking lots in two empty lots owned by the Port of Hood River at the Waterfront area in the City of Hood River, Oregon:

Anchor Way Parking Lot: construction of 59 parking stall parking lot consisting of approximately 19,000 SF (4” of HMAC asphalt surface. 2” leveling course, 8” of base rock) as well as utilities and infrastructure per approved Construction Plans.

Portway Parking Lot: construction of 72 parking stall parking lot consisting of approximately 30,150 SF (4" HMAC asphalt surface, 2” leveling course, 8” of base rock) as well as utilities and infrastructure per approved Construction Plans.

All Work is to be performed per the requirements of the Contract Documents.

The Work contemplated under this Project includes all labor, tools, machinery, materials, transportation, equipment and services necessary for, and reasonably incidental to, the completion of all Work in connection with the Project as described in the Solicitation Documents, including, but not limited to the Contract, the General Conditions, all applicable special conditions, plans, specifications, and addenda.

All questions regarding the Project should be directed via email (not phone) to Kevin

Greenwood at kgreenwood@portofhoodriver.com. Questions and answers will be posted on the Port’s website at https://portofhoodriver.com/procurement-center.

Bidder names will not be posted.

INVITATION TO BID DOCUMENT AVAILABILITY

A complete copy of the Solicitation Documents may be examined or purchased during regular business hours at the Port’s offices. There will be a one-hundred-dollar ($100) nonrefundable charge for each printed copy of the Solicitation Documents provided to requesting Bidders. Alternatively, the Solicitation Documents can be viewed, downloaded, and printed online at no cost from the Port’s Projects/RFP Bid Center page on the Port website at https://portofhoodriver.com/procurement-center.

SOLICITATION LAW AND RULES

Oregon Law governs this ITB and the resulting Contract. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statutes, and Chapter 137, Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice (Model Public Contracting Rules). The ITB and resulting Contract may be subject to other laws and rules. Bidders should obtain and become acquainted with the applicable provisions of the above laws and rules.

BRAND NAME USAGE:

Any brand name listed in the specifications with an “or approved equal” or an “or approved equivalent” shall establish the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the project as long as (i) they are equal to or better than the product brand names;

(ii) the proposed product has been pre-approved in writing by the Port; and (iii) the brand name is not mandated pursuant to a brand name exemption.

SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR

CLARIFICATION; REQUEST FOR BRAND NAME/PRODUCT SUBSTITUTION

If a Bidder finds discrepancies in, or omissions from, the plans, specifications, or Contract documents, or doubts their meaning, the Bidder shall notify the Port immediately. The Port will then investigate and determine if an Addendum will be issued.

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Bidders may, in writing, request: (i) brand approval; (ii) requests for substitutions;

(iii) requests for clarifications; (iv) requests for change; and/or (v) a Bid protest. The Port must receive this written request or protest no later than five (5) calendar days before the Bid Deadline. The written request or protest shall include the reasons for the request or protest and any proposed changes to the bid specifications or contract terms. Envelopes containing Bid protests shall be marked as follows: “Contract Provision Request for Change” or “Contract Provision Protest”, and the Project Title, “Port of Hood River Parking Lots project”

Clarifications, whether verbal, in writing, or included in an Addendum or Addenda as a “clarification,” do not change the plans, specifications, contractual terms, or procurement requirements of an ITB. If a request for clarification raises an issue that the Port determines should be handled by formally amending the ITB, the Port will do so only by announcing such a change in an Addendum or Addenda, not through information identified as a “clarification.”

INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE ITB. PROVISIONS

OF THE ITB CAN ONLY BE CHANGED VIA ADDENDA ISSUED BY THE OWNER.

The Port will promptly respond to each properly submitted written request for brand approval, request for substitution, request for change, and protest. Where appropriate, the Port will issue ITB revisions via Addendum or Addenda by post on the Projects/RFP Bid Center webpage of the Port’s website, and a copy of the Addendum or Addenda will be sent via email to the Bidder’s registered primary contact. Bidder shall provide written acknowledgement of receipt of all issued Addendum or Addenda with its Bid.

Pursuant to OAR 137-049-0250, no protest against the award because of the content of the Bid specifications or contract terms shall be considered after the deadline established above for submitting protests of bid specifications or contract terms.

EXAMINATION OF THE CONTRACT DOCUMENTS AND WORK SITE

Bidders should carefully examine the Solicitation Documents and familiarize themselves with the work site to fully understand all the conditions and matters that can in any way affect the Work or its cost.

Each Bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings, plans, addenda (if any), and all other Contract Documents. The submission of a Bid shall constitute an acknowledgment upon which the Port may rely that the Bidder is experienced in using and interpreting plans and specifications such as those included in the Solicitation Documents and has thoroughly examined and is familiar with the Solicitation Documents.

The failure or neglect of a Bidder to receive or examine any of the Solicitation

Documents, perform site investigations and/or other investigations or examinations shall in no way relieve the Bidder from any obligations concerning the Bid or the Contract. No claim for additional compensation will be allowed, which is based upon a lack of knowledge of any Solicitation Documents or existing site conditions.

BID FORMAT

Sealed Bids must be physically received (not postmarked) in the Port office at 1000 E. Port Marina Drive in Hood River, OR 97031, by or before 10:00 a.m. PDT, June

6, 2025 (the “Bid Deadline”).

All Bids must be sealed and received before the Bid Deadline. All Bids shall be prepared in ink or by computer and must be signed in ink by the Bidder’s authorized

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Required information shall be submitted using the forms specified in the ITB.

The following forms and schedules shall be completed, signed, and included in each Bidder’s package before the Bid Deadline:

• Bid Form

• Bid Proposal

• Bid Sheets

• Contractor Registration Form

• Bidder’s Warranty

The following shall be submitted by 12:00 p.m. PDT, June 6, 2025:

• First Tier Subcontractor Disclosure Form

Alterations and erasures made before Bid submission must EACH be INDIVIDUALLY initialed in ink by the person signing the Bid. Bids, once submitted, may be modified in writing before the Bid Deadline. Modifications made after Bid submissions and before the Bid Deadline shall be prepared on Bidder’s letterhead, be signed by Bidder’s authorized representative, and state that the modifications made to amend and supersede the prior Bid. Failure to comply with the provisions of this paragraph shall result in Bid rejection. Nothing in this paragraph shall be construed as allowing the Bidder to alter or otherwise change the form of the Bid Proposal, the form of the Contract, the conditions of the Bid, the specifications, and/or plans attached to the Solicitation Documents.

Modifications must be submitted in a sealed envelope marked as follows:

Port of Hood River Parking Lots Project

Bid Submittal Date Bidder Legal Name Oregon CCB #

Bidders may not modify their bids after the Bid Deadline.

BID SUBMISSION

All Bid documents requiring a signature must be signed in ink by the Bidder’s authorized representative.

Bids must be submitted in a sealed package or envelope. To ensure proper identification and handling, all Bid submissions shall be clearly marked as follows:

Port of Hood River Parking Lots Project Bid Closing Date & Time: 10:00 a.m. PDT, June 6, 2025

Bid Submittal Date & Time: Bidder Legal Name Oregon CCB #

Port of Hood River

Attn: Kevin Greenwood, Executive Director 1000 E. Port Marina Drive Hood River, OR 97031

BID WITHDRAWAL

Bids may be withdrawn by the Bidder by request to the Port made in writing submitted on the Bidder’s letterhead, signed by Bidder’s authorized representative, and received by the Port prior to the Bid Deadline. Bid withdrawals submitted in writing must be labeled as such and contain the Project Name.

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Bids may be withdrawn in person before the Bid Deadline upon presentation of appropriate identification and evidence of authorization to act for Bidder. Signature confirmation of withdrawal may also be required.

CLOSING & OPENING/FIRST TIER SUBMITTAL

Bids will be received until 10:00 a.m. PDT, June 6, 2025. Thereafter, the Bids will be immediately opened publicly and read aloud. Award decisions will not be made at Bid opening.

Bids received after 10:00 am PDT, June 6, 2025 will be considered non-responsive and will not be opened or considered by the Port for award.

First-tier subcontractors’ disclosure forms must be submitted to the Port Office at 1000 E. Port Marina Drive, Hood River, Oregon 97031, by 12:00 p.m. PDT on June 6, 2025. Failure to comply with this requirement will result in the Bid Being Rejected as non-responsive.

Before an Intent to Award Announcement, the Port may post preliminary Bid results on its website at https://portofhoodriver.com/procurement-center. Such postings are preliminary and are not final until all submission materials are validated by the Port.

BID ACCEPTANCE

A Bid is a firm offer, irrevocable, valid and binding on the Bidder for not less than thirty (30) calendar days from the Bid Deadline.

The Port may request, orally or in writing, that Bidders extend the time during which the Port may consider their Bid. If a Bidder agrees to such an extension, the Bid shall continue as a firm Bid, irrevocable, valid, and binding on the Bidder for the agreed-upon extension period.

METHOD OF AWARD

The responsiveness and responsibility of bidders and their proposed subcontractors will be considered when making the award. The award will be made to the lowest responsive Bid submitted by a responsible Bidder.

BID EVALUATION CRITERIA

Bids will be evaluated to identify the lowest responsive Bid submitted by a responsible Bidder not otherwise disqualified. (Refer to OAR 137-049-0390). Adjustments made to account for reciprocal preferences will be for Bid evaluation purposes only. No such adjustments shall operate to amend Bidder’s Bid or any Contract awarded pursuant thereto.

To be considered responsive, the Bidder must substantially comply in all material respects with applicable solicitation procedures and requirements and the Solicitation

Documents. In making such evaluation, the Port may waive minor informalities and irregularities.

Before awarding a Contract, the Port will evaluate whether the apparent successful Bidder meets the applicable standards of responsibility identified in ORS 279C.375(3)(b) and OAR 137-049-0390(2). In doing so, the Port may investigate the Bidder and request information in addition to that already required in the ITB when the Port, in its sole discretion, considers it necessary or advisable.

BID SECURITY REQUIREMENTS

A surety bond, irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, cashier’s or certified check, executed in favor of the Port of Hood River in the amount equal to ten percent (10%) of the total amount of the Bid, shall be submitted with or posted for all Bids as “Bid Security” unless the Contract has been exempted from this requirement under ORS 279C.390.

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If the undersigned fails to (1) execute the Contract, (2) furnish a Performance and Payment Bond, or (3) furnish the Certificates of Insurance by June 24, 2025, then the Port may cash the check, draw under the letter of credit, or otherwise collect under the Bid Security.

PROCESSING OF BIDS

Neither the release of Bid Security, nor acknowledgement that the selection process is complete (whether by posting of a Bid tabulation sheet, issuance of Notice of Intent to Award, or otherwise), shall operate as a representation by the Port that any Bid submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the ITB requirements.

WITHDRAWAL OF BID ITEMS

The Port reserves the right to withdraw Bid items. The deletion of one or more Bid items will not affect the method of award.

REJECTION OF BIDS

The Port may reject anyone or all of the Bids for good cause upon finding that it is in the public interest to do so. The Port may reject a particular Bid for any reason listed under OAR 137-049-0440.

INTENT-TO-AWARD ANNOUNCEMENT

The Port reserves the right to announce its Intent-to-Award before formal Contract award by posting the tabulation sheet of Bid results on the Port’s website, or by letter or fax. The Intent-to-Award Announcement shall serve as notice to all Bidders that the Port intends to make an award.

PROTEST OF INTENT-TO-AWARD

Adversely affected or aggrieved Bidders shall have seven (7) calendar days from the date of the Intent-to-Award Announcement within which to file a written protest.

Protests submitted after that date will not be considered. Protests must specify the grounds upon which the protest is based.

In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the Contract as the lowest responsible and responsive Bidder and that any and all lower Bidders are ineligible to receive the Contract award.

An Actual Bidder who is adversely affected or aggrieved by the award of the Contract to another Bidder may protest the award, in writing, within the timeline established.

The written protest shall state the grounds upon which the protest is based. No protest of award shall be considered after the expiration of the seven (7) calendar day Intent-to-Award protest period.

RESPONSE TO INTENT-TO-AWARD PROTESTS

The Port will respond in writing to Intent-to-Award protests, if any, submitted by adversely affected or aggrieved Bidders. The Port may also respond to Intent-to- Award protests submitted by other Bidders for the purpose of clarification. However, any response made by the Port is not intended to, and shall not in and of itself constitute, confirmation that the Bidder is, in fact, adversely affected or aggrieved, and therefore entitled to protest an Intent-to-Award, or that the protest was timely filed.

AWARD

After expiration of the seven (7) calendar day Intent-to-Award protest period, and resolution of all protests, the Port may proceed with the final award of a Contract. If the Port receives only one Bid, the Port may dispense with the Intent-to-Award protest period and proceed with the award of a Contract.

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COMMENCEMENT OF WORK

The successful Bidder shall not commence Work under the Contract until the Notice to Proceed has been issued by the Port.

REVIEW OF AWARDED BID FILES

Awarded Bid files are public records and available for review at the Port office by appointment during regular business hours (Monday through Friday, 8 a.m. until 5 p.m.).

INFORMATION TO BE SUBMITTED BY APPARENT SUCCESSFUL BIDDER

The apparent successful Bidder shall provide all required proof of insurance to the Port by June 24, 2025. Failure to present the required documents by this date may result in Bid rejection. Bidders are encouraged to consult their insurance agent about the insurance requirements as identified in Section G of the General Contract Conditions before Bid submission.

Bidders must satisfy the insurance requirements by obtaining insurance coverage from insurance companies or entities acceptable to the Port that are allowed to provide such insurance under Oregon law.

The apparent successful Bidder shall be required to furnish both a Performance and a

Payment Bond, each in the total amount of one hundred percent (100%) of the awarded Contract, executed in favor of the Port of Hood River, to ensure faithful performance of the Contract and payment for services and goods.

The apparent successful Bidder shall also provide all required bonding to the Port by June 24, 2025. Failure to present the required documents by this date may be grounds for award disqualification.

The apparent successful Bidder, if a Joint Venture/Partnership, shall provide a copy of the Joint Venture Agreement or Partnership Agreement evidencing authority to Bid and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a Joint Venture or Partner. All Partners and Joint Venturers will be required to sign the Contract awarded and a single, primary contact person must be designated for purposes of receiving all notices and communications under the Contract.

OREGON PREVAILING WAGE RATES (BOLI REQUIREMENTS)

The apparent successful Bidder and its subcontractors shall comply with all the provisions of 279C.800 through 279C.870, relative to Prevailing Wage Rates. The current Prevailing Wage Rates for Public Works Contract in Oregon, subject to the State PWR, will apply to this Project and can be found at:

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

The Work will take place in Hood River County.

FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM

Pursuant to ORS 279C.370, Bidders are required to disclose information about certain First-Tier Subcontractors when the owner estimates the contract value for a Public Improvement to be greater than $100,000. Specifically, when a contract amount of a First-Tier Subcontractor furnishing labor, or labor and materials, has a contract value that is equal to or greater than five percent (5%) of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid, the bidder must disclose the following information about that subcontract in its bid submission or within two (2) working hours after bid closing:

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a) Subcontractor's name;

b) Category of work that subcontractor would be performing;

c) Dollar value of each subcontract.

If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to write “NONE” on the Disclosure Form.

The Bidder must submit the Disclosure Form required by OAR 137-049-0360 and ORS 279C.370(2) either in its Bid submission or by 12:00 p.m. PDT, June 6, 2025. The Port must reject a Bid if the Bidder fails to submit the disclosure form with this information by the stated deadline.

The Port shall obtain and make available for public inspection the Disclosure Forms required by OAR 137-049-0360. The Port shall also provide copies of the Disclosure Forms to the Bureau of Labor and Industries as required by ORS 279C.835. The Port is not required to determine the accuracy or completeness of the information submitted. Substitution of affected first-tier subcontractors shall be made only in accordance with ORS 279C.585.

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PART 4

BID DOCUMENTS

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BIDDER'S CHECKLIST

Bidder's attention is called to the following forms which must be executed in full as required.

1. Bid Form

Each Bidder shall complete and sign the Bid Form.

2. Bid Proposal

A signed Bid Proposal indicating maximum total sum for the construction of Anchor Way and Portway Parking Lots Project shall be submitted with the Bid Form.

3. Bid Sheets

Submit completed Bid Sheets with Unit Costs, Bid Item Totals for each Bid Item as well as a Total for each Parking Lot with the Bid Form.

4. Contractor Registration Form

Submit a completed, signed Contractor Registration Form with the Bid Form.

5. Bidder’s Warranty

Submit fully executed Bidder's Warranty with the Bid Form.

6. First Tier Subcontractor Disclosure Form

Submit the First Tier Subcontractor Disclosure Form following closing of Bid's within the time specified on the form.

7. Bid Bond Form

Submit fully executed Bid Bond with the Bid Form.

The following are to be executed by the successful Bidder after the contract is awarded:

1. Public Improvement Contract

This is the contract to be executed between the successful Bidder and the Port of Hood River.

2. Performance and Payment Bonds

These bonds are to be provided by the successful Bidder and his Surety Company prior to the execution of the Agreement by the City of Hood River.

3. Statutory Public Works Bond

These bonds are to be provided by the successful Bidder and his Surety Company prior to the execution of the Agreement by the City of Hood River.

4. Certificate of Insurance

This certificate is to be provided by the Bidder and his insurance company prior to execution of the Agreement by the City of Hood River.

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The following checklist is provided as a convenience to the Bidder. It is not a part of the

Contract Documents and is not required to be submitted with the Bid Form.

1. Prior to Bid Date:

o Obtain Oregon Contractor's Registration o Obtain pre-qualification with City of Hood River o Review Plans o Read Specifications o Prepare List of Subcontractors for First Tier Disclosure

2. Submission of Bid o Check for Addenda o Complete Bid Form Fill-ins

▪ Acknowledge Addenda

▪ Certification Regarding Resident Bidder Status

▪ Contractor’s Registration Number

▪ Complete Bid Schedule

▪ Date of Bid Submittal

▪ Sign Bid

▪ Prepare envelope with identification as required in Instructions to Bidders o Attach Required information and Certifications

▪ Bid Bond

▪ Bidder’s Warranty

▪ Contractor’s Certification o Submit First-Tier Subcontractor Disclosure Form by the deadline indicated on the form

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CERTIFICATION OF WORKERS' COMPENSATION COVERAGE

The Contractor, for the purposes of this contract, hereby certifies that it is currently providing Oregon Workers' Compensation coverage for all its employees and will maintain coverage throughout the course of the project through one of the following methods:

1. “Carrier-insured Employer” (State Accident insurance Fund Corp. or other authorized insurer)

Insurance Company Name

ID/Policy Number

2. “Self Insured Employer” (Certified by the Workers' Compensation Division)

ID number as assigned by the Work' Compensation Division

3. I am an independent contractor and will perform all work under this contract without the assistance of others.

In the event of cancellation or change in the information above, Contractor certifies that it will immediately notify the Department of said cancellation or change and will obtain alternate coverage.

Dated 20

Contractor's Signature

REMINDER ADDITIONAL INFORMATION NEEDED

Has your insurance carrier filed with Oregon Workers' Compensation Division a guaranty contract as proof of coverage for your employees working in Oregon?

For filing information, contact the Workers' Compensation Division at Labor and Industries Building.

Salem, OR 97301; Phone (503) 947-7810.

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BID PROPOSAL

DATE: _______________

PORT OF HOOD RIVER

1000 E. PORT MARINA DRIVE

HOOD RIVER, OREGON 97031

PRICE SUBMITTAL:

The undersigned proposes and agrees, if this Bid is accepted, to enter into a Contract with the Port of Hood River to furnish all Work as specified for the Parking Lots Project within the schedule and pursuant to the terms set forth in the Port’s Solicitation Documents. Bidder has familiarized itself with the Work, has visited and inspected the sites and is familiar with all the field conditions, legal requirements (federal, state, and local laws, ordinances, rules and regulations), and conditions affecting cost, progress and performance of Work, and has made all such independent investigations as Bidder deems necessary. Bidder has given the Port written notice of all conflicts, errors, and/or discrepancies that it has discovered in the Solicitation Documents, and the written resolution thereof by the Port is acceptable to Bidder.

BASE BID: Port of Hood River Parking Lots Project

FOR THE TOTAL MAXIMUM SUM OF: $_____________________________________________.

BID ALTERNATES: (N/A)

The undersigned Bidder agrees, if awarded the Contract, to complete the Work not later than:

, 20 ___ .

Company: Telephone:

Company Address:

Email: Fax:_____________________________

Oregon Construction Contractors Board Number Expiration Date __________

I attest that I have the authority to commit the firm named above to this Bid amount and acknowledge that the firm meets the qualifications necessary to perform the Work as outlined in the Solicitation Documents. I understand that I will be required to provide necessary information to verify that the firm meets these qualifications if selected for the Contract.

Bidder’s Firm: _________________________________________

By:________________________________________ Date:__________________________

Signature of Bidder’s Authorized Representative

________________________________________ Title:_________________________ Printed Name of Bidder’s Authorized Representative

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Project: ANCHOR WAY PARKING LOT

Client: PORT OF HOOD RIVER

Specification Item Description Unit Quantity Unit Cost Bid Item Total

DIVISION 01 - GENERAL REQUIREMENTS

Subtotal -$

00210 Mobilization / Demobilization LS 1 -$

00305 Construction Survey LS 1 -$

00150 Inspection and Testing LS 1 -$

DIVISION 02 - EXISTING CONDITION

Subtotal -$

00310 Demolition - Existing Sidewalk & ADA Ramp SQYD 34 -$

00310 Demolition - Curb & Gutter FOOT 23 -$

00756 Hauling & Disposal Fee LS 1 -$

00320 Removal of Exisitng Trees LS 1 -$

00310 Sawcutting Pavement FOOT 24 -$

00310 Sawcutting Concrete Driveway SQYD 20 -$

DIVISION 03 - EROSION & SEDIMENT CONTROL

Subtotal -$

00280 Furnish and Place - Gravel Entrance EACH 1 -$

00280 Furnish and Place - Silt Fence FOOT 602 -$

00280 Furnish and Place - Catch Basin Sediment Barriers EACH 7 -$

00280 Concrete Truck Washout EACH 1 -$

DIVISION 04 - EARTHWORK

Subtotal -$

00320 Clearing & Grubbing LS 1 -$

00330 Grading LS 1 -$

DIVISION 05 - CONSTRUCTION

Subtotal -$

00759 Furnish and Place - Sidewalk SQFT 2,313 -$

00759 Furnish and Place - Standard Curb & Gutter FOOT 23 -$

00866 Paint - Double White Longitudinal Lines FOOT 137 -$

00866 Paint - 4" White Longitudinal Lines FOOT 1,180 -$

00867 Paint - Pavement Marking Legends EACH 5 -$

00759 Furnish and Place - ADA Ramp w/ Detectable Warning Surface EACH 2 -$

Furnish and Place - Standard Inverted U Bike Racks EACH 8 -$

Furnish and Place - Handicap Parking Stalls EACH 3 -$

00641 Furnish and Place - 8" - 1.5" Base Rock TON 658 -$

00641 Furnish and Place - 2" - 3/4" Leveling Coarse Rock TON 165 -$

00744 Furnish and Place - 4", Level 2, 1/2" Dense Wearing Course (PG 64-22) TON 477 -$

00759 Furnish and Place - Concrete Driveway SQFT 174 -$

00759 Furnish and Place - 7"H x 7"W Curb FOOT 4 -$

Furnish and Place - Wheel Stops EACH 59 -$

DIVISION 06 - WATER SYSTEM

Subtotal -$

01140 Furnish and Place - 3/4" Ø Polyethylene Irrigation Pipe FOOT 711 -$

01150 Furnish and Place - 24" Water Meter Box w/ 3/4" Gate Valve & Backflow Preventer EACH 1 -$

01150 Furnish and Place - 24" Water Meter Box w/ 3/4" Irrigation Meter EACH 1 -$

01140 Connection to Existing Irrigation Pipe EACH 1 -$

00759 Furnish and Place - 36" x 36" x 6" Concrete Pad SQFT 9 -$

DIVISION 07 - STORM SEWER

Subtotal -$

00445 Furnish and Place - 12" Ø PVC 3034 SDR 35 Storm Pipe FOOT 97 -$

Furnish and Place - Infiltration/Detention Chamber LS 1 -$

00470 Furnish and Place - 12" Ø Dome Overflow Device EACH 1 -$

Furnish and Place - 12" Ø PVC Check Valve EACH 1 -$

00390 Furnish and Place - Class 50 Rip Rap CUYD 1 -$

DIVISION 08 - PRIVATE UTILITIES

Subtotal -$

Furnish and Place - Area Lights EACH 6 -$

DIVISION 09 - LANDSCAPING

Subtotal -$

01040 Furnish and Place - Shrubs EACH 384 -$

01030 Furnish and Place - Lawn Seeding SQYD 1,073

01040 Hornbeam Lucas (Carpinus Betulua 'Lucas') - 2" Caliper EACH 20 -$

Total -$

BID SHEET

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Project: PORTWAY PARKING LOT

Client: PORT OF HOOD RIVER

Specification Item Description Unit Quantity Unit Cost Bid Item Total

DIVISION 01 - GENERAL REQUIREMENTS

Subtotal -$

00210 Mobilization / Demobilization LS 1 -$

00305 Construction Survey LS 1 -$

00150 Inspection and Testing LS 1 -$

DIVISION 02 - EXISTING CONDITION

Subtotal -$

00310 Demolition - Existing Sidewalk & Driveway SQYD 111 -$

00310 Demolition - Curb & Gutter FOOT 91 -$

00756 Hauling & Disposal Fee LS 1 -$

00310 Removal of Existing 6-Foot Chain Link Fence LS 1 -$

00320 Removal of Exisitng Trees & Bollards LS 1 -$

Relocate Existing Sign EACH 3 -$

00310 Sawcutting Pavement FOOT 97 -$

DIVISION 03 - EROSION & SEDIMENT CONTROL

Subtotal -$

00280 Furnish and Place - Gravel Entrance EACH 1 -$

00280 Furnish and Place - Silt Fence FOOT 1,069 -$

00280 Concrete Truck Washout EACH 1 -$

DIVISION 04 - EARTHWORK

Subtotal -$

00320 Clearing & Grubbing LS 1 -$

00330 Grading LS 1 -$

DIVISION 05 - CONSTRUCTION

Subtotal -$

00759 Furnish and Place - Sidewalk SQFT 4,354 -$

00759 Furnish and Place - Standard Curb & Gutter FOOT 62 -$

00759 Furnish and Place - Standard Curb FOOT 256 -$

00866 Paint - 4" White Longitudinal Lines FOOT 5,600 -$

00867 Paint - Pavement Marking Legends EACH 16 -$

00759 Furnish and Place - Driveways SQFT 496 -$

00815 Furnish and Place - Bollards EACH 6 -$

Furnish and Place - Standard Inverted U Bike Racks EACH 16 -$

Furnish and Place - Handicap Parking Stalls EACH 6 -$

00641 Furnish and Place - 8" - 1.5" Base Rock TON 1,043 -$

00641 Furnish and Place - 2" - 3/4" Leveling Coarse Rock TON 261 -$

00744 Furnish and Place - 4", Level 2, 1/2" Dense Wearing Course (PG 64-22) TON 768 -$

Furnish and Place - Wheel Stops EACH 72 -$

00759 Furnish and Place - ADA Ramps w/ Detectable Warning Surface EACH 2 -$

DIVISION 06 - WATER SYSTEM

Subtotal -$

01140 Furnish and Place - 3/4" Ø Polyethylene Irrigation Pipe FOOT 1,474 -$

01150 Furnish and Place - 24" Water Meter Box w/ 3/4" Gate Valve & Backflow Preventer EACH 2 -$

01150 Furnish and Place - 24" Water Meter Box w/ 3/4" Irrigation Meter EACH 2 -$

01140 Water Connection to Main EACH 2 -$

DIVISION 07 - STORM SEWER

Subtotal -$

00445 Furnish and Place - 6" Ø PVC 3034 SDR 35 Storm Pipe FOOT 78 -$

00470 Furnish and Place - 12' x 6' Contech Filterra Bioscape Vault Internal Bypass LS 1 -$

00445 Storm Sewer Connection EACH 1 -$

00445 Furnish and Place - 6" Ø Storm Cleanout EACH 1 -$

00445 Furnish and Place - 2, 45-Degree Elbows EACH 2 -$

00445 Furnish and Place - Inserta Tee EACH 1 -$

DIVISION 08 - PRIVATE UTILITIES

Subtotal -$

Furnish and Place - Area Lights EACH 8 -$

Furnish and Place - Street Lights EACH 3 -$

Furnish and Place - Pedestrian Scale Bollard Lights EACH 4 -$

DIVISION 09 - LANDSCAPING

Subtotal -$

01040 Furnish and Place - Shrubs EACH 805 -$

01030 Furnish and Place - Lawn Seeding SQYD 1,824 -$

01040 Hornbeam Lucas (Carpinus Betulua 'Lucas') - 2" Caliper EACH 29 -$

Total -$

BID SHEET

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Contractor Name

Address

Address

City, State, Zip

Phone

Fax

Email

Registration Number

Contact

Phone

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CONTRACTOR REGISTRATION FORM

1. CCB Requirements

All Bidders shall be licensed with the State of Oregon Construction Contractors Board (“Oregon CCB”) prior to bidding on Public Improvement Contracts. Failure to comply with this requirement shall result in Bid rejection.

All subcontractors participating in the project shall be similarly registered with the Oregon CCB at the time they propose to engage in subcontract work. The Oregon CCB registration requirements apply to all public works contracts unless superseded by federal law.

Bidder’s Oregon CCB Number: _

Expiration Date:

2. Asbestos Abatement Licensing Requirements

An asbestos abatement license under ORS 468A.720 will not be required of the Bidder or its subcontractors.

3. Joint Venture/Partnership Disclosure

The Undersigned has authority on behalf of the following entity and is

(check one of the following and insert information requested):

a. A corporation organized and existing under the laws of the State of

; or

b. A partnership/joint venture registered under the laws of the State of ;

If yes, name of the contact person for the partnership/joint venture ;or

c. A limited liability corporation (LLC) or limited liability partnership (LLP) under the laws of the State of ; or

d. An individual doing business under an assumed name registered under the laws of the State of .

4. Addendum or Addenda Acknowledgement

ADDENDA: Bidder hereby acknowledges receipt of the following Addenda:

ADDENDUM NO. DATED ADDENDUM NO. DATED

5. Responsibility Inquiry/ Bidder References (Provide (3) related project references and contact information)

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6. Recycled Products

Bidder will comply with the recycled products provision in the Invitation to Bid, if any, in accordance with ORS 279A.125. Bidder shall use recyclable products to the maximum extent economically feasible in the performance of the Work as set forth in the Solicitation

7. Residency Information

Bidder is a ( ) Resident Bidder ( ) Non-resident Bidder

If a Resident Bidder, enter your Oregon business address:

If a Non-resident Bidder, enter the State of residency:

8. Compliance with Tax Laws

By my signature, I hereby attest or affirm under penalty of perjury: that I am authorized to act on behalf of the Bidder in this matter, that I have authority and knowledge regarding the payment of taxes, and that Bidder is, to the best of my knowledge, not in violation of any Oregon Tax Laws and any local tax laws administered by the Oregon Department of

Revenue under ORS 305.620.

9. Certification of Drug-Testing Law Requirements

By my signature, I certify that Bidder shall demonstrate that an employee drug testing program is in place.

10. Certification of Compliance with Non-Discrimination Laws

By my signature, I hereby attest or affirm under penalty of perjury: that I am authorized to act on behalf of Bidder in this matter, and to the best of my knowledge, Bidder has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts, and that the Bidder is not in violation of any Non-Discrimination Laws.

11. Signature of Bidder’s Duly Authorized Representative

The Bid must be signed in ink by an authorized Representative of the Bidder. Any alterations or erasures to the Bid must be initialed in ink by the undersigned authorized representative.

The undersigned acknowledges, attests, and certifies individually and on behalf of the Bidder that:

1. He/She is a duly authorized representative of the Bidder, has been authorized by Bidder to make all representations, attestations, and certifications contained in this Bid and all Addendum or Addenda, if any, issued.

2. Bidder, acting through its authorized representatives, has read and understands all Bid instructions, specifications, plans, terms, and conditions contained in the Solicitation Documents, including all attachments, exhibits, and Addenda, if any, issued.

3. The Bid submitted is in response to the specific language contained in the Solicitation Documents, and Bidder has made no assumptions based upon either (a) verbal or written statements not contained in the Solicitation Documents, or (b) any previously Port issued invitation to bid, if any.

4. The Port shall not be liable for any claims or be subject to any defenses asserted by Bidder based upon, resulting from, or related to, Bidder’s failure to comprehend all the requirements of the Solicitation Documents.

5. The Port shall not be liable for any expenses incurred by Bidder in preparing and submitting its Bid or in participating in the Bid evaluation/selection process.

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6. The Bidder agrees to be bound by and comply with all applicable requirements of ORS 279C.800 through ORS 279C.870 and the administrative rules of the Bureau of Labor and Industries (“BOLI”) regarding prevailing wage rates and payment of a fee to BOLI.

7. The Bid was (1) prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the Solicitation Documents designed to limit independent bidding or competition; and (2) the contents of this Bid have not been communicated by the undersigned or its employees or agents to any person not an employee or agent of the undersigned or its surety on any bond furnished with the Bid and will not be communicated to such person prior to the official opening of the Bids.

8. Bidder is bound by and will comply with all requirements, specifications, plans, terms, and conditions contained in this Bid and the Solicitation Documents, including all attachments, exhibits, and Addendum or Addenda, if any, issued.

9. Bidder will furnish the designated items and/or services in accordance with the Bid specifications, plans, and requirements, and will comply in all respects with the terms of the resulting Contract upon award.

10. Bidder represents and warrants that Bidder has the power and authority to enter into and perform the Contract and that the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms.

11. All affirmations and certifications contained in this Bidder Registration Form are true and correct.

Bidder’s Firm:

Bidder’s FEIN ID# or SSN #:

By:

Signature of Bidder’s Authorized Representative

Date:

Printed Name of Bidder’s Authorized Representative

Title:

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BIDDER’S WARRANTY

Project Name: Port of Hood River Parking Lots Project

By the act of submitting a Bid for the proposed Project, the Bidder warrants that:

1. The Bidder has carefully and thoroughly reviewed Plans, Specifications, and other Bid

Documents and have found them to be complete and free from ambiguities and that they are adequate for the intended purpose; further that,

2. The Bidder and all tradespersons, operators, employees, and subcontractors are skilled and experienced in the type of construction to be performed under this Contract; further that,

3. Neither the Bidder nor any of the Bidder’s employees, agents, intended suppliers, or subcontractors have relied upon any verbal representations allegedly authorized or unauthorized from the Owner, the Owner’s employees or agents, including engineers or consultants, in assembling the bid figure; further that,

4. The bid figure is based solely upon the Bid Documents and properly issued Addenda, and not upon any other written or oral representation.

Name/Title of Bidder’s Representative:

Signature of Bidder’s Representative:

Date:

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Project Name: Port of Hood River Parking Lots Project Bid Submission

Deadline: June 6, 2025 at 12:00 p.m. PDT

This form must be submitted to the Port of Hood River at the location specified in the ITB within two (2) hours after the Bid Deadline.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials, and that is required to be disclosed, the category of work that the subcontractor will be performing, and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF NEEDED.)

FIRST-TIER SUBCONTRACTORS

Name Dollar Value Category of Work

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid, which will not be considered for award.

Form submitted by (Bidder name):

Contact Name:

Contact Phone No.: _

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BID BOND

We, , as “Principal,” (Name of Principal) and , an Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the City of Hood River (“Obligee”) the sum of ($ ) dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its proposal or bid to the Obligee in response to Obligee’s procurement document (No. ) for the project identified as: which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to percent ( %) of the total amount of the bid pursuant to the procurement document and ORS 279C.365(4) for competitive bidding or 279C.400(5) for competitive proposals.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee, as well as any required proof of insurance, within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this day of , 20 .

PRINCIPAL: SURETY:

By BY ATTORNEY-IN-FACT:

Signature

Official Capacity Name

Attest:

Corporation Secretary Signature

Address

City State Zip

Phone Fax

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PART 5

CONTRACT DOCUMENTS

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PUBLIC IMPROVEMENT CONTRACT

This Public Improvement Contract (“Contract”) entered into between the PORT OF HOOD RIVER, an Oregon municipal corporation, ("PORT") and ___________, an Oregon corporation ("CONTRACTOR"), for completion of the

Anchor Way & Portway Parking Lots Project (“Project”). PORT and CONTRACTOR may be referred to herein individually as a “Party” or collectively as the “Parties.”.

WITNESSETH:

WHEREAS, PORT issued a Bid Solicitation for the Project on May 9, 2025, inviting bids for construction of two parking lots. The Project includes the procurement of materials and construction as required in the bid documents attached for the project.

WHEREAS, CONTRACTOR submitted a bid in response to Port’s Bid Solicitation, offering to perform the

Work under the terms and conditions of this Contract;

WHEREAS, PORT evaluated all offers and selected CONTRACTOR to perform the Work; and, WHEREAS, the Parties hereto desire that this Contract be undertaken and completed on the terms and conditions as hereafter set forth;

THEREFORE, IT IS AGREED AS FOLLOWS:

I. TERMS OF PERFORMANCE

CONTRACTOR agrees to perform the Work and provide all machinery, tools, apparatus, materials, equipment, labor and other means of construction necessary to complete the Work in accordance with all terms specified in (i) this

Contract; (ii) the Port of Hood River Anchor Way & Portway Parking Lots Project Solicitation (“Solicitation”), including the Port of Hood River General Conditions for Public Works Contracts (“General Conditions”) incorporated therein;

and (iii) CONTRACTOR’s submission to Solicitation (“CONTRACTOR’s Submission”). This Contract, Solicitation, General Conditions, and CONTRACTOR’s Submission are collectively referred to herein as the “Contract Documents.”

The Contract Documents are incorporated by reference and constitute the entire agreement between PORT and

CONTRACTOR.

In the event of a conflict between the Contract Documents, the controlling document shall be this Contract, then the General Conditions, then the Solicitation, and finally CONTRACTOR’s Submission. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded earlier provisions.

II. COMPENSATION

Subject to the provisions of the Contract Documents and in consideration of CONTRACTOR’s faithful performance of the terms and conditions thereof by the CONTRACTOR and CONTRACTOR’s completion of the Work, PORT agrees to pay CONTRACTOR in the manner provided in the Contract Documents. Compensation is for completion of the Work pursuant to the Contract Documents.

III. CONTRACT DATES

1) Project Start Date: Ten (10) calendar days from issuance of Notice to Proceed

2) Physical Working Days: Final completion November 14, 2025.

3) Substantial Completion: Substantial completion of October 31, 2025.

4) Final Completion: Final completion November 14, 2025

IV. LIQUIDATED DAMAGES

1) Reasonable evidence that the Work will not be completed within the Contract Time required by the

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Contract, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay;

2) Failure to carry out the Work in accordance with the Contract Documents; or

3) Assessment of liquidated damages, when withholding is made for offset purposes.

4) Contractor agrees…