20250528_S-R14210-00013813_Add01.pdf
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- Attached to
- 2025 Parking Lot Installation ITB
- Solicitation number
- S-R14210-00013813
- Issued by
- Hood River County, Oregon
About this file
This document is Addendum #1 for the Oregon Buys Project #S-R14210-00013813 "Parking Lot Installation" issued by the Port of Hood River on May 28, 2025. The addendum addresses questions raised during the pre-bid walkthrough on May 23, 2025, providing clarifications on various project components including U Bike Racks, Wheel Stops, Pedestrian Scale Bollard Lights, Area Lights, Street Lights, Shrubs, and Trees. Key details include specifications for bike rack finishes (glossy black or stainless steel), surface mounting requirements, concrete pad dimensions, wheel stop materials and mounting, and lighting configurations. The document confirms that pedestrian scale bollard lights will be solar-powered, street lights will be city-owned and maintained by Pacific Power, and landscaping cannot be delayed beyond the current project timeline.
The addendum provides additional insights into the project's implementation, including the process for street light procurement and installation, which involves the city ordering lights, receiving an invoice, paying Pacific Power, and then having the lights installed. For landscaping, the city indicates a preference for specific tree species like Douglas Fir or Western Red Cedar, with a requirement that any alternative species must be submitted for approval. A note mentions the addition of a Bid Bond form to version 2 of the Invitation to Bid (ITB) document. The document is signed by Kevin Greenwood, Executive Director of the Port of Hood River, and provides contact information for potential bidders seeking further clarification.
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Text version
DATE: May 28, 2025
TO: Potential Bidders
FROM: Kevin Greenwood, Purchaser/Single Point of Contact
RE: Oregon Buys Project #S-R14210-00013813 “Parking Lot Installation”
ADDENDUM #1
S-R14210-00013813
This Addendum modifies the Invitation to Bid (ITB) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the ITB document. Responders must be responsive to any requirements of this Addendum as if the requirements were set forth in the original or subsequent ITB document. Failure to do so may result in Response rejection. See the ITB document regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.
The purpose of this Addendum is to address questions received on May 23, 2025 after the pre-bid walkthrough.
DIVISION 5
U Bike Racks
QUESTION 1. What is the finish?
ANSWER: Glossy black or stainless steel finish.
QUESTION 2. How is it mounted?
ANSWER: Surface mounted.
QUESTION 3. Concrete pad: 85 vs. 82sq ft?
ANSWER: 85 square feet for both parking lots, all 3 concrete pads for U bikes.
DIVISION 5
Wheel Stops
QUESTION 4. What is the material?
ANSWER: Concrete.
QUESTION 5. What is the length?
ANSWER: Six feet.
QUESTION 6. What is the mount style?
ANSWER: Rebar to be used for securing wheel stops to asphalt.
DIVISION 8
Pedestrian Scale Bollard Lights
QUESTION 7. Are the pedestrian scale bollard lights hardwired or solar?
ANSWER: Solar.
Area Lights
QUESTION 8. Are grounding rods required for the area lights?
ANSWER: No.
Street Lights
QUESTION 9. What type of contract does the City of Hood River want with Pacific Power?
ANSWER: The street lights are City owned and maintained by Pacific Power.
The process is: 1) the City will order the lights, 2) once the lights are delivered by Pacific Power, an invoice will be sent to the City, 3) the City reaches out to the Contractor for payment, and 4) once the they are paid for Pacific Power will install the lights. The Contractor is not responsible for the maintenance, just the purchase of the poles.
QUESTION 10. What transformers are you wanting us to connect to in the area?
ANSWER: A photometric plan (that is currently a work in progress) will identify potential connections, however, Contractor will need to verify with Pacific Power.
DIVISION 9
Shrubs
QUESTION 11. How many of each type of shrub?
ANSWER: 20% of the total shrubs for each type of shrub.
Trees
QUESTION 12. Does the City allow for alternative species of trees from, say, an approved street tree list?
ANSWER: The City may be open to alternative species of trees for private Landscaping trees. Typically, the City would suggest Douglas Fir or Western Red Cedar. For street trees or private landscaping trees, requests for substitution need to be submitted to HRK as an RFI and subsequently submitted to the City for approval.
QUESTION 13. Would the City allow landscaping to be delayed until, say, the spring of 2026?
ANSWER: No.
MISCELLANEOUS NOTE: A Bid Bond form has been added to version 2 of the ITB (page 28).
------------------ END OF ADDENDUM #1 ------------------
Kevin Greenwood, Executive Director
Port of Hood River
1000 E. Port Marina Dr.
Hood River, OR 97031
(541) 386-1138 kgreenwood@portofhoodriver.com
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