ITB Packet _ Downtown Norcross Parking Improv.docx

City of Norcross Department of Public Works

INVITATION TO BID

DOWNTOWN NORCROSS PARKING IMPROVEMENTS

ITB PW 27-01

City of Norcross Department of Public Works

INVITATION TO BID

DOWNTOWN NORCROSS PARKING IMPROVEMENTS

ITB PW 27-01

PROJECT OVERVIEW

The City of Norcross is requesting sealed bids from qualified contractors for parking and pedestrian facilities at 65 Lawrenceville Street, Norcross, Georgia 30071.

The Project generally consists of parking and pedestrian facilities surrounding Norcross City Hall, including grading, storm drainage, paving, sidewalks, ADA improvements, retaining walls, landscaping, lighting, and associated site improvements.

All work shall be completed within 315 calendar days following issuance of the Notice to Proceed and in accordance with the Contract Documents and applicable industry standards.

The sealed bid package should be clearly marked “ITB PW 27-01 – DOWNTOWN NORCROSS PARKING IMPROVEMENTS” on its face and submitted by 11:00 a.m. on September 28, 2026, to the address below. Please submit two (2) printed copies and one (1) electronic copy (USB flash drive) of the bid package to the following address:

City of Norcross – Public Works 345 Lively Avenue Norcross, GA 30071 Attn: Charlene Marsh, Procurement and Capital Projects Manager

ITB PW 27-01 – DOWNTOWN NORCROSS PARKING IMPROVEMENTS

Both printed and electronic copies must contain the same information.

Questions regarding this Invitation to Bid shall be submitted by e-mail only to the Procurement Contact (Charlene Marsh, procurement@norcrossga.net) no later than 5:00 p.m. on September 7, 2026. Responses to questions will be issued by Addendum and posted on the City's website.

A non-mandatory, but highly recommended pre-bid meeting with an optional site visit will be held on August 26, 2026, at 11:00 a.m. at the Public Works Department located at 345 Lively Avenue, Norcross, GA 30071.

Sealed bids will be publicly opened and read aloud at 11:05 a.m. on September 28, 2026, at the address noted above.

No bid will be received or accepted after the date and time specified above. Late submissions will be returned unopened.

No bid may be withdrawn for a period of thirty (30) days following the bid opening. All bids shall remain valid for ninety (90) days following the bid opening.

The City reserves the right to reject any or all bids, waive informalities or technicalities, and award the contract in the best interest of the City.

We appreciate your interest in the City of Norcross!

TITLE VI/NON-DISCRIMINATION NOTIFICATION

The City of Norcross, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. §§ 2000d–2000d-4) and Title 49, Code of Federal Regulations, Part 21, hereby notifies all bidders that it will affirmatively ensure that, in any contract entered into pursuant to this Invitation to Bid, disadvantaged business enterprises (DBEs), as defined at 49 CFR Part 23, will be afforded full opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

BID PREPARATION CHECKLIST

The 10 Most Important Things to Keep in Mind When Preparing Your Bid for the City of Norcross.

1.

Read the entire document. Note critical items such as mandatory requirements, bid due date and time, pre-bid meeting (if applicable), required forms, number of copies, bid bond, insurance requirements, contract time, and performance/payment bonds.

2.

Note the Procurement Contact’s phone number and e‐mail address. This is the only authorized point of contact regarding this ITB and is an excellent source of information for any questions you may have.

Name: Charlene Marsh Office Phone: (678) 421-2031 Email: procurement@norcrossga.net

3.

Attend the Pre‐bid meeting if one is offered. These meetings provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the ITB.

4.

Take advantage of the “question-and-answer” period. Submit all questions to the Procurement Contact identified in this ITB by the stated deadline. Responses will be issued by Addendum.

5.

Complete all required forms and provide all requested information. Submit the bid in accordance with the instructions contained in this ITB.

6.

Provide complete and accurate information. Read and comply with all requirements contained in this ITB. Do not assume the City is aware of your qualifications or previous work, even if you have previously contracted with the City. Ensure all required forms, certifications, pricing, and supporting documentation are complete. Incomplete bids may be deemed non-responsive.

7.

Use the forms provided in this ITB, including the Bid Form, certifications, affidavits, and other required documents.

8.

Check the City website for ITB Addenda. Before submitting your bid, check the City website at https://www.norcrossga.net/bids.aspx to see whether any Addenda were issued for the ITB.

9.

Review the ITB document again to ensure you have addressed all requirements. Verify that all required forms have been completed and signed and that all required attachments (e.g., bid bond, acknowledgments, affidavits, and certifications) are included before submitting your bid.

10.

Submit your bid on time. Note all dates and times listed in this ITB and ensure all required items are submitted by the specified deadline. Late or incomplete bids will not be accepted.

This checklist is provided for assistance only and should not be submitted with Company’s Bid.

PROCUREMENT INFORMATION

TABLE OF CONTENTS

1.0 Introduction

1.1 Project Description

1.2 Project Scope

1.3 Project Schedule

1.4 Procurement Schedule

1.5 Procurement Contact

1.6 Communications with City Staff

2.0 Instructions to Bidders

2.1 General Information

2.2 Joint Ventures

2.3 Examination of Contract Documents and Site

2.4 Verification of Quantities

2.5 Requests for Information and Addenda

2.6 Bid Submission Requirements

2.7 Bid Opening

2.8 Bid Withdrawal / Modification

3.0 Bidder Qualifications and Experience

3.1 Firm Information

3.2 Financial Qualifications

3.3 Experience and Qualifications

3.4 References

3.5 Project Resources

4.0 Bid Requirements

4.1 Bid Form

4.2 Bid Bond

4.3 Authority to Sign

4.4 Non-Collusion Affidavit

4.5 Acknowledgment of Addenda

4.6 E-Verify Affidavits

4.7 Certificate of Liability Insurance

5.0 Contract Requirements

5.1 Award of Contract

5.2 Contract Execution

5.3 Contractor’s Point of Contact

5.4 Performance and Payment Bonds

5.5 Insurance Requirements

5.6 Notice to Proceed and Contract Time

5.7 Liquidated Damages

5.8 Progress Payments and Retainage

5.9 Site Conditions

5.10 Materials and Workmanship

5.11 Safety and Regulatory Compliance

5.12 Inspection and Acceptance

6.0 Project Specific Requirements

6.1 Permits

6.2 Work Hours

6.3 Road Closures and Traffic Control

6.4 Refuse Collection

6.5 Disposal of Materials and Debris

6.6 Access to Business and Parking

6.7 Protection of Existing Improvements

6.8 Coordination with the City

6.9 Pre-construction Site Visit

7.0 General Conditions

7.1 Multiple Bids

7.2 Bid for All Items

7.3 Firm Bid Prices

7.4 Completeness of Bid

7.5 Quality of Materials and Workmanship

7.6 Warranty

7.7 Liability

7.8 Default and Termination

7.9 Patent Indemnity

7.10 Statement of Agreement

Appendices Appendix A - Bid Submission Checklist Appendix B - Acknowledgment of Addenda Appendix C - Downtown Norcross Event Schedule and Work Restrictions Appendix D - Bid Form Appendix E - References Appendix F - Statement of Qualifications and Experience Appendix G - Non-Collusion Affidavit Appendix H - Bid Bond Appendix I - Existing Utility Information Appendix J - Contractor Affidavit (E-Verify) Appendix K – Subcontractor Affidavit(s) (E-Verify) for all known subcontractors

Separate Attachments

1. Construction Drawings

2. Technical Specifications

3. Geotechnical Report, if provided

PROCUREMENT INFORMATION

1.0 INTRODUCTION

The City of Norcross ("City") is soliciting sealed bids from qualified contractors for the Project identified in this Invitation to Bid (ITB). The selected Contractor shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to complete the Work in accordance with the Contract Documents.

The Contract will be awarded to the lowest responsive and responsible bidder, subject to the City's determination of bidder responsibility and its right to reject any or all bids as provided in this ITB.

1.1 Project Description

Project Name:

Downtown Norcross Parking Improvements

Project Location:

65 Lawrenceville Street, Norcross, Georgia 30071

The Project generally consists of the following:

Demolition and reconstruction of parking and pedestrian facilities surrounding Norcross City Hall, including grading, storm drainage, paving, sidewalks, ADA improvements, retaining walls, landscaping, lighting, and associated site improvements.

The Work shall be completed in accordance with the Contract Documents, including the Drawings, Technical Specifications, and all applicable federal, state, and local laws, regulations, and ordinances.

1.2 Project Scope

The Contractor shall furnish all labor, materials, equipment, supervision, transportation, tools, permits, temporary facilities, traffic control, erosion and sediment control measures, testing, cleanup, and all other incidentals necessary to complete the Work shown in the Contract Documents.

The Work includes, but is not limited to, the following:

This project consists of demolition of ±1.2 acres of existing parking and pedestrian facilities around the Norcross City Hall building and reconstruction of ±2.0 acres of new parking facilities including new pedestrian sidewalks, a brick drive and plaza, a stormwater management pond, and enhanced landscaping. Renovation and enhanced reconstruction of this area also includes regrading and tree removal, stormwater piping, asphalt and concrete paving with curb and gutter, bioretention facilities, ADA parking, cast in place retaining walls, permeable paving, decorative tree grates with Silvacell structural soil systems, a lighting system for both functional and decorative means, and site furniture. The construction phase of the project is expected to begin in late October, 2026. Access to the facilities will remain closed to the public during construction.

1.3 Project Schedule

The Contractor shall coordinate all work necessary to complete the Project within the Contract Time.

All Work shall be completed within 315 calendar days following issuance of the Notice to Proceed.

Bidders shall consider the requirements of Appendix C – Downtown Norcross Event Calendar and Work Restrictions when preparing their bids and developing the project schedule.

The City reserves the right to modify the anticipated schedule as necessary.

1.4 Procurement Schedule

The anticipated procurement schedule for this ITB is as follows:

Procurement Activity Date

The City reserves the right to revise the procurement schedule through the issuance of an Addendum.

1.5 Procurement Contact

The Procurement Contact is the sole point of contact regarding this ITB.

The Procurement Contact for this ITB is:

1.6 Communications with City Staff

All communications regarding this ITB shall be directed exclusively to the Procurement Contact identified in Section 1.5.

Bidders shall not communicate with elected officials, City employees, consultants, or representatives of the City regarding this ITB unless expressly authorized by the City.

Questions shall be submitted in writing by the deadline identified in the Procurement Schedule. Responses will be issued by written Addendum. Oral statements or interpretations shall not be binding.

Failure to comply with these communication requirements may result in rejection of the bidder's submission.

2.0 INSTRUCTIONS TO BIDDERS

The following instructions establish the requirements for preparing and submitting bids in response to this Invitation to Bid (ITB). Bidders are responsible for reviewing the entire ITB and complying with all requirements.

This Invitation to Bid (ITB), together with all issued Addenda, the executed Agreement, the Bid Form, Drawings, Technical Specifications, Geotechnical Report (if applicable), General Conditions, Special Provisions, Change Orders, and all other documents incorporated by reference, shall constitute the Contract Documents. Certain Contract Documents are issued as separate attachments to this ITB.

2.1 General Information

The City of Norcross is soliciting competitive sealed bids for the Project identified in this ITB. The successful bidder shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to complete the Work in accordance with the Contract Documents.

The City reserves the right to reject any or all bids, waive minor informalities or technicalities, and award the Contract in the best interest of the City.

2.2 Joint Ventures

Joint ventures between contractors shall not be permitted unless specifically authorized by the City.

2.3 Examination of Contract Documents and Site

Bidders shall carefully examine the Contract Documents and become familiar with existing site conditions prior to submitting a bid. Except as otherwise provided in the Contract Documents, the Contractor shall accept the Project site in its existing condition.

An optional pre-bid meeting and site visit will be conducted on the date identified in the Procurement Schedule. Attendance is strongly encouraged.

Submission of a bid constitutes acknowledgment that the bidder has examined the Contract Documents, reviewed all Addenda, and satisfied itself regarding conditions that may affect the Work.

Bidders shall also review Appendix I – Existing Utility Information and coordinate with utility providers as necessary when preparing their bids. The utility information is provided for reference only and shall not relieve the Contractor of verifying existing utility locations prior to construction.

2.4 Verification of Quantities

Bidders are responsible for carefully reviewing the Bid Form, Drawings, Specifications, and all other Contract Documents prior to submitting a bid. Estimated quantities provided in the Bid Form are for bidding purposes unless otherwise noted.The Bidder is responsible for verifying all estimated quantities prior to submitting a bid. Any apparent errors, omissions, ambiguities, or discrepancies shall be submitted in writing to the Procurement Contact before the deadline for questions. Failure to do so shall not relieve the successful Bidder of the obligation to perform the Work in accordance with the Contract Documents.

2.5 Requests for Information and Addenda

Questions regarding this ITB shall be submitted in writing to the Procurement Contact identified in Section 1.5 by the deadline identified in the Procurement Schedule.

Responses will be issued by written Addendum and posted on the City's website. Only written Addenda issued by the City shall be considered part of the Contract Documents.

Bidders are responsible for acknowledging receipt of all Addenda in their bid submission.

2.6 Bid Submission Requirements

Bids shall be submitted in accordance with the requirements of this ITB and shall include all required forms, certifications, acknowledgments, bid security, and other required documentation.

Bids must be signed by an individual authorized to legally bind the bidder and received by the City no later than the date and time specified in the Procurement Schedule listed in Section 1.4.

Late bids will not be accepted.

Optional Standard Services Agreement To help expedite contract execution following award, Bidders may submit their standard services agreement or proposed contract form with their Bid for the City's review. Any such agreement shall be clearly identified as “Optional Attachment - Bidder's Standard Services Agreement” and included as a separate attachment to the Bid.

Submission of an agreement is optional and will not be considered in determining bid responsiveness or award. Any agreement submitted is provided for review and consideration only and shall not modify, supersede, or become part of the Contract Documents unless expressly accepted by the City in writing and incorporated into the final executed Agreement.

2.7 Bid Opening

Bids received by the established deadline will be publicly opened and read aloud at the date, time, and location identified in the Procurement Schedule listed in Section 1.4.

Following the bid opening, the City will review bids for responsiveness and bidder responsibility prior to recommending an award.

2.8 Bid Withdrawal / Modification

A bidder may withdraw or modify its bid by providing written notice to the Procurement Contact prior to the bid submission deadline.

After the bid submission deadline, bids may not be withdrawn for a period of thirty (30) calendar days following the bid opening unless otherwise permitted by applicable law.

3.0 BIDDER QUALIFICATIONS AND EXPERIENCE

The Bidder shall demonstrate the qualifications, experience, and resources necessary to successfully perform the Work. The City may consider the information provided in determining whether the Bidder is responsive and responsible. Failure to provide the requested information may result in the bid being deemed non-responsive. The information requested in this Section shall be provided using Appendix F - Statement of Qualifications and Experience.

3.1 Firm Information

The Bidder shall provide the following information:

a. Legal name of the Bidder.

b. Permanent main office address, email address, and telephone number.

c. Number of years the firm has operated under its current name, including any previous firm names and dates of operation, if applicable, and the state in which the firm is organized.

d. A list of key personnel assigned to the Project, including their job titles, responsibilities, and years of relevant experience.

e. Provide a copy of the Bidder's current Georgia Contractor License applicable to the Work.

3.2 Financial Qualifications

f. Identify the Bidder's primary banking institution and authorize the City to contact the bank for reference purposes, if requested.

The City may request financial statements or an independent certified audit to evaluate the Bidder's financial capacity. If requested, such information shall be provided within five (5) business days of the City's request. An independent certified audit is preferred; however, internally prepared financial statements may be submitted if independently audited statements are not available.

g. The Bidder shall provide a letter from a surety licensed to conduct business in the State of Georgia confirming the Bidder's bonding capacity is sufficient to furnish the required Performance and Payment Bonds for this Project.

h. Provide the firm's current Experience Modification Rate (EMR), if available, and indicate whether the firm has received any OSHA citations classified as willful or repeat violations within the past three (3) years.

3.3 Experience and Qualifications

The Bidder shall provide the following information demonstrating experience performing work of similar scope and complexity:

i. Provide a list of three (3) to five (5) similar projects completed within the past five (5) years. For each project, include:

· Project name and location

· Owner

· Brief description of the work

· Contract amount

· Date of completion (or current status)

j. Provide a list of current contracts in progress, including the approximate contract amount and anticipated completion date.

k. Provide a brief description of the general character of work typically performed by the firm.

l. Disclose any failure to complete a contract, including an explanation of the circumstances.

m. Disclose any contract default, including an explanation of the circumstances.

n. Disclose any failure to complete a project within the contract time requirements, including an explanation of the circumstances.

o. Provide a list of the most significant projects recently completed by the firm, including the approximate construction cost and month and year of completion.

p. Disclose any pending litigation, claims, or administrative proceedings that could materially affect the Bidder's ability to perform the Work. Also disclose whether the Bidder has been suspended, debarred, or declared ineligible to bid by any federal, state, or local governmental agency within the past five (5) years.

3.4 References

q. Provide a completed Appendix E – References. The Bidder shall provide a minimum of four (4) references for projects of similar size and scope.

3.5 Project Resources

r. Provide a list of major equipment available for use on this Project.

s. Provide a list of all subcontractors proposed for the Project that are known at the time of bid submission. Subcontractor Affidavits (E-Verify) – Appendix K shall be submitted for each subcontractor identified with the Bid in accordance with Section 4.6.

The City reserves the right to review and approve or reject proposed subcontractors prior to commencement of their work.

4.0 BID REQUIREMENTS

Bidders shall submit a complete bid package that includes all forms, certifications, acknowledgments, bid security, and supporting documentation required by this ITB. Failure to submit the required information may result in the bid being deemed non-responsive.

4.1 Bid Form

Bidders shall complete and submit the Bid Form included in Appendix D – Bid Form. The Bid Form shall be completed in its entirety and signed by an individual authorized to legally bind the bidder.

Bid prices shall include all labor, materials, equipment, supervision, transportation, overhead, profit, permits assigned to the Contractor, and all incidental items necessary to complete the Work in accordance with the Contract Documents.

Quantities provided in the Bid Form are estimates, and the Contractor shall verify all quantities against the Drawings and Specifications. The Contractor shall notify the City of any discrepancies prior to bid submission in accordance with Section 2.4, Verification of Quantities.

4.2 Bid Bond (Guarantee to Accompany Bid)

Bidders shall complete and submit the Bid Bond Form included in Appendix H – Bid Bond.

Each bid shall be accompanied by a bid bond in the amount of five percent (5%) of the total bid amount. The bid bond shall be executed by the bidder and a surety authorized to conduct business in the State of Georgia.

Failure to submit the required bid bond may result in the bid being deemed non-responsive.

4.3 Authority to Sign

The Bid Form and all required certifications shall be signed by an individual authorized to legally bind the bidder. Upon request, the City may require documentation demonstrating the signatory's authority.

4.4 Non-Collusion Affidavit

Each bidder shall submit a completed and signed Non-Collusion Affidavit included in the Contract Documents (Appendix G – Non-Collusion Affidavit).

4.5 Acknowledgment of Addenda

Bidders shall complete and submit the Acknowledgment of Addenda form included in Appendix B – Acknowledgment of Addenda. Failure to acknowledge receipt of all issued Addenda may result in the bid being deemed non-responsive.

4.6 E-Verify Affidavits

Each Bidder shall submit a completed and notarized Contractor Affidavit (E-Verify) with its Bid (Appendix J – Contractor Affidavit (E-Verify)).

In addition, the Bidder shall submit completed and notarized Subcontractor Affidavits (E-Verify) for all subcontractors identified at the time of bid submission. Any subcontractors identified after bid submission shall provide the required affidavit prior to commencing Work on the Project (Appendix K – Subcontractor Affidavit(s) (E-Verify)).

Failure to submit the required affidavits may result in the bid being deemed non-responsive.

4.7 Certificate of Liability Insurance

Each Bidder shall submit a current Certificate of Liability Insurance with its Bid. The Certificate of Liability Insurance submitted with the Bid is not required to identify the City of Norcross as the certificate holder or additional insured.

Following award and prior to contract execution, the successful Bidder shall provide a Certificate of Insurance meeting the requirements of Section 5.5 – Insurance Requirements and identifying the City of Norcross as the certificate holder.

5.0 CONTRACT REQUIREMENTS

The successful Bidder shall execute the Contract and perform the Work in accordance with the Contract Documents and all applicable federal, state, and local laws, regulations, and ordinances.

5.1 Award of Contract

The Contract will be awarded to the lowest responsive and responsible Bidder whose bid is determined to be in the best interest of the City.

In determining responsibility, the City may consider the Bidder's qualifications, experience, financial capability, references, past performance, available resources, ability to perform the Work within the required time, and compliance with the requirements of this ITB.

The City reserves the right to reject any or all bids, waive minor informalities or technicalities, re-advertise the Project, or make an award in the best interest of the City.

5.2 Contract Execution

Within the time specified in the Notice of Award, the successful Bidder shall execute the Contract and submit all documents required for contract execution, including, but not limited to, Performance and Payment Bonds, Certificates of Insurance, affidavits, and any other documents identified in the Contract Documents.

Failure to execute the Contract or provide the required documents within the specified time may result in forfeiture of the Bid Bond, cancellation of the award, and award of the Contract to the next lowest responsive and responsible Bidder or such other action deemed appropriate by the City.

5.3 Contractor’s Point of Contact

The Contractor shall designate a single Project Manager authorized to act on behalf of the Contractor throughout the duration of the Project. Any change in the designated Project Manager shall require prior written notice to the City.

5.4 Performance and Payment Bonds

If the Contract Amount exceeds $30,000, the successful Bidder shall furnish a Performance Bond and a Payment Bond, each in the amount of one hundred percent (100%) of the Contract Amount.

The required bonds shall not be submitted with the Bid. The successful Bidder shall furnish the required bonds following Notice of Award and prior to execution of the Agreement.

Bonds shall be issued by a surety authorized to conduct business in the State of Georgia, having an A.M. Best rating of B+ or better, and otherwise acceptable to the City. All bonds shall comply with the requirements of the Contract Documents and applicable Georgia law.

5.5 Insurance Requirements

During the term of the Contract, the Contractor shall, at its sole expense, secure and maintain the following insurance coverage:

a. Workers' Compensation Insurance in accordance with the applicable statutory requirements.

b. Employer's Liability Insurance with minimum limits of $250,000.

c. Commercial General Liability Insurance with a minimum aggregate limit of $1,000,000 for combined bodily injury and property damage.

d. Automobile Liability Insurance with a minimum limit of $1,000,000 per occurrence for combined bodily injury and property damage.

The Contractor shall furnish Certificates of Insurance showing the required coverages and identifying the City of Norcross as the certificate holder prior to execution of the Contract. The certificates shall provide that the insurer will endeavor to give the City thirty (30) days written notice prior to cancellation of any required policy.

5.6 Notice to Proceed and Contract Time

Following execution of the Agreement and satisfaction of all required pre-construction conditions, the City will issue a Notice to Proceed authorizing the Contractor to begin the Work.

The Contractor shall achieve Final Completion of the Project within the Contract Time specified in Section 1.3 – Project Schedule, unless otherwise modified by an approved Change Order or written amendment to the Contract.

If the Contractor encounters delays beyond its reasonable control that qualify for a time extension under the Contract Documents, the Contractor may submit a written request for an extension of the Contract Time in accordance with the procedures set forth in the Contract Documents. Any request for an extension shall be subject to the City's review and approval.

Unless otherwise expressly provided in the Contract Documents or an executed Change Order, an extension of the Contract Time shall be the Contractor's sole remedy for such delays, and the Contractor shall not be entitled to additional compensation, damages, or other relief arising from the delay.

5.7 Liquidated Damages

Time is of the essence in the performance of the Work. The Contractor shall achieve Final Completion of the Project within the Contract Time specified in Section 1.3 – Project Schedule, as may be adjusted by approved Change Orders or authorized extensions of time.

If the Contractor fails to achieve Final Completion within the Contract Time, including any approved extensions, the Contractor shall pay liquidated damages to the City in the amount of Three Hundred Dollars ($300.00) for each calendar day that Final Completion is delayed until the Work is completed and accepted by the City.

The parties acknowledge that actual damages resulting from delayed completion would be difficult to determine and that the liquidated damages specified herein represent a reasonable estimate of the damages the City will incur as a result of such delay. The assessment of liquidated damages is intended to compensate the City for delay and is not intended as a penalty.

5.8 Progress Payments and Retainage

Payment shall be based on the Schedule of Values (or cost schedule, if applicable) submitted by the Contractor and incorporated into the Contract. An AIA G703 Continuation Sheet (Schedule of Values) or an equivalent form acceptable to the City may be used to satisfy this requirement.

The Contractor shall submit invoices with NET 30-day payment terms for Work performed under the Contract. Invoices shall include, at a minimum:

a. Complete itemization of Work performed.

b. Total amount due.

c. Invoice number.

d. Invoice date.

e. Project number, if applicable.

f. City Purchase Order Number.

Progress payments shall be made monthly based on the value of Work completed in accordance with the approved Schedule of Values and the Contract Documents.

The City shall retain a maximum of 10% of each progress payment. When 50% of the Contract value, including approved Change Orders and other additions to the Contract value, has been earned, and the manner of completion and progress of the Work are reasonably satisfactory to the City, the City may reduce or discontinue retainage in accordance with applicable Georgia law.

5.9 Site Conditions

Bidders are responsible for examining the Project site and becoming familiar with existing conditions that may affect the Work. Submission of a bid constitutes acknowledgment that the Bidder has investigated the site, reviewed the Contract Documents, and considered all conditions affecting performance of the Work.

The Contractor shall be responsible for protecting existing improvements and utilities and shall promptly notify the City of any conflicts or unforeseen conditions encountered during construction.

5.10 Materials and Workmanship

All labor, materials, equipment, and workmanship shall conform to the requirements of the Contract Documents and all applicable codes, standards, and specifications.

Substitutions shall not be permitted without the prior written approval of the City.

5.11 Safety and Regulatory Compliance

The Contractor shall comply with all applicable federal, state, and local laws, regulations, and safety requirements, including Occupational Safety and Health Administration (OSHA) standards.

The Contractor shall obtain and maintain all permits, licenses, and approvals required for performance of the Work unless otherwise specified in the Contract Documents.

5.12 Inspection and Acceptance

The City shall have the right to inspect the Work at any time to verify compliance with the Contract Documents. Inspection by the City shall not relieve the Contractor of responsibility for providing materials and workmanship that conform to the Contract Documents.

Any required retesting resulting from the Contractor's failure to meet the requirements of the Contract Documents shall be performed at the Contractor's expense.

Final acceptance of the Work shall occur only after completion of all Work in accordance with the Contract Documents and to the satisfaction of the City.

6.0 PROJECT-SPECIFIC REQUIREMENTS

6.1 Permits

No permits are anticipated to be obtained by the Contractor for this Project unless otherwise specified in the Contract Documents. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations applicable to the Work.

6.2 Work Hours

Construction activities shall be limited to Monday through Friday, 8:00 a.m. to 8:00 p.m., unless otherwise approved in writing by the City. Work outside of these hours shall require prior written approval from the City.

6.3 Road Closures and Traffic Control

All road closures, lane closures, detours, and traffic control operations shall be coordinated with and approved by the City of Norcross Department of Public Works, Utilities and Parks prior to implementation. The Contractor shall provide and maintain all required traffic control devices in accordance with the Contract Documents and applicable regulations.

6.4 Refuse Collection

The Contractor shall coordinate construction activities to minimize disruption to residential and commercial refuse collection services. Prior to beginning Work, the Contractor shall contact the City of Norcross Department of Public Works at 678-421-2069 to obtain current sanitation collection schedules and shall maintain access for sanitation vehicles whenever reasonably possible.

6.5 Disposal of Materials and Debris

The Contractor shall be solely responsible for the lawful disposal of all materials, debris, and waste generated by the Work in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations.

All trash and construction debris shall be collected and removed from the Project site on a daily basis. Burning of debris or other materials on the Project site or elsewhere within the City of Norcross shall not be permitted.

6.6 Access to Businesses and Parking

The Contractor shall maintain reasonable pedestrian and vehicular access to adjacent businesses, public parking areas, and properties throughout construction unless otherwise approved by the City. Temporary closures or restrictions to access shall be coordinated with the City in advance and minimized to the greatest extent practicable.

6.7 Protection of Existing Improvements

The Contractor shall protect all existing pavement, curbs, sidewalks, utilities, landscaping, lighting, signs, pavement markings, and other improvements not designated for removal. Any damage caused by the Contractor shall be repaired or replaced at no additional cost to the City.

6.8 Coordination with the City

The Contractor shall coordinate construction activities with the City to minimize disruption to downtown operations, adjacent businesses, utility providers, emergency services, and the traveling public. The Contractor shall provide advance notice to the City of any activities that may impact traffic circulation, parking availability, or access to adjacent properties.

6.9 Pre-Construction Site Visit

Contractor is required to schedule an appointment with the Public Works Superintendent to inspect the Project site prior to commencing the Work. Appointments shall be coordinated by contacting:

Donald Maxwell, donald.maxwell@norcrossga.net or 678-421-2069.

7.0 GENERAL CONDITIONS

The following General Conditions apply to this Invitation to Bid and the resulting Contract unless otherwise modified by the Contract Documents.

7.1 Multiple Bids

A Bidder may submit only one (1) bid for this Project. Multiple bids submitted by the same Bidder or affiliated entities for the same Work may be cause for rejection.

7.2 Bid for All Items

Bidders shall submit prices for all required Bid Items identified in the Bid Form, including Add Alternates and optional bid items if included in the Bid Form.

Failure to provide pricing for all required items may result in the bid being deemed non-responsive.

7.3 Firm Bid Prices

Bid prices shall remain firm for the period specified in the Invitation to Bid and shall not be subject to escalation or withdrawal except as permitted by law.

7.4 Completeness of Bid

The Bidder shall furnish all information, forms, certifications, affidavits, and supporting documentation required by this ITB. Incomplete submissions may be deemed non-responsive.

7.5 Quality of Materials and Workmanship

All labor, materials, equipment, and workmanship furnished under the Contract shall be of the highest quality and shall conform to the requirements of the Contract Documents and applicable industry standards.

7.6 Warranty

Unless otherwise specified in the Contract Documents, the Contractor shall guarantee all materials and workmanship furnished under the Contract for a period of one (1) calendar year.

Defective work identified during the warranty period shall be repaired or replaced by the Contractor at no additional cost to the City.

7.7 Liability

Bidders entering City property to examine the site or obtain information necessary to prepare a bid shall be responsible for any injury, damage, or loss caused by their actions or the actions of their employees, agents, or representatives. The Bidder shall indemnify and hold harmless the City from any claims arising from such activities.

7.8 Default and Termination

The City may suspend or terminate the Contract, in whole or in part, upon written notice for the Contractor's failure to perform the Work in accordance with the Contract Documents or for violation of any material contract requirement.

7.9 Patent Indemnity

The Contractor shall indemnify and hold harmless the City, its officers, agents, and employees from claims, damages, costs, or expenses arising from infringement of any patent, copyright, trademark, or other proprietary right resulting from materials, equipment, or processes furnished under the Contract.

7.10 Statement of Agreement

Submission of a bid constitutes acknowledgment that the Bidder has carefully examined the Invitation to Bid, Contract Documents, Drawings, Specifications, Addenda, and all other requirements of the solicitation.

The Bidder further acknowledges that it is the Bidder's responsibility to request clarification of any ambiguity, inconsistency, or error prior to the deadline for questions. Failure to do so shall be interpreted as acceptance of the Contract Documents as issued.

By submitting a bid, the Bidder certifies that:

a. The bid is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation.

b. The Bidder has not directly or indirectly induced any other person or firm to submit a false or non-competitive bid.

c. The Bidder has not solicited or induced any person or firm to refrain from submitting a bid.

d. The bidder has reviewed the Contract Documents, visited the Project site as necessary, and included all costs required to complete the Work.

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