01 Norcross Downtown Parking Specifications_2.pdf

CITY OF NORCROSS DOWNTOWN NORCROSS PARKING IMPROVEMENTS PROJECT

COLUMBIA ENGINEERING SUMMARY OF WORK

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SECTION 01 10 00

SUMMARY OF WORK

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the Contract Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addendum and (5) the Contract.

1.2 SECTION INCLUDES

A. Sec 1.3: Project information.

B. Sec 1.4: Work covered by Contract Documents.

C. Sec 1.5: Measurement and payment

D. Sec 1.6: Project schedule

E. Sec 1.7: Access to site.

F. Sec 1.8: Coordination with City of Norcross departments and agencies having jurisdiction over the work.

G. Sec 1.9: Work restrictions.

H. Sec 1.10: Specification and drawing conventions.

1.3 PROJECT INFORMATION

A. Location: 65 Lawrenceville Street, Norcross, GA. Impacted Tax Parcels include:

1. Gwinnett County Parcels: 6254 196, 6254A 004, 6254A 004B, 6254A 005, 6354A 006, 6254 241, 6254 195, 6254 248, 6254 193, 6254 192, 6254 242, 6254 198

B. Owner:

1. City of Norcross 65 Lawrenceville Street Norcross, GA 30071 770-448-2122 https://www.norcrossga.net/ https://www.norcrossga.net/

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C. Owner’s Representatives:

1. Len Housley, Director of Public Works, len.housley@norcrossga.net (678)620-

D. Landscape Architect, Civil Engineer, Surveyor, Arborist:

1. Columbia Engineering and Services 2862 Buford Highway, Suite 200 Duluth, GA 30096 770-925-0357 www.columbia-engineering.com

E. The following design professionals have prepared designated portions of the Contract Documents:

1. Geotech: United Consulting 625 Holcomb Bridge Road Norcross, GA 30071 770-209-0029 www.unitedconsulting.com

2. Lighting: NV5 11801 Research Drive Alachua, FL 32615 352-665-1426

3. Structural Design (Retaining Walls): NV5

1101 Haynes Street, Suite 207 Raleigh, NC 27604 919-821-7146

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The project consists of demolition of ±1.2 acres of existing parking and pedestrian facilities around the Norcross City Hall building and reconstruction of ±2.0 acres of new parking facilities including new pedestrian sidewalks, a brick drive and plaza, an enhanced stormwater management pond, and enhanced landscaping. Renovation and enhanced reconstruction of this area also includes regrading and tree removal, stormwater piping, asphalt and concrete paving with curb and gutter, bioretention facilities, ADA parking, cast in place retaining walls, permeable paving, decorative tree mailto:len.housley@norcrossga.net http://www.columbia-engineering.com/ http://www.unitedconsulting.com/

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grates with Silvacell structural soil systems, a lighting system for both functional and decorative means, and site furniture.

B. The Work of the Project is defined by the Contract Documents, within the defined Limits of Work, consisting of all required services and furnishing and installation of the following items including all incidental materials and labor required to delivered completed finished work as identified in these specifications, the general conditions, any addenda, the contract, and the construction plans:

1. General Conditions and Requirements as defined by the Contract, including all supplements and exhibits, and all Division 01 specifications.

2. Project Management and Coordination with the City of Norcross, Landscape

Architect, and Civil Engineer.

3. Project record documents.

4. Maintenance and protection of traffic.

5. Erosion and Sedimentation Controls.

6. Temporary Tree and Plant Protection.

7. Selective site demolition.

8. Excavation and Fill.

9. Installation of Site Furnishings.

10. Landscape installations.

11. Additional Site Improvements as defined in the drawings and specifications.

1.5 MEASUREMENT AND PAYMENT

A. Unless otherwise indicated, all work required under 01 – General Requirements specifications shall be included in the General Requirements and Mobilization bid item. Price shall be given as a lump sum (LS) amount and shall include all required materials and equipment required to perform the work as indicated on the plans and in the specifications.

1.6 PROJECT SCHEDULE

A. Project Schedule: Contractor must submit upon commencement of work a Critical Path Method (CPM) schedule and maintain and update as needed throughout the project.

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of the Project site beyond areas in which the Work is indicated.

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C. Refer to Construction Contract and Supplementary Conditions of the Construction Contract for additional Access requirements and conditions.

1.8 COORDINATION WITH CITY OF ROSWELL POWER, POLICE, AND FIRE

A. Refer to Construction Contract and Supplementary Conditions of the Construction Contract.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or tenants in the work area unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify the Owner’s Representative not less than two days in advance of proposed utility interruptions.

2. Obtain the Owner’s Representative’s written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in elevated levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Contractor must develop and submit to the City of Roswell a ‘Construction Noise

Mitigation Plan’ before the start of construction or renovation.

2. Obtain the Owner’s Representative’s written permission before proceeding with disruptive operations.

3. No smoking: Smoking is not permitted.

4. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to always use identification tags.

5. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site. Maintain list of approved screened personnel with Owner's Representative.

D. Access and Connectivity Items

1. During construction, the Contractor shall not interrupt access to the building to its users or to any required safety vehicles. The building will remain in use during construction.

2. Work areas must be protected with fencing and barricades so that the public is separated from work areas.

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E. Public Event Coordination

1. There are no public events to take place in the work area during construction.

F. Refer to Construction Contract and Supplementary Conditions of the Construction Contract for additional Work Restrictions.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.11 PROJECT SAFETY

A. The Contractor is solely responsible for site safety. All operations shall be conducted in a safe manner and in accordance with all applicable Local, State, and Federal Safety Regulations. The Contractor shall establish and maintain all measures as required to ensure site safety.

B. The Contractor’s site supervisor or “competent person” is responsible for enforcing site safety and ensuring that all measures are in place and being maintained as required to promote site safety, including submission of a project specific HASP.

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When and if required or when directed by the Construction Manager or owner, the Contractor shall engage a third-party Safety Expert as required to correct or consult on matters related to site safety as raised by the Construction Manager or owner (particularly in those instances when the Contractor is not being responsive to the Construction Manager about site safety matters – or issues raised at construction meetings.

C. Contractor must comply with all applicable OSHA regulations, City of Norcross Policies and Procedures as well as other applicable regulatory agencies (i.e., DOT, EPA, EPD) or established industry standards (i.e., NFPA 70E) where required by Federal, State, or local regulations.

D. Contractor will utilize appropriate personal protective equipment (PPE) to protect their employees and subcontractors from conditions associated with their work.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 10 00

COLUMBIA ENGINEERING SUBSTITUTION PROCEDURES

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SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product, fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, which will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

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e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Owner’s Representatives and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. If necessary, the Owner’s Representative will request additional information or documentation for evaluation within one week of receipt of a comparable product request. The Owner’s Representative will notify Contractor of approval or rejection of proposed comparable product request within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Owner’s Supplemental Instructions for minor changes in the Work.

b. Use product specified if Owner’s Representative does not issue a decision on use of a comparable product request within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

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PART 2 – PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals.

1. Conditions: Owner’s Representative will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the

Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed unless otherwise indicated.

END OF SECTION 01 25 00

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COLUMBIA ENGINEERING PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the Contract Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addendum and (5) the Contract.

B. Requests for Interpretation / Information (RFI).

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 RELATED SECTIONS

A. General Conditions of the Contract

B. All Division 01- General Requirement specification sections.

1.4 DEFINITIONS

A. RFI: Request from Owner, Owner’s Representative or Contractor seeking information required by or clarifications of the Contract Documents.

1.5 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each special design. Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

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2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at the Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of the list in the project meeting room, in the temporary field office, on Project Management Software and by each temporary telephone. Keep list current at all times.

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities including activities of other contractors on adjacent projects to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

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3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in the performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe the relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of landscape architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted minimum clearance requirements. Provide alternate sketches to Owner’s Representative

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indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Site Plans: Show landscape architectural and structural elements, and mechanical, plumbing, and electrical Work. Show locations of related sub-surface improvements with section drawings where required to adequately represent the Work.

2. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of catch basins, water piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as valves, meters, property line valves, access doors, cleanouts, and electrical distribution equipment.

3. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixtures, column mounted fixtures, under deck fixtures, traffic control devices.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

4. Fire-Protection System: Show the following:

a. Locations of fire hydrants or other fire service features as applicable.

5. Review: The Owner’s Representative will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Owner’s Representative determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Owner’s Representative will inform Contractor, who shall make changes as directed and resubmit.

6. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Division 01 Section "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

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1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Submittal Format: Submit or post coordination drawing files using Auto Cad DWG Version 2021 or newer and Portable Data File (PDF) format.

3. Design Team will furnish the Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. The Design Team makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in Auto Cad DWG Version 2021 or newer.

c. Contractor shall execute a data licensing agreement prior to issuance of digital data files.

1.8 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Design Team will return RFIs submitted by other entities controlled by the Contractor with no response.

2. All parties shall coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Owner and/or Owner’s Representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

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a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Request for information / interpretation Form as provided by Owner’s Representative, or software-generated form with substantially the same content as indicated above and approved by the Owner’s Representative.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Owner's Representative’s Action: Owner’s Representative will review each RFI, determine action required, and respond. Allow seven (7) working days for Owner’s Representative response for each RFI. RFIs received by Owner’s Representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of Contractor's means and methods.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Owner’s Representative's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Owner’s Representative action may include a request for additional information, in which case Owner’s Representative's time for response will date from time of receipt of additional information.

3. Owner’s Representative action on RFIs that may result in a change to the Contract Time, or the Contract Sum may be eligible for Contractor to submit Change Proposal according to the Contract.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Owner’s Representative as stipulated in the Contract.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly at 9:00 am on Monday. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Owner and Owner’s Representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

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6. Date the RFI was submitted.

7. Date the Owner’s Representative’s response was received.

F. On receipt of Owner’s Representative's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owner’s Representative within seven (7) days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.9 PROJECT MANAGEMENT SOFTWARE

A. Use Owner's Representative’s Project Management Software site for purposes of hosting and managing project communication and documentation until Final Completion. Project site shall include the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

B. Provide up to ten (10) Project Management Software user licenses for use of the Owner, Owner’s Representative, and consultants. Provide two (2) hours of software training at Owner’s Representative’s office for Project Web site users.

C. On completion of Project, provide two (2) complete archive copy(ies) of Project Management Software site files to Owner in a digital storage format acceptable to Owner.

D. Provide one of the following Project Web site software packages under their current published Licensing agreements:

1. Trimble Project Site

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2. Or, approved equal.

E. Contractor, subcontractors, and other parties granted access by Contractor to Project Web site shall execute a data licensing agreement.

1.10 PROJECT MEETINGS

A. General: Owner’s Representative will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of the date and time of each meeting. Notify Owner and Contractor of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meetings will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Contractor, within seven (7) days of the meeting.

B. Preconstruction Conference: Owner’s Representative will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Owner’s Representative, but no later than fifteen (15) days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Lines of communications.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

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j. Submittal procedures.

k. Preparation of record documents.

l. Use of premises.

m. Work restrictions.

n. Responsibility for temporary facilities and controls.

o. Parking availability.

p. Equipment deliveries and priorities.

q. Security.

C. Preinstallation Conferences: Conduct a preinstallation conference at the Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Owner’s Representative of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to the performance of the Work and reconvene the conference at the earliest feasible date.

D. Project Closeout Conference: Owner’s Representative will schedule and conduct a project closeout conference, at a time convenient to Owner and Owner’s Representative, but no later than ninety (90) days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

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c. Submittal of written warranties.

d. Requirements for completing all local, state, and federal regulatory documentation.

e. Requirements for preparing operations and maintenance data.

f. Preparation of Contractor's punch list.

g. Responsibility for removing temporary facilities and controls.

E. Progress Meetings: Owner’s Representative will conduct progress meetings at intervals as determined by the Owner’s Representative.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Owner’s Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present.

4. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Owner’s Representative will conduct Project coordination meetings, as necessary. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Owner and Owner’s Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with the Project and authorized to conclude matters relating to the Work.

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2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 – PRODUCTS (NOT USED)

END OF SECTION 01 31 00

AUGUST 2026 01 31 00 - 12

COLUMBIA ENGINEERING CONSTRUCTION PROGRESS DOCUMENTATION

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SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the Contract Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addendum and (5) the Contract.

B. SUMMARY

1. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

a. Startup construction schedule.

b. Contractor's construction schedule.

c. Construction schedule updating reports.

d. Daily construction reports.

e. Material location reports.

f. Site condition reports.

g. Special reports.

1.2 RELATED SECTIONS

A. General Conditions of the Contract

B. All Division 01 – General Requirement specifications sections.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

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B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by Owner’s Representative.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships.

Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Startup construction schedule.

1. Approval of cost-loaded, startup construction schedule will not constitute approval of schedule of values for cost-loaded activities.

C. Startup Network Diagram: Utilize MS Project, or equivalent, to display network for entire construction period. Show logic ties for activities.

D. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

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1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

E. CPM Reports: Concurrent with CPM schedule, submit each of the following reports.

Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from commencement of the Work until most recent Application for Payment.

F. Construction Schedule Updating Reports: Submit with Applications for Payment.

G. Daily Construction Reports: Submit at weekly intervals.

H. Material Location Reports: Submit at weekly intervals.

I. Site Condition Reports: Submit at time of discovery of differing conditions.

J. Special Reports: Submit at time of unusual event.

K. Qualification Data: For scheduling consultant.

1.5 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of Owner’s Representative request.

B. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Division 01 Section "Project Management and Coordination." Review methods and procedures related to the preliminary construction schedule and Contractor's construction schedule.

1.6 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

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B. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 – PRODUCTS

2.1 CONTRACTOR’S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion and Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than twenty (20) days, unless specifically allowed by Owner’s Representative.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion and allow time for Owner’s Representative's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than thirty (30) days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

3. Work by Owner: Not applicable.

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4. Products Ordered in Advance: Include a separate activity for each product.

Include delivery date indicated in Division 01 Section "Summary of Work."

Delivery dates indicated stipulate the earliest possible delivery date.

5. Owner-Furnished Products: Not applicable.

6. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

7. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Mockups.

e. Fabrication.

f. Sample testing.

g. Deliveries.

h. Installation.

i. Tests and inspections.

j. Adjusting.

k. Curing.

l. Startup and placement into final use and operation.

8. Construction Areas: Identify each major area of construction for each major portion of the Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Temporary enclosure.

c. Completion of mechanical installation.

d. Completion of electrical installation.

e. Substantial Completion.

9. Other Constraints: Coordination with adjacent projects.

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D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion and the following interim milestones:

1. Temporary Construction Fencing and Erosion Control Measures.

2. Site Demolition.

3. Stormwater Management Facilities.

4. Retaining walls

5. Paving.

6. Site Furnishings.

7. Soil Testing and Amendments.

8. Site Lighting.

9. Landscape Irrigation and Plantings.

E. Cost Correlation: Superimpose a cost correlation timeline, indicating planned and actual costs. On the line, show planned and actual dollar volume of the Work performed as of planned and actual dates used for preparation of payment requests.

1. See General Conditions of the Contract for cost reporting and payment procedures.

F. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

G. Recovery Schedule: When periodic update indicates the Work is fourteen (14) or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

2.2 STARTUP CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit startup, horizontal, bar-chart-type construction schedule within seven (7) days of date established for the Notice to Proceed.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction

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activities for first one hundred and eighty (180) days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. General: Prepare network diagrams using AON (activity-on-node) format.

B. Startup Network Diagram: Submit diagram within fourteen (14) days of date established for the Notice to Proceed. Outline significant construction activities for the first one hundred and eighty (180) days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

C. CPM Schedule: Prepare Contractor's construction schedule using a cost- and resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule…